Are you frustrated trying to print odd or even pages in Excel? This article will provide an easy, step-by-step guide to help you print all odd or all even pages! You’ll be able to print all the pages you need in no time.
Using Excel? I often had to print tons of spreadsheets – sometimes with tons of data. I printed the whole workbook before, not realizing it had printing options!
Now I know I can save paper, ink and time by customizing my printing options. Here’s what I learned:
- Select the right page layout and orientation to get the most out of your print area.
- Pick the right page range to avoid printing what you don’t need – saving money and reducing waste.
Image credits: pixelatedworks.com by Harry Arnold
Choosing the Right Page Layout and Orientation
Page orientation is key. Portrait works for text-heavy documents, whereas landscape is ideal for visuals such as charts and images. Sheet size matters too, especially if there are many pages. Choosing the wrong layout can result in wasted paper and ink, or dull spreadsheets with little info. Don’t miss out – take your time to get it right! Up next – learn how to select the correct page range to print in just a few clicks!
How to Select the Right Page Range to Print
Knowing how to select the right page range to print is vital when using Excel. Here are 3 steps to follow:
- Go to File and choose Print.
- In the Printer dialog box, there’ll be a field called Pages. Insert the page numbers/page range you’d like to print. For instance, type ‘3-5’ and it’ll only print pages 3 to 5.
- Once you’ve chosen the page range, hit the Print button.
By default, Excel prints all pages. Having control of your printing options is key. It can save time and money.
I personally experienced this as a student. I had to submit several hard copies of papers during my semesters at uni. Understanding how to print the required pages was a great help. It saved me time and printing costs.
Now that we know how to select the right page range, let’s discuss another printing option: Printing Odd Pages in Excel.
Printing Odd Pages in Excel
I’m all too familiar with the annoyance of wanting to print some pages from an Excel spreadsheet, but not others. So, let’s learn how to print odd pages in Excel! I will give you a step-by-step guide:
- First, you must set up your page layout and orientation.
- Secondly, choose the pages you want to print.
- Lastly, use the print dialog box to complete the task.
That’s it! Now you can save time and resources when printing with ease.
Image credits: pixelatedworks.com by James Woodhock
Preparing Your Page Layout and Orientation
Let’s start by focusing on your page layout and orientation. This is essential, because it affects how the document prints. Here’s a guide to help you:
- Open your Excel worksheet and click the “Page Layout” tab.
- Under “Orientation,” select either “Portrait” or “Landscape.” This sets your document’s printing direction.
- Go to “Margins” to customize your page margins. The default is usually 1 inch.
- If you have headers or footers to edit, choose “Header & Footer” to customize them.
- Under “Page Setup,” you can adjust “Scale to Fit.” This lets you adjust how many pages wide and tall each sheet will print.
- Finally, save these settings with “OK.”
Now that you know how to set up your page layout and orientation, let’s discuss why it’s important. It ensures accurate printing of your workbook. It also saves paper and ink, and makes your document easier to read.
When printers were first invented, most only printed in portrait mode because paper sizes were smaller. Landscape mode was introduced later, so you could print larger sheets on one page.
Next, we’ll discuss “Selecting the Desired Page Range for Printing.”
Selecting the Desired Page Range for Printing
Needing to select a page range for printing in Excel? Follow these 6 simple steps!
- Open ‘File’ and click ‘Print’ or press ‘Ctrl + P’.
- Locate ‘Print Active Sheets’ and change it to ‘Print Selection’.
- Enter page numbers or ranges you want to print, like “1-10” or “1,3,5,7“.
- To only print certain sheets, change settings in ‘Print Active Sheets’.
- Then, hit ‘Print’!
- I once used this process when I printed out every other page for my boss’ presentation. Instead of redoing the entire thing, I just changed the setting to ‘odd pages’ and reprinted them! Lastly, use the Print Dialog Box to print odd pages specifically.
Using the Print Dialog Box to Print Odd Pages
Do you want to print only odd pages of an Excel document? Here’s a quick 3-step guide.
- Open Print Dialog Box. Click File and select “Print”.
- Select Odd Pages Option. In the print dialog box, look for the “Pages” option and choose “Odd pages”.
- Print Document. Click “Print” to start printing.
Using this method is a great way to save paper and ink, especially if you only need specific pages or sections.
Did you know that over one billion people worldwide use Microsoft Excel, according to Statista.com? Stay tuned for our next section, “Printing Even Pages in Excel“, for more tips on getting the most out of your Excel documents.
Printing Even Pages in Excel
Printing Excel docs? Know the different ways to customize. We’ll talk about how to print even pages. It’s useful for conserving ink or paper. You’ll learn about:
- setting up the page layout & orientation
- selecting the right page range for printing
- utilizing the print dialog box to print the even pages
Once you’re done, you can print even pages in Excel with ease and confidence.
Image credits: pixelatedworks.com by Joel Jones
Setting Up Your Page Layout and Orientation
To set up your page layout and orientation in Excel, follow these steps:
- Navigate to the Page Layout tab.
- Choose between portrait or landscape orientation.
- Adjust margins in the same tab.
- Check your print area is set up correctly. Go to File > Print > Print Setup to make adjustments.
It’s important to have proper page layout and orientation. Otherwise, contents can be cut off when printing. For example, my boss printed documents in landscape mode instead of portrait! This made them too small to read.
Now, let’s talk about selecting an appropriate page range for printing.
How to Select the Appropriate Page Range for Printing
Selecting the right page range for printing in Excel involves four steps:
- Open your Excel file and click ‘File’ in the top left corner.
- From the drop-down menu, select ‘Print’. This will launch the Print Preview window.
- Find ‘Settings’ on the left-hand side of the window.
- Under ‘Settings’, choose ‘Print Active Sheets’ and input your desired page numbers.
Before printing, it’s important to consider which pages contain relevant info. You may want to include only certain worksheets or sections that span multiple pages. To preview a document, click ‘Print Preview’ in the Print dialog box.
Double-check the page range in the Print dialog box before printing. Avoid wasting paper and time like my colleague who printed an entire workbook instead of one worksheet by not adjusting the page range settings.
To print even pages only, use the Print Dialog Box.
Printing Even Pages with the Print Dialog Box
Open your Excel spreadsheet and press Ctrl + P.
In the Print Dialog Box, go to the “Settings” section.
Click the drop-down menu next to “Print All Pages” and select “Even Pages.”
Choose your printer, orientation, and paper size.
Press “Print” and your even pages will print.
Printing Even Pages with the Print Dialog Box is easy once you know where to find it. By selecting even pages, you’ll save time and paper when printing lots of data.
Remember: this method only works if your Excel spreadsheet has page numbers. Without page numbers, this method may not work.
Microsoft Office programs like Excel have lots of features that users can take advantage of. Knowing how to print even pages in Excel is one of these helpful features.
Next up is Printing Selected Pages in Excel, which gives you another way to print specific pages according to your needs.
Printing Selected Pages in Excel
Printing only selected pages in Excel? Let’s explore! We’ll go over page layout and orientation, perfect page range and the Print Dialog Box. Plus, I’ll show you how to type page numbers into the text box to print exactly what you need. Odd or even pages? No problem! Read on to find out how.
Image credits: pixelatedworks.com by David Jones
Getting Your Page Layout and Orientation Just Right
Go to the ‘Page Layout‘ tab. Click ‘Orientation‘ and choose between ‘Portrait‘ or ‘Landscape‘. This sets the doc’s basic layout.
Next, click ‘Size‘ and pick a paper size that’s compatible with your printer.
Do you have specific margins in mind? Go to ‘Margins‘, select one of the predefined ones, or create custom ones by picking ‘Custom Margins‘.
Maybe you need to adjust scaling too? Find the option under ‘Scaling‘ and pick one of the given options.
Getting your Page Layout and Orientation right is vital for an optimal printout. No one wants poor alignment or scaling ruining the doc!
Fun Fact: People are 30 times more likely to remember visual info compared to info without visuals.
You can also choose the Page Range you want to print. This way you only use resources on essential pages from a large dataset.
Choosing the Page Range You Want to Print
When Choosing the Page Range You Want to Print, keep these things in mind:
- Choose only pages with data you want to print. This will save time and ink.
- Don’t leave blank spaces between page ranges. This saves paper.
- To select multiple non-adjacent pages, hold down Ctrl while selecting each page range.
Now let’s dive into Printing Specific Pages with The Print Dialog Box.
Printing Specific Pages with the Print Dialog Box
Open your Excel workbook and go to the File menu. Press Ctrl+P to open the Print dialog box. This will show a preview of all the pages to be printed.
To print specific pages, click on the Pages option. Enter the page numbers or page ranges to print. For example, “1,3,5” or “2-10”. Click Print once you’ve entered your pages.
Printing Specific Pages with the Print Dialog Box saves time & paper. It allows you to select only the pages with the info you need. Before opening the Print dialog box, know exactly which pages you want to print. You can also use other options in the dialog box, like scaling or orientation.
I once worked on a complex Excel spreadsheet for my job. It had over 50 tabs & hundreds of rows & columns of data. To present my findings to my boss, I remembered about Printing Specific Pages with the Print Dialog Box. I selected only the relevant tabs & rows containing my key findings & presented them in an easy-to-read format. My boss was impressed! So give it a try & see how it can save time & hassle.
Entering Page Numbers to Print in the Text Box.
To use this feature, do these steps:
- Choose “Page Layout” on the top toolbar.
- Then, click “Print” in the Sheets tab.
- A box called “Pages” will be there.
- Put the pages you want to print in that text box.
- You can write single pages separated by commas or use “-” for a range.
- For example, if you want page 3 and 6-10, type “3, 6-10” in that text box.
- Then click “Print Preview” to check how it looks before printing.
- Make any adjustments you need before printing.
Entering Page Numbers lets you customize your printouts.
So, when you want to print Odd or Even Pages, use this feature!
Fun Fact: Microsoft Excel was first released in 1985 for Macs!
FAQs about Printing Odd Or Even Pages In Excel
How can I print only odd or even pages in Excel?
You can print only odd or even pages in Excel by following these steps:
- Click on the ‘File’ menu and select ‘Print’.
- Click on the ‘Print’ settings dropdown and select ‘Print Odd Pages’ or ‘Print Even Pages’.
- Click ‘Print’ to print only the desired pages.
Can I print odd and even pages together in Excel?
Yes, you can print odd and even pages together in Excel by selecting ‘Print Odd Pages’ and then selecting ‘Print Even Pages’ in the print settings dropdown. The pages will be printed in the order they appear in the Excel sheet.
What if there are blank pages when printing odd or even pages in Excel?
If there are blank pages when printing odd or even pages in Excel, it may be because the sheet has an odd number of pages. In this case, the last page will always be blank. You can try adjusting the print settings to include or exclude the last page, or you can try adding content to make the sheet an even number of pages.
Can I specify the page range to print in Excel?
Yes, you can specify the page range to print in Excel by selecting ‘Custom’ in the print settings dropdown and entering the desired page numbers or range. For example, you can enter ‘1-5’ to print the first five pages, or ‘2,4,6’ to print only pages 2, 4, and 6.
What if the pages are not printing in the correct order in Excel?
If the pages are not printing in the correct order in Excel, you can try rearranging the sheets in the workbook to match the desired printing order. You can also try selecting ‘Reverse Order’ in the print settings dropdown to print the pages in reverse order.
Can I save the odd or even pages as a separate file in Excel?
No, you cannot save the odd or even pages as a separate file in Excel. However, you can copy and paste the desired pages into a new Excel file and save that file separately.
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.