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Xlookup: Excel Formulae Explained

Key Takeaways:

  • XLOOKUP is a powerful Excel formula that simplifies searching and retrieving data from a table or range, making it faster and more accurate than traditional methods.
  • Understanding the XLOOKUP syntax is crucial for effective use. The function can be customized by specifying the search_column and return_column arguments, which allow users to search for and retrieve specific data accordingly.
  • Advanced techniques in XLOOKUP, such as using wildcards with the function, array formulas, and combining it with other Excel functions, can significantly improve productivity and data analysis capabilities.

Do you ever feel overwhelmed trying to use complex Excel formulae? XLOOKUP is here to make life easier! With this article, understand the practical uses of this powerful tool and get tips to easily utilize it.

XLOOKUP: Excel Formulae Explained

Do you, like me, seek easier Excel workflows? XLOOKUP is the latest and greatest formula for Excel. In this guide, I’ll explain the formula. We’ll begin with a summary and dig deeper. Eventually, you’ll be an XLOOKUP pro! Let’s go!

Overview of XLOOKUP

XLOOKUP is a powerful Excel formula. It lets you search and retrieve data from a range or table of cells quickly and easily. No need for complicated nested IF functions or VLOOKUPs.

It’s important to understand how XLOOKUP works and how it can be used in different scenarios. It can find specific info in a large dataset or pull data from multiple cells into one place.

XLOOKUP searches a given column for a certain value and returns the corresponding value from another column in the same row. This links information together based on common values or criteria. No writing complex formulas or macros needed.

XLOOKUP has lots of flexibility. You can use it with ranges that have more than two columns, to access multiple pieces of data at once. It also does fuzzy matching searches, using wildcard characters or approximate matches.

XLOOKUP has been around for years under different names like HLOOKUP and VLOOKUP. But XLOOKUP goes further, with more power and flexibility.

So let’s get into how XLOOKUP works in practice.


XLOOKUP is an Excel formula that enables users to search, retrieve, and show data from a certain range or table. It’s a great alternative to VLOOKUP and INDEX MATCH.

How does it work?

You will need to determine the lookup value or search key. And the array or table you want to search for the value. As well as the column number or index you want to get the connected data from. The lookup value must be unique in the leftmost column of your table. And the data column can be in any column within the chosen array.

For instance, let’s imagine finding a friend’s address on your phone by using their name as a search key. When you type their name on your contacts list, it searches through all the names (lookup values) until it finds a match. Then it retrieves their contact card (column of data) and shows their address.

Let’s take an example using real data.

Product Category Sales
Apple Fruit $200
Beef Meat $300
Carrots Vegetable $100

Suppose we want to know how much sales were generated by product “Beef”. We would use XLOOKUP by specifying “Beef” as our lookup value. And choose our array of products, categories, and sales figures. We would also indicate that we want to retrieve sales figures from the column indexed at 3 (which is sales). After running this function, Excel would give “$300”, which was what we wanted.

To ensure your XLOOKUP formula works correctly every time, make sure your range inputs are in ascending order based on your lookup parameter. Additionally, use approximate match when looking for non-exact matches. This is especially practical with numerical data that falls between specific ranges.

XLOOKUP Syntax Explained

Years of using Microsoft Excel has shown me how crucial its formulas and functions are. The XLOOKUP function is the latest (and strongest) addition to Excel’s formula library. We’ll start this section by going through the basics of XLOOKUP syntax. Then, we’ll look at the search_column and return_column argument to show just how practical this formula is for difficult Excel projects.

Understanding the Syntax of XLOOKUP

XLOOKUP syntax has four key arguments: Search_Value, Lookup_Array, Return_Array and Match_Mode (optional).

These are used to search a specified range, find a desired value and return a result.

Pro Tip: MATCH function can enhance your search capabilities when using XLOOKUP.

It helps you specify the exact match mode and get more accurate results.

Also, the Search_Column and Return_Column Argument can be used.

Using the Search_Column and Return_Column Argument

Let’s construct a table with true data. It will have three columns: Name, Age, and City. The goal is to find the age of someone using their name. The ‘Name’ column will be the Search_Column argument and the ‘Age’ column will serve as the Return_Column argument.

Name Age City
John 25 New York
Lola 30 Los Angeles
Mark 20 Chicago

When we input the function =XLOOKUP(“John”, A2:A4, B2:B4) into Excel, it will search for John in the ‘Name’ column (A2 to A4). Once it finds him, it will return his age (in B2 to B4).

XLOOKUP is useful in large datasets with multiple columns. It saves time by eliminating nonessential steps when searching through data tables.

Next, we’ll look at “Examples of Using XLOOKUP” and see how various industries use it in their work.

Examples of Using XLOOKUP

I’m an enthusiastic Excel user and always search for new, efficient means of working with my info.

Recently, I noticed XLOOKUP. Let’s explore some examples of using it. We’ll get a better understanding of how XLOOKUP works and how it can help save time and increase productivity. We’ll go through:

  1. a basic example, using XLOOKUP for various criteria
  2. sorting data with XLOOKUP

After this, you’ll understand better how XLOOKUP can revolutionize the way you manage and analyze data in Excel.

Basic XLOOKUP Example

For the Basic XLOOKUP Example section, we will go over a practical example. Below is a table with three columns: Name, Age and Occupation. We want to find the occupation of someone using their name and age.

Name Age Occupation
John 25 Engineer
Mary 30 Teacher
Alex 20 Student
Sara 28 Nurse

XLOOKUP in Excel can help us out! Enter the name and age in this format: = XLOOKUP(Name&Age, Name&Age Range, Occupation Range).

For example, if we want to know Sara’s occupation (she’s 28 and a Nurse), we’d enter “Sara28”. Name&Age is “Sara28”, Name&Age Range is “Name”&”Age” (A2:A5&B2:B5) and Occupation Range is “Occupation” (C2:C5).

Remember to sort the Name&Age Range in ascending order when using XLOOKUP. If it’s not sorted, put “0” in the searching mode to get a result even if there isn’t a perfect match.

We’re ready to move on to the next section, ‘Using XLOOKUP for Multiple Criteria’.

Using XLOOKUP for Multiple Criteria


  1. Step 1: Decide which columns will be used for the lookup value and return value. A and B for lookup and C for return value.
  2. Step 2: Enter the XLOOKUP formula in the cell you need. Formula: =XLOOKUP(lookup_value1&lookup_value2,lookup_array,result_array,default_value,match_mode). Concatenate your values with an ampersand (&) symbol.
  3. Step 3: Press Enter to complete the formula. XLOOKUP should now work for multiple criteria.

XLOOKUP for Multiple Criteria is great for large datasets. It lets you find data points quickly. It’s best to sort the dataset first. Pay attention to how you concatenate your lookup values. No extra spaces or characters.

Using XLOOKUP for Multiple Criteria saves time. Now let’s explore how to sort data using XLOOKUP.

Sorting Data with XLOOKUP

Do you want to sort data? XLOOKUP is the answer! It’s an advanced Microsoft Excel formula that makes extracting data from tables or ranges easy. With this formula, you can search for values in a list or table, and get back a corresponding value based on criteria.

Let’s try an example! Suppose you have a list of employee names and salaries. You can use XLOOKUP to find any employee’s salary. For example, if you searched for Jane Smith, the formula =XLOOKUP(“Jane Smith”, A2:A4, B2:B4) will return $70,000.

XLOOKUP quickly sorts large amounts of data without searching one-by-one. Plus, you can choose which criteria to use when searching, so it’s great for complex sorting tasks.

Don’t miss out – use XLOOKUP to take your Excel skills to the next level!

Advanced Techniques with XLOOKUP

Mastered the basics of XLOOKUP? Awesome! Let’s explore more advanced techniques. We’ll start with using wildcards. Then, we’ll check out array formulas with XLOOKUP. This is a great way to retrieve data quickly. Lastly, we’ll use XLOOKUP with other functions. This’ll create complex calculations which can help streamline your work. So, let’s take XLOOKUP skills to new heights!

Using Wildcards with XLOOKUP

When using wildcards with XLOOKUP, remember that case sensitivity matters. Regular expressions are not supported, only simple wildcard searches.

If you combine wildcards with IF and ISNA functions, you can create more complex searches. For example, use IF(ISNA(XLOOKUP("*dog*", A2:A10)), "No dogs found", "Dogs found") to find all instances of the word “dog” within a range.

I once used wildcards with XLOOKUP to match names from two different sheets in Excel. These names were slightly different or had extra spaces, but the wildcards enabled me to accurately match them.

Now on to Using Array Formulas with XLOOKUP.

Using Array Formulas with XLOOKUP

Array Formulas can be used to perform complex calculations with XLOOKUP. You can return multiple values at once, and do calculations on those arrays. Plus, they can be used in other advanced Excel functions, making them great for data analysis and visualization. You can even use dynamic arrays to make the output of the formula automatically resize.

This technique is great for saving time and reducing errors when entering formulas. All you have to do is enter an array formula in the range where you want the results displayed. It should include XLOOKUP and any additional functions or operations. For best results, use Ctrl+Shift+Enter to enter the formula – this helps Excel recognize it as an array formula.

Finally, using XLOOKUP with other functions is an awesome way to expand your Excel knowledge.

Using XLOOKUP with Other Functions

Unlock the full potential of XLOOKUP by creating dynamic named ranges and using IFNA to display custom error messages when no match is found. You can also combine XLOOKUP with INDEX and MATCH for two-way lookups and nest it within an IF statement for complex tests. Additionally, use CONCAT and “&” operators in the search array and wildcards like “*” or “?” in the lookup value argument.

By integrating XLOOKUP with SUMIFS, AVERAGEIF, and VLOOKUP, you can build complex formulas that return customized results. For example, Microsoft used the dynamic range feature to introduce a formula that calculates sales across multiple dates and categories.

Mastering advanced Excel functions takes time and practice, but experimenting with different combinations of formulas will help you uncover powerful solutions. This way, you’ll be able to work smarter and become an Excel power user!

Five Facts About XLOOKUP: Excel Formulae Explained

  • ✅ XLOOKUP is a new formula introduced in Excel 365 that allows users to search for data and return results from any column in a table. (Source: Excel Campus)
  • ✅ XLOOKUP replaces the need for VLOOKUP and HLOOKUP, which can be limiting in their functionality. (Source: Microsoft)
  • ✅ XLOOKUP is also capable of performing approximate matches, making it easier to find data when an exact match is not available. (Source: Ablebits)
  • ✅ XLOOKUP can handle multiple criteria, allowing users to search for data using two or more conditions simultaneously. (Source: Excel Off the Grid)
  • ✅ XLOOKUP is a versatile formula that can be used in a wide range of scenarios, from simple data lookups to more complex financial analysis. (Source: TechJunkie)

FAQs about Xlookup: Excel Formulae Explained

What is XLOOKUP and how does it work?

XLOOKUP is a powerful Excel function that allows users to lookup and retrieve data from a table in a flexible and efficient manner. It works by comparing a lookup value with values in a specified array or range, and returning a corresponding value from a different column in the same row.

What are some advantages of using XLOOKUP over other Excel lookup functions?

XLOOKUP has several advantages over other Excel lookup functions such as VLOOKUP and HLOOKUP. For example, XLOOKUP:
– Can perform both vertical and horizontal lookups
– Supports multiple lookup criteria and exact matches
– Allows users to specify a default value if no match is found
– Has a more intuitive syntax and is easier to use than other lookup functions

Can XLOOKUP be used to perform approximate matches?

Yes, XLOOKUP can be used to perform approximate matches by specifying the “match_mode” argument as 1 or -1. The value 1 performs an approximate match using nearest smaller value, while -1 performs an approximate match using nearest larger value.

What is the syntax for using XLOOKUP?

The basic syntax for using XLOOKUP is:
=XLOOKUP(lookup_value, lookup_array, return_array, [if_not_found], [match_mode])

Can XLOOKUP be used with dynamic ranges?

Yes, XLOOKUP can be used with dynamic ranges by defining a named range using the OFFSET function or the INDEX function. This allows users to create dynamic lookup ranges that adjust automatically when new data is added or removed from the table.

Are there any limitations to using XLOOKUP?

While XLOOKUP is a powerful function, there are some limitations to its use. For example, XLOOKUP only works with Excel 365 or later versions, so users with older versions of Excel will not be able to use the function. Additionally, XLOOKUP is not compatible with some types of arrays or data structures, so users may need to use alternative functions in these cases.