Does creating charts in Excel seem overwhelming? You’re not alone. Find out how to quickly and easily add hyperlinks to all your Excel charts and make data-driven decisions faster.
Hyperlinking Charts in Excel
Charts are a useful way to present data. But they can’t be shared easily when they’re embedded in Excel sheets. Hyperlinks are the solution! In this segment, I’ll show you how to make a hyperlink to a chart. You can even link it to a chart on a different sheet or the same page. Making it more accessible and user-friendly.
Image credits: pixelatedworks.com by Yuval Jones
Creating a hyperlink to a chart
Select the chart you wish to hyperlink. Right-click it and select “Copy”. Then, navigate to the cell or location where you want to create the link. Right-click on it and select “Hyperlink…” In the “Insert Hyperlink” dialog box, click on the “Place in this Document” option. From the list of available options, select the chart name and click “OK”.
Your chart will be linked. By clicking on it, you can access its location without scrolling or flipping through pages. With hyperlinks, navigating through large Excel workbooks becomes much more efficient. You can save time and easily access different parts of your workbook.
I used to have difficulty navigating through an extensive Excel report with multiple charts across several sheets. But my colleague taught me how to create hyperlinks which made my work easier and faster. Hyperlinks can also be used to link to charts in different sheets. A great tool for those working with larger Excel workbooks with multiple sheets.
Linking to a chart in a different sheet
To link charts between sheets, start by selecting or creating the chart you want to link. Right-click on it and press “Copy” or “Ctrl + C“.
Navigate to the sheet you’d like to place the hyperlink, select the cell and right-click. Choose “Hyperlink” then “Place in This Document” and pick the sheet with your chart.
Bear in mind, if you move or rename a sheet with linked content, the hyperlink won’t work until updated.
A tip: Use named ranges, not cell addresses, when linking sheets. This’ll make it easier to update hyperlinks or switch up formulas or objects within your spreadsheet.
Lastly, we’ll cover how to link charts within the same sheet.
Linking to a chart in the same sheet
Want to create a hyperlink to take you directly to a chart in the same worksheet? Just follow these five steps:
- Select the cell that will contain the hyperlink.
- Go to the ‘Insert’ tab and click ‘Hyperlink.’
- In the ‘Link to:’ option, select ‘Place in This Document.’
- Scroll down and pick the chart you want to link to.
- Click ‘OK.’
Hyperlinks are a great way to quickly navigate through large data in Excel. Make sure your links are labeled correctly and easy to find.
We’ll also show you how to make your hyperlinks look even better with various formatting options.
Formatting Hyperlinks in Excel
Creating charts and graphs in Excel? Hyperlinks can be a real game-changer. They make it easy to direct readers to the right data. Plus, your spreadsheet stays concise and user-friendly. Here’s how to format hyperlinks in Excel for a neat and professional presentation:
- Change the display text
- Add colors to make it eye-catching
- Add tooltips for clarity
Let’s get to it!
Image credits: pixelatedworks.com by David Woodhock
Changing the display text of a hyperlink
Changing the display text of a hyperlink in Excel is a cinch! Follow these five easy steps:
- Select the cell with the hyperlink.
- Right-click and select “Edit Hyperlink” from the menu.
- In the Edit Hyperlink window, alter the “Text to display” field with the desired text.
- Click OK to save your changes.
- Replace long URLs with shorter, user-friendly phrases.
Don’t forget: Always use descriptive text for links, not the actual URL. This makes it easier for users to understand where clicking will take them.
Now that we know how to change hyperlinks’ display text, let’s move onto modifying their color – another critical aspect of formatting hyperlinks in Excel.
Changing the color of a hyperlink
To change the color of a hyperlink in Excel, first select the cell or cells containing the hyperlink.
Right-click and choose “Hyperlink” from the dropdown menu.
In the “Edit Hyperlink” dialog box, click “ScreenTip…”.
In the “Set Hyperlink ScreenTip” dialog box, click “Font…” to choose a new color.
Once you’ve chosen your desired font color, click “OK” to save the changes.
It’s important to use bold and bright colors for hyperlinks, so readers will interact more with your data.
Studies show that blue or purple links are clicked more than red or green (source: ConversionXL).
You can also add a tooltip to a hyperlink, to show more information when the user hovers the mouse cursor over it.
Adding a tooltip to a hyperlink
Enabling tooltips on hyperlinks in Excel is easy. Follow these four steps:
- Right-click and select “Edit Hyperlink”.
- Click on “ScreenTip” at the bottom-left corner of the “Edit Hyperlink” window.
- Type your desired tooltip message in the “Set Hyperlink ScreenTip” window and click “OK”.
- Finally, click “OK” again to apply your new tooltip. Now, your custom tooltip message will pop up when someone hovers over the link.
Adding tooltips is a great way to provide extra info without cluttering up your spreadsheet. It’s also helpful for users who aren’t as familiar with Excel. I remember creating a spreadsheet with hyperlinks to external websites, but my coworkers were hesitant to click on them. I added tooltips with descriptions of their destination and they felt more confident.
Troubleshooting issues with Excel hyperlinks is the next topic.
Troubleshooting Excel Hyperlinks
Troubleshooting Excel hyperlinks can be frustrating. So let’s tackle them like a pro! Here’s a guide to help you.
Firstly, we’ll look at how to check for broken links. Then, we’ll explore resolving errors in hyperlinks. And lastly, we’ll update hyperlinks when the source file is changed. Crucial projects and looming deadlines – let’s get going!
Image credits: pixelatedworks.com by Yuval Jones
Checking for broken links
If you want to test hyperlinks, do this:
- Select the cell or object with the hyperlink.
- Right-click and select “Edit Hyperlink“.
- Check the “Address” field for a valid URL or cell reference.
- Click “Test Link” to see if it goes to the right webpage or location in your workbook.
- Repeat this for all hyperlinks in your worksheet.
If you find a broken link, don’t worry! It could be from an incorrect address, missing file, or internet connection problem.
Double-check the link address and try again. Make sure any linked files or objects exist. For web-based links, check your internet connection and try visiting the page directly.
When working on a financial report in Excel with multiple hyperlinks, always remember to test each one. This avoids frustration when a link leads nowhere.
Next, we’ll look at resolving errors in hyperlinks – stay tuned!
Resolving errors in hyperlinks
Check the link address. Verify that it’s correct. No typos or spelling errors. Make sure it’s pointing to the right location. Click the link to be sure.
If it’s broken, try editing or recreating it. That should fix it.
Verify Excel settings. Go to Options > Advanced tab. It might be interfering with functionality.
Stay diligent. Don’t give up too soon. These issues are typical and solvable. Consider restarting if nothing works.
Avoid similar issues in the future. Double-check the hyperlinks. This could prevent mistakes like a colleague made – a simple spelling error!
Updating hyperlinks when the source file is changed
Keep track of hyperlinks using “Edit Links” in Excel. Go to the Data tab, click on it and you’re good to go.
Use relative hyperlinks instead of absolute ones to be more flexible.
Charts in Excel workbooks that contain hyperlinks could cause issues if the chart is moved or renamed. To prevent this, use named ranges for charts instead of linking directly. Select the chart and choose “Name Manager” from the Formulas tab.
FAQs about Hyperlinks To Charts In Excel
What are hyperlinks to charts in Excel?
Hyperlinks to charts in Excel allow users to link to specific charts within an Excel workbook, making it easy to navigate between different parts of the document.
How do I create a hyperlink to a chart in Excel?
To create a hyperlink to a chart in Excel, select the chart and press Ctrl+C to copy it. Then, right-click where you want to create the hyperlink and select “Hyperlink.” In the “Insert Hyperlink” window, select “Place in This Document” and choose the chart you copied in the “Select a place in this document” box.
Can I link to a specific worksheet that contains a chart?
Yes, you can easily link to a specific worksheet that contains a chart by selecting the cell that contains the hyperlink and typing the name of the worksheet in the format ‘[Workbook name]Sheet name!Cell reference’. For example, if you want to link to a chart on the “Sales” worksheet in a workbook called “Monthly Reports,” you would enter ‘Monthly ReportsSales!A1’
Can I use a hyperlink to display a different section of the chart?
Yes, you can use hyperlinks to direct users to specific parts of the chart, such as a particular series or axis. To do this, right-click the element you want to link to and select “Copy Link” from the context menu. Then, use this link as the target for your hyperlink.
Do hyperlinks to charts in Excel work in other programs, such as PowerPoint or Word?
Yes, hyperlinks to charts in Excel can be used in other programs such as Word or PowerPoint. Simply copy and paste the hyperlink into the desired program and it will link to the chart in the Excel workbook.
Why should I use hyperlinks to charts in Excel?
Hyperlinks to charts in Excel can improve the navigability and usability of large workbooks with multiple charts or worksheets. It can also be helpful when presenting data or reports, allowing viewers to easily jump between sections or elements within a chart.
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.