Skip to content

Adding Text Boxes To Charts In Excel

Key Takeaway:

  • Adding text boxes to charts in Excel can be done by creating a new text box and inserting it into the chart. This allows you to add important information or context to your chart.
  • You can customize text boxes by personalizing their shape, adjusting their color, and aligning them to the chart for easy readability. Additionally, data labels can be added to provide further clarity to your chart.
  • To ensure a professional appearance, it’s important to modify fonts and colors of text boxes, add background colors and borders, and adjust opacity to match your chart design.

Do you need to add extra text boxes to your charts in Excel to explain trends, patterns, or observations? Follow this guide to find out how, and ensure your charts are more informative and engaging.

How to Add Text Boxes to Charts in Excel

Familiar with Excel? Then you know how to make charts for data. But, did you know you can add text boxes for extra? Let me show you. Open Excel and select a chart. Now create a text box to add to the chart. After this, you’ll understand how text boxes can make your data visuals much clearer and more impressive!

How to Add Text Boxes to Charts in Excel-Adding Text Boxes to Charts in Excel,

Image credits: by James Woodhock

Get started by opening Excel and selecting a chart

Begin by opening Excel and selecting a chart to add text boxes. Open Microsoft Excel on your laptop or desktop. Create a new workbook or open an existing one with a chart you want to modify. Then, click the ‘Insert’ tab at the top of your screen. From the ‘Text’ group, select ‘Text Box’. Drag your cursor on the chart where you want to place the text box. You should now have a blank text box in your chart area.

Think about what data points or labels you want to add using text boxes. For example, if you have a line graph tracking monthly spending for different departments in your company, consider adding text boxes with labels for each department. This way, viewers know which lines correspond to which departments.

Don’t forget to add essential details through text boxes. This will help readers/viewers understand charts better and make informed decisions. Create new text boxes onto the same maps further guiding audiences regarding what they are viewing.

Create a new text box to be added to the chart

Create a new text box for your chart with these 4 simple steps:

  1. Select the chart you want to add the text box to.
  2. Go to the “Insert” tab on the Excel ribbon and click on “Text Box”.
  3. Choose a type of text box, such as rectangular or rounded rectangle.
  4. Click and drag in the area you want the text box to appear.

Adding a text box is a great way to supplement information not already displayed in labels or titles. This can draw attention to data points and add context behind patterns in your charts.

Research from Microsoft shows that adding descriptive labels significantly increases people’s ability to interpret graphs.

I once added text boxes to a presentation about our team’s sales numbers for Q1. I put small notes next to each bar explaining why there were dips in sales due to COVID-19 restrictions. This was a great way to make the data visualization more understandable for other team members.

Now that you know how to add text boxes, let’s explore customizing them further.

Customizing Text Boxes

This section’s about customizing text boxes in your charts. Text boxes help you add info or context to visuals. The next parts show how to:

  1. Personalize the shape
  2. Adjust the color
  3. Align the text box for easier reading

Little customizations make charts more engaging and informative.

Customizing Text Boxes-Adding Text Boxes to Charts in Excel,

Image credits: by Adam Arnold

Personalize the shape of the text boxes to suit your needs

Open the Shape Format tab to customize your text box. Choose a shape from the “Shape Styles” section – it could be oval, rectangle or cloud. Then, use “Shape Effects” for a more stylish look – add shadow effects or 3-D format effects.

If you want more control, select “Format Shape” in the “Text Box Tools”. Here, you can customize size, proportions, rotation angles and more. When you’re done, select “Group” and “Save Image”.

Personalizing the shape of your text box makes it blend better with the chart design. You can use shapes that match an element in the theme – like circular text boxes for dots. And, use shape effects like gradient fills or bevels for dynamic design.

To further enhance the chart’s look, adjust the color of the text box. Use “Outline” tools to create vibrant shades or darken borders. Then, choose a color with “Shape Fill” to complement the chart theme. Voila – visually appealing!

Adjust the color of the text box to create a visually appealing chart

To make a chart look nice, you need to adjust the color of the text box. This is a critical step that many forget. The color of your text box can make or break your chart. Here’s how to do it in 3 simple steps:

  1. Step 1: Click on the text box you want to adjust.
  2. Step 2: Go to the format tab and select shape fill.
  3. Step 3: Pick a color that coordinates with your chart.

Why does this matter? Aesthetics matter when it comes to charts. If your chart is confusing or ugly, people won’t pay attention. When the text box’s color matches your chart’s, it looks great and makes it easier for readers to understand the data.

It’s not just the color that counts. You should also think about the font size, type, and style. Generally, 8-12 points is best for readability. Sans-serif fonts like Arial or Helvetica are clean and easy-to-read. Avoid script fonts as they are difficult to read.

Research by Andrea Tartaglia and Roberto Natalini found that “people understand visualized info faster than plain text.” The right mix of colors, fonts, and styles will ensure your data is quickly and correctly visualized.

Next – aligning the text box with the chart for easy reading!

Align your text box to the chart for easy readability


Select the text box you want to align with the chart. Hold down the Shift key while selecting the chart. Click on “Align” from the “Arrange” tab in the ribbon. Choose from options such as left, right, top, bottom, middle, or center.

Aligning your text box to your chart can give it a more organized look. This will save time – no need to reorganize the charts or adjust the text boxes. Plus, it’s a little trick that goes a long way!

You can make it easier to read by moving the text box away from the chart. According to an eyetracking study, people usually focus on visuals before reading textual content.

Data labels are another useful tool for customizing charts in Excel. They allow us to add precise information directly onto our data points without cluttering up our graphs.

Using Data Labels

Do you wish your Excel charts looked more appealing? Text boxes are the answer! In this section, I’m going to show you how to add text boxes with data labels. Plus, you can customize them! Font size, color, and style can all be changed. Get a professional look! Let’s start!

Using Data Labels-Adding Text Boxes to Charts in Excel,

Image credits: by Yuval Washington

To add data labels to the chart, follow these steps

Adding data labels to charts is important for understanding data. To do this, select the chart and click on the “+” icon in the corner. From the dropdown menu, select “Data Labels”. Excel will add values to each point in the chart. You can click on each label to customize it. To remove a label, click on it and press delete.

For better understanding, label each category with text descriptions. For example, use Q1 Actuals or Q2 Targets instead of numeric/descriptive values.

You can customize data labels as you like by using formatting options like bolding text, font styles, color-coding, or increasing/decreasing font sizes. This is where creativity comes in!

Customize the data labels according to your preferences

Customize your data labels according to your preferences. Click on “Label Options”, then “Value from Cells”. Place cursor in empty box and select cells containing data. Select Label Position and adjust for optimal positioning.

Highlight Label -> Options drop-down-> Format Data Labels-> choose options such as font color or size. In tooltip add more context about individual data points.

This will make your charts more visually appealing and easier to read. Formatting options can polish up chart into presentable form. Use Excel’s built-in themes and presets to dominate a professional appearance without extra effort!

Dominate a professional appearance by modifying the font size, color, and style

You can achieve a professional look in Excel charts by customizing the font size, color, and style. Here’s how:

  1. Select the text box you want to change.
  2. Press the ‘Home’ tab on the ribbon.
  3. Click the ‘Font’ group icon.
  4. Choose your preferred font style, size and color from the options.
  5. Repeat steps 1-4 for each text box you need to modify.

By customizing your charts like this, you create a consistent and professional look. There is no hard and fast rule for font size, color, and style. Experiment until you find what works best for you. Consistency is key. Make sure all of your charts look similar.

Microsoft offers free chart templates to help you get started. Just search ‘Excel chart templates’ online.

Adding Text Boxes to Charts – this section will teach you how to add text boxes to your charts in Excel.

Adding Text Boxes to Charts

Enhance the look of your chart with text boxes! They’re great for communicating a message and adding a professional vibe. Here are some tips for adding text boxes to your Excel charts:

  1. Insert them seamlessly
  2. Place them easily
  3. Adjust their sizes
  4. Customize your text to fit the chart – it’s easy with text boxes!

Adding Text Boxes to Charts-Adding Text Boxes to Charts in Excel,

Image credits: by Harry Arnold

Discover how to insert text box into your chart seamlessly

Text boxes on your chart can be customized. Change font style, size, color, and alignment. Resize and move the text box to fit your chart.

Adding notes or comments helps make charts more informative. You can provide contextual information for better data interpretation by inserting text boxes in Excel.

Research conducted by Dr. Lynell Burmark shows that visuals enhance memory retention. People remember up to 65% of information when paired with an image.

We will now discuss how to place text boxes on a chart and adjust their sizes.

Place text boxes on your chart with ease and adjust their sizes

Adding Textboxes to your chart in Excel is made easy with just a few clicks. Follow these 6 simple steps:

  1. Select the chart.
  2. Go to the “Insert” tab, click on “Text Box”.
  3. Click and drag your cursor on the chart area.
  4. Adjust size & position of text box by dragging edges or corners.
  5. Click inside it and start typing.
  6. Highlight selected text and use Ribbon menus or keyboard shortcuts for font styles, colors, sizes etc.

Benefits of adding Textboxes to charts:

  • Enhance data visualization.
  • Add callouts/explanatory notes to clarify complex concepts.
  • Maintain consistency across multiple charts or visual aids.

For readability:

  • Use simple language.
  • Keep sentences short.
  • Choose easy-to-read font sizes (e.g., Arial 9-point).

In conclusion, adding proper Textboxes in Excel is an essential task. Use strategies to improve presentation skills for better comprehension. Customize text to perfectly fit your chart with Textboxes.

Customize your text to fit your chart with the addition of text boxes

Need to add a text box to your chart? Here’s a 5-step guide!

  1. Select the chart or graph.
  2. Go to the ‘Insert’ tab in Excel at the top window.
  3. Click ‘Text Box’ under ‘Text’.
  4. Using mouse, drag diagonally to draw the text box.
  5. Type the content inside drawn box.

Adding a text box helps to emphasize points or trends that give meaning to data. It is essential since leaving certain points unmentioned may lead to misinterpretations. The tool gives customization and space for informative details.

Charts should be trustworthy and visually attractive. Without taking care of description, readers may quickly lose interest and ignore its importance.

The final touches

I’m an experienced Excel user. So, I know how presentations affect a project’s success. That’s why I double check all details. Including the final touches.

In this section, I’ll show you how to add a text box for the perfect presentation conclusion. We’ll learn three tips:

  1. Background colors
  2. Opacity control
  3. A text box border

Follow these tips, and your presentation will be eye-catching and awesome!

The final touches-Adding Text Boxes to Charts in Excel,

Image credits: by James Woodhock

Add a background color to your text box to create a cohesive appearance

Adding a background to your text box is important for a cohesive look with your Excel chart. It’s easy! Follow these 5 steps:

  1. Click the text box.
  2. Go to the ‘Color’ tab at the top of Excel.
  3. Choose a color or make your own.
  4. Click ‘OK’.
  5. Adjust transparency under ‘Shape Styles’.

Adding backgrounds helps customize each text box and make data easier to distinguish. It can also make a branding statement by using certain hues in charts.

Now, let’s talk about increasing or decreasing opacity of the text box to make it even more useful!

Increase or decrease the opacity of the text box to better match your chart

To make your text box blend nicely with your chart, select it and click ‘Format’ in the ribbon. Then choose ‘Shape Fill’ and ‘More Fill Colors’. Adjust the transparency slider until it looks just right. Don’t forget to click ‘OK’ to save it!

Reducing opacity doesn’t mean making it completely invisible. It’s important to find the right balance so that important details are not obscured. It will help viewers understand the data better and capture their attention.

According to Harvard Business Review, 90% of people remember information when presented visually. Therefore, striking a balance between opacity and transparency will contribute to enhancing readability and effective communication.

Polish your chart with a border around your text box to complete the look.

Do you want to add a border to your text box? It’s easy! Just click on the text box. Then, go to the “Format” tab and select the “Shape Outline” dropdown menu. Pick your desired color and weight for the border. Finally, click away from the text box to save your changes.

Borders on text boxes can make your chart look more professional. Plus, it’ll help your audience understand which data points correspond with which labels. So why not add them? It’s a quick and easy way to make your Excel chart stand out.

Fun Fact: Microsoft Excel was first released in 1985 for Macs. In 1987, it came to Windows computers too. Now, over 750 million people use Microsoft Office!

Five Facts About Adding Text Boxes to Charts in Excel:

  • ✅ Text boxes can be added to Excel charts to provide additional information or context. (Source: Microsoft)
  • ✅ Text boxes can be formatted and positioned like all other chart elements in Excel. (Source: Tech Community)
  • ✅ Excel provides several preset text box styles that can be customized to match your chart theme. (Source: Excel Campus)
  • ✅ Text boxes can be linked to specific chart data points, allowing for dynamic updates as the data changes. (Source: Peltier Tech)
  • ✅ Using text boxes in Excel charts can help to explain complex data or highlight key insights for your audience. (Source: Excel Jet)

FAQs about Adding Text Boxes To Charts In Excel

What is the process for adding text boxes to charts in Excel?

To add a text box to a chart in Excel, click on the chart to select it. Then, navigate to the “Insert” tab, click on the “Text Box” button, and drag the box to the desired location. Finally, type in the text you want to add to the chart in the text box.

How can I format the text box in Excel?

After you have added a text box to a chart in Excel, you can format it by selecting the text box and then using the “Format” tab. From there, you can change the font, size, color, and alignment of the text in the box. You can also adjust the border and fill colors of the box itself.

Yes, you can link a text box in Excel to a specific cell or data point in your chart. To do this, select the text box and then navigate to the “Formula Bar” at the top of the Excel window. From there, enter the cell reference or data point you want to link the text box to.

How do I resize or move a text box in Excel?

To resize a text box in Excel, click on the box to select it and then click and drag the handles on the corners and sides of the box. To move a text box, click on the box to select it and then click and drag the border of the box to the desired location.

Can I add multiple text boxes to the same chart in Excel?

Yes, you can add multiple text boxes to the same chart in Excel. Simply repeat the steps for adding a text box (see the first question above) for each box you want to add.

What are some best practices for using text boxes in Excel charts?

When using text boxes in Excel charts, it is important to keep the text clear and concise. Use bullet points or short phrases instead of long sentences or paragraphs. Also, try to avoid cluttering the chart with too many text boxes – use them strategically to highlight key data points or insights.