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How To Undo In Excel

Key Takeaway:

  • Utilize the Undo button in Excel to quickly reverse the last action that took place, whether it was a deletion, formatting change, or formula alteration.
  • Use the Excel History tool to view and undo multiple actions within a single session, allowing for greater control over the changes made to your spreadsheets.
  • Add the Excel Quick Access Toolbar to your workspace to easily access the Undo and Redo buttons, as well as other frequently used commands.
  • To reverse a formula in Excel, try utilizing the Paste Special feature, the Go To Special feature, or the Find & Replace feature to quickly identify and edit the formula in question.
  • When reversing data in Excel, sorting and filtering your data can be helpful in identifying and correcting errors. You can also use the Text to Column feature to split data into multiple columns for easier manipulation.
  • To reverse formatting errors, use the Format Painter to copy formatting from one cell or range to another. You can also clear formatting from a cell or range and apply different styles to assist with formatting.
  • If you encounter issues with macros in Excel, enter Debug mode to step through the macro line by line and troubleshoot errors. You can also use the Step Into feature or Break mode feature to identify and correct issues.

Have you ever made a mistake while working in Microsoft Excel? It happens to everyone, but don’t worry as there are ways to undo these errors quickly and easily. You can learn how to take control of your spreadsheets and master the ‘Undo’ function in Excel in this helpful guide.

How to Undo in Excel: A Comprehensive Guide

When it comes to Excel, mistakes can happen. No worries! There are many features to help fix them quickly. In this guide, I’ll show you the best methods for undoing errors.

Firstly, let’s look at the undo button. Then, we’ll explore Excel History Tool. It allows you to undo numerous steps. Lastly, we’ll cover adding the Excel Quick Access Toolbar. It makes undoing mistakes easier and faster.

How to Undo in Excel: A Comprehensive Guide-How to Undo in Excel,

Image credits: by Joel Duncun

Utilizing the Undo Button

Want to undo an action in Excel? Use the Undo button on the Quick Access Toolbar! This eliminates the need to redo a worksheet entirely. Here’s a 4-step guide:

  1. Locate the button – it’s either on the Quick Access Toolbar or use keyboard shortcuts: Ctrl + Z for Windows, or Command + Z for Mac.
  2. Click on the button or use the shortcuts to undo previous actions.
  3. Keep doing this until all unwanted changes are undone.
  4. Redo any undone actions? Use the Redo button on the toolbar, or its keyboard shortcuts: Ctrl + Y for Windows, or Command + Y for Mac.

Note: the Undo button only undoes one action at a time. So if multiple changes were made, click it multiple times. It’s also useful for avoiding data loss and avoiding formatting errors when working with big workbooks.

Bottom line: Utilizing the Undo button in Excel can save time and reduce errors in your worksheets. Don’t miss out – use it now!

Next up? Check out Excel’s History tool – an essential feature that saves different versions of a workbook as it progresses over time. Stay tuned!

Using the Excel History Tool

Ready to use the Excel History Tool? Here’s a 6-step guide!

  1. Open the worksheet you want to edit.
  2. Go to the “Review” tab on the ribbon menu.
  3. Look for the “Changes” group and click “Track Changes.”
  4. In the dialogue box, check the box next to “Keep change history for.”
  5. Choose how many days or weeks you want Excel to track changes. Or, check the “All” box if you want it indefinitely.
  6. Click OK.

When enabled, all changes are visible with a comment detailing what was changed, who made it, and when. You can easily trace back errors!

Did you know Excel automatically saves older versions of files, even if changes aren’t tracked? To view previous versions saved by default, go to File > Info > Versions.

Using this tool is easy and convenient. You don’t need to enter several commands each time.

Next up: Adding The Excel Quick Access Toolbar.

Adding the Excel Quick Access Toolbar

To add the Excel Quick Access Toolbar for streamlining and simplifying your workday, follow these steps:

  1. Click on the dropdown arrow next to the Quick Access Toolbar.
  2. Select “More Commands” from the dropdown menu.
  3. In the Excel Options dialog box, go to the left-hand side menu and select “Quick Access Toolbar”.
  4. Under “Choose commands from:”, pick the command that you want to add.
  5. Click “Add” in the middle of the popup window.

Organize these tools however you like – beginning, alphabetically, or by category. My colleague Joe was able to speed up his tasks significantly by adding a few key tools to his Quick Access Toolbar.

Now that you’ve set up your Quick Access Toolbar, let’s move on to Reversing Formulas in Excel – Tips and Tricks.

Reversing Formulas in Excel: Tips and Tricks

Spending much time handling spreadsheets? You’ll understand the benefit of Excel’s “undo” feature when mistakes occur. But what if you’ve done multiple changes & need to undo only one formula? That’s where reversing formulas in Excel comes in. Here, some tips & tricks for undoing formulas in Excel. We’ll consider three ways: paste special, go to special & find & replace. With these, you can rapidly and effectively reverse changes to your Excel formulas.

Reversing Formulas in Excel: Tips and Tricks-How to Undo in Excel,

Image credits: by Adam Woodhock

Utilize the Paste Special Feature

Select data and press ‘Ctrl + C’. Right-click on target cell and ‘Paste Special’. Choose the operation and click ‘OK’. Utilizing ‘Paste Special’ can save time on numerical operations and increase efficiency. Click on cell, drag down and right-click to ‘Paste Special’. Calculate complex equations like linear regressions easily with minimal effort. Don’t miss out on optimizing your work in Excel by learning ‘Paste Special’ tool. Time to explore ‘Go To Special Feature’ in more detail.

Utilize the Go To Special Feature


Choose the data range you need to work with. Press Ctrl + G to open the “Go To” dialog box. Click the “Special” button in the bottom left corner. Select the type of data you want (e.g. blanks, constants, formulas, etc.) and click OK. The chosen cells will be highlighted and you can then do what you need.

This feature helps you quickly sort, delete, or change specific data without affecting others. Also, you can use Go To Special to search and replace all of a certain type of formula or value within your data range. Don’t waste time manually searching for specific data – use Excel’s built-in features for maximum efficiency!

For example, a colleague had to format a big spreadsheet with thousands of rows and columns with mixed text and numbers. They used Go To Special to only pick out cells with text values. This made their process much easier and allowed them to only format the cells that needed attention.

Next up is using the Find & Replace Feature in Excel

Use the Find & Replace Feature

The Find & Replace Feature in Excel is one of the most helpful tools for reversing formulas. You can use it to search and replace text strings, numbers or other characters in a worksheet. To use it correctly, you need to understand how it works. Here’s a 6-step guide:

  1. Open the workbook with the data.
  2. Click ‘Find & Select’ on the Home tab in the editing group.
  3. Click ‘Replace’.
  4. Enter the text string to find in the ‘Find what’ box.
  5. Enter what to replace it with in the ‘Replace with’ box.
  6. Click ‘Replace All’.

When using Find & Replace in Excel, you can choose between searching one sheet or several open workbooks. Be sure to select the cells or ranges you want to change before attempting any replacements. This will ensure only those values will be changed.

Also, if any formulas in your sheet refer to the data being changed, you should manually update the formulas. You can do this by double-clicking on each formula and modifying its contents before hitting OK, or using CTRL+H short-key.

By following these tips and tricks, you can become much more efficient at reversing formulas in Excel. You can make large changes to your data and formulas in seconds. In the next section, we’ll discuss ‘Simple Techniques’ to further improve data processing skills.

Reversing Data in Excel: Simple Techniques

Are you an Excel user? If so, you know how annoying it can be when you make a mistake with your data. Fortunately, Excel has techniques that can help you fix it. Let’s explore them! We’ll talk about sorting, filtering, and splitting data with the Text to Column feature. Each has its own advantages and uses. After this section, you’ll know how to reverse data mistakes and get back to your Excel spreadsheets quickly.

Reversing Data in Excel: Simple Techniques-How to Undo in Excel,

Image credits: by Joel Jones

Sorting Your Data

Sorting data in Excel is a must for efficient and accurate analysis. It helps avoid accuracy issues with lengthy tables.

Once upon a time, a marketing manager misplaced a customer contact because he forgot to efficiently sort his data in Excel. This led to him spending days searching through the customer records.

To sort your data, select the whole dataset and navigate to the “Data” tab on the ribbon menu. Click the “Sort” button. A dialog box will appear. Here, you can specify columns to sort by, whether to sort ascending or descending, and add levels for complex sorts. Click “OK” to apply. Your data should now be sorted.

In the upcoming section, we’ll show how filtering helps display only part of the dataset based on criteria. This facilitates removing nonsensical or redundant rows while keeping useful ones for analysis. Filtering is just as important as sorting!

Filter Your Data

Manipulating data in Excel can be tough with large amounts of info. But the “Filter” feature makes it super simple. Here’s how:

  1. Put the data in a table. Click inside the table.
  2. Click “Filter” in the “Data” tab. Small icons will appear next to each header.
  3. Click the filter icon and choose from options like “Text Filters,” “Number Filters,” or “Date Filters.”
  4. Input criteria like words or numbers that contain or don’t contain certain letters or values.

You can save time by using this feature. Plus, you can add extra security with password-protected filtered results. Also, Excel’s Filtering feature works for pie charts. The pie chart will update itself if you change the filters.

And if filtering isn’t enough, use the “Text to Columns” feature to split one cell into multiple.

Splitting Data Using Text to Column Feature

Split your data in Excel using the powerful Text to Column feature! Here’s 6 easy steps to follow:

  1. Pick the Data you want to split.
  2. Go to ‘Data’ and choose ‘Text to Columns’.
  3. A dialog box will appear with two options: Delimited and Fixed Width.
  4. Select ‘Delimited’, then hit ‘next’.
  5. Choose the delimiter – could be a space, comma, or any other character.
  6. Click ‘finish’ and that’s it! Your data is split into individual columns.

This feature is great for large datasets! You can easily extract important pieces of info, such as names, emails, or phone numbers. Plus, you make your data more readable. Don’t miss out on this time-saving tool!

Reversing Formatting in Excel: Techniques for Formatting Errors

Usin’ Excel can be a time-suck. Fixin’ formatting errors can be really annoying. Knowin’ how to undo format errors is key! Here’s 3 techniques.

  1. First, usin’ the Format Painter tool to copy and apply formatting.
  2. Second, clearin’ formatting for cells to remove errors.
  3. And third, applyin’ styles to your worksheet to help with formatting.

Reversing Formatting in Excel: Techniques for Formatting Errors-How to Undo in Excel,

Image credits: by David Duncun

Using the Format Painter

Select a cell or range of cells with the desired format.

Click the Format Painter button in the Home tab of Excel.

Then, click and drag it over the cell or range you want to use the format on.

Using the Format Painter makes it simple to apply formats such as font style, size, color, cell borders, and number formats.

It also allows for consistency in data sets. You can highlight one row/column and apply its formatting to entire rows/columns by selecting them too.

Keep in mind that if you select multiple ranges, Excel will only format the first one.

For example, if you want to format A1:A10 and C1:C10, selecting both won’t work with this function.

Using the Format Painter also prevents errors when copying formulas between sheets/files since it applies all formatting at once.

A new hire needed help creating a sales report, but struggled with applying consistent formatting until they learned about the Format Painter.

They quickly completed their report with no issues.

Next up: Clear Formatting Incorrect Formats; learn how to clear incorrect formats in a few steps.

Clear Formatting the Incorrect Format

To Clear Formatting in Excel that is incorrect, 3 simple steps can help:

  1. Choose the cell or range to clear.
  2. Go to Home tab in the Ribbon.
  3. In the Editing group, click on the Clear button then select Clear Formats.

After clearing the formatting, new formats can be applied without past styles getting in the way. It’s important to remember that this technique only clears formatting and won’t delete data or formulas in the chosen cells.

Clearing incorrect formatting can save time and stop mistakes in complicated spreadsheets. This technique can be used regularly to prevent annoying errors that might come up when working with big amounts of data.

As stated in Microsoft Support’s article about taking away cell formatting in Excel, “When you take away all cell formatting from a worksheet or certain cells, existing cell contents stay intact but appear plain without any formatting” (source:

Looking ahead, Applying Different Styles to Assist Formatting could be a good next step.

Applying Different Styles to Assist Formatting


Highlight the cells in Excel you want to format. On the Home tab, click the drop-down arrow in the “Styles” group. Hover over each style and click the one you want. To customize it, right-click and select “Modify.” Doing this creates a style that fits your preferences.

It can be tricky to apply different styles to assist formatting. But with practice, it gets easier. Use pre-defined templates or create your own based on commonly used formats.

Next, we’ll explore Reversing Macros in Excel: Debugging Steps. This will show how macros could cause formatting errors in Excel and how to troubleshoot them quickly.

Reversing Macros in Excel: Debugging Steps

As an Excel user I’ve been stuck and frustrated sometimes, when macros don’t work as expected. So, in this article, let’s deep-dive into macros and their undoing. We’ll look at how to reverse the macros using different debugging methods. Like entering debug mode, using the step into feature to debug macros and using break mode to identify issues. By learning these techniques, you can better understand and optimize macros; saving yourself time and effort in the long run.

Reversing Macros in Excel: Debugging Steps-How to Undo in Excel,

Image credits: by James Duncun

Entering Debug Mode

To open the Visual Basic Editor (VBE), press Alt+F11.

Choose the module containing your macro.

Click on the gray margin beside the code and a red dot will appear, signaling the breakpoint.

Press F5 or click the “Run” button on the toolbar to run the macro.

It will pause at the breakpoint, showing it is in Debug Mode.

Examine variables and objects by hovering or using VBE’s windows like “Locals” and “Watch“.

Use Step Into, Step Over and Step Out buttons to navigate through the code line-by-line.

To simplify debugging, try giving descriptive variable names, break down complex tasks into subtasks and add comments.

Lastly, explore Step Into, one of Debug Mode’s most powerful features, to troubleshoot macros further.

Using the Step Into Feature to Troubleshoot Macros

To use the Step Into Feature for debugging, follow these Steps:

  1. Open the Macro dialog box to view all macros in your worksheet.
  2. Select the macro to debug.
  3. Click Edit to enter the VBA Editor.
  4. Set a breakpoint in the code at any point you want to pause.
  5. Start Debugging by clicking Debug, running the code, or pressing F8.

The Step Into Feature is valuable for troubleshooting complex macros with many conditional statements, loops, and other complexities. You can strategically pause at important points and examine values, instead of running the code without knowing what’s going on.

Recently, I used this feature while creating a data import/export module using Excel-VBA Macros. After testing, the macros didn’t seem to be working right. I discovered an issue with connecting to the Microsoft Access Database by using the Step Into Feature and examining each line of code. This saved me from doing more work and hours of frustration.

By following these steps, anyone can use the Step Into Feature to debug Excel macros quickly and easily.

Identifying Issues with Break Mode Feature

Open your macro in the VBA editor and set a breakpoint at the beginning.

Run your macro until the breakpoint. Then, it’s in break mode.

Use the Debug menu to step through the code line by line.

Watch for errors or strange behavior.

Errors could be incorrect calculations or missing data.

Test the macro with various input data.

This will help avoid costly mistakes and keep data accurate.

Five Facts About How to Undo in Excel:

  • ✅ The keyboard shortcut to undo in Excel is Ctrl + Z. (Source: Microsoft)
  • ✅ Excel allows you to undo up to 100 actions, including formatting changes and data entry. (Source: ExcelJet)
  • ✅ You can use the “Undo” button on the Quick Access Toolbar to quickly undo your last action in Excel. (Source: Excel Campus)
  • ✅ Excel also offers a “Redo” button to reverse the effects of an “Undo” action. (Source: Excel Easy)
  • ✅ If you want to undo a specific action in Excel, you can use the “Ctrl + Z” keyboard shortcut repeatedly until you have undone the desired action. (Source: Excel Off the Grid)

FAQs about How To Undo In Excel

How to Undo in Excel?

To undo an action in Excel, you can use the shortcut key Ctrl + Z or click on the Undo button on the Quick Access Toolbar.

How many steps can I undo in Excel?

You can undo up to 100 actions in Excel. If you need to undo beyond the 100th action, you can use the Redo function by pressing the Ctrl + Y shortcut key or clicking on the Redo button.

Can I undo formulas in Excel?

Yes, you can undo formulas in Excel. Use the Undo function as described in question 1 to undo any changes you made to a formula.

Can I undo changes made to multiple cells in Excel?

Yes, you can undo changes made to multiple cells in Excel. If you select multiple cells and make changes to them, using the undo function will undo all changes made to all selected cells.

Can I undo changes made to a chart in Excel?

Yes, you can undo changes made to a chart in Excel. Using the Undo function will reverse any changes made to the chart.

Is there a limit to how far back I can undo in Excel?

There is no limit to how far back you can undo in Excel, as long as the actions were taken within the same Excel session. However, if you close and reopen the Excel file, the undo history will be cleared.