Skip to content

Converting Phone Numbers In Excel

Key Takeaway:

  • Converting phone numbers in Excel can be accomplished with various formulas and formatting tools, allowing users to easily convert between different phone number formats.
  • The LEFT, RIGHT, and MID formulas can be used in combination to extract the necessary digits from phone numbers and rearrange them to fit a desired format.
  • VBA can also be used to automate the process of converting phone numbers in Excel, allowing for more complex functionality and customization.

Do you want to easily store, manage, and process phone numbers? Excel can make it easier. With its powerful functions and features, you can quickly turn a list of numbers into useful data. In this article, learn how to convert phone numbers in Excel.

Overview of Phone Number Formats

Data management in Excel needs a good grip on phone number formats. Here’s our deep dive into the world of phone number formats. We’ll explore the different types and how to find them in your Excel sheet. Get to know the nuances of phone number formats and you’ll be able to manage data like a pro! Let’s go!

Overview of Phone Number Formats-Converting Phone Numbers in Excel,

Image credits: by James Woodhock

Understanding the Various Phone Number Formats

When dealing with various phone numbers in Excel, it’s important to get them into a consistent format. To do this, you can use text functions like LEFT(), RIGHT(), and LEN() to remove or add digits. Or you can select the “Format Cells” feature to turn the numbers into a recognizable format such as “(123) 456-7890”.

Having correctly formatted phone numbers in Excel will make it easier for you to compare and analyze data, whether for personal or work reasons.

Figuring out the Phone Number Format in your Excel Sheet can be complicated as the data may have been entered differently. However, it’s essential to identify and change each number format when working with data.

Identifying the Phone Number Format in Your Excel Sheet

  1. Choose the column with the phone numbers you want to identify.
  2. Go to the Home tab and find the Number group.
  3. Click the drop-down menu next to the Number Format option.
  4. Choose Custom from the list.
  5. Now you can view how your phone numbers are formatted, based on the custom code used in your excel sheet.

Check for patterns such as country codes or area codes. See if the phone numbers have digits only, or if there are symbols like ‘(‘, ‘)’, ‘-‘, or ‘+’. This will help you understand how your phone numbers are stored in your excel sheet, and convert them properly.

Remember, phone number format may vary between regions or countries. For example, US and UK phone numbers use different formats. So, make sure you check the regional format before proceeding with data analysis.

Alexander Graham Bell’s invention of the telephone in 1876 made phone calls more widespread. Before then, letters and telegrams were the main way of communication.

Converting Phone Numbers in Excel with Formulas is an easy and effective way to convert a big dataset into one standardized format, without having to manually edit every entry.

Converting Phone Numbers in Excel with Formulas

Excel is a must-have for businesses of any size. It’s great for organizing and managing data. One task it’s especially useful for is converting phone numbers. Here are three ways to do it with formulas.

  1. LEFT, RIGHT and MID can be used for conversion.
  2. The TEXT function also helps.
  3. And REPLACE can get rid of unwanted characters.

These methods save you time and energy when dealing with lots of phone numbers.

Converting Phone Numbers in Excel with Formulas-Converting Phone Numbers in Excel,

Image credits: by Joel Jones

Utilizing LEFT, RIGHT, and MID Formulas for Conversion

Open your worksheet. Click the cell where you want the phone number to convert.

Type “=LEFT(A1,3)” in the formula bar and press enter. This takes the first three digits of the phone number from cell A1.

Then type “=MID(A1,4,3)” in the formula bar and press enter. It takes the next three digits from the fourth position of cell A1.

Finally, type “=RIGHT(A1,4)” in the formula bar and press enter. This takes the last four digits of cell A1.

Combine all three formulas using “=”, with brackets and a hyphen or space between each one.

Using LEFT, RIGHT, MID Formulas together quickly formats phone numbers without needing to identify parts separately.

Format data consistently throughout the worksheet. Start with Country code, then City/State code, then Local Phone Number. Use Formatting Tools like Converting Data into Tables, for a clean look after formatting.

The Text Function can also change cell contents, but it has limitations compared to combining LEFT, RIGHT, and MID for Conversion.

Converting Numbers with the TEXT Function


Choose the column of phone numbers you wish to transform.

In an empty cell, type =TEXT(CELL,”FORMAT”). Where CELL is the first phone number in your chosen column, and FORMAT is the desired format of your phone numbers (e.g. “(555) 123-4567”).

Copy and paste the formula into all cells in your chosen column.

The numbers should now be in your wanted format.

Remember to add quotation marks around special characters or spaces. E.g., if you wish to add parentheses around the area code, type “(\\”000\\”)\\”000-0000\\””.

The TEXT function only works for text values, so must convert numeric values separately.

To check accuracy, scroll through the new formats and adjust any errors with quote marks.

Now, you can use the REPLACE function to remove unwanted characters.

Removing Unwanted Characters with the REPLACE Function

Using the REPLACE Function in Excel is a great way to clean up and standardize phone numbers. Here’s how:

  1. Select the column with the phone numbers.
  2. Go to the Formulas tab in the ribbon at the top.
  3. Search for “REPLACE” and select it. Then, enter what you want to replace, where you want to start replacing and what you want to replace it with.

The REPLACE Function finds characters in a string and switches them out with new text. You have to specify which part of each number needs to be changed – for example, parentheses around area codes or dashes between digits. When you’re done, Excel will do the replacements for the whole column.

By removing unwanted characters, you’ll get a clean dataset that can be more easily manipulated and analyzed. This saves time and increases accuracy when dealing with large amounts of data. For instance, if you have a sales report with phone numbers from different sources, some with parentheses around area codes and some without. Use REPLACE to get rid of the parentheses and make all the numbers consistent.

Next up: Formatting Phone Numbers with Excel’s Formatting Tools.

Formatting Phone Numbers with Excel’s Formatting Tools

Do you struggle with phone numbers in Excel? Don’t worry – you’re not alone! Excel has tools to make your life easier. We’ll explore the custom number formatting feature. This helps format phone numbers consistently. Plus, we’ll use the Text to Columns feature. This quickly splits phone numbers into separate columns. Lastly, we’ll look at the Find and Replace feature. This helps remove unwanted characters from phone numbers – quickly and easily.

Formatting Phone Numbers with Excel

Image credits: by Joel Woodhock

Custom Number Formatting Features for Formatting Phone Numbers

Custom Number Formatting Features for Formatting Phone Numbers have practical applications. Let’s look at them in a table:

Format Example Output
(###) ###-#### 1234567890 (123) 456-7890
########## 1234567890 1234567890
###.###.#### 1234567890 123.456.7890

To use these features, right-click on the cell or range of cells containing your phone number data. Then go to Format Cells, then the Number tab and select Custom.

Choose your desired format from the list or enter it into “Type”. Excel will adjust the appearance of your phone number data.

But, if your raw data is not consistent, these custom formats may not always work. You might need to use extra cleanup techniques such as trimming or reformatting.

Fun fact: According to Microsoft support documentation, Custom Number Formatting Features can also be used with other types of data such as zip codes and social security numbers.

Now, let’s explore another helpful feature for dealing with phone numbers: Text to Columns Feature for Splitting Phone Numbers.

Text to Columns Feature for Splitting Phone Numbers

The Text to Columns feature in Excel is a great tool for dealing with large amounts of data easily. Here are 6 points to help you understand it:

  1. You’ll find it in the Data tab in the ribbon.
  2. You can split one field into multiple columns using a delimiter, like a comma or space.
  3. To split phone numbers, select the column and choose “Text to Columns”.
  4. In the next window, pick “Delimited” and the delimiter used in the phone numbers (e.g. hyphen).
  5. Preview the split before applying it.
  6. Then click “Finish” and the phone numbers will be split into separate columns.

Using Text to Columns simplifies working with phone number data by formatting it correctly. However, note that it only works if all data follows a consistent format.

Pro Tip: Before using Text to Columns, clean and sort your dataset with Excel’s sorting and filtering tools.

Next – the Find and Replace Feature for Removing Unwanted Characters – an awesome way to tidy up messy data!

Find and Replace Feature for Removing Unwanted Characters

Open the Find and Replace dialog box. There are four steps:

  1. In the Find What field, enter the character(s) you want to replace.
  2. In the Replace With field, leave it blank or type in your replacement.
  3. Select search options, like “whole cells only” or “ignore case sensitivity”.
  4. Click Replace All to make changes to all instances.

Be careful – this feature replaces all instances of a character in a cell or range. Make sure you don’t replace alpha-numeric values.

Find and Replace can save time when cleaning phone number data. Fewer steps than formulas like =REPLACE(A1,FIND(“(“,A1),FIND(“)”,A1)-FIND(“(“,A1)+1,””).

Replace unwanted characters with nothing (delete brackets), leaving ten digits in the proper phone number format.

Finally, you can use VBA in Microsoft Excel to take phone number formatting further.

Cleaning up Phone Numbers in Excel with VBA

Cleaning phone numbers in Excel can be hard – but VBA makes it a breeze! This article has 3 sub-sections:

  1. First, learn how to use VBA to get rid of non-numeric characters.
  2. Second, convert phone numbers to the desired format with VBA.
  3. Lastly, create a custom function for formatting phone numbers with VBA.

This will save time and avoid mistakes. Let’s start!

Cleaning up Phone Numbers in Excel with VBA-Converting Phone Numbers in Excel,

Image credits: by Yuval Washington

Utilizing VBA to Remove Non-Numeric Characters in Phone Numbers

Open the Excel file with the phone numbers you wish to clean. Press Alt + F11 for the Visual Basic Editor. Insert a new module by selecting “Insert” and “Module.” Paste the code below into the module:

Sub CleanPhoneNumber()
    For Each c In Selection.Cells
        c.Value = WorksheetFunction.Substitute(c.Value, "-", "")
        c.Value = WorksheetFunction.Substitute(c.Value, "(", "")
        c.Value = WorksheetFunction.Substitute(c.Value, ")", "")
    Next c
End Sub

Select the range of cells with the phone numbers and run the macro with F5 or “Run” in the toolbar.

VBA is a convenient way to clean phone numbers in Excel. It allows you to customize data sets, is user-friendly, and fast. To enhance the process, use regular expressions, avoid hard-coded values, and debug tools. Now, let’s look at ‘Converting Phone Numbers to Desired Format with VBA’.

Converting Phone Numbers to Desired Format with VBA

Converting phone numbers to the desired format can be tricky. But VBA can help automate the process, saving you time and effort. Here’s a five-step guide:

  1. Select the range of cells containing the phone numbers to be converted.
  2. Press ALT+F11 to launch the VBA editor.
  3. Click Insert->Module from the menu bar.
  4. Copy and paste the code into the new module window.
  5. Press F5 to run the macro.

This code will convert 10-digit phone numbers into (xxx) xxx-xxxx format quickly.

To make sure your conversion code works properly, make sure there are no spaces or extra characters like hyphens or periods in your data. Otherwise, your code may break.

Did you know? According to a 2021 Statista report, there are over 6 billion mobile device users worldwide.

Next, we’ll explore the benefits of creating a custom function for formatting phone numbers with VBA.

Creating Custom Function for Formatting Phone Numbers with VBA

  1. Open Excel and press ‘Alt’ + ‘F11’. This will open the Visual Basic Editor.

  2. In the Insert menu, select Module. This will open a new module window where you can write your code.

  3. Write the code for formatting phone numbers. Include comments for understanding. Then, save the module (a ‘.bas’ file) and close it.

The Creating Custom Function for Formatting Phone Numbers with VBA method involves using a custom function. This helps to clean up phone numbers in an Excel sheet quickly and without error. It’s faster than the traditional way of formatting individual cells at a time. It’s great for huge contact lists that require speedy processing.

VBA lets you manipulate data and automate tasks quickly. With this method, cleaning up phone numbers becomes easier!

Microsoft Excel was created back in 1982 as part of the Microsoft Corporation’s collection of software. After four decades, it has become one of the most popular software applications globally.

Final Thoughts on Converting Phone Numbers in Excel

Organizing data in Excel? Converting phone numbers is a common task. The aim: keep ’em all standardized for easy sorting and searching. To do this, we gotta remove unnecessary characters like spaces, dashes, or brackets. Plus, make sure all have the same number of digits. This saves time and effort when dealing with big datasets.

We can use built-in functions: TRIM, SUBSTITUTE, and CONCATENATE. These help remove unwanted spaces or characters and combine strings to get the right format. Plus, we can use formatting options like cell formatting or custom format.

One important tip: identify the source of data. Validate if it has country code or area code. Automated tools like Power Query or VBA macros can also assist in converting.

Personal suggestions? Keep a separate sheet for phone numbers. Use conditional formatting to highlight any discrepancies. Lastly, use data validation to make sure the numbers stick to the format. Especially important if you’re working in a team.

Final Thoughts on Converting Phone Numbers in Excel-Converting Phone Numbers in Excel,

Image credits: by Yuval Arnold

Five Facts About Converting Phone Numbers in Excel:

  • ✅ Excel has built-in functions for converting phone numbers to different formats, such as adding or removing dashes. (Source: Microsoft Support)
  • ✅ The CONCATENATE function can be used to combine different parts of a phone number, such as the area code and main number. (Source: Exceljet)
  • ✅ The SUBSTITUTE function can be used to replace certain characters in a phone number, such as parentheses or spaces. (Source: Ablebits)
  • ✅ Excel also has a Text to Columns feature that can be used to split phone numbers into separate columns based on a delimiter, such as a dash or space. (Source: Contextures)
  • ✅ It is important to ensure that all phone numbers are in the same format before performing operations on them in Excel, to avoid errors or inconsistencies. (Source: TrumpExcel)

FAQs about Converting Phone Numbers In Excel

What are the different ways of converting phone numbers in Excel?

There are two ways to convert phone numbers in Excel:

  1. Using a simple formula to remove unwanted characters and convert them into a specific format.
  2. Using Excel’s built-in formatting options to convert the phone numbers automatically.

How can I remove unwanted characters while converting phone numbers in Excel?

You can use the following formula to remove unwanted characters:


This formula will replace the “- ” and “()” characters from the phone number in cell A1 with a blank space.

How can I use Excel’s built-in formatting options to convert phone numbers?

Follow these steps:

  1. Select the range of cells you want to format.
  2. Right-click and select “Format Cells”.
  3. In the “Number” tab, select “Custom”.
  4. Type the desired phone number format using the placeholders – “0” for the digits and ” ” or “-” for the separators.
  5. Click “OK” to apply the formatting to the selected cells.

Can I convert international phone numbers in Excel?

Yes, you can. However, you may need to use a different formula or custom formatting for international phone numbers with varying digits and separators.

Can I convert phone numbers in bulk using Excel?

Yes, you can select a range of cells to convert and apply the same formula or formatting options to all of them simultaneously. This is useful for converting phone numbers in a large data set.

What are some common mistakes to avoid while converting phone numbers in Excel?

You should avoid the following mistakes when converting phone numbers in Excel:

  • Not checking if the converted phone numbers are correct.
  • Not using consistent separators or number of digits.
  • Not considering the different formats used for international phone numbers.
  • Not formatting the cells properly to display the correct number of digits.