Do you ever find yourself struggling to modify existing styles in Excel? If so, you’re not alone. In this article, you’ll learn how to make quick changes to existing styles, allowing you to customize your worksheets with ease.
Excel Styles – An Overview
Tired of manually formatting your Excel spreadsheets? Struggling to make your formatting consistent across multiple sheets? Excel Styles may be the solution! In this section, we’ll explore what they are and why they’re essential.
First, we’ll discuss why using Excel Styles is so important. Then, we’ll dive deeper into how they function and the many ways they can streamline and improve your Excel experience.
Image credits: pixelatedworks.com by James Duncun
What is Excel Styles and why it is important?
Excel Styles are like powerful templates. They save time by pre-defining formatting options which can be applied to cells, ranges, or worksheets with clicks.
They make formatting easier and faster. Without them, every cell, row, and column needs manual formatting. This takes a lot of time. Excel Styles reduce the effort needed.
They also help maintain consistency across documents. With styles, the look and feel of all documents stays the same. This builds credibility for an organization.
Plus, Styles update automatically if changed. This saves time during future updates.
For example, Lena uses Excel Styles in her company. She prefers them to word-of-mouth info from seniors or colleagues. She finds them more efficient and less confusing.
Styles enable easy modification of the appearance of cells and other objects. You can choose style combinations or define new ones.
Understanding how Excel Styles work in a spreadsheet
Excel has many styles to choose from. Fonts, colours, borders and alignments can be modified. Each style has different formats, easy for users to format work professionally. Hovering over a style in the “Styles” section of the Home tab shows how it looks. Custom styles are great for businesses with uniform data presentation across spreadsheets. Colours and themes match company branding. In 2017, Excel launched ‘Stocks’ Data Type. This was only for Office 365 users and allowed access to Microsoft’s library.
The next section is ‘How to Change an Existing Style in Excel’. We will explore how to edit the visual representation of work instead of creating a new one.
How to Change an Existing Style in Excel
Do you often find yourself using Excel and struggling to adapt existing styles? You’re not alone! Let me show you how to easily change a style in Excel. Here’s what we’ll do:
- Step-by-step, I’ll show you how to get to the styles pane and select the style you want to edit.
- Then, I’ll tell you how to modify it to your liking.
Before you know it, you’ll be customizing your Excel spreadsheets like a pro!
Image credits: pixelatedworks.com by David Arnold
Navigate to the Styles Pane
Open your Excel spreadsheet and click on the Home tab in the top toolbar. Find the “Styles” section, near the center of the toolbar. Click the “Cell Styles” dropdown arrow and select “More Styles” at the bottom of the list.
The Styles Pane will appear on your screen. You can view and change existing styles for cells, rows, columns, tables or even entire worksheets. You don’t have to create a new style from scratch each time.
Microsoft published a study that showed users who used styles in their Excel spreadsheets saved an average of 30 minutes per week compared to those who didn’t use it.
Now that you know how to get to the Styles Pane and its benefits, you can choose a style to edit.
Select the Style you want to edit
To tweak the style you want in Excel, do these 5 easy steps:
- Open the sheet that has the style you want to adjust.
- Go to the Home tab and press the Cell Styles button in the Styles group. This will show a list of formatting options.
- Scroll through the styles until you find the one you want to change. You can also use the Search box at the bottom to quickly locate your desired style.
- Once you have it, hover over it with your cursor. You will now see three buttons next to the style: New Cell Style, Modify…, and Delete.
- Click on Modify… to open the Format Cells dialog box. Here, you can modify the style by selecting different tabs and changing settings such as font type and size, border styles, and fill colors. Preview your changes before you finish.
Pro Tip: If you use a certain style often, consider creating a custom style based on your existing one. This way, you can save time without having to adjust its formatting each time you use it. To update a style, first pick it using the steps above. Then, open up the Format Cells dialog box and make your adjustments. Once you’re happy with them, click OK and the modified styling will be applied to your worksheet.
Modify the existing Style to your preferred format
To format your preferred style, follow these 6 simple steps:
- Highlight the cells you want to apply the formatting to.
- Click on the “Home” tab.
- Look for the “Styles” group.
- Right-click the style you want and select “Modify”.
- You will have the Format Cells dialog box to make changes.
- Click OK when done.
Modifying an existing Style allows you to customize your spreadsheet without doing it from the beginning. Keep in mind that changes you do will be applied to the whole workbook.
Let’s say you need to format the salary of an employee differently, you can simply choose that area and change it only while keeping the rest consistent.
In conclusion, customizing an existing Style in Excel is a great way to add personalization and consistency to spreadsheets. Next step is Creating a New Style in Excel where we will see how to create new styles with similar methods.
Creating a New Style in Excel
I’m an Excel fan and I’m always looking for new ways to make my productivity and presentations better. Excel has built-in styles, but sometimes they don’t work. To fix this, you can create a new style. Here are the steps:
- Open the Styles Pane
- Choose New Style
- Then, customize it to fit your needs.
- Lastly, apply it to your spreadsheet.
Image credits: pixelatedworks.com by Joel Arnold
Opening the Styles Pane and selecting New Style
- Open an Excel workbook and choose the cell(s) to format with a new style.
- Head over to the ‘Home’ tab at the top of the screen.
- In the right side of the ribbon, find the box labeled ‘Styles’.
- Click on the small arrow in the bottom-right corner of the box to open the Styles pane.
- At the bottom of the pane, press ‘New Style’.
- A dialog box will appear. Give your style a name and customize it.
- Formatting options such as font size, color, border styles, and cell shading will be available. Creating a new Style makes your Excel data stand out from others.
- Using an existing style saves time, but customizing a unique style adds value.
- Personalizing a style reflects your brand or project.
- Explore more options for Customizing New Style within Excel.
Customize the new Style
If you want to customize a new style, follow these three steps:
- Right-click on the cell or range of cells with the formatting you want.
- Select “Format Cells” from the drop-down menu.
- Under the “Number” tab, choose custom formatting options that match your new style.
You can also modify font size, color and fill backgrounds. Plus function names, Formulae and other styles. Remember, this only applies to selected cells; copy-pasting is better for other parts of the sheet.
To get exact borderline intensities or colors, create a new theme in ‘Colors’, and edit them under ‘Customize colors’.
Avoid bolded text or neon colors when customizing a new Style; these might look unprofessional when shared with others.
Now we can apply our desired format style to data sets without changing cell ranges.
Apply the new Style to your spreadsheet
Make your style unique by customizing it! Adjust font size, color, border style and background color in the “Style” dialog box by selecting the “Modify” button.
Keep formatting consistent throughout related data sets to avoid confusion and errors. This will not only make your spreadsheet visually appealing, but also more readable for those who collaborate on it. Unlock your Excel potential now!
On to the next step: applying a predefined style to a range of cells. Keep reading to learn how!
Applying a Predefined Style to a Range of Cells
In Excel, formatting data with a style can be important. Learn how to use pre-set styles here.
- Identify a range of cells for formatting.
- Then, open the Styles Pane.
- Pick a style that suits the data.
- Finally, apply the style to the range of cells.
Image credits: pixelatedworks.com by Adam Jones
Highlight the range of cells you want to format
To use a predefined style on cells, you must highlight them first. Click the cell you want to start with and hold the mouse button while dragging it to select other cells. Alternatively, press and hold the “Shift” key while clicking on each cell.
Then, release the mouse button. You have now highlighted the range of cells you want to format. Continue by selecting and applying a style.
Highlighting helps Excel and users understand what they are modifying. Without it, it’s hard to locate values or adjust locations. For example, without highlighting, my co-worker struggled to change color formatting in client notes from last year’s spreadsheets. Her changes were applied to wrong rows since she didn’t highlight beforehand.
Finally, access the Styles Pane to choose from existing formats or export modified ones.
Access the Styles Pane and choose the desired Style
Access the Styles Pane by clicking the “More” arrow at the bottom right corner. A menu will open. Select “Styles” to open a pane with all styles.
Scroll through the Styles Pane to find the one you need. Preview each style by hovering over it with your cursor.
Choose the style and click on it to apply it to your selected range of cells. The changes will show immediately.
Create a custom style from scratch if you cannot find a suitable style from Excel’s pre-defined list. To do this, right-click any existing style & select “Modify”. This will open a formatting dialog box. Here, you can alter font colors, sizes, border styles etc.
To select your range of cells, click and drag or type their cell references in Excel’s Name Box at top left corner.
Click on your desired style name within Excel’s Predefined or Custom Lists located at bottom part of ‘Styles’ Section under ‘Home’ tab after opening “More” Arrow Dropdown Menu shown towards its bottom-right corner to apply the style!
Apply the Style to the selected range of cells
To apply a style to a range of cells, first select them by clicking and dragging your mouse. Now, go to the “Home” tab in Excel and locate the “Styles” group. Here, you will find a selection of predefined styles. Choose the one that suits your needs. Click on it and it will apply to the selected range of cells.
This is a great way of formatting large datasets quickly and consistently. You can even modify existing styles or create your own! Applying styles makes your data look uniform and professional, saving time and effort.
Don’t miss out on this feature! Apply styles to your spreadsheet now and give it a more cohesive and polished look. And when you’re done, learn how to manage Excel styles and make custom changes to create new styles for maximum efficiency.
Managing Excel Styles
Excel style management is key for pros who want to save energy and time. I’ll guide you through the basics, such as changing existing styles, ditching unused ones and copying styles to create new ones. After mastering these three sections, you’ll be a style master, making your spreadsheets look flawless. Your productivity will boom and you can focus on more important tasks.
Image credits: pixelatedworks.com by James Jones
Renaming an existing Style
Renaming a style in Excel is easy! Here’s how:
- Select the cell or range of cells you want to rename the style for.
- Go to the “Home” tab in the ribbon and click the “Styles” button.
- Right-click the style and select “Modify”.
- Type a new name in the “Name” field and click OK.
Remember, if you rename an existing style, any cells with that style will also be updated with the new name. This way, you can keep your workbook consistent and avoid confusion.
You can even create custom styles in Excel! Just apply formatting to a cell or range of cells. Then, right-click an existing style in the Styles gallery and select “New Cell Style”. This can save you time when using frequently-used formatting.
In our next section, we’ll learn how to delete unused styles from your workbook.
Deleting an unused Style
Open Microsoft Excel and click on the Home tab.
Go to the Cell Styles button, in the Styles group.
Choose “Manage Styles” from the drop-down menu.
Select “Delete” from the new dialog box.
Highlight the style you want to delete and click “OK“.
Click “Close” to finish.
If you’ve ever had too many styles, this deletion process can help. By removing unneeded styles, you can easily find the important ones.
I was working on an Excel project with my colleagues. We found some styles weren’t useful anymore. So, we decided to remove them. After removing them, things went more smoothly!
Copying an existing Style to a new Style for future use
- Open the workbook which has the style you want to copy.
- Go to the Home tab. In the Cell Styles group, click on Manage Styles.
- In the Manage Styles dialog box, select the style and click on Copy.
- Name your new style in the Name field.
- Click OK to save.
You can modify the copied style with Excel’s formatting options like font size, color or number format.
For more efficiency and consistency, create a custom theme file (.thmx). This will save you time and make sure everyone is using the same formats.
FAQs about How To Change An Existing Style In Excel
How do I change an existing style in Excel?
To change an existing style in Excel, follow these steps:
- Select the cell or range of cells that have the formatting you want to change
- Click on the “Cell Styles” button in the “Styles” group on the “Home” tab
- Hover over the style you want to modify and click on the drop-down arrow
- Select “Modify”
- Make the changes you want to the formatting options in the “Format Cells” dialog box
- Click “OK” to save your changes
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.