Are you struggling to get your data to make a lasting impression? Look no further – Excel charts in PowerPoint provide the perfect solution! Find out why these visuals are an essential part of your presentation and how to easily create them.
Using Excel Charts in PowerPoint Presentations
To make an interesting PowerPoint with Excel charts is a great way to show data and facts. We’ll learn the best methods for incorporating them. Firstly, we’ll see how to quickly add Excel charts to a slide. Secondly, we’ll look at the advanced technique of embedding them into the slide. Lastly, we’ll focus on keeping the charts up-to-date and accurate when using PowerPoint. Let us get started and learn how to create more powerful presentations using Excel charts!
Image credits: pixelatedworks.com by Yuval Woodhock
Integrating Excel Charts into PowerPoint
Let’s get into integrating Excel Charts into PowerPoint with this 5-step guide:
- Open Excel and the PowerPoint presentation.
- Select the chart you want to use.
- Press Ctrl+C to copy it.
- Navigate to the PowerPoint presentation and click where you want the chart.
- Press Ctrl+V to paste it.
Format the chart accordingly. Change font styles, colors, axis titles and labels. Do this in either Excel or PowerPoint.
Using an Excel chart embedded in PowerPoint looks professional and keeps audiences interested.
A bonus: When you update the Excel chart, changes will be reflected automatically in the presentation. Press Ctrl+S or use the disk icon save to keep these changes.
Now, let’s dive deeper into the topic of “Embedding Excel Charts into PowerPoint“.
Embedding Excel Charts into PowerPoint
Embedding Excel charts into PowerPoint is simple. Just follow these steps:
- Select the chart you want to include.
- Use Ctrl+C or right-click and choose Copy.
- Open the PowerPoint presentation and go to the slide you want to add the chart to.
- Click “Paste” in the Home tab or press Ctrl+V.
- Check out the chart’s thumbnail in the slide. Resize, move and format it to your liking.
You’ll never miss out on a chance to impress or inform with this technique. And don’t forget to keep Excel Charts Updated in PowerPoint – another important topic!
Keeping Excel Charts Updated in PowerPoint
Here’s a 5-step guide to updating Excel charts in PowerPoint:
- Open the Excel file and PowerPoint presentation.
- Select the chart from your Excel sheet.
- Copy the chart with Ctrl+C.
- Go to the PowerPoint presentation and select the slide.
- Paste the chart with Ctrl+V or right-click and ‘Paste’.
If the data source has changed, use these extra steps:
- Right-click the chart and select ‘Edit Data’.
- Make changes and close the window.
- Go back to your slide and right-click the chart. Choose ‘Refresh Chart’.
Manually updating charts can be tedious. But by learning these steps, you only need to make changes in Excel. Then, your charts in all presentations will update automatically.
Let’s tell you Sarah’s story. Sarah was making presentations with hundreds of charts across multiple slides. She used to manually update each chart until her colleague taught her these 5 steps. Since then, Sarah has saved loads of time.
Now you know how to keep your charts up-to-date. Let’s enhance Excel Charts in PowerPoint.
Enhancing Excel Charts in PowerPoint
Ever feel like your Excel charts look boring in your PowerPoint presentations? In this section, I’ll show you how to give your charts a facelift and take your presentations up a notch.
First, we’ll see how to pick the right charts for PowerPoint. After that, we’ll look at ways to customize your chart layouts for your presentation’s style. Lastly, we’ll learn how to add design elements like labels and legends to make your charts attractive and informative.
By the end of this section, you’ll be able to make slick and effective charts for your presentations.
Image credits: pixelatedworks.com by Harry Arnold
Optimizing Chart Selection for PowerPoint Presentations
It’s essential to select appropriate charts. For example, if you’re comparing two sets of data over time, a line graph is better than a bar chart. Pie charts are great for showing percentages, but they can be tricky to read with multiple segments.
Legibility is key when it comes to choosing fonts for the charts. Pick fonts with clear headings and consistent color schemes that suit the overall design. Font size should also be big enough for everyone to read easily.
Using effective color schemes when presenting graphs in PowerPoint is also important. Choose colors that go together and have high contrast. This helps viewers identify which datasets belong where. According to Blackboard.com, “Color manipulation may emphasize or distract from essential parts of the chart as well as evoke an emotional response from the audience.” The right colors add meaning and make information easier to distinguish.
Altering chart layouts to suit presentation needs is also important. Make necessary changes to the layout depending on its suitability for presentations.
Altering Chart Layouts to Suit Presentation Needs
To suit your presentation needs, you must alter chart layouts in Excel. Here’s a five-step guide:
- Step 1: Before opening PowerPoint, format the chart or graphs as per your requirements. This saves time.
- Step 2: Open PowerPoint. Find the slide where you want to insert the Excel chart. Click on Insert and select Chart from the ribbon.
- Step 3: Choose a chart type, such as bar or pie charts, depending on your data analysis needs.
- Step 4: Customize your chart by changing the color scheme, data source or format shape options.
- Step 5: Resize your chart by dragging its edges and corners.
When altering chart layouts, consider design elements like font types, size, background color, and borders. Label legends so your audience can understand the chart without needing additional clarification. Graphics speak louder than words. Pay attention to colors when using an Excel graph in PowerPoint. Make sure they complement each other.
Last summer, one of my colleagues presented an analysis report with Excel charts and graphs. Although the analysis was great, formatting the charts would have made the presentation look more professional. Labels and legends make charts look better and help viewers understand data values.
Adding Design Elements, such as Labels and Legends
Adding design elements, such as labels and legends, can make Excel charts in PowerPoint more effective. Here’s a 6-step guide to help you:
- Open your PowerPoint presentation and go to the slide with the chart.
- Click on the Insert tab and select Object.
- From the Object dialogue box, select Microsoft Excel Chart and click OK.
- The chart will now appear with a default design. To customize it, click any part of the chart to activate the Chart Tools tab.
- Use the options to add/edit design elements like data labels, axis titles or legends.
- When you’re done, save your presentation.
Adding design elements is necessary since it helps viewers understand complex info more easily. For instance, axis labels make it clear what info is displayed along each axis. With legends and data labels, viewers can understand sections of a chart without asking questions.
I once presented data in a pie-chart format without a legend or title. It caused confusion and decreased audience confidence.
Next up, we’ll discuss how animating Excel charts can also enhance presentations.
Animating Excel Charts in PowerPoint
Betting you have seen many PowerPoint presentations, yet have you ever seen one with awesome animated Excel charts? Let’s take your PowerPoint game up a notch! We’ll get into details of transforming static charts to energetic masterpieces. You will learn how to implement chart animations for extra visual effect, animate specific chart components and incorporate transition effects for an unparalleled level of pro-ness. These techniques will surely leave your colleagues and audience in awe!
Image credits: pixelatedworks.com by Adam Duncun
Implementing Chart Animations for Added Visual Impact
Create your chart in Excel, then copy and paste it into PowerPoint.
Under the Animations tab in the Ribbon menu, click the Chart Animation button. Select an animation effect from the options available. Preview and adjust the timing of the effect by modifying its duration or delay.
Adding animations to charts can be a great way to add visual impact without overwhelming your audience. Consider which parts of your chart need to be highlighted and choose animations strategically. Don’t use too many flashy effects – keep it informative!
Steve Jobs used animations in his famous keynote address in 2008, showing how they can make a point memorable.
Learn more about animation of specific chart elements later in the article. Stay tuned!
Animation of Specific Chart Elements
Animating chart elements can make a presentation more professional and memorable. Follow these 3 easy steps to get started:
- Select the Chart Element. In PowerPoint, pick one of the bars if you are animating a bar chart.
- Add Animation. Go to the “Animations” tab, choose an animation effect from the dropdown menu, and click “Add Animation”.
- Customize Settings. You can modify the animation options on the right side after adding it. Change settings like duration and direction to your liking.
Animations can focus attention on key data points, without overwhelming viewers with too much info. They can also evoke emotions by using visual effects.
According to Brent Dykes of Harvard Business Review (2018), creating visuals with animation calls for integrating technology. He suggests designing content so it can be used efficiently by end-users. This means planning ahead before creating an animated visualization.
Now let’s explore another technique- Incorporating Transition Effects- to take presentations to the next level.
Incorporating Transition Effects for Unsurpassed Professionalism
From the Animations tab, pick an animation effect for your chart. Click Effect Options to customize the settings, like duration and direction. Press Preview to see how it looks. Modify other settings, like trigger options or sound effects.
Transition effects can add visual interest and emphasize points. They make presentations more memorable and engaging. Studies show that viewers view presentations with animations more favorably.
Another important aspect is Sharing Excel Charts in PowerPoint.
Sharing Excel Charts in PowerPoint
I’m an Excel and PowerPoint user. I often need to show Excel charts in my PowerPoint slides. Here are my tips.
- You can export Excel charts as images. It’s simple to share them.
- Save your chart templates. This is quicker when you need multiple charts.
- You can easily collaborate with others by sharing Excel charts in PowerPoint.
Let’s explore these methods.
Image credits: pixelatedworks.com by James Woodhock
Exporting Excel Charts as Images to Share
Open your Excel workbook and select the chart. Then, go to the top navigation bar and click on “File”. Select “Save As” from the drop-down menu and choose either “JPEG” or “PNG” as the file type.
Exporting your chart as an image is helpful for sharing. It ensures everyone is looking at the same version of your chart. In addition, it solves compatibility issues between Mac and PC users, or those without Microsoft Office.
I personally experienced this issue in school – my group members were unable to view my Excel chart. Exporting it as an image and emailing it solved the problem.
Finally, let’s discuss Saving Excel Chart Templates.
Saving Excel Chart Templates
- Step 1: Start making your chart. Pick the data range and type of chart. Format the chart – font size and colors.
- Step 2: Finish formatting the chart. Select Save As Template from the Chart Type/Trendline drop-down in the Design tab.
- Step 3: Name the template in the Save Chart Template dialog box. Then, click Save.
- Step 4: Choose the All Charts tab from the Insert Chart dialog box. Scroll down to “Saved Templates”. Pick yours to preview it. Finally, click OK.
Saving Excel Chart Templates is great! It gives quick access when creating new charts. Plus, it saves time by avoiding manual formatting. It also makes sure presentations stay consistent.
I remember a project with a team presentation. Our manager saved different Excel Chart templates – each with a different color scheme. That way we could make each slide look unique while staying on brand. It was a huge help!
Collaborating with Others by Sharing Excel Charts in PowerPoint Presentations
Collab’ing with others? Need to share Excel charts in a PowerPoint presentation? It’s essential for any pro wanting to get their ideas across effectively. Use Excel data analysis and present it visually on PowerPoint. Saves time, boosts efficiency and ensures accuracy. Here’s how:
- Open Excel file with chart.
- Right-click chart, select ‘Copy’ or hit ‘CTRL+C’.
- Open PowerPoint and go to slide for chart.
- Right-click slide, select ‘Paste’ or press ‘CTRL+V’.
Voila! Chart is visible on slide. Edit as needed, e.g. size or colour scheme.
Collaboration helps everyone view updated versions of data without manually updating each chart. Plus, Excel + PowerPoint give stronger analytical capabilities to identify trends, costing details and other num’cal data needed.
At my previous workplace, we used this feature during a team meeting to present a progress report. Colleagues who weren’t tech-savvy found it easy to understand, thanks to a visual display. This built confidence and helped us secure funding.
FAQs about Excel Charts In Powerpoint
What are Excel Charts in PowerPoint?
Excel Charts in PowerPoint allow users to display and illustrate data using charts created in Excel spreadsheets. By embedding Excel charts into PowerPoint presentations, users can easily communicate complex data and make compelling presentations.
How do I insert Excel Charts in PowerPoint?
To insert an Excel chart into PowerPoint, simply navigate to the Insert tab, select Chart, and choose the type of chart you want to create. Then, select the Excel file containing the data and choose the specific data set you want to use.
Can I edit Excel Charts in PowerPoint?
Yes, you can edit Excel Charts in PowerPoint. If you want to change any aspect of your chart, such as the data, chart type, or formatting, simply double-click on the chart to open it in Excel. Once you make the desired changes, save the chart and it will automatically update in your PowerPoint presentation.
Are there any limitations to using Excel Charts in PowerPoint?
While Excel Charts in PowerPoint are a powerful tool, there are some limitations to their use. One such limitation is the fact that if you change the source data in Excel, those changes may not be reflected in the embedded chart in PowerPoint. Additionally, some complex charts may not be able to be created or embedded into PowerPoint.
What are some best practices for using Excel Charts in PowerPoint?
Some best practices for using Excel Charts in PowerPoint include simplifying your charts to make them easy to understand, using charts to highlight key points, and ensuring that your data is accurate and up-to-date. It’s also important to use consistent colors and formatting to create a cohesive and visually appealing presentation.
Can I animate Excel Charts in PowerPoint?
Yes, you can animate Excel Charts in PowerPoint. By using animation features such as Entrance, Exit, Emphasis, and Motion Paths, you can create dynamic and engaging presentations that make your data come to life.
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.