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How To Name A Table In Excel

Key takeaway:

  • Naming an Excel table provides better organization and navigation: By giving a table a clear and descriptive name, users can easily identify and locate it within a spreadsheet, saving time and improving efficiency.
  • A named table can be used in Excel formulas: Using the table name in formulas rather than cell references can make formulas more understandable and easier to update, increasing accuracy and reducing errors.
  • The advantages of a named table extend to pivot table analysis: Using a named table in pivot table analysis can simplify the process and make the resulting analysis more readable and meaningful.

Struggling to name your Excel tables? You’re not alone! Naming tables correctly can be confusing and time consuming – but it doesn’t have to be. In this article, we’ll take a look at the simple steps you can take to quickly and easily name your tables.

How to Name a Table in Excel for Better Organization and Navigation

Organizing large amounts of data in Excel can be hard. A good way to make navigating data easier is giving tables a clear, concise name. This makes it simpler to find and refer to tables, and improves the organization of your spreadsheet. We’ll look at the benefits of naming tables and provide steps to do it in Excel, making life simpler.

How to Name a Table in Excel for Better Organization and Navigation-How to Name a Table in Excel,

Image credits: by James Washington

Advantages of Giving a Table a Name

Want to make your Excel tables easier to find? Name them! It just takes a few seconds and comes with lots of benefits.

  1. Easier navigation: Table names show up on the worksheet tab, so you can quickly go to the one you want.
  2. Clearer formulas: Formulas that reference tables are simpler and easier to understand. This means fewer errors and more accurate analyses.
  3. Improved organization: Table names help you and your colleagues to understand and work with data.
  4. Simplified sharing: Share an Excel file with named tables and others can quickly find what they need without scrolling around.
  5. Increased efficiency: Named tables make finding info and updating data faster.
  6. Reduced confusion: Cell references won’t expand automatically if rows or columns are added, but named ranges will – so there’s less confusion.

Naming tables also helps to maintain visual integrity when sorting or filtering. Don’t miss these benefits! Give your tables meaningful names that reflect what they contain.

Here are some Simple Steps for Naming an Excel Table:

  • Select the table you want to name
  • Click the Table Design tab on the ribbon
  • Type the new name in the Table Name box
  • Press Enter

It’s that easy! Take advantage of this simple yet powerful tool to make your Excel work easier and more efficient.

Simple Steps for Naming an Excel Table

Naming a Table in Excel is easy. Start by opening the relevant spreadsheet. Locate the Insert menu or ribbon button and select the Format As Table command group. Review the customizable options available, then settle on a style or design that suits your dataset.

Assign names to the Tables, making sure each is unique and without spaces or symbols. This will make it easy to identify related aspects through structured rows, columns and cell references.

I recently had to rename a large dataset with multiple tables. Following these steps made it easy to quickly locate the table I needed to make changes to.

Identifying the Table to Name

Data work requires me to name tables in Excel. Here’s some tips to identify them before naming. Firstly, select the whole table. Secondly, highlight the range of cells. This makes Excel sheets organized and easy to comprehend. Let’s make organizing Excel sheets a piece of cake!

Identifying the Table to Name-How to Name a Table in Excel,

Image credits: by David Jones

Selecting the Whole Table for Naming

Open Excel and select a range of cells that contain the table data. Highlight all the columns and rows to make the table complete.

Click on the Formulas tab on the Excel ribbon. Under the Defined Names group, choose the Define Name option. A new window will show up with options for naming ranges.

Type a name for the table in the box beside “Name” and click “OK”. Make sure all the table data is included before defining its name. This is important because sometimes tables have headers or notes above or below them. Excluding that information can change the analysis when dealing with particular elements.

Pro Tip: To get it right when naming tables, use brief names that are clear and don’t conflict with predefined functions or other nomenclature recognition systems.

The next step is to highlight the range of cells for naming. This teaches how to define tables using Excel functionalities when not everything can be selected by highlighting. Strategies to resolve issues efficiently will be explored further.

Highlighting the Range of Cells for Naming


  1. Select the cells to be included in your range.
  2. Right-click and choose “Define Name” from the drop-down menu.
  3. In the “New Name” box, enter a name reflecting its context or contents. Choose to scope the name to either the workbook or the worksheet.
  4. Click “OK” to finish.

These steps allow you to quickly and easily identify the range of cells to name in Excel. This will help to organize your data with context and meaning.

When naming, think of what info to convey with the table name. For instance, if dealing with sales data from different areas, include location-specific information (e.g. North America Sales Data). Also, avoid using abbreviations or acronyms unless they are widely known in your organization or sector. Obscure abbreviations can make it hard for others to understand the table.

Giving a Name to Your Table

When it comes to Excel, proper table names are important. Let’s dive into the details of giving a name to a table. How to access the table properties dialog box is key. Providing a clear, descriptive name is also essential. We’ll discuss how to name tables in a way that makes analysis simple. A well-named table isn’t a minor detail. It’s a major factor in making work easier in Excel.

Giving a Name to Your Table-How to Name a Table in Excel,

Image credits: by James Duncun

Accessing the Table Properties Dialog Box

  1. Click anywhere inside the Table.
  2. Go to the Ribbon’s “Design” tab.
  3. Find “Table Styles” from the “Table Styles” group and click it.
  4. This unlocks possibilities for customizing and organizing data.
  5. You can add filters, create formulas or define data range by using this feature.
  6. It’s amazing what one click can do!
  7. Don’t miss out on the benefits of the Table Properties Dialog Box.
  8. The next step is to add a clear, descriptive name for each column or row in your Table.

Providing a Clear and Descriptive Name

Select the entire table by clicking any cell. Click the “Design” tab under “Table Tools.” Locate the “Properties” group, then click on “Table Name.” Type a descriptive name for the table. It should be short, yet clear. Examples: “SalesData2019” or “InventoryReportQ1.” Avoid special characters and spaces in the name. Don’t use generic names like “table1.” Update the name if the data changes. This helps maintain consistency. Having a specific name matters. For instance, at a company I worked at, multiple departments had similar table names, which caused confusion. We gave names like “Finance Table” or “Marketing Table,” organizing things much better. Using Named Tables Effectively boosts productivity, optimizing workflows and simplifying tasks. Less effort goes into remembering cell references.

Using the Named Table Effectively

Do you use Excel and have difficulty organizing large amounts of data? I know the struggle! Fortunately, there is a solution: Named Tables. In this part of the article, we’ll delve into how to use them effectively. We’ll focus on two main areas: using the table name in formulas and using the table name for analyzing pivot tables. These simple techniques will enable you to organize and analyze your data more effectively and quickly.

Using the Named Table Effectively-How to Name a Table in Excel,

Image credits: by Yuval Jones

Using the Table Name in Excel Formulas

We can refer to any cell range in a table called Sales_Data using its name. Instead of using =Sales_Data[A2:A500], we can name the range Total_Sales and use it with formulas like =SUM(Total_Sales).

Using named tables can help avoid data errors, since the table will adjust size based on available data. Microsoft TechCommunity says “Naming a table makes things simpler when using PivotTables”. This shows how using named tables can improve efficiency during workflow.

Let’s now discuss taking advantage of the table name in pivot table analysis, to use named tables more efficiently when conducting such analysis.

Taking Advantage of the Table Name in Pivot Table Analysis

Using table names for pivot table analysis is essential in Excel data management. Naming tables makes it easy to refer to them and their data in the workbook. This is especially helpful when creating Pivot Tables as they require references to the tables repeatedly.

To use table names for pivot table analysis, follow these five steps:

  1. Select any cell in the data range.
  2. Go to the Insert tab and click Table.
  3. Check that Excel has chosen your entire data set.
  4. Name the table.
  5. Use the table name to reference the data set.

Naming tables allows you to quickly and easily filter, sort, or manipulate data with formulas like VLOOKUP or SUMIFS. This makes creating Pivot Tables much simpler. Using named tables also means no need to manually change formulae if data changes in the future.

An article by WISE OWL states that using names with absolute references offers two advantages: making spreadsheets easier to read and making it possible to turn the worksheet into a dynamic one.

Managing Excel Tables for Convenience and Efficiency explains more options.

Managing Excel Tables for Convenience and Efficiency

Working with Excel spreadsheets often? Orgnaizing them an issue? Managing Excel tables can help! This section will explain how to rename and delete tables. Making it easier to remember and locate. Let’s get started and make managing Excel tables a breeze! Renaming an Excel table can help. Deleting tables when no longer needed. Reducing clutter and improving organization.

Managing Excel Tables for Convenience and Efficiency-How to Name a Table in Excel,

Image credits: by James Duncun

How to Rename an Excel Table

Renaming an Excel table is a simple task that can help you manage your data in a better way. To do it, follow these four steps:

  1. Click on the table.
  2. Go to the Design tab.
  3. Find the Table Name box.
  4. Type the new name and press enter.

It’s best to choose a descriptive name that’s short and easy to remember. This way, others who access the document will know what the table is about quickly.

Be careful when renaming tables. It may break formulas or references within the document. Don’t forget to update the references if this happens.

I had a frustrating experience once. I was given an Excel spreadsheet with multiple unnamed tables. It took me a long time to understand what each one contained because there were no names. In the end, I named them accurately and organizing my data was much easier.

How to Delete an Excel Table when No Longer Needed

  1. Deleting an Excel table is simple! Here’s how it’s done:
  2. Step 1: Click any cell inside the table. This will activate the Design tab.
  3. Step 2: Go to the Design tab and click “Convert to Range” in the Tools group.
  4. Step 3: A dialog box will ask if you want to convert to a range – click “Yes”.
  5. Step 4: The table will become a regular range of cells and have no special features.

That’s it! You have now deleted the Excel table and can use the data however you like.

It’s important to delete tables when they are no longer needed. This helps keep spreadsheets clean and organized. My colleague used to struggle with managing her tables – she would make multiple for the same data and forget to delete them. But, after learning how easy it was, she was much better at managing her files and getting things done quickly.

Some Facts About How to Name a Table in Excel:

  • ✅ Tables in Excel can be named to make them easier to identify and reference. (Source: Microsoft)
  • ✅ Table names should be descriptive and meaningful, reflecting the data that is contained within them. (Source: Excel Campus)
  • ✅ To name a table in Excel, select the table and then click on the “Design” tab in the Ribbon. (Source: TechRepublic)
  • ✅ Once on the “Design” tab, find the “Properties” group, and type the desired name in the “Table Name” field. (Source: Excel Easy)
  • ✅ Table names can also be useful for creating dynamic formulas and referencing data in other areas of your workbook. (Source: Spreadsheeto)

FAQs about How To Name A Table In Excel

How to Name a Table in Excel?

Naming a table in Excel allows you to easily identify and refer to it in formulas and other areas of your workbook. Here’s how to do it:

  1. Select the table by clicking any cell within it.
  2. In the “Table Tools” menu that appears, click “Design”.
  3. In the “Properties” section of the ribbon, type a name for your table in the “Table Name” field.
  4. Press “Enter” to save the new name.

What are the benefits of naming a table in Excel?

Naming a table in Excel makes it easier to reference in formulas, especially if you have multiple tables in your workbook. It also makes your formulas easier to read and understand, improving the overall organization of your workbook.

Can I rename a table in Excel?

Yes, you can easily rename a table in Excel by following these steps:

  1. Select the table by clicking any cell within it.
  2. In the “Table Tools” menu that appears, click “Design”.
  3. In the “Properties” section of the ribbon, edit the name in the “Table Name” field.
  4. Press “Enter” to save the new name.

What characters can I use in a table name in Excel?

You can use any combination of letters, numbers, spaces, underscores, and periods in a table name in Excel. However, it’s a good practice to avoid using special characters (@, #, $, %, ^, &, *, etc.) and beginning the name with a number.

Can I reference a table by its name in a formula?

Yes, you can reference a table by its name in a formula by using structured references. Simply type the table name followed by a column name, and Excel will automatically update the reference if you rename or resize the table. For example, if your table is named “Sales” and you want to reference the “Amount” column, type “Sales[Amount]” in your formula.

How can I view or change the name of a table in VBA?

To view the current name of a table in VBA, use the following code: