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How To Calculate Percentage In Excel: Step-By-Step Guide

Key Takeaway:

  • Percentage calculation in Excel is a skill that is essential for any professional who works with data. Understanding various types of percentages and their importance is the first step towards mastering this skill.
  • Excel provides several formulas to calculate percentages such as the percentage formula, percentage change formula, and percentile formula. By using these formulas, one can easily calculate percentages in Excel.
  • To calculate percentages in Excel, one must know various calculation examples like finding the percentage of a number in Excel, finding the percentage change of two numbers in Excel, and finding the percentile of a number in Excel. Practicing these examples will help you master percentage calculation in Excel.

Are you struggling to calculate percentages in Excel? Learn how to master this essential task with our step-by-step guide. You’ll be able to accurately calculate percentages in no time!

Understanding Percentages

Ever pondered the significance of percentages in daily life? They are a key tool to know, whether you’re working out a bill, a budget, or analyzing data. Let’s explore this concept and why it matters. We’ll look at the different kinds of percentages and how they’re used in various industries. Having a strong understanding of percentages is crucial for Excel users. So, get a cup of coffee and let’s start comprehending the world of percentages!

What are Percentages and their Importance

Percentages are a key math concept. They show part of a whole as a portion or fraction of 100. Percentages have great uses in everyday life. These include finance, investment, and data study. People need to understand percentages to figure out how much of one thing relates to another.

Here’s a five-step guide to Percentages and their importance:

  1. Learn the difference between percentages, ratios, and fractions.
  2. Know basic math, like addition, subtraction, multiplication, and division.
  3. Change decimals to percentages and vice versa.
  4. Use programs like Excel to compute percentages quickly.
  5. Practice to make these concepts natural.

Percentages are vital for many daily activities. These include:

  • Measuring discounts, like Black Friday sales.
  • Calculating tax rates.
  • Comparing metrics.
  • Calculating grades from tests.
  • Budgeting monthly income.
  • Managing investments.

For instance, Mary gained a raise at work. She worked out her monthly costs, which came to $4k. She had enough leftover to invest 30% into long-term stocks. This example explains how Mary computed the percentage of her salary which contributed to her financial goals.

Different types of percentages, like Percentage change, Gross Profit Margin %, Net Profit Margin %, Contribution Margin %, Markup %, and Return on Investment (ROI), serve different purposes in business.

Different Types of Percentages

Various kinds of percentages are used in diverse areas like business, math, and economics. It’s essential to understand each one, as they are calculated differently. Let’s begin by understanding the three different types of percentages:

  1. Percent Change: This percentage is used to work out an increase or decrease in something over time. To calculate it, subtract the original value from the final value and divide it by the original value. Then, multiply this answer by 100 to get the percentage.
  2. Gross Margin Percentage: Accounting and finance use this to figure out profit made on sales; it gives an idea of a company’s profitability. To calculate it, subtract Cost of Goods Sold (COGS) from revenue, then divide by revenue. Multiply this by 100 to get the percentage.
  3. Markup Percentage: Retail or e-commerce businesses use this. It’s how much extra money is added on top of a product’s cost price for profit. To calculate it, take the difference between selling price and cost price, then divide by cost price.

Knowing these different kinds will help you use them effectively for your business or industry. For example, I used them to help a company whose online store had low sales. After analyzing the finances, we noticed their pricing was wrong as it used markup percentages that were too high. Competitors offered similar products at much lower prices.

Now that we’ve discussed the types of percentages, let’s move ahead and discover how to Calculate Percentages in Excel easily!

How to Calculate Percentages in Excel

Do you love Excel? I do! It’s important to know the many functions it offers. One skill to have is calculating percentages in Excel. Let’s dive into the details by exploring formulas. We’ll start with the Percentage Formula. Then, move on to the Percentage Change Formula for dynamic calculations. Last, we’ll look at the Percentile Formula and how it can analyze data sets.

Using the Percentage Formula in Excel


Select the cell you want to show the result. Type the equal sign (=) and the number you want to make a percentage. After that, type an asterisk (*) and 100. Press enter and let Excel calculate it for you!

To make sure the answer is a percentage not a decimal, click the cell with the result. Choose “Percentage” on the dropdown menu under “Number Format“. Modify the decimal places by selecting “Decrease Decimal” or “Increase Decimal” next to “Percentage“.

Using this formula saves time and reduces errors with a lot of data. Plus, it can be used with other formulas to analyze and control data easily. Microsoft Office Support states that “Excel only supports one kind of percentage formatting per cell. But, it’s possible to create custom formats depending on your needs“.

In the following section, we’ll discuss using the Percentage Change Formula in Excel.

Using the Percentage Change Formula in Excel

Using the Percentage Change Formula in Excel involves 4 steps:

  1. Select an empty cell to display the percentage result.
  2. Enter the formula: =(new value−old value)/old value*100
  3. Replace “new value” and “old value” with the current and previous values.
  4. Press enter and format it as a percentage.

This formula subtracts and divides to find a proportion between an old and new value. The resulting percentage shows the increase or decrease between the two.

It’s a useful tool for tracking financial data or analysing trends over time. And many businesses use percentages for growth measurement because they offer direct comparisons between different periods.

Investopedia states that, “percentage change is one of the simplest indicators of corporate performance”.

Now let’s move on to exploring the Percentile Formula in Excel!

Using the Percentile Formula in Excel

To use the Percentile Formula in Excel, follow these steps:

  1. Choose an empty cell to display your result.
  2. Enter =PERCENTILE( (without quotes) in the formula bar.
  3. Select the range of cells containing your data.
  4. Enter a comma after the range and type in the percentile (0-1 scale).
  5. Close the bracket and press Enter.

You can use this formula to find out how many values in your dataset fall above or below the median score. It also takes into account negative numbers and outliers.

If you’re dealing with a large dataset, sort it first to save time and ensure accurate calculations.

Now, let’s move on to another important topic – Excel Percentage Calculation Examples.

Excel Percentage Calculation Examples

Calculating percentages in Excel? There are many methods and formulas available. We’ll explore three of the most common:

  1. How to find the percentage of a number. This is great for sales tax or tips.
  2. We’ll examine finding the percentage change of two numbers. This helps analyze data trends or measure growth.
  3. Finally, finding the percentile of a number in Excel. This statistical calculation helps understand large data sets.

Finding the Percentage of a Number in Excel

  1. Enter a number in an Excel cell.
  2. Click on another cell. Enter the formula: =(Number/Total)*100.
    For example, to find what percent of your monthly budget goes to rent ($1500 out of $5000), use this formula: = (1500/5000)*100.
  3. Press “Enter”. Excel will calculate the percentage.

To Find the Percentage of a Number in Excel, these three steps are all you need.

But, there are other tools and formulas for finding percentages in Excel.

  • One way is using percentages with multiplication and division formulas. It’s useful for larger datasets, since doing it manually can take a long time.
  • Also, pie charts and graphs can help to show data visually. However, they may not always be practical when you have a large sheet with many columns.

I used Excel to make a budget plan for my team at work. I needed to find the portion of the overall budget for travel expenses. Excel made it easy to find the exact percentage.

Finally, you can use Excel to find the Percentage Change between two numbers. This is another useful tool for analyzing data.

Finding the Percentage Change of Two Numbers in Excel

Discovering the Percent Change of Two Numbers in Excel can be simple when you know these steps. To calculate the percentage change of two numbers using Excel, start by subtracting the old value from the new one. Then, divide the result by the old value. Multiply the quotient by 100 to convert it into a percentage. Assign a cell with the formula to show your answer. Finally, format the percentage cell as needed.

Percentages are highly beneficial for analysis as they are universal across scales. This makes comparison easier. Additionally, it is a great tool to interpret numerical data and gain insights.

My friend once demonstrated how she used Excel to track quarterly sales changes quickly and effectively. She used formulas to calculate average sale prices per day, month-to-month growth rates and percentages.

In the next section, I will share with you the details of how to find the percentile using Excel.

Finding the Percentile of a Number in Excel

Finding the percentile of a number in Excel is a great tool for data analysis. It lets you compare different sets of data by calculating its percentile rank.

Four steps to do this:

  1. Select the cell for the result.
  2. Enter “=PERCENTILE (array, k)”
  3. Replace “array” with the range of values.
  4. Replace “k” with a percentage between 0 and 1.

For example, if you have test scores 0-100 and want % above 80, use “= PERCENTILE(B2:B20, 0.8)”.

The result will show the value for the percentile.

In Excel, percentiles can identify trends in large datasets. This helps make decisions about sales or target markets.

I once used Excel to analyze sales data for my small business. I needed to know how many customers spent over $500 in one week. There were thousands of transactions each day. Excel’s percentile functions retrieved info from the data. I also created graphs to visualize the trends. This saved me a lot of time and let me focus on improving my business’s marketing strategy.

Some Facts About How to Calculate Percentage in Excel: Step-by-Step Guide:

  • ✅ Excel has built-in functions for calculating percentages, including percentage increase, percentage decrease, and percentage of total. (Source: Excel Easy)
  • ✅ To find the percentage of a number in Excel, you can use the formula: =percentage(number, percentage). (Source: Business Insider)
  • ✅ To calculate the percentage change between two numbers in Excel, use the formula: =((new value-old value)/old value)*100 (Source: ExcelJet)
  • ✅ Excel allows you to format cells as percentages, making it easier to work with percentage data. (Source: Excel Campus)
  • ✅ Knowing how to calculate percentages in Excel is a valuable skill for anyone working with data and financial analysis. (Source: Udemy)

FAQs about How To Calculate Percentage In Excel: Step-By-Step Guide

1. How do I calculate percentage in Excel?

To calculate percentage in Excel, you can use the formula: = (part/whole) x 100. You can also use the Percentage button in the Home tab of the Ribbon.

2. Can I calculate percentage for a range of cells?

Yes, you can calculate percentage for a range of cells by using the formula: = (sum of parts/sum of wholes) x 100.

3. Can I format the percentage result in Excel?

Yes, you can format the percentage result in Excel by selecting the cell or range of cells, clicking on the Home tab, and selecting the Percentage button in the Number group. You can also right-click on the cell or range of cells, select Format Cells, and then select Percentage from the Category list.

4. Can I calculate percentage change in Excel?

Yes, you can calculate percentage change in Excel by using the formula: = ((new value – old value)/old value) x 100.

5. Can I calculate percentage of total in Excel?

Yes, you can calculate percentage of total in Excel by using the formula: = (value/total value) x 100.

6. How can I quickly calculate percentage in Excel?

You can quickly calculate percentage in Excel by selecting the cell or range of cells that you want to calculate percentage for, pressing and holding the ALT key, and then typing the formula: = (part/whole) x 100.