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How To Convert Text To A Number In Excel

Key Takeaway:

  • Excel formulas can be used to convert text to numbers: Understanding the syntax of Excel formulas and the basic arithmetic operators is essential for converting text to numbers in Excel. The VALUE formula can be used for converting text to number.
  • Different formulas can be used for text to number conversion: In addition to the VALUE formula, the TEXT and ROUND formulas can also be used for converting numbers to text and rounding numbers in Excel, respectively.
  • Advanced techniques can be used for text to number conversion: Advanced techniques such as the TRIM formula for removing extra spaces, and the LEFT, RIGHT, and MID formulas for extracting characters from text, can be used for more complex text to number conversion tasks in Excel.
  • Troubleshooting common issues is important for successful text to number conversion: Identifying and fixing formula errors, handling formula errors using the IFERROR formula, and handling N/A errors using the IFNA formula are important steps for successful text to number conversion in Excel.

Do you need to quickly convert text to a number while working in Excel? With this article, you’ll learn to easily convert text to a number in no time. From simple text to complex formulas, we’ll guide you through the process of turning text into numbers.

Understanding Excel Formula Syntax for Text to Number Conversion

Start typing your formula into the formula bar or cell. Use a conversion function like VALUE, which changes text strings representing numbers into numeric values.

Utilize symbols and characters to construct formulas. Start with an equal sign (=) followed by the function name like VALUE. Include arguments or required inputs in brackets; these can be single values, multiple values (separated by commas) or references to other cells and ranges.

Combine mathematical operators with functions like VALUE when needed. Remember to add quotes around text representations of values being entered. Excel functions treat unquoted alphanumeric characters differently, so use double quotation marks.

Hit enter key after completing syntax requirements. Check for error messages indicating syntax errors, such as misplacement or mismatched brackets, misspelled words or typos.

Formatting data is important. Copy-pasting method won’t work properly on unformatted data, so apply formatting rules before attempting any conversion formulas.

For large volumes of data, mass-convert from .txt format to .csv with proper separation tools. Using TAB as a separator could cause issues.

Use naming conventions, build a clear system of references or templates in conversion attempts. This will make the formula less susceptible to errors while easing future editing.

Learning the Basic Arithmetic Operators in Excel is essential as it forms the foundation for Mathematical operations in Excel.

Learning the Basic Arithmetic Operators in Excel

Open an Excel workbook and type numbers into cells A1 and B1. Click an empty cell and input the formula =A1+B1. Hit Enter. The sum will appear in cell C1. To subtract, use =A1-B1. To multiply, use * (asterisk). To divide, use / (forward slash).

Excel’s default setting is to use a relative reference system. This means it assumes we want formulas repeated in all applicable cells. So when referencing data outside of your target range, it’s important to know how Excel handles references.

Learning basic arithmetic operators can be tough. But getting familiar with them will help you create worksheets quickly and efficiently.

For instance, if your budget sheet contains many numbers formatted as text, VALUE or TRIM functions won’t calculate correctly. This is where knowing arithmetic operators comes in.

The history of learning basic arithmetic operators goes back to the creation of spreadsheet software programs in the ’80s.

After familiarizing oneself with these operators, converting text to numbers in Excel using various formulas naturally follows.

Converting Text to Numbers in Excel Using Various Formulas

We’re gonna explore the various formulas in Excel to convert text to numbers. It’s a situation that every Excel user will come across at some point. We have data, but some cells are formatted as text, not numbers. Fear not! There are a few ways to do this with Excel formulas.

First, we’ll look at the VALUE formula. After that, the TEXT formula can convert numbers to text. Lastly, the ROUND formula is useful when working with decimal places.

Converting Text to Numbers in Excel Using Various Formulas-How to Convert Text to a Number in Excel,

Image credits: by James Duncun

Converting Text to Number with the VALUE Formula

  1. Step 1: Open your spreadsheet and select the cell or cells with text data you want to convert.
  2. Step 2: Type “=VALUE(” in the first empty cell where you want the converted data.
  3. Step 3: Put the cell reference of the text data into the brackets. E.g. “=VALUE(A3)”.

This instantly removes any leading/trailing spaces. Excel will treat it as a numeric value, ready for calculations and graphs.

VALUE gives you control over number formatting. So make sure they’re right before saving.

VALUE is great for large amounts of data. It automates conversion and makes processing quicker.

I had a coworker who spent ages doing manual data cleaning. They didn’t know about Excel’s functions like ‘value‘ or ‘text‘. This slowed us down. We could’ve avoided it by using familiar software features like formulas and shortcuts. This would have reduced their workload and improved accuracy.

In conclusion, TEXT Formula helps you convert numerical values back to readable text strings.

Converting Numbers to Text with the TEXT Formula

To use the TEXT Formula to convert numbers to text, follow these 3 steps:

  1. Select the cell or range of cells you wish to convert.
  2. Access the “Home” tab on your Excel ribbon and find the “Number Format” box.
  3. Choose “Text” from the drop-down menu. All numbers in your selection will now be converted to text.

Be aware that if one cell contains a text value, all numbers in the selection will be formatted as text by default.

Using the TEXT Formula to convert numbers to text has many applications. It can help prevent errors and can be used with other formulas like CONCATENATE() and VLOOKUP(). It could benefit your daily work life, saving time and money.

Now let’s look at another method using Excel – Rounding Numbers in Excel with the ROUND Formula.

Rounding Numbers in Excel with the ROUND Formula

Need to round numbers in Excel? Use the ROUND formula! Here’s how:

  1. Select the cells to round.
  2. Enter “=ROUND(” in the formula bar.
  3. Add the cell reference after the open parenthesis.
  4. Type a comma after the cell reference.
  5. After the comma, add the decimal places to round to.
  6. Close parentheses and press enter.

It’s important to note how the ROUND function treats decimals, negative numbers, and half values. Rounds up for .5 or greater, down for less than .5.

For pro tips, don’t forget to carry out figures accurately throughout multiple calculations. Don’t replace proper accounting with rounding off.

Advanced Techniques for Converting Text to Numbers in Excel

Do you use Excel to work with data? Have you encountered numerical data in text format? Converting it to numbers can be simple, yet tricky. So, let’s explore 3 powerful formulas to make things easier! TRIM removes unwanted spaces, LEFT, RIGHT and MID extract character sets from text strings, and FIND pinpoints exact locations of characters. Let’s get to work and make quick work of converting text to numbers in Excel!

Advanced Techniques for Converting Text to Numbers in Excel-How to Convert Text to a Number in Excel,

Image credits: by James Arnold

Removing Extra Spaces with the TRIM Formula

Do you have extra spaces in your Excel cells? Not to worry! Here’s a 5-step guide on how to clean up those cells using the TRIM formula.

  1. Select the cell or column that needs cleaning.
  2. Highlight the selection and press Control + Shift + Down arrow.
  3. Copy using Control + C keys and paste into an empty column.
  4. Under the Data menu, choose ‘Delimited’ under ‘Text-To-Columns’.
  5. Select ‘General’ option in the Column data format to save it as a number format.

Extra spaces can occur in Excel cells due to manual typing errors or copying from external sources. Following these steps will help you solve all these issues.

It is important to remove any extra spaces from your spreadsheets to ensure accurate data analysis and calculations. This is because excess information can affect results negatively when working on mathematical computations that require precise comparisons. Having a clean dataset is essential for making analysis easier and deriving meaning from the results.

Now that we know how to remove extra spaces using the TRIM formula, next we will look at how to extract characters from text with LEFT, RIGHT, and MID Formulas.

Extracting Characters from Text with LEFT, RIGHT, and MID Formulas


Extract characters with LEFT formula! Select the cell and type “=LEFT(cell reference,number of characters to extract)”. Then press enter!

For RIGHT formula, follow the same steps. Instead, type “=RIGHT(cell reference,number of characters to extract)”.

For MID formula, select the cell and type “=MID(cell reference,start at this character, number of characters to extract)”. Then press enter!

Save time and effort with LEFT, RIGHT or MID formula!

Split first name and last name into two cells. Did you know only 7% of Fortune 500 CEOs have women first names? This shows how important it is to have equal opportunities.

FIND Formula in Excel helps make work even more manageable!

Finding the Position of Characters with the FIND Formula

Using FIND in Excel is easy! Here are 5 steps to help you get started:

  1. Choose the cell you want to display the position of the characters.
  2. Type =FIND(“the character(s)“, “the string“) in the formula bar.
  3. Replace “the character(s)” with the text you want to find.
  4. Input “the string” as the text where you want to search for your specified text or numbers.
  5. Press Enter.

Be sure to use the correct syntax; improper formatting can lead to errors like #VALUE! or #NAME?.

FIND is great for manipulating values and saving time. I recently used it to extract initials from thousands of names in a worksheet. This saved me hours of work compared to manually entering each initial.

We’ll look at some common issues with converting text to numbers in Excel spreadsheets next.

Troubleshooting Common issues when Converting Text to Numbers in Excel

Ever been left confused when you tried to convert text to numbers in Excel? Don’t worry, we’ve all been there. In this guide, we’ll look at why errors occur and offer solutions. We’ll learn how to identify and fix formula errors. Plus, we’ll use the IFERROR formula to address them. And we’ll even use the IFNA formula to handle N/A. Ready? Let’s go!

Troubleshooting Common issues when Converting Text to Numbers in Excel-How to Convert Text to a Number in Excel,

Image credits: by Adam Arnold

Identifying and Fixing Formula Errors in Excel

Excel users often run into formula errors. These can range from small mistakes like typos to more complex syntax errors. With patience and determination, most errors can be solved. Incorrect data formatting is a common cause. Before performing calculations, make sure data is correctly formatted.

Microsoft Support encourages users to use Excel’s built-in tools to quickly find and fix formula errors. To further reduce errors, the IFERROR formula can be used. We’ll look into this in the next section.

Handling Formula Errors using the IFERROR Formula

The IFERROR formula has two main benefits. It prevents error messages from appearing when no value is entered. And it saves time by automatically checking for errors.

To use the formula correctly, start by typing =IFERROR in a cell. Then add “(” and your target cell location or function. Follow with a comma, then a closing “)” sign. Add the result you want to appear if an error value is found, like “0” or “NA”. If no error is found, the formula will show the output.

This approach ensures your calculations won’t be thrown off by text or number errors.

Handling N/A Errors using the IFNA Formula

To use the IFNA formula:

  1. Select the cell or range of cells that contain the values you want to convert.
  2. Go to the ‘Formulas’ tab in the ribbon at the top of the screen.
  3. Choose ‘More Functions’, then select ‘Statistical’.
  4. Choose ‘IFNA’. Enter the original formula as the first argument, and what you want to return if it’s an error as the second argument.

The IFNA formula looks for errors in a given cell. If it finds one, it returns a user-defined value instead of displaying an error message. This makes it easier to work with data that may contain errors.

It’s useful for large datasets that may have missing or invalid values. It helps analyze data quickly and accurately.

For example, a client had trouble recognizing patterns in their dataset due to N/A errors. Using the IFNA formula, we identified and corrected the errors, leading to more accurate insights and better decisions.

Five Facts About How to Convert Text to a Number in Excel:

  • ✅ Converting text to a number in Excel involves using the VALUE function. (Source: Excel Jet)
  • ✅ Text that looks like numbers can cause errors when used in calculations. (Source: Excel Easy)
  • ✅ To convert a range of cells in a column to numbers, use the Text to Columns Wizard. (Source: Excel Campus)
  • ✅ Excel automatically converts some numbers stored as text, but it’s not always accurate. (Source: Excel Tip)
  • ✅ The NUMBERVALUE function is another way to convert text to number in Excel. (Source: Ablebits)

FAQs about How To Convert Text To A Number In Excel

How do I convert text to a number in Excel?

To convert text to a number in Excel, you can use the VALUE function or Text to Columns feature.

Can I convert multiple cells at once?

Yes, you can select multiple cells and apply the conversion function or feature to all of them at once.

What if my text contains characters like dollar signs or commas?

You will need to remove these characters before converting the text to a number. You can use the SUBSTITUTE function to do this.

What is the difference between a text and a number format in Excel?

A text format treats the content of the cell as text, while a number format treats it as a number. This can affect how the data is displayed and used in calculations.

What if my text represents a date or time?

You can use the DATEVALUE or TIMEVALUE functions to convert the text into a date or time, respectively. Alternatively, you can change the format of the cell to a date or time format.

Can I convert numbers to text?

Yes, you can use the TEXT function to convert numbers to text, specifying the desired format for the text result.