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Printing Workbook Properties In Excel

Key Takeaway:

  • Printing workbook properties in Excel is crucial for record-keeping purposes: Workbook properties define important information about the file, such as author, title, subject, and keywords. Printing these properties ensures the file’s authenticity and provides a record of information about the workbook.
  • Accessing and printing workbook properties is quick and easy: In Excel, accessing the print properties dialog box is simple, and there are various methods for printing workbook properties. Users can choose to print them directly on the worksheet or as a separate report.
  • Customizing workbook properties for printing allows for better presentation: By customizing the printing format, users can present workbook properties in a more organized and visually appealing manner. This can include selecting which properties to display, arranging their order, and choosing a font size and style.

Are you having trouble printing Excel workbooks with their properties included? Here’s a how-to guide that will help you print your Excel Workbooks with their properties intact!

Understanding Workbook Properties

Ever pondered about Excel workbook properties? How they can aid you? We’ll talk about the ins and outs of workbook properties to help you define them as per your needs. Let’s start with what they are and why they’re crucial. Then, let’s uncover the different types of workbook properties Excel has on offer. By the end of this section, you’ll have a good understanding of workbook properties and how they can enhance your Excel experience.

Understanding Workbook Properties-Printing Workbook Properties in Excel,

Image credits: by Yuval Woodhock

Defining Workbook Properties

One key aspect of specifying workbook properties is to give your workbook a title. This tells people what your file is about and helps separate it from other files on your computer. Additionally, you can set a subject for the workbook which provides extra context and makes searching for a certain file simpler.

Specifying the author’s name is also important. This indicates who created the file and gives people an easy option to contact them if needed. Furthermore, you can add keywords to your file. This may help others find it quickly using usual search functions.

You can also include custom properties which are relevant to your project or organisation. They could be things such as project codes, department names, or customer IDs. This helps to sort and filter data within your workbook.

In conclusion, defining workbook properties adds more information to your Excel file. This can be beneficial inside and outside of your organisation. Setting these properties correctly can save time and make working with your file easier.

Interestingly, Microsoft Excel supported custom document properties since 1995 with version 7.0. Since then, businesses of all sizes have used this feature to make document management processes smoother and stay organised.

Different Types of Workbook Properties

This will look into specific types of worksheet properties which you may want to set. This could help increase productivity and organisation within Excel spreadsheets.

Different Types of Workbook Properties

To truly get a grip on Excel, it’s essential to comprehend the diverse workbook properties. These properties not only control the settings and attributes attached to a special workbook, but also help in improved communication between different Excel files.

Have a look at this table for some of the most popular workbook property types:

Property Type Description
Author Gives the name of the person who made the workbook.
Last Save Time Tells when the workbook was last saved.
Keywords Offers keywords or tags related to the workbook for simple searching.
Comments Adds extra comments about the file’s content or purpose.

The Author property reveals who produced a specific document, whereas Last Save Time shows when it was last updated, which can be useful to find out if any changes were made since viewing it last. Keywords provide a convenient way to hunt for workbooks using search engines and can sometimes furnish prospective collaborators with useful context before spending time on examining data within those workbooks.

These different property types make it easier to organize and filter data in Excel. It can also keep important information from being lost by labeling significant points inside each file.

Interestingly, early spreadsheet programs had very little metadata regarding authorship and creation dates, which made replication and change hard – especially as worksheets became larger and more complex structures. Workbook properties provide tools such as metadata for people working on large projects in Excel.

Going forward, setting up Workbook Properties is a key piece of information that should be appropriately marked, as doing this can promote peak productivity when collaborating with others in spreadsheets while avoiding confusion over data ownership or other project features.

Setting up Workbook Properties

Excel users must know how to optimize their workbooks. One way is to configure the workbook properties. This feature is often neglected, yet it offers many customization and personalization possibilities, which are great for large workbooks.

This article will explain how to access the workbook properties and how to add, edit and save them. Don’t lose your customized changes!

Setting up Workbook Properties-Printing Workbook Properties in Excel,

Image credits: by Adam Duncun

How to access Workbook Properties

To access Workbook Properties in Excel, follow these four simple steps:

  1. Open the workbook you want to modify.
  2. Click on File from the Ribbon, then on Info.
  3. In the right-hand panel, click on Properties and select Advanced Properties.

Once you have accessed the Workbook Properties, you can modify settings such as title, author, subject, keywords and categories. You can also set a password to protect your workbook from unauthorized access or changes.

Setting up Workbook Properties is important. It helps in quickly identifying and managing different files. It can improve search results too, if you use specific properties like keywords or subject.

In large businesses and organizations, setting up Workbook Properties is important for efficient management of resources. Appropriate titles and keywords can make it easier for employees to find files when needed.

In 2013, Microsoft introduced Document Information Panel. This allowed users to edit properties without leaving their current workflow view. However, this feature was later removed when Microsoft switched to XML-based file formats.

Next up is ‘Adding and Editing Workbook Properties’. We’ll explore how to customize individual properties or add new ones altogether.

Adding and Editing Workbook Properties

Adding and editing workbook properties is important in Excel. It helps you customize the workbook, making it easier for others to identify or track. To do this, click the “File” tab, select “Info” and then “Properties.”

In the document panel, a list of default properties will show up. This may include title, author, subject, category, and keywords. Click on the “Show All Properties” link at the bottom, to modify existing fields or add new ones.

To edit a property value, choose the corresponding field and enter a new value. If adding a custom field, click on “Custom,” enter a name in the Name box, pick its type from the drop-down list next to Type box and set its value.

Adding and editing workbook properties can help with collaboration. For example, if working on multiple projects, use different project names as custom fields to filter documents.

My colleague used to manually check dozens of worksheets every day. But when we added custom fields like “Client name” and “Project name,” he could easily filter out specific sets of sheets.

Lastly, saving workbook properties is also an important part of managing Excel workbooks.

Saving Workbook Properties

Open the workbook you wish to save. Click ‘File’ at the top of the screen in Excel. Then, click ‘Info’ from the left-side menu options. You’ll see ‘Properties’ on the right-hand side. Click on it and then ‘Advanced Properties’. Change the properties as you desire, click ‘OK’ then ‘Save’ to apply changes.

Saving Workbook Properties is key for data management in Excel. It lets users arrange and sort their workbooks the way they want. We know how important this is because an accounting firm lost data due to not setting properties correctly. They had to recreate records which cost them time and money.

So, to avoid this, understand how Saving Workbook Properties works and use Excel features properly. Learning and mastering these techniques will help with productivity planning and better decision-making.

Now, let’s move on to the next topic – Printing Workbook Properties – and see how Excel can help us manage data better.

Printing Workbook Properties

Do you often spend time perfecting your Excel workbooks? Formatting, calculations, and more. But have you thought about printing the workbook properties? In this article, we’ll look into it!

Accessing the Print Properties Dialog Box, printing methods, and customizing for printing – we’ll cover it all. By the end, you’ll know how to make your Excel document look great on and off the screen.

Printing Workbook Properties-Printing Workbook Properties in Excel,

Image credits: by Yuval Jones

Accessing the Print Properties Dialog Box

Click on the File tab in Excel Spreadsheet.

Then, click “Print” to open the print preview screen.

After that, find “Print Options”.

Click “Page Setup” and select “Print Properties”.

This opens the Print Properties Dialog Box.

Here, you can set print options like color, custom page sizes, margins and other printing preferences not usually seen in Excel. For example, you can set a font size or style for all official documents.

I once had to change the watermark orientation of our company’s spreadsheets and I was able to quickly do it using this process.

Finally, learn about printing workbook properties for printing in Excel.

Methods for Printing Workbook Properties

Printing workbook properties is important in Microsoft’s Excel. Here are 4 steps to help you do this efficiently:

  1. Head to the File menu and click Print.
  2. In the Settings section, choose “Print active sheets” from the drop-down list.
  3. Select “Print Entire Workbook” or “Print Selection” to print either all pages or selected sheets.
  4. Click Print Preview to review your printing settings.

You must enter your inputs correctly and entirely for successful printing. If not, errors may occur and you’ll have to start over.

If wanting a more customized output, modifying document settings may be necessary (i.e. certain headers, footers, page numbering). So, always review each step before continuing; this can save time and resources.

Customizing Workbook Properties for Printing is the next topic, where we will discuss different techniques involved in printing workbooks within Excel.

Customizing Workbook Properties for Printing

Open your Excel workbook and head to the File tab.

Click on Print. This will launch the Print pane on the right of your screen.

Scroll down till you reach the Settings section. Then click on Print options.

You can personalize your workbook properties for printing. This includes page numbers, gridlines, and headers/footers.

When you’re finished customizing, hit Print Preview. This will show you how your worksheet will look when printed.

Customizing workbook properties for printing is a must. It helps you manage how your worksheet looks when printed. So, you can choose what elements to show off and make them look professional. Ideal for presentations and sharing data with colleagues.

So, don’t forget to customize your workbook properties for printing in Excel. This will ensure you create amazing worksheets that make your data shine!

Importance of Printing Workbook Properties

Printing out workbook properties in Excel is essential. It helps keep track of various settings, attributes and details related to a workbook. You can get a hard copy of all the important info associated with your worksheets. This makes it easier to refer back to when needed. Plus, it’s useful when sharing work with others.

Printing out workbook properties helps quickly get an overview of Excel files without opening each one. This helps make decisions about working with specific workbooks or worksheets. By understanding the various attributes, you can identify potential issues and optimize performance.

It also improves collaboration and communication among team members. Everyone needs access to up-to-date info about the file’s settings and structure. Printing makes it easy to share insights and communicate effectively.

Printing out workbook properties also saves time, avoiding manual data entry tasks like notes or typing in attributes. Automating through Excel tools puts users in control.

To make it effective, use clear labels and descriptions for all fields on the printout page. Also, organize related info logically.

In conclusion, printing out Workbook Properties improves organizational skills. It allows greater efficiency towards managing data accurately, organizing tasks chronologically. It makes sharing documents more precise and enhances team productivity. This produces better communication throughout the office.

Summary of the Benefits

Printing workbook properties in Excel has many advantages. Let’s dive into them!

  1. Printing gives you a detailed record of your work, which means you don’t have to search for the same information again.
  2. It helps when you need to show complex numerical data, so it’s easily understandable and accessible.
  3. You can track changes by printing out macros used in a workbook property. This is great when different people are working on the same spreadsheet or document.
  4. It provides an overview of a document quickly, without looking at each cell. Super useful for big documents.
  5. It also highlights missing information, so developers can complete their task faster.

Recently, I used this feature to track changes since many people were involved in a project. It helped me to be more efficient and save time, while keeping control over our project timeline’s health status!


Printing workbook properties in Excel is beneficial. Let’s set out how simple it is in four easy steps.

  1. Open the worksheet and click the ‘File’ tab.
  2. Select ‘Print’.
  3. Pick ‘Page Setup’ and click ‘Properties’.
  4. Choose ‘Summary’ from the drop-down menu and click ‘OK’.

This prints a summary containing important info like total pages, author name, creation date/time, last saved date/time, file size, etc. It saves time and improves communication with others.

Pro Tip: When printing multiple sheets in a single-workbook file, follow steps 2-3 for each sheet and enter its Printable Area (Page Break preview) to guarantee consistent contents and formatting style.

Some Facts About Printing Workbook Properties in Excel:

  • ✅ Excel allows users to print workbook properties such as author, creation date, and print areas. (Source: Excel Easy)
  • ✅ Custom headers and footers can also be added when printing workbook properties. (Source: Excel Tips)
  • ✅ The Page Setup option in Excel allows users to adjust margins, orientation, and scaling when printing. (Source: Excel Campus)
  • ✅ Excel provides the option to print specific sheets within a workbook or selected ranges within a sheet. (Source: Computer Hope)
  • ✅ In Excel, users can preview the print layout before printing and make necessary adjustments. (Source: Microsoft Support)

FAQs about Printing Workbook Properties In Excel

What are Workbook Properties in Excel?

Workbook Properties in Excel are the attributes or characteristics of an Excel workbook that define its structure, content, formatting, security, and other settings. These properties may include the author name, creation date, file size, page orientation, margins, header/footer, print area, and other relevant information.

Why would I want to Print Workbook Properties in Excel?

Printing Workbook Properties in Excel is useful when you need to provide a summary or a report of the key attributes of the workbook, such as for auditing, compliance, or sharing purposes. It saves you time and effort in manually collecting and documenting each property and ensures accuracy and consistency.

How do I Print Workbook Properties in Excel?

To Print Workbook Properties in Excel, follow these steps:

1. Open the workbook you want to print the properties for.
2. Click on “File” and “Info”.
3. Click on “Properties” and select “Advanced Properties”.
4. Click on the “Summary” tab and choose the properties you want to include in the printout.
5. Click on “Print” and select your printer and settings.
6. Review the preview and click on “Print”.

Can I Customize the Printed Workbook Properties in Excel?

Yes, you can customize the Printed Workbook Properties in Excel by selecting the specific properties you want to include or exclude from the printout. You can also change the order, layout, and formatting of the properties to match your preferences or requirements.

Can I Print Workbook Properties for Multiple Workbooks at Once?

Yes, you can Print Workbook Properties for Multiple Workbooks at Once by using a macro or a script that automates the process. You can also use a third-party tool or add-in that provides a batch printing feature for workbook properties.

What are the Benefits of Printing Workbook Properties in Excel?

The Benefits of Printing Workbook Properties in Excel include:

1. Saves time and effort in manually documenting each property
2. Provides a concise, accurate, and consistent summary of the key workbook attributes
3. Facilitates auditing, compliance, and sharing of workbooks
4. Improves organization, clarity, and professionalism