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How To Use Xlookup In Excel

Key Takeaway:

  • Understanding XLookup in Excel is essential for efficient data management. By getting familiar with the basics of XLookup, including the syntax and setup, users can maximize the function’s potential and streamline their workflow.
  • Utilizing the XLookup Function in Excel requires an understanding of the key parameters and settings. Learning the different variations for implementing XLookup in Excel and knowing the differences between XLookup and VLookup is crucial for optimizing its functionality.
  • Examples of XLookup in Excel include implementing XLookup to find exact matches in a given range, discovering the closest matches to a search criteria with XLookup, and taking advantage of its ability to lookup multiple values in one go. For advanced applications of XLookup, users can use it in conjunction with wildcard searches or multiple criteria searches, or unlock its full potential with Array formulas in Excel.

Struggling with complex Excel formulas? You’re in luck! XLookup is a powerful and versatile tool that makes data analysis easier than ever. Learn how to use XLookup to make your Excel sheets more efficient and reduce time-consuming formulas.

Understanding XLookup in Excel

Ever heard of XLOOKUP? It’s the new Excel function gaining popularity among data analysts and spreadsheet fans. Let’s walk through it. What makes XLOOKUP different from VLOOKUP? When should you use it? We’ll go through the basics and syntax to get you started integrating XLOOKUP into your Excel workflows!

Understanding XLookup in Excel-How to Use XLookup in Excel,

Image credits: by James Duncun

Getting familiar with the basics of XLookup

Ready to begin with XLookup? Follow these six steps and you’ll be set!

  1. Open an Excel worksheet and click an empty cell for the result.
  2. Type =XLOOKUP( in the formula bar.
  3. Put the search value in parentheses, like ‘February Sales’.
  4. Choose the lookup range for where Excel should search.
  5. Then pick a range for output values that meet your criteria.
  6. Press ENTER.

Voila! You’ve done an XLookup!

It’s essential to know the basics of XLookup – it offers many advantages over formulas like VLOOKUPS. Your work will be faster and more productive!

Now it’s time to learn the syntax and setup of XLookup – an important part of mastering this new feature in Excel.

Knowing the syntax and setup of XLookup

To set up an XLookup formula in Excel, start by selecting the cell where you want to insert it. Type ‘= XLOOKUP(‘ without the quotes. Then, enter the lookup_value argument – this is the value you’re looking for in the first column of your data range.

Next, enter the table_array argument, which is the range of cells that holds your data. After that, enter the col_index argument – this is the column number from which to return a value based on your lookup value. Finally, close the formula with a closing parenthesis.)

XLookup is a great solution to quickly and easily find pieces of data from a large amount of information. Knowing how to set it up can help to avoid errors and frustrations. It’s definitely worth learning how to use this tool to save time and effort when working with Excel.

Microsoft introduced XLookup as an alternative to VLOOKUP, which was previously difficult to use due to its limited features. Now, you can learn how to utilize XLookup within Excel sheets and make the most of it in your daily projects!

Utilizing the XLookup Function in Excel

Want to get better at Excel? XLookup is a more advanced version of VLookup, and it’s one of the most useful functions. Let’s learn how to use XLookup! We’ll check out the key parameters you need. Then, discover how to use XLookup in various ways. Lastly, find out the differences between XLookup and VLookup. And when should you use each? After you finish this guide, you’ll be an expert at XLookup and your Excel experience will be much easier.

Utilizing the XLookup Function in Excel-How to Use XLookup in Excel,

Image credits: by Joel Jones

Understanding the key parameters and settings for XLookup

To use the XLookup function in Excel well, it is important to understand its key parameters and settings. These are the things that decide how it works and help us get the right answers. Let’s look at these in this table:

Parameter/Setting Description
lookup_value The value or reference to search for
lookup_array The cells to search in
return_array The cells containing the values to return
if_not_found An optional value or message if not found

Understanding these is helpful to work with data and cut down mistakes from wrong input.

Pro Tip: Ensure all ranges are set before entering the formula, as incorrect cell references can make results wrong.

Now, we will move on to learning different ways of using XLookup in Excel. This helps us make the most of this powerful function and use it well across various data sets.

Learning the different variations for implementing XLookup in Excel

Identify the column with the data you want to get. Input the value to look up. Select the range of cells for possible matches. Define the value that will be returned when an exact match is found. Then, decide what will be returned if there is no exact match.

Different ways of using XLookup in Excel depend on your search and retrieval needs. For example, if you want partial matches, you can use “Approximate Match”. It’s also important to understand data types and how they affect the formula. You might need to convert numbers to strings or pick which function to use.

You may also consider Alias as an argument instead of the column name. And, use IFERROR functions to handle errors.

To sum up, you need to learn variations of XLookup and when to use them. Also, the differences between XLookup and Vlookup are important.

Knowing the differences between XLookup and VLookup, and when to use them

Let’s talk about VLookup. It is a function that searches for an exact match of an input value in one column of a table and returns a corresponding value in a specific column on the same row. Xlookup is more powerful. It can search left-to-right or right-to-left, and do range lookups too.

The major difference is functionality. VLookup only works with vertical data sets, while XLookup can handle horizontal data sets too. It is easier to get required info from large tables with XLookup.

To decide which to use, consider the orientation of your table – vertical or horizontal. Also, consider if you need to lookup left or right from the search key range. If so, use XLookup.

XLookup is also faster than traditional formulas like the Workday Formula.

If lookup performance is critical, Index Match is another option. It allows more control over which cells to search and cross-sheet referencing. It ensures faster lookup operations with fewer errors.

So, understanding these differences between XLookup and Vlookup helps you make better decisions in Excel. We will provide more info on using XLookup effectively in the next section.

Examples of XLookup in Excel

XLOOKUP is one of the most helpful functions for Excel users. It’s a total game changer! Here, we’re going to explore three amazing uses for XLOOKUP:

  1. First, finding exact matches in a range.
  2. Second, discovering the closest matches to a search criterion.
  3. Finally, using XLOOKUP to look up multiple values at once.

Let’s get started!

Examples of XLookup in Excel-How to Use XLookup in Excel,

Image credits: by James Washington

Implementing XLookup to find exact matches in a given range

In this table, we can see how XLookup can search for exact matches in a given range:

Item Price
Apple 0.75
Banana 0.60
Orange 0.80

To use XLookup, you must pick the lookup value (e.g., “Apple”), the lookup array (e.g., the range A2:A4) and the return array (e.g., the range B2:B4). Excel will then search for an exact match between the lookup value and the lookup array.

If there’s a match, Excel will give the corresponding value from the return array. For instance, if we search for “Apple“, Excel will find an exact match in cell A2 and return the price of 0.75 from cell B2.

XLookup is great for managing large sets of data and retrieving info quickly. I used it for a project where I had to analyze sales data for different products and regions. Without using XLookup, finding stuff manually would have taken a lot of time. But, with XLookup I streamlined the process and saved time.

Now, let’s see how XLookup can be used to find closest matches to a search criteria.

Discovering the closest matches to a search criteria with XLookup

XLookup‘s “approximate match” feature makes it much easier to find close matches that may not be exact. You can also use a simple asterisk as a wildcard search. XLookup can even be combined with other functions like IF and MAX in more complex formulas. Dropdown menus help avoid typing errors and allow pre-selected options for searches. Different matching modes can be chosen, from left to right or vice versa.

Using XLookup, users can easily drill down to find what they need quickly. For instance, you could use it to find all employees whose salaries are within $1000 dollars of a certain value. Nested functions like IF statements make this task much easier.

XLookup also allows users to lookup multiple values in one go – an essential feature for data management.

Taking advantage of XLookup’s abilities to lookup multiple values in one go

Do you want to increase your productivity while working with large amounts of data in Excel? Here’s how:

  1. Select the cell where you want the result.
  2. Add the syntax for XLookup, with its required arguments.
  3. Press Ctrl + Shift + Enter – this will create an array formula.
  4. Then fill down or copy/paste it to other cells, if needed.

You can do multiple lookups with XLookup. Like approximate match lookup, exact match lookup and wildcard character-based lookup. All this in one step!

Microsoft Office added XLookup to replace VLOOKUP and HLOOKUP. It was done in response to user feedback.

Now, let’s check out our guide on Advanced Applications of XLookup in Excel. See how else this powerful tool can be used!

Advanced Applications of XLookup in Excel

Excel can be a game-changer for complex data analysis. XLookup is the key. We’ll look at advanced applications of XLookup including:

  • Wildcard searches
  • Multiple criteria searches
  • How to use XLookup with other functions
  • Plus, array formulas to maximize data analysis capabilities

Next level Excel skills!

Advanced Applications of XLookup in Excel-How to Use XLookup in Excel,

Image credits: by Joel Woodhock

Using XLookup in conjunction with wildcard searches


  1. Firstly, enter an asterisk (*) for your search.
  2. After that, choose the range for XLookup.
  3. Then, use XLookup with the wildcard search and select the range to get the output you want.
  4. Press Enter to finish the lookup formula.
  5. Finally, use the formula to fill other cells.

This technique helps you to get data from tables that are changing. Wildcard searches are beneficial when working with big datasets containing different items. XLookup can find the exact customer names by matching incomplete strings. It also reduces errors when searching thousands of data points.

John was looking for particular products in a database with 10,000 entries. Traditional lookup functions weren’t successful due to missing information in the descriptions. However, XLookup with wildcard searches made his work easier and provided accurate results.

Harnessing the power of XLookup with multiple criteria searches.

Harnessing the power of XLookup with multiple criteria searches

To illustrate, consider the table below. It contains student names, plus their grades for English, Math, and Science. Using XLookup with multiple criteria searches, we can quickly find out Alice’s grade in Science! This is done using an array formula combining XLookup, IFERROR and INDEX.

Student Name English Math Science
John 88 92 95
Alice 76 85 90
Emily 90 88 93
David 82 87 91

XLookup can be used for more than just finding values in tables. For instance, a marketing team might need to identify customers that match certain demographics and interests. XLookup with multiple criteria searches can help them compile a list of qualified leads and target them accordingly.

Array formulas paired with Xlookup (without vlookup) can do more than just search for specific values using multiple criteria. They can perform operations on entire arrays of data at once.

In our student grades example, if we wanted to calculate each student’s average grade across all subjects, we could use an array formula. Similarly, financial analysts can use array formulas and XLookup to model scenarios and forecast earnings. With these advanced Excel functions, you can streamline data analysis workflows and uncover new insights.

Unlocking the full potential of XLookup with Array formulas in Excel

To understand the concept, let’s make a table. In the 1st column, we’ll list products. The 2nd column will have prices. The 3rd column will have quantities. With VLookup, we’d create another table with the product names then calculate revenue for each. XLookup with array formula can do this in one step.

It is important to understand Arrays. They are grids where you store multiple values in one cell or range. Array formulas help you do operations on the grids. They adjust size depending on the number of items they contain.

I once worked on a project with customer satisfaction scores. We had thousands of rows of data. I used XLookup with an array formula and saved lots of manual work. We finished faster than we thought.

XLookup with Array formulas in Excel gives greater efficiency, accuracy and flexibility when dealing with large data sets. Data analysts, financial experts and people who need to streamline Excel workflows benefit from mastering these techniques.

Some Facts About How to Use XLookup in Excel:

  • ✅ XLookup is a new function introduced in Excel 365, which allows you to perform advanced lookups with ease. (Source: Microsoft)
  • ✅ XLookup is designed to replace the older VLOOKUP and HLOOKUP functions, and offers improved functionality and ease of use. (Source: Excel Easy)
  • ✅ XLookup uses a simpler syntax than VLOOKUP, which makes it easier to remember and use. (Source: Zapier)
  • ✅ XLookup supports reverse searches, which means you can lookup values from right to left, unlike VLOOKUP. (Source: Excel Campus)
  • ✅ XLookup is highly customizable and allows you to specify multiple search criteria, making it a powerful tool for data analysis. (Source: Spreadsheeto)

FAQs about How To Use Xlookup In Excel

What is XLOOKUP in Excel?

XLOOKUP is a powerful function in Excel that allows users to search for and retrieve data from a table or range based on specified search criteria. It replaces the need for multiple functions such as INDEX and MATCH.

How do I use XLOOKUP in Excel?

To use XLOOKUP in Excel, follow these steps:

  1. Select the cell where you want to retrieve the data.
  2. Enter =XLOOKUP(
  3. Specify the search criteria or lookup value.
  4. Specify the table or range to search for the data.
  5. Specify the column index number or array of columns to retrieve the data.
  6. Enter the optional arguments such as match mode and if not found
  7. Close the parentheses and press Enter to retrieve the data.

Can XLOOKUP retrieve data from multiple columns?

Yes, XLOOKUP can retrieve data from multiple columns by specifying an array of columns instead of a single column index number. For example, to retrieve data from columns B and C, you would enter {2,3} as the column index number.

What are some advantages of using XLOOKUP over other lookup functions?

Some advantages of using XLOOKUP in Excel include:

  • It can search for data from left to right or right to left, depending on the user’s preference.
  • It can handle multiple criteria searches using the ampersand (&) operator.
  • It can return multiple matches or a single match as specified by the user.
  • It is simpler to use than other lookup functions such as INDEX and MATCH.

How do I handle errors when using XLOOKUP in Excel?

To handle errors when using XLOOKUP in Excel, you can use the IFERROR function to return a specific value or message if XLOOKUP returns an error. For example, if XLOOKUP returns a #N/A error, you can use =IFERROR(XLOOKUP(lookup_value,table,2), “Not Found”) to return “Not Found” instead of the error message.

Can XLOOKUP be used in Excel for Mac?

Yes, XLOOKUP can be used in Excel for Mac if you have an Office 365 subscription and are using version 16.18 or later.