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How To Import Word Documents As Objects In Excel

Key Takeaway:

  • Importing Word documents as objects in Excel is an efficient way to transfer data and information. By following the simple steps of copying and pasting, text from Word documents can be easily integrated into Excel spreadsheets.
  • When formatting the object, size, position, font and text alignment can all be customized to suit your needs. By correctly formatting the object, it can become an effective addition to the Excel file and be used for further analysis and interpretation.
  • Inserting a hyperlink into the Excel file is an easy way to provide additional context to the imported Word document. By simply following the steps of selecting the hyperlink and entering the appropriate URL, users can add an extra level of information to the Excel file.

You needn’t struggle with formatting Word documents anymore! Now you can easily import them into your Excel worksheets for quick and seamless editing. Learn how in this guide.

Importing Word Documents as Objects in Excel

Do you utilize Microsoft Excel for a range of tasks? For instance, financial spreadsheets and project timelines. Did you know you can import Word documents as objects into Excel? This is an incredibly helpful feature and can help save time and enhance your workflow.

In this post, we’ll look into how to import Word documents as objects in Excel. Specifically, we’ll discuss how to:

  1. access the Word document you want to import
  2. choose the desired text, and
  3. copy it to the clipboard.

Let’s get going!

Importing Word Documents as Objects in Excel-How to Import Word Documents as Objects in Excel,

Image credits: by David Duncun

Access the Word document to be imported

Open Microsoft Excel. Click “File” on the menu bar at the top of your screen. Select “Open” and find the Word document’s location. Select the Word document and click “Open“. Now the document is shown in Excel.

To access the Word document, make sure it’s saved on your computer or in a network drive. Check that Excel and Word applications are installed on your computer before attempting to import the Word file.

Tip: Split the document into smaller chunks or sections for easier navigation and editing in Excel. Then select the desired text to be copied.

Select the desired text to be copied

Text: Copy desired text from Word? Here are five simple steps. Open the Word doc you want to import in Excel. Highlight the text by click and drag. Make sure only relevant info is selected for an organized worksheet. Right-click and select “Copy,” or use Ctrl+C or Command+C shortcut.

Importing the selected text into Excel? Go back to the Excel sheet and choose “Insert” from the menu bar. Click “Object,” or “Text Box,” depending on version. Then select “Create from File” and browse for the Word doc.

To avoid typing each entry manually, use the ‘Link’ option in Excel. This will update the sheet dynamically when something changes in Word. Finally, highlight the text, right-click and select “Copy,” or use the keyboard shortcut. Now you can paste the text into Excel.

Copy the text to the clipboard

To copy text to the clipboard, follow these steps:

  1. Open the Word document you want to import into Excel.
  2. Select the text you want to copy.
  3. Right-click and choose “Copy” from the menu.
  4. Wait a few moments. To check if the text was copied, open another program (e.g. Notepad) and try pasting it.
  5. Once you confirm it was copied, open Excel and go to the spot you want to paste it.
  6. Press Ctrl+V or right-click and select “Paste” from the menu.

A tip for copying large amounts of text: Use keyboard shortcuts instead of right-clicking. E.g. Ctrl+Insert to copy, Shift+Insert to paste. This saves time if you have lots of copying and pasting to do.

Now you can proceed to paste the text into Excel. Remember: When you import a Word document as an object in Excel, it preserves all formatting. Images, tables and other elements will also be imported.

Pasting the Text into Excel

Are you an Excel user who wants to include Word documents in your spreadsheets? It’s best to import the Word document as an object.

Here’s how! Open Excel, select the cell, and go to the ‘Insert’ tab. Then, click on ‘Object‘. Ready to learn more? Let’s go!

Pasting the Text into Excel-How to Import Word Documents as Objects in Excel,

Image credits: by Adam Jones

Open Excel

Start by opening Excel. That’s the first step to import Word documents as objects in Excel. Here’s how to do it:

  1. Find the Microsoft Excel shortcut icon on your computer’s home screen and double-click it.
  2. The program opens with a blank workbook on the screen.
  3. If you have an existing workbook, click on File > Open and select the file from the directory.
  4. Or create a new one by clicking on File > New and selecting a template or leaving it blank.
  5. Yay! You’ve opened Microsoft Excel. Now you’re ready to import Word documents as objects.

Let’s look at how to do this. You must know some basic Excel functions like selecting cells or ranges of cells. Don’t worry if you’re unfamiliar- we’ll explain each step carefully.

For example, I was inputting data from different sources into an excel sheet. Copy-pasting everything took too long. So, I thought of bringing the text directly into my spreadsheet. I opened Excel before pasting any data into it. This process was much quicker and efficient.

Now that we’ve opened Excel, let’s go to the next step- choosing the cell to paste the text in.

Choose the cell to paste the text

Open a new or existing spreadsheet in Microsoft Excel. Select the cell for the imported Word document. Adjust the column width and row height to fit the document’s length and width. Right-click on the cell and choose ‘Insert Object’ from the menu. In the first tab, select ‘Create from file’ and click ‘Browse’ to locate the file. Click OK when done.

Remember to select the right cell for your intended use case. Excel is an essential business tool with over one billion users. Go to the ‘Insert’ tab to start importing objects into Excel.

Go to the ‘Insert’ tab

Click the ‘Insert’ tab to open a menu with several commands. Choose ‘Object‘ from the dropdown.

You’ll see a window prompting you to select a type of object. Pick “Text from file“.

Navigate to the Word file and select it. Click ‘Insert‘.

Other options besides Objects are available to bring in text data. These include Charts and Tables.

A couple of years ago, I needed to reorganize sales performance data in a user-friendly format. Manually copying data was time-consuming and frustrating. I found Objects in Excel make importing word documents much easier. My workload decreased and I finished the task more efficiently.

Select ‘Object’

Select ‘Object’!

To import a Word Document into Excel, you need to select ‘Object’. This function allows you to embed or link a file like a Word Document. It gives users the ability to update and access data in Excel, while keeping any complex formatting.

Follow these 3 steps to use it:

  1. Click on ‘Insert’ at the top of the page in the Ribbon toolbar.
  2. Select Object > Create from File tab.
  3. Choose the file location via Browse, then click ‘OK’.

Once you select ‘Object’, an object menu box will appear. It shows options like creating a new embedded object, or inserting an existing one (linked or embedded).

When selecting Link or Embed, tick the boxes “Display as Icon” or “Link to File”. This lets you choose how it appears in your worksheet: as an icon of your document, or showing its contents.

Embedded objects can make files large, which may affect performance. That’s why it’s better to link than embed Word Documents.

Keep all your content in one place! When you choose link rather than embed, any changes made in Word will automatically update in Excel.

Finally, we’ll cover formatting your objects in Excel for optimal data usage in your workbooks.

Formatting the Object

Working with Word docs in Excel? Importing them as objects is great. All formatting, images and details are preserved. But, once placed, more tweaks are required. Here, we’ll discuss key elements of formatting an object.

  • Adjusting size and position
  • Modifying font and text alignment

All to match your spreadsheet. Let’s dive in!

Formatting the Object-How to Import Word Documents as Objects in Excel,

Image credits: by Adam Washington

Go to the ‘Format’ tab

To format the object, go to the ‘Format’ tab. This is where you can change the formatting of the imported Word document.

Open your Excel workbook and go to the worksheet you want to insert the Word document into. Click on the ‘Insert’ tab in the ribbon at the top of the Excel window.

In the ‘Text’ section of the ribbon, click on the ‘Object’ button. This opens a window where you can pick what type of object you want to add. Select ‘Microsoft Word Document’ and press ‘OK’. This adds a blank object to your worksheet that you can fill with content and format.

Time to format the Word document! Go to the ‘Format’ tab at the top of Excel. Here you will find sections with formatting options for your Word document such as font size, style, paragraph spacing and text wrapping.

These options may differ, depending on your version of Excel. Choose the option you want and adjust it until the object looks how you want.

To resize and move the object, select it in the main Excel window. You will see handles around its edges that let you resize it. You can use your mouse or keyboard arrows to move it in the worksheet.

By going to the ‘Format’ tab in Excel, you can adjust the appearance of your imported Word document.

Adjust the size and position of the object as needed

Click the object to select it. Drag the corner sizing handles to resize it. To move the object, click and drag it to a new location. Alignment tools can help align with other objects or cells. Hold SHIFT while dragging a corner handle to maintain aspect ratio. Select and use arrow keys to nudge into position more precisely.

For best results, adjust the size and position carefully. Don’t overlap other data on your worksheet. When importing Excel documents into PowerPoint, size differences between drawing canvas and target slide could distort contents or make them unreadable. Make sure sized coordinates are correct before finalizing slides.

Next, learn how to customize individual aspects within imported Word Objects in Excel. Such as font types and alignments along rows/columns.

Modify the font and text alignment

Customizing the imported Word document in Excel requires you to modify the font and text alignment. Here are four steps to take:

  1. Select the cell or range of cells with the document.
  2. Go to the Home tab, then select “Font” in the “Cells” group. Choose your preferred font type, size and color from the drop-down menu.
  3. To change text alignment, pick an option from the horizontal or vertical alignment drop-down menus next to the Font selection menu.
  4. Once you’re done, click outside the cell or range of cells to exit editing mode and save your changes.

Keep in mind that formatting may differ between objects. Experiment with different settings until you get the desired outcome. The customization options may be different depending on the Excel version.

Organizing content is key to make sure the Word document is presented clearly in Excel. Use headings, numbering or bullet points to break up large blocks of text. Tables or charts also help to present information more effectively.

Did you know that Excel first launched in 1985 for Macs, but wasn’t available for Windows users until 1987? It had stability and performance issues back then, but numerous updates have made it one of the most popular spreadsheet apps around.

Next up: inserting a hyperlink. This feature lets you link a cell in an Excel worksheet to another file or webpage.

Ever wanted to merge many documents into a single Excel workbook? You can! Incorporate Word files into Excel for an organized experience. We’ll tell you how. Hyperlinks are the key. Insert them into a shared Excel workbook and file management will be easier for everyone. Let’s get started!

Inserting a Hyperlink-How to Import Word Documents as Objects in Excel,

Image credits: by David Arnold

Go to the ‘Insert’ tab

To use the Insert tab, open an Excel document. Look for “Insert” at the top of your screen. Click it.

You will see options and tools. For example, insert charts, tables, pivot tables. You can also insert objects like Word documents. This is useful if you need to reference a Word doc in an Excel spreadsheet.

To insert an object from Word into Excel, select “Object” from the “Text” group. Create a new object or insert one already on your computer.

Don’t forget the Insert tab. It has helpful features.

Next, select ‘Hyperlink’ to enhance your Excel spreadsheet.

Selecting ‘Hyperlink’ is a must when inserting one in Excel. This step enables users to quickly add links that direct them to other documents or webpages with a single click.

To get to ‘Hyperlink’, the user can either right-click on the cell they wish to insert the link in and pick ‘Hyperlink’ from the drop-down menu. Or they can select the cell first then click on ‘Insert’ from the top menu bar, then ‘Hyperlink’.

The next four steps are then to be followed:

  1. Type or paste the URL of where you want the link to lead in the ‘Address’ field.
  2. If you want the title/description to appear instead of the full URL, enter it in the ‘Text to display’ box.
  3. Make a choice on any extra features, such as ‘Open in new window’ or ‘ScreenTips’.
  4. Click ‘OK’.

Hyperlinks offer many benefits: they let users go straight to sections within their workbook, or open external files like videos or mp3s.

Tip: Double-check all URLs are correct before saving your document. Broken links can cause confusion for whoever uses your worksheet and can also lead to dead links if shared online.

Enter the appropriate URL

Creating a hyperlink in Excel requires you to enter an appropriate URL. It enables users to easily access external resources without leaving their worksheet.

To do this, follow these five simple steps:

  1. Select the cell you want to insert the hyperlink into.
  2. On the ‘Insert’ tab, click on the ‘Hyperlink’ button under the ‘Links’ group.
  3. In the dialog box that appears, enter the URL you wish to hyperlink to in the ‘Address’ field.
  4. If you’re linking to a file rather than a webpage, click the ‘Browse Files’ button and select it.
  5. When all the relevant info is entered, click ‘OK’ to save changes and exit the dialog box.

I used this feature when I was working on a project that required me to link several documents together. By entering each document’s URL into its cell, I created an organized system with easy access to every resource I needed.

Select ‘OK’ to save

When you’ve imported a Word Document into Excel, you’ll be asked to select ‘OK’ to save. This is important so any changes you made in the document will be saved in your Excel sheet. Here’s what to do:

  1. Make sure all changes have been made in the Word Document.
  2. Click ‘Save‘ near the top left-hand corner.
  3. Select ‘Exit‘ to leave edit mode.
  4. You will see a pop-up, asking to update, cancel, or close.
  5. To keep all changes, select ‘Update.

By selecting ‘OK’, all changes you made in the Word Document will be saved in the Excel file. Not clicking ‘OK’ can cause issues with formatting or missing data. Also, if you click ‘OK’ before making the changes, progress may be lost or incorrect.

So, remember to click ‘OK’ when prompted to ensure changes are saved and organized. I once forgot to click ‘OK’ and noticed some of my updates were lost or formatted wrong when I opened the file later. Now, I make sure to always select ‘OK’ to keep my changes secure.

Next, we’ll look at the steps for saving an Excel file after making changes.

Saving the Excel File

Learning to import Word documents as objects in Excel, I noticed a key step: saving the Excel file. In this section, we’ll go over the key steps to save it correctly.

We’ll look at:

  1. clicking the ‘File’ tab,
  2. selecting ‘Save As.’
  3. Then, choosing the desired file format and clicking ‘Save’ to finalize the process.

After this section, you’ll be able to save your Excel files with Word documents objects!

Saving the Excel File-How to Import Word Documents as Objects in Excel,

Image credits: by Harry Woodhock

Click the ‘File’ tab

  1. Here’s a 5-Step guide to access the ‘File’ tab:
    • Open Excel on your computer.
    • Click the “Office” button in the top left-hand corner.
    • Choose “Save As”.
    • A new window will appear. Name the file and choose where to save it.
    • Click “Save”.

The ‘File’ tab has three main sections: Recent, Open, and New. Recent shows all your recently opened/saved spreadsheets. Open allows you to open a worksheet from your device/cloud storage.

The ‘File’ tab has other features, like Print or Save As. Explore them to use this essential tool for spreadsheets.

Pro Tip: Use keyboard shortcuts (Ctrl + S) to save time when working with Excel files.

Now, let’s explain ‘Save As’ in more detail in our next paragraph.

Select ‘Save As’

Click on ‘File’ from the top left corner of your Excel workbook to select ‘Save As’. This will open up a menu with several options.

Click on ‘Save As’ and a new window will appear. This window allows you to save copies of your file in different locations and as different file types.

Choose the location where you want the file saved and type a name for it in the ‘File Name’ field. Select a file type from the dropdown menu below.

Click the ‘Save’ button. Your Excel file is now saved as a separate document with its own name and file type.

Remember to save your files in an easy-to-find location. Choose an appropriate file type so that others can open and read the document.

Did you know that when saving an Excel document as a PDF, you can include hyperlinks and bookmarks? This is useful to provide quick access to additional resources or info in your document.

Provide a File Name

Provide a file name


Supply a filename easily!

  1. Step One: Select the ‘File’ menu on Excel.
  2. Step Two: ‘Save As’ from the drop-down.
  3. Step Three: Put in a unique name in the ‘File Name’ section.
    No special characters like /, *, ? should be used in the filename. Stick to letters and numbers only.

Failing to choose a unique name may lead to difficulty finding the desired file. It could get lost amongst many other files with generic names, like ‘Excel File 1.’

To save time, give your file a descriptive name containing essential information like dates, project IDs or goals.

Get an identifiable file name; it will help you find it quickly and simply.

Now, choose the desired file format to finish saving your Excel file.

Choose the desired file format

To get the desired file format, follow these easy steps:

  1. Click on the “File” tab in Excel.
  2. Then, select “Save As” or “Save a Copy”.
  3. Next, pick where you want to save the document and enter a name for it.
  4. After that, click the drop-down list under “File Format” and pick the correct file format.
  5. Finally, hit “Save”.

Selecting the correct file format is essential. It guarantees that your document can be opened and read correctly by others who don’t have the same software programs as you. Examples of popular file formats include Excel Workbook (.xlsx), CSV (Comma delimited) (.csv), PDF (*.pdf), Web Page (*.htm; *.html), and more.

It’s wise to choose a frequently used file format such as .xlsx or .pdf to guarantee better compatibility with other users who may need to access your file. Furthermore, some file formats are suitable for certain purposes. For instance, CSV is best for exporting large data sets and HTML is great for embedding data in a web page.

According to Microsoft Office Support, using an Excel template saves time by providing pre-designed and formatted worksheets which can be easily personalized according to user needs. This illustrates how basic formatting can boost productivity and make life simpler for everyone involved in data analysis.

Click ‘Save’ to finalize the process

Save your Excel Workbook! To do this, follow these easy steps:

  1. Click the ‘File’ tab in the top left corner of the ribbon.
  2. Click ‘Save’ or press Ctrl+S.
  3. Name your workbook and choose a location, then click ‘Save’.

This will ensure that all of your hard work is kept safe. The Word documents you imported will be available for editing when you reopen the Excel Workbook.

It’s important to save regularly when working with complex projects. Doing so can prevent losing hours of progress due to accidents.

Take the time to save your workbook now and never miss out on future progress.

Five Facts About How to Import Word Documents as Objects in Excel:

  • ✅ You can import a Word document into Excel by choosing “Insert Object” and then selecting “Microsoft Word Document” in the Object dialog box. (Source: Microsoft Office Support)
  • ✅ When you import a Word document as an object in Excel, you can choose to link to the original file or embed it in the worksheet. (Source: Excel Easy)
  • ✅ Importing a Word document as an object in Excel allows you to view and edit the document in Excel without having to switch between programs. (Source: Ablebits)
  • ✅ You can resize, move, and format the imported Word document object in Excel just like any other object. (Source: Excel Campus)
  • ✅ Importing a Word document as an object in Excel is useful for creating reports, dashboards, and presentations that combine data and text from multiple sources. (Source: Tech Community – Microsoft)

FAQs about How To Import Word Documents As Objects In Excel

Q: What is the process to import Word documents as objects in Excel?

A: To import Word documents as objects in Excel, go to the “Insert” tab, click on “Object” in the “Text” section, select “Create from File,” browse to the Word document, and click “Insert.”

Q: Can I edit the Word document after importing it as an object in Excel?

A: Yes, you can double-click on the object to open it in Word and make any necessary edits. The changes will be reflected in the Excel file once the Word document is saved and closed.

Q: Is it possible to format the imported Word document in Excel?

A: Yes, you can format the imported Word document by selecting the object and using the formatting options on the “Format” tab.

Q: How do I resize the imported Word document object in Excel?

A: To resize the object, click on it and drag the corner handles to the desired size. Alternatively, you can right-click on the object, select “Format Object,” go to the “Size” tab, and enter the desired dimensions.

Q: Can I import multiple Word documents as objects in Excel?

A: Yes, you can import multiple Word documents as objects in Excel by repeating the process for each document.

Q: Is there a limit to the size of the Word document that can be imported as an object in Excel?

A: There is no set limit to the size of the Word document that can be imported as an object in Excel, but excessively large documents may cause Excel to slow down or crash.