Do you need to print an Excel worksheet with gridlines to make the data easier to read? This article will help you do just that, quickly and easily. It’s essential guidance for anyone wanting to turn their digital spreadsheet into a physical work of art. You’ll be printing like a pro in no time!
What are Gridlines and How to Use Them in Excel
Word up! Let’s chat about something we may have all used: Excel from Microsoft. We’ll focus on gridlines and how to employ them. Some of you are thinking, “Gridlines? What are those?” We’ll answer that in the first part of this section. If you work with Excel often, you may know the advantages of using gridlines. We’ll go over those too in the next part… to make certain you know the importance of understanding and using them.
Image credits: pixelatedworks.com by Adam Arnold
Understanding Gridlines in Excel
To get a better grasp of gridlines in Excel, follow this 4-step guide:
- Open a new workbook in Excel or select an existing one
- Go to the View tab at the top of your screen.
- Tick the checkbox of Gridlines to view them on your worksheet.
- Once you’re done, untick Gridlines to hide them.
Gridlines are a visual tool, designed to help users make sense of data organization faster and more effectively than solid borders around each cell. They don’t show up when you print, but are great for formatting worksheets during analysis stages before printing or exporting.
For those wanting to print gridlines with their worksheet data, go to Page Layout > Under “Sheet Options” > “Gridlines”, and check the “Print” option.
Benefits of using Gridlines in Excel
Gridlines are a great tool in Excel. Here are some of their benefits:
- Better Readability: Lines separate cells to make data easier to read.
- Easier Navigation: Gridlines help to visually track columns and rows.
- Improved Presentation: Gridlines make your presentation look more professional.
- Reduced Mistakes: Avoid accidentally entering data into the wrong cell.
For even better experience, use page layout view option under “View”.
Now, let’s learn how to print gridlines in Excel. Here are step-by-step instructions:
- Open the Excel spreadsheet you want to print with gridlines.
- Click on the Page Layout tab in the ribbon at the top of the screen.
- Click on the Sheet Options group.
- In the Gridlines section, check the box next to “Print”.
- Click on the Print button to print your spreadsheet.
How to Print Gridlines in Excel – A Step-by-Step Guide
Printing Excel sheets can be tough. One problem is that the printed sheet won’t have gridlines, making the data hard to read. Here’s how to fix that. Open Excel and go to the Page Layout tab. Then select the ‘Print Gridlines’ option and customize it. By the end of this guide, you’ll be able to print the sheet with legible gridlines. That way, reading data will be easy.
Image credits: pixelatedworks.com by Adam Woodhock
Opening the Excel Sheet and Navigating to Page Layout Tab
It’s easy to learn how to print gridlines in Excel! Here’s a three-step guide:
- Click the Start button on your taskbar and search for Microsoft Excel.
- Double-click the workbook you want to print from the main window.
- Click on the “Page Layout” tab at the top of the screen.
Navigating within Microsoft Excel worksheets may seem tricky at first. But, you’ll get the hang of it after some practice.
Once you’re on the “Page Layout” tab, you can customize the worksheet layout further. We’ll show you how to print gridlines. It’s your preference on whether you want to print gridlines or not.
If you want to print gridlines, go to “Page Setup” in the “Page Layout” section. Select “Sheet Options” and then check the box labeled “Gridlines.” Now, you’re all set to print your worksheet.
Selecting and Customizing Print Gridlines Option
Printing gridlines in Excel requires you to customize the Print Gridlines option. Here’s a five-step guide to aid you in this task:
- Open your worksheet in Excel.
- Click on Page Layout at the top of the screen.
- Select Print Area on the ribbon.
- Click Set Print Area, then OK.
- Check the box next to Print Gridlines.
Follow these steps and you’ll be able to print your Excel worksheet with gridlines.
You can also adjust options in the Page Layout tab – like line styles, widths and colors – to customize your gridlines. This can help separate data for better readability and comprehension.
John was creating a budget spreadsheet when he realized that without gridlines it was hard to stay organized. After following the 5 steps, he could read his budget sheet better due to lines between cells.
Advance Printing Options in Excel also provides gridlines options such as scaling pages or selecting specific ranges to print.
Advanced Printing Options in Excel for Gridlines
Ever spent hours formatting a perfect Excel sheet? But when printed, gridlines were missing? Don’t panic! We’ll go over advanced printing options in Excel. We’ll learn three sections:
- Customizing print titles
- Setting the print area
- Previewing and adjusting print settings
By the end, you’ll be an Excel printing master! And print your spreadsheets with gridlines included.
Image credits: pixelatedworks.com by Yuval Washington
Customizing Print Titles Option for Excel Gridlines
To customize print titles for Excel gridlines, follow these steps:
- Open the Page Layout in your Excel workbook.
- Click ‘Print’.
- In the ‘Page Setup’ dialog box, select the ‘Sheet’ tab.
- Choose rows or columns to repeat on each printed page under ‘Rows to repeat at top’ or ‘Columns to repeat at left’.
Customizing Print is beneficial.
Once you have customized your print titles for your Excel gridlines, you can adjust them easily.
Go back into the Page Setup dialog box and make any changes, such as adding new rows or columns, or changing which ones are repeated on each printed page.
Next is Setting the Print Area Option for Excel Gridlines.
It helps you specify which parts of your spreadsheet should be printed, giving you control over the final product.
Setting the Print Area Option for Excel Gridlines
Open your Excel Spreadsheet, then click on Page Layout from the top menu bar. Select Print Area and then Set Print Area. You can preview the area you chose to print by going into the Print Preview section. To remove a print area, select Clear Print Area in the Page Layout tab.
Now that you have set the Print Area, you can print your spreadsheet as usual. Only the chosen cells and gridlines will appear on the printout. This is a great choice if you’re printing a table or chart that needs both horizontal and vertical lines. Using this feature also means you won’t have extra lines or empty space in your printouts, and it saves time by not needing manual adjustments when printing spreadsheets.
Did you know? Statista reports that Microsoft Office Suite had over 1 billion users worldwide in April 2020.
Now that you know how to use the Print Area Option for Excel Gridlines, learn more about Previewing and Adjusting Print Settings with the Print Preview Option.
Previewing and Adjusting Print Settings with Print Preview Option
Print Preview Option is a helpful way to adjust print settings. It can save you time and resources like paper and ink. This feature may be different across versions of Excel, but it always offers essential options.
Microsoft’s guide recommends using Print Preview to have more control over your printed documents. Through the settings, you can make sure your spreadsheet looks great and is readable. And you can save money on printing costs too!
To use this option, do these three steps:
- Click the File menu in the top left corner of your Excel window.
- Choose Print from the options. Then click Print Preview.
- Use the settings at the top of the page to change margins, orientation, and other features. Check how it affects your printed spreadsheet.
FAQs about How To Print Gridlines In Excel
How to Print Gridlines in Excel?
To print gridlines in Excel, go to the Page Layout tab, click on the Print Titles button, and under Sheet Options, select the checkbox for Gridlines.
Why are my gridlines not printing in Excel?
If your gridlines are not printing in Excel, it may be because the Gridlines option is disabled in the Sheet Options. To fix this, go to the Page Layout tab, click on the Print Titles button, and under Sheet Options, select the checkbox for Gridlines.
How do I change the color of gridlines in Excel?
To change the color of gridlines in Excel, go to the Page Layout tab, click on the Colors button, and select the color you want under Theme Colors or Standard Colors. This will apply the color to both the cells and gridlines.
How do I make gridlines thicker in Excel?
To make gridlines thicker in Excel, go to the Page Layout tab, click on the Borders button, and select the Line Style and Width you want. This will apply the changes to both cells and gridlines.
How do I print only gridlines in Excel?
To print only gridlines in Excel, go to the Page Layout tab, click on the Print Area button, and select the Set Print Area option. This will set the print area to only the gridlines, which you can then print using the standard Print command.
Can I print gridlines in Excel without printing the background color of the cells?
Yes, you can print gridlines in Excel without printing the background color of the cells. Go to the Page Layout tab, click on the Sheet Options button, and under Print, select the checkbox for Black and White. This will print only the gridlines and black text on a white background, without any colors or shading.
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.