Struggling to open multiple Excel workbooks quickly? You can save time with a convenient shortcut key and automatically open the workbooks you need. Learn how to set up and use this easy time-saving Excel macro.
How to Create a Shortcut Key in Excel
Using Microsoft Excel often can be tiresome. Make it easier by creating a shortcut key! Here’s what to do:
- Create a new macro.
- Assign a shortcut key to it.
- Enjoy a smoother workflow and save time!
Let’s get started customizing your Excel experience.
Image credits: pixelatedworks.com by Yuval Arnold
Steps to Create a New Macro
Open the Excel spreadsheet and click on the ‘Developer’ tab. Then click the ‘Visual Basic’ button in the ‘Code’ group to open the Visual Basic Editor.
In the Visual Basic Editor, click ‘Insert’ then select ‘Module’. Enter the macro code in the module window. Now save your macro-enabled workbook with a .xlsm file extension. Then close the Visual Basic Editor.
To use the macro, assign a keyboard shortcut in Excel. To do this, go to File->Options->Customize Ribbon. Click Customize in the Keyboard shortcuts section and select Macros from the dropdown list of categories. Select your macro from the list of available macros.
Tab format: Click “CTRL”+”M”. Then click “assign”. This will show (Ctrl+M) under current keys. Now click OK on all pop-ups and close it.
To automatically open macro workbooks when using a shortcut key in Excel, follow the steps above.
Assigning a Shortcut Key to the Macro
Assign a shortcut key to your macro in Excel? Here’s how!
- Press ALT+F8 to open the Macros dialog box.
- Select the macro you want to use a shortcut for.
- Click Options and type a letter or number in the Shortcut Key box. Use only one character from A-Z and 0-9.
- Click OK twice.
- Now, press CTRL+(your assigned key) and your macro will run!
Remember, you can only assign one shortcut key per macro. Use shortcuts to speed up tasks like formatting, data analysis, and formulae. Saving two seconds per task adds up quickly. Complete projects faster and more efficiently!
I once had to manually format over 100 tables in Excel. By assigning a shortcut key for my formatting macro, I saved hours of tedious work.
Next Up: Automatically Open Your Workbooks with a Shortcut Key.
Automatically Open Your Workbooks with a Shortcut Key
Ever wanted to open your Excel workbook with the press of a key? Here’s how!
Select the workbook you want – recent or specific. Then use a shortcut key to open it quickly.
Even better, set it up to open automatically on startup. Let’s make Excel more efficient!
Image credits: pixelatedworks.com by Yuval Woodhock
Select the Workbook You Want to Open
To choose your workbook, you must do three easy steps:
- Tap the ‘File‘ tab on the Microsoft Excel toolbar.
- Select ‘Open‘ from the drop-down menu.
- Navigate to the folder containing your workbook and tap it to select it.
You must pick the right workbook to prevent wasting time, resources, and data loss. Inc.com’s latest survey found that 65% of professionals had trouble managing and organizing their files, affecting their productivity.
Now, we’ll show you how to open your chosen workbook quickly with a shortcut key.
Using the Shortcut Key to Open the Workbook
Open your workbook in Excel. Press Alt + F11 to open the VBA editor. Select “This Workbook” from the Project Explorer window. Paste the code into the “Workbook_Open” event.
Save and close the VBA editor.
Use shortcut keys to quickly access your macro workbooks. Saves time and increases productivity. Improve your workflow by mastering this technique. Don’t waste time searching for workbooks – start using shortcut keys.
Optimize your workflow by using shortcut keys with your macro workbooks. Explore this feature further in Set Your Workbook to Open Automatically.
Set Your Workbook to Open Automatically
To have your Excel workbook open automatically, do the following:
- Open the workbook you want to open automatically.
- Click “File” in the top left corner.
- Select “Options” from the drop-down menu.
- Click “Advanced” in the Excel Options dialog box.
If you want to access your workbook quickly, you can add it to a folder called XLSTART. When Excel starts up, any Excel workbooks stored in this folder will be opened automatically.
You can also use VBA (Visual Basic for Applications). This requires more knowledge of Excel than adding a workbook to the XLSTART folder.
Setting your most used workbooks to open automatically can save time and increase productivity.
For example, one of our colleagues used this feature when working with a large project. He added his main project file as an automatic opener to access related files quickly.
Now, learn how to configure a shortcut key for even faster access!
How to Configure Your Shortcut Key
I’m an Excel enthusiast and I’m always looking for tips to make my workflow quicker. One trick I found is setting up shortcut keys to open macro workbooks – it saves me time every day! Let’s walk through how to do this. We’ll select the macro, assign a shortcut key, and set the macro to open the workbook automatically. Let’s go!
Image credits: pixelatedworks.com by Joel Woodhock
Select the Macro You Want to Assign Your Shortcut Key
To assign a shortcut key to your macro in Excel, follow these steps:
- Open the macro workbook that contains it.
- Press Alt + F8 for the Macros dialog box.
- Select the macro from the list.
- Click on the Options button at the bottom right.
- Hold down the Ctrl and Shift keys while pressing a letter or number key.
- Click on OK to save.
Remember to choose an easy-to-remember shortcut key. Don’t use “Ctrl+Alt+” as they are reserved for Windows commands.
Press the chosen keys together, and Excel will open the associated Macro workbook. This can save time and hassle when working with macros.
If you need help picking a shortcut key, check out online resources with keyboard shortcuts or helpful software tools.
Assign a shortcut key to your macro to smoothly use Excel. Next, we cover how to do this to ensure that the macro runs every time you press the keys.
Assigning Your Shortcut Key to Your Macro
Assign a shortcut key to your macro in these 6 simple steps!
- Select the macro you want to assign.
- Go to Tools > Macro > Options.
- Type a letter for the shortcut key.
- Choose the workbook this key is for.
- Click OK to finish.
- Close the dialog box.
Your shortcut key is ready! When you press it, Excel will open the workbook containing the macro and run it.
Choose an available key that you’ll remember.
Remember – assigning a shortcut key is convenient. It saves time and mouse usage.
Coming up: how to configure a macro to open with one click of the assigned key.
Setting Your Macro to Automatically Open the Workbook
For setting your macro to open the workbook automatically, here are the 6 basic steps to follow:
- Launch VBA Editor: press “Alt + F11” in Excel.
- Click on “ThisWorkbook” on the left side of the editor window. Select “Workbook_Open” or “Auto_Open” event.
- Inside Sub/End Sub lines, type the code: Thisworkbook.followhyperlink “<file path>”.
- Replace ‘<file path>‘ with the file path for your workbook.
- Save the changes and close VBA Editor.
- Test the macro by using the assigned shortcut key.
These steps will help you open your macro-enabled workbook every time with a specific shortcut key in Excel. Keep in mind that security should be taken into account before executing any code when opening files with macros enabled. Make sure you trust the source of any file containing VBA code.
I found this process to be really useful as it saves a lot of time and effort. I used to spend hours searching through files to find what I need, but now I can access the info I need instantly with just a few keys.
We will cover common troubleshooting issues in the next section.
Common Troubleshooting Issues
If you use macros in Excel often, you know the exasperation that comes from common troubleshooting issues. In this section, we’ll discuss the most usual problems with automatically opening macro workbooks using shortcut keys. Step by step, we’ll start by looking at your macro’s settings. Then, your shortcut key’s settings. Lastly, your workbook settings. By following these troubleshooting tips, you can save yourself hours of frustration and make sure your macros and shortcut keys are running properly.
Image credits: pixelatedworks.com by David Woodhock
Checking Your Macro’s Settings
Ever faced an issue where running a macro via a shortcut key like Ctrl+Shift+Q triggers an automatic opening of a macro workbook or file? This likely indicates that your settings are incorrect. Here’s how to check them in Excel:
- Open the workbook with the affected macro.
- Click on the ‘Developer‘ tab. If it’s not visible, go to ‘File,’ then ‘Options’ and check the ‘Developer‘ box.
- Go to ‘Code‘ and click on ‘Macro Security‘. A dialogue box will appear.
- Ensure that it shows ‘Disable all macros with notification‘.
- Check whether its location is part of your Trusted Locations list.
- If the above actions don’t help, contact tech support or use online forums.
Additionally, review any Microsoft Office updates, check for errors in Analysis Toolpak add-ins, or restart your computer. Finally, check the shortcut key’s settings to address these or other macro-related Excel issues.
Checking Your Shortcut Key’s Settings
Do you want to change your shortcut key’s settings in Excel? Follow these 6 easy steps!
- Open Excel on your computer.
- Click on the “File” tab top left.
- Select “Options” from the dropdown menu.
- In the options list on the left, select “Customize Ribbon”.
- Look for “Keyboard Shortcuts” and click on it.
- Click on “Customize” to view and change your current shortcut keys.
It can be annoying when a macro workbook opens every time you use a shortcut. Check your shortcut key’s settings! You will then see a window that displays all the current shortcut keys linked with your macros.
In this window you can quickly see which macro workbook is associated with each shortcut key and adjust as needed. By selecting each shortcut key and viewing their linked macro workbooks, you can turn off any shortcuts that are causing issues.
Tip: It’s important to keep track of your personalized shortcuts when using Excel. Customizing them to fit your needs can lead to increased productivity and efficiency when dealing with big data or complicated spreadsheets.
Checking Your Workbook’s Settings
Having trouble with auto-opening macro workbooks when using a shortcut key in Excel? Check your workbook’s settings! Here’s how:
- Open the workbook & go to “File” tab.
- Select “Options” from the menu.
- Select “Trust Center” from the menu.
- Click on “Trust Center Settings” button.
- Select “Macro Settings” from the menu.
- Ensure “Disable all macros without notification” is not selected & either “Enable all macros” or “Disable all macros with notification” is chosen.
Troubleshooting Excel issues can be hard, but taking a step back & methodically working through solutions can help. My colleague recently faced a similar issue & spent hours trying to fix it before realizing she needed to adjust her workbook’s settings.
FAQs about Automatically Opening Macro Workbooks When Using A Shortcut Key In Excel
What is the purpose of automatically opening macro workbooks when using a shortcut key in Excel?
The purpose of automatically opening macro workbooks when using a shortcut key in Excel is to save time and streamline your workflow. By setting up a shortcut key to open specific macro workbooks, you can quickly access the tools and functions you need without having to manually navigate through the Excel interface.
How do I set up a shortcut key to open a specific macro workbook?
To set up a shortcut key to open a specific macro workbook in Excel, you will need to create a macro that opens the workbook and assign it to a keyboard shortcut. To do this, open the Visual Basic Editor in Excel, create a new macro that opens the desired workbook, and then go to the “View” tab and select “Macros.” From there, select the macro you just created and click the “Options” button to assign a shortcut key.
Can I set up multiple shortcut keys to open different macro workbooks in Excel?
Yes, you can set up multiple shortcut keys to open different macro workbooks in Excel. To do this, you will need to create a separate macro for each workbook and assign each macro to a unique keyboard shortcut.
What types of functions and tools can I access through macro workbooks in Excel?
The types of functions and tools you can access through macro workbooks in Excel can vary depending on your specific needs and workflow. Some common examples include automated data entry, custom calculations or formulas, and formatting tools that streamline your spreadsheet design and layout.
Are there any risks or downsides to using shortcut keys to automatically open macro workbooks in Excel?
As with any automation tool, there is a risk of errors or unintended consequences when using shortcut keys to automatically open macro workbooks in Excel. It is important to test your macros thoroughly and ensure that they are functioning correctly before relying on them as part of your regular workflow.
Where can I find additional resources and support for using macro workbooks and shortcut keys in Excel?
There are a variety of online resources and communities available for Excel users looking to learn more about using macro workbooks and other productivity tools, including forums, tutorials, and user groups. Additionally, many software vendors and consultants offer training, support, and consulting services to help you optimize your Excel workflow and achieve your specific goals.
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.