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10 Shortcuts For Transposing Data In Excel

Key Takeaway:

  • Transposing data in Excel can be done in multiple ways, including using the cut, copy, and paste function, the transpose shortcut, the transpose function, the paste special function, flash fill, text to columns, Power Query, Power Pivot, VBA, and Excel add-ins.
  • Using the transpose shortcut (pressing “Ctrl-Shift-Enter” after selecting the cells to transpose) is a quick and easy method to transpose data in Excel.
  • For more complex data sets, using Power Query or VBA may be the best option. It is important to choose the method that best fits your needs and data set.

Struggling to figure out how to quickly transpose data in Excel? You are not alone. This blog provides 10 invaluable shortcuts that can help you get the job done in no time.

Cut, Copy, and Paste

Do you often spend hours transposing data in Excel? Copying and pasting cells one-by-one? Good news- there’s a simpler way! Read on to learn four steps to cut, copy, and paste data in Excel like a pro.

  1. First, choose the cells you want to transpose.
  2. Second, copy the cells over to your new range.
  3. Third, navigate to your destination range and select the top-left cell.
  4. Finally, use the “Transpose” option in Excel to paste your data in its new format. It’s as easy as that!

Cut, Copy, and Paste-10 shortcuts for transposing data in Excel,

Image credits: by James Woodhock

Choose the cells to transpose

Text: Choose the cells you want to transpose by clicking and dragging or using the arrows and Shift. Click the first cell and hold Shift while clicking the last cell in the range. It’s best to only select cells within one row or column. To include multiple rows or columns, use “Ctrl” and “Shift” together. Remember, merged cells can cause issues with transposition. Time to copy the cells!

Copy the cells

When copying cells in Microsoft Excel, there are five points to keep in mind. Firstly, select the cells you want to copy with a mouse click and drag. Secondly, press Ctrl+C on your keyboard or go to Home > Copy in the Ribbon menu at the top of the screen. Thirdly, choose where to paste the copied cells. This could be in the same worksheet or a different workbook. Fourthly, pick the top-left cell of the destination range for pasting the copied cells. Ensure enough columns are selected, so the data is not cut off. Last but not least, press Ctrl+V or go to Home > Paste to paste the copied cells.

Pro tip: Excel has an option called “paste special” which copies only certain aspects of the selected range, such as the formatting or formulas/values, while leaving out any hidden columns or rows along with their contents.

Go to the destination range and select the top-left cell

Going to the correct range and selecting the top-left cell is essential for transposing data in Excel. Here’s a 4-step guide:

  1. Select any cell in your Excel worksheet.
  2. Press ‘Ctrl’ + ‘G’ keys together, or click ‘Find & Select’ in the Home tab.
  3. Enter the cell reference of the first cell you want your data pasted in.
  4. Press Enter or click OK.

For faster navigation, use the keyboard shortcut Ctrl+G instead of clicking on Home tab > Find & Select > GoTo. After selecting the starting point, use the “Transpose” option to paste. It will rearrange columns into rows or rows into columns – saving you time and effort!

Use “Transpose” option to paste

For easy access, one can add the Transpose function to their Quick Access Toolbar, as it is usually hidden in a menu or submenu under the Paste Special command.

Transpose Shortcut

Yay! I’m an Excel fan. Transposing data can be tedious. But, there’s an easier way. Let’s find out how to use the Transpose Shortcut in four simple steps:

  1. Pick our cells to transpose.
  2. Then, copy and go to the destination range.
  3. Lastly, press “Ctrl-Shift-Enter”.

By the end, you’ll see how easy transposing data is!

Transpose Shortcut-10 shortcuts for transposing data in Excel,

Image credits: by Yuval Washington

Choose the cells to transpose

Take a look! Here’s an example table that needs transposing.

Name Age Gender
John 25 Male
Sarah 30 Female
Michael 27 Male

To transpose it, select the range of cells in the table (minus the headers) which contain the data you want to switch up. For this example, we’ll be choosing A2:C4.

Right-click anywhere in the selection and click ‘Copy’ or use keyboard shortcuts such as Ctrl+C to copy. You could also use the Copy button found under Home Tab > Clipboard Group > Copy in the Ribbon.

Fun fact time! The term “transpose” comes from music theory. It means changing a piece of music into a different key signature, but keeping its original structure. The same concept applies to transposing data in Excel – we’re simply changing its orientation without changing its content or meaning.

Copy the cells


Highlight the cells you want to copy. Use either Ctrl + C or right-click on the highlighted cells and select “Copy“.

Go to the desired spot to paste the data. Select one cell in that area.

Hit Ctrl + V or right-click and select “Paste“.

Your data is now pasted.
Practice these shortcuts for efficiency.

Now for transposing. Select a range, click Copy, specify the area for pasting, select Transpose, hit enter.

Don’t miss out on these handy shortcuts!

Finally, for the destination range and selecting the top-left cell, go there and select it.

Go to the destination range and select the top-left cell

To transpose data in Excel, six steps are necessary:

  1. Open the spreadsheet.
  2. Navigate to the sheet for the data.
  3. Select any cell – this is the top-left corner.
  4. Go to the menu bar and select “Edit”.
  5. Click on “Paste Special”.
  6. Choose “Transpose”.

Transposing data means converting columns into rows and vice versa. For example, with 20 rows and 5 columns, transposing would result in 5 rows and 20 columns.

Selecting the top-left cell is important as it determines the orientation and location of the pasted data. I once forgot to do this, causing all my values to be misplaced or overwritten – I had to start again.

Using a shortcut can make this process easier and faster. Enter “Ctrl-Shift-Enter” to quickly convert row-wise values into column-wise or column-wise values into row-wise.

Press “Ctrl-Shift-Enter” to use the shortcut

Do you know about the transpose function in Microsoft Excel? It’s been around since 1985, created by Microsoft co-founder Charles Simonyi and software developer Richard Brodie.

This function flips or rotates rows into columns and vice versa. It’s useful when you want to reformat data for easier analysis or presentation.

Using “Ctrl-Shift-Enter” is a quick way to transpose your data. But keep in mind it only works for arrays or ranges with a single row or column.

To use it manually, follow these steps:

  1. Select the range of cells that contain the original data.
  2. Press “Ctrl-C” to copy the selection.
  3. Create a new location for the transposed data by selecting an empty range of cells.
  4. Right-click on the first cell in this new location and choose “Transpose” from the menu that appears.
  5. Finally, press “Ctrl-V” to paste the transposed data into this new location.

Transpose Function

I’m an Excel lover and always looking for ways to make my data handling simpler. That’s where the Transpose function is handy! In this article, we’ll look into how the Transpose function can help in data manipulation. Two methods of using it: manually select the top-left cell and type in the formula “=TRANSPOSE(range)”. Or use the shortcut “Ctrl-Shift-Enter” to quickly transpose the data without too much fuss.

Transpose Function-10 shortcuts for transposing data in Excel,

Image credits: by Adam Duncun

Go to the destination range and select the top-left cell

To select the destination range and top-left cell, 3 steps are required:

  1. Click an empty cell where the transposed data should appear.
  2. Type ‘=‘ then ‘TRANSPOSE‘ function.
  3. Select the range of cells to transpose and press Enter.

It is key to select the top-left cell in the destination range. This will let Excel know which direction to transpose the data. Selecting a single cell can change the data display after transposition.

For larger data sets, it can be difficult to remember the destination range. A tip is to use naming conventions for the ranges for easier management.

Finally, type “=TRANSPOSE(range)” into the formula bar.

Type in the formula “=TRANSPOSE(range)”

To quickly transpose data in Excel, use the formula “=TRANSPOSE(range)“. Here’s a three-step guide:

  1. Select the data range you want to transpose.
  2. Type “=” then “TRANSPOSE(
  3. Select the range again and close with “)“. Press Enter.

Transposing data can be useful for many reasons. For example, it can help convert columns into rows or vice versa. It’s also handy for formatting data a particular way, like when you need to switch from sorting by category to sorting by date.

This formula has been around since Excel 2007 but isn’t widely used. Instead, many people reorganize their data manually.

For a quick solution, use the shortcut key “Ctrl-Shift-Enter“. With this, you can transform rows into columns and columns into rows in a flash!

Press “Ctrl-Shift-Enter”


Select the cells you want to transpose. Copy them with Ctrl+C. Right-click on the cell where you want to paste the data. Then, select “Paste Special.” In the dialogue box, check the box next to “Transpose” and press Ctrl+Shift+Enter.

Using this function can save time and increase productivity. It also prevents errors that can happen when manually transposing. So, don’t miss out on the benefits of this shortcut! Master it, and you’ll become more proficient at switching rows and columns.

Another great shortcut in Excel is Paste Special. Let’s take a look!

Paste Special

Do you use Excel often? If so, you should know about Paste Special – an incredibly useful and often overlooked feature. Let me show you how to transpose data with this function in four easy steps.

  1. Select the cells you want to transpose.
  2. Copy them.
  3. Next, choose the top-left cell of the destination range.
  4. Finally, use Paste Special with the Transpose option to paste. That’s it!

With Paste Special, transposing data is quick and simple.

Paste Special-10 shortcuts for transposing data in Excel,

Image credits: by Harry Woodhock

Choose the cells to transpose

When transposing cells, it’s important to select which way you want the data to be oriented. For example, if you have names in Column A and ages in Column B, and you want to switch them to have names in Row 1 and ages in Row 2, you need to choose both columns. Note that any formatting will be lost when transposing, so it’s best to apply changes after you paste the data. Also, if you only need part of the data transposed, select only those cells before copying them. Selecting the right cells is key – don’t forget this step! Once that’s done, go ahead and “Copy the cells”.

Copy the cells

Highlight the cells you want to copy. Press Ctrl + C or right-click and select ‘Copy’. Move your cursor to a blank cell where you want to paste the transposed data. Right-click, select ‘Paste Special’ or press Alt + E + S. In the Paste Special box, check ‘Transposed’ under the Paste section, then click OK.

Easily copy large amounts of data! Don’t scroll through rows and columns, pasting info one at a time. Try transpose instead – it’s a great shortcut. Remember, for it to work, the data must be in one continuous block.

Stay tuned for our next topic: Navigating Excel with ease!

Go to the destination range and select the top-left cell

Are you looking to select the top-left cell? Here’s a simple guide that will help you:

  1. Open an Excel spreadsheet with data that needs to be transposed.
  2. Find the area you want to paste the transposed data.
  3. Click on the first cell.
  4. Press Shift + Right/Down Arrow keys until all cells are highlighted.
  5. Release both keys.
  6. Click the top-left cell in that selection.

Keep in mind: make sure the top-left cell is empty. This will prevent existing data from being overwritten.

By selecting the right starting point, you can make sure your transposed data is inserted in the right spot.

Pay attention when following these steps, or you might end up with errors when pasting your data. Don’t forget this step, otherwise it will be tricky to manage the results.

Now let’s move on to the next heading-Use “Paste Special” with “Transpose” option to paste.

Use “Paste Special” with “Transpose” option to paste

Transposing data can be a tedious process, but with “Paste Special” and the “Transpose” option, it’s quick and easy! Copy the range of data you need and right-click on the cell where you want to paste it. Then, select “Paste Special” and check the box next to “Transpose”. Click OK and your data will be transposed.

Not only does this method save time, but it also maintains any formatting or formulas included in the original data set. Plus, you can select multiple ranges at once before copying and pasting them with the Transpose option.

This useful tool is great for completing Excel tasks quickly and accurately. So, don’t miss out! Start using “Paste Special” with “Transpose” today. And if you’re looking for even more ways to make your life easier, take advantage of Flash Fill in Excel.

Flash Fill

I’m an Excel pro. Transposing data can be a tedious job. Fortunately, there are tricks to make it easier. Like the “Flash Fill” feature. It’ll help you insert data based on a pattern. I’m going to show you how to use this feature.

First, why is it important to input the data in the original order? Then, how to enter the same info in the transposed order? And how to select the cells? Last, I’ll explain how to use the “Flash Fill” to transpose your data quickly and smoothly.

Flash Fill-10 shortcuts for transposing data in Excel,

Image credits: by James Duncun

Enter the data in the original order

Ensure each cell holds a unique, precise value or category to transpose. Include empty cells in selection range, so Flash Fill can separate values correctly. Follow existing pattern in data formatting if needed. Place pieces of information side by side in columns with sufficient spacing, if you need Flash Fill for more than one.

Check if you need Flash Fill before doing manually, as transposing data manually can be tedious. Make sure you have enough data; else, incorrect calculations may occur. For example, if you transpose only two values using Flash Fill, Excel replicates one of the last entries.

Pro Tip: Troubleshoot Flash Fill problems only when all info is provided and entered correctly, as errors could affect other parts of document. Select a blank area on spreadsheet adjacent to original order, to enter same data in transposed order. Ensure there’s enough room for incoming converted categories.

Enter the same data in the transposed order

Transposing data means switching rows into columns, or vice versa. This is helpful when you need to change your data’s layout, for example, to analyze it more closely or use it in a different program.

Your data’s arrangement will be completely different when you enter it in the transposed order – rows become columns, and columns become rows. This can be very useful when dealing with complex sets of large data.

You may want to change the orientation of your Excel data if it’s easier to read vertically than horizontally, or to display it in a certain way. For instance, if you have a table with countries listed across one row and indicators listed down columns for each country, but instead you’d like countries listed down one column with indicators listed across other columns – this is where transposing can make reading easier.

In summary, transposing provides us more flexibility with our Excel data and we can use this tool when we need to rearrange our table.

If you’re always needing to transpose cells in Excel, you can use the ‘Flash Fill’ tool (MS Office 2013 and later) to create a macro or shortcut key which will make the process much faster.

Now, on to selecting cells to transpose!

Select the cells to transpose


Right-click on one of the highlighted cells and choose “Copy” or press Ctrl+C. Then, right-click and choose “Transpose” under “Paste Options” to paste the data in the new location.

On Mac, select your data using the cursor and press Command+C. Then, go to the place where you want to paste it and use Command+V, while holding down the Shift and Option keys.

It’s vital to select the cells accurately when using Flash Fill. Don’t create blank rows or columns in the selection range as it can affect how Flash Fill interprets the data.

Make sure each set of columns/rows are adjacent when transposing multiple columns/rows.

To sum up, it’s easy to select cells for transposition in Excel, but accuracy is essential when using Flash Fill. You can save time by using the “Flash Fill” feature to automatically transpose the data by pressing Ctrl+E (Windows) or Command+E (Mac OS).

Use the “Flash Fill” feature to transpose the data

Text-to-Columns in Excel

To use Text-to-Columns in Excel, follow these steps:

  1. Select the range of cells you wish to separate.
  2. Go to “Data” > “Text-to-Columns”.
  3. Choose the delimiter that separates your data (e.g. comma, space, semicolon).
  4. Select the type of data format for each column (e.g. text, date, number).
  5. Preview your changes and make sure they are correct.
  6. Click “Finish” to separate the data into columns.

Text-to-Columns is a very helpful tool for quickly separating data that is in one column into multiple columns. It can save you a lot of time and hassle if you are working with a large set of data that needs to be organized and analyzed.

Don’t forget about other handy Excel shortcuts like “Ctrl + D” to copy formulas down a column or “Ctrl + R” to copy formulas across a row. These tricks can help streamline your tasks and make your life easier when working with large amounts of data.

By using tools such as Flash Fill and Text-to-Columns, you can work more efficiently and avoid human errors when working with data in Excel.

Text to Columns

Struggled with switching rows and columns in Excel? You’re not alone! Excel has a helpful tool: “Text to Columns.” In this segment, we’ll get into the details.

First, pick the cells you want to transpose. Then head to the “Data” tab and select “Text to Columns.” We’ll walk you through the steps to transpose data quickly. So no more struggling!

Text to Columns-10 shortcuts for transposing data in Excel,

Image credits: by James Woodhock

Choose the cells to transpose


Copy the data you want to transpose by pressing Ctrl+C or right-clicking and selecting “Copy.” Be sure not to use the “Cut” option, as it will delete the original.

Decide where to paste the transposed data. Choose an area with enough room or create a new row or column.

Position the cursor, then right-click and select “Transpose” from the “Paste Options.” Or, press Alt+E+S+E+Enter.

Review the transposed data for alignment and formatting. If not, undo with Ctrl+Z and try again with a different selection or method.

When I first began using Excel, I had trouble with selecting cells to transpose. I would select entire rows, instead of individual cells, causing the entire sheet to move around. After a while, I learned how to select only the necessary cells.

To further manipulate the transposed data, select “Text to Columns” on the “Data” tab. This allows you to separate it into multiple columns with delimiters like commas or spaces.

Go to the “Data” tab and select “Text to Columns”

Open your Excel workbook and highlight the column or range of cells you want to split.

Go to the “Data” tab on the top ribbon.

Click on “Text to Columns”.

Choose your delimiter or select “Fixed Width” if there are no delimiters.

Preview the result in the “Data Preview” window.

Click “Finish” to complete.

Text-to-Columns is handy for data accumulated in a single cell or column. It helps split it into separate columns based on certain conditions.

You can use it for different things like splitting names, fixing phone numbers or email addresses, and more.

The separator you choose is important for an accurate split of data.

You may also need to convert text values into numeric ones.

Transposing Data is another useful tool in Excel..

It swaps rows for columns and vice versa.

Follow the instructions to transpose the data

To transpose data in Excel, follow these steps:

  1. Copy the area containing the data.
  2. Choose where to place the transposed data.
  3. Right-click and select “Paste Special.”
  4. In the “Paste Special” window, under “Operation,” choose “Transpose.”
  5. Make sure all other options are unchecked, then click “OK.”
  6. Your transposed data will appear. Done!

Remember that you have not removed any important info from the original sheet. There are different shortcuts to perform operations on Excel sheets, such as Flash Fill, Formulae Creation, VBA Coding, and Power Query.

A simpler method is using the Text-to-Column function, which allows straightforward distribution options such as Fixed Widths or Delimited across multiple numbers in a cell.

Recently, I used this method to understand how my colleague had arrived at certain figures in their spreadsheet. After transposing the sheets, everything became clearer and collaborative decision-making became easier!

Power Query can also do more than just transpose.

Power Query

Excel is the foundation of many businesses, organizations, and people around the world. But often ignored is its capability to switch data. We will explore the magic of Power Query, an Excel add-in. It can save you lots of trouble and time when you want to switch data.

We will go through some of the best methods this add-in has to offer, like:

  • Selecting cells
  • Going to “Data” tab
  • Picking “Transform”

Power Query-10 shortcuts for transposing data in Excel,

Image credits: by Harry Arnold

Choose the cells to transpose

Right-click a blank cell where you want your transposed data. Select “Transpose” under “Paste Options.” Press “Enter” or go to “Home” and click on “Clipboard” for “Transpose.”

Remember, only values will be flipped – not formatting. Be careful when selecting cells to transpose. My colleague once made a mistake. He flipped important figures for Q4 with Q1!

Go to the “Data” tab and choose “From Table/Range” to open a new window. Edit and clean up the data before transposing.

Go to the “Data” tab and select “From Table/Range”

Got to the “Data” tab. Choose “From Table/Range” for transposing data quickly and efficiently. Don’t miss out on this essential tool! To get even faster, go to the “Transform” tab and select “Transpose”. Save time by using all the features available to you. Work smarter, not harder.

Go to the “Transform” tab and select “Transpose”

Transposing data can be useful to switch columns and rows or flip data around. To do so with Power Query, here are the steps:

  1. Select the data range
  2. Go to the Data tab and click on “From Table/Range”
  3. This will open up the Power Query Editor window
  4. Go to the Transform tab and select “Transpose”
  5. Your data will be transposed.

Pro Tip: Make sure all column headers are unique before transposing. Otherwise, Power Query won’t do it correctly.

After transposing, you can use Power Pivot – an Excel add-in for creating pivot tables and analyzing large datasets.

Power Pivot

I’m an Excel lover, always looking for new ways to improve. I recently found Power Pivot, and it’s been my go-to tool ever since! Let’s dive into Power Pivot’s transposing capabilities. There are 3 easy steps that you can do with a click of a button. Let’s get going and boost your Excel skills!

Power Pivot-10 shortcuts for transposing data in Excel,

Image credits: by Joel Jones

Choose the cells to transpose

To begin, select the data range you wish to transpose. This could be either a row or column of data.

Make sure there is enough space on the worksheet for the transposed data. Don’t let it overwrite or cut off any existing data.

Copy the selected range with CTRL+C or by right-clicking and selecting “Copy”.

Navigate to where you want to paste the transposed data. Right-click and either choose “Transpose” from the context menu (Excel 2013 and newer) or “Paste Special” in older versions of Excel and checkmark “Transpose”.

Doing this ensures only the chosen cells get flipped around without affecting other data.

I once used this process when I had set up a list of products as individual rows rather than columns.

Finally, learn how to go to the “Data” tab and select “From Table/Range” – an essential step for working with Power Pivot in Excel.

Go to the “Data” tab and select “From Table/Range”

Go to the “Data” tab at the top of your Excel spreadsheet.

Select “From Table/Range”.

Click and drag across the range of cells that contain your data.

Hit “OK”.

This will allow Power Pivot to recognize the source data location.

Be careful when selecting the cell range, especially with large datasets.

It’s accessible for users with Excel from 2010 onwards.

Go to the “Power Pivot” tab and select “Transpose” to continue transposing your data.

Go to the “Power Pivot” tab and select “Transpose”

Do you need to switch rows and columns of data in an Excel workbook? Power Pivot has some great shortcuts to make it easier.

Open the “Power Pivot” tab and select “Transpose” from the “Transform Data” group. Then use these shortcuts:

  • Shift+Enter: Transpose a whole row/column
  • Ctrl+Shift+: Select a range then transpose it
  • Ctrl+D/Ctrl+R: Duplicate a cell across a row/column
  • Ctrl+\\\’/: Copy a cell across all following rows/columns

Using these shortcuts will save time and be more accurate when transforming data in Excel. My financial analyst friend used Power Pivot to transform a huge amount of data into readable reports. This enabled her to streamline her workflow and increase her productivity.

Now let’s talk about VBA – another great tool for automating work in Excel.


Text: I’m an Excel enthusiast, always looking for ways to simplify my work. So I’m thrilled to share 10 shortcuts for transposing data in Excel! We’ll focus on VBA – the programming language for customizing Excel functions. Three sub-sections will show you how to:

  1. Select the cells to transpose
  2. Go to the “Developer” tab
  3. Enter the VBA code for transposing.

These shortcuts save time and make your Excel workflow smoother.

VBA-10 shortcuts for transposing data in Excel,

Image credits: by Adam Duncun

Choose the cells to transpose

  1. To transpose cells, follow these steps:
    • Click & drag across the cells you want to transpose, or click on the first cell & press shift while clicking on the last cell.
    • Right-click one of the selected cells & choose “Copy”.
    • Go to where you want to paste your transposed data & right-click again; choose “Transpose” from the pop-up menu.

Carefully select the cells you want to transpose, as each cell in your selection will become a new row or column in Excel. This can save time when creating graphs or charts.

Double-check your selection to make sure that the output is as you need it. Then go to the “Developer” tab & select “Visual Basic” to continue with the process.

Go to the “Developer” tab and select “Visual Basic”

To access Visual Basic, you need to open Microsoft Excel. Follow these steps:

  1. Find “Developer” tab in the ribbon menu near the top.
  2. If not visible, click “File” in the ribbon menu, then “Options.”
  3. In the new window, click “Customize Ribbon.”
  4. Tick the box next to “Developer,” then hit OK.
  5. “Developer” tab should now be visible.
  6. Click it, then select “Visual Basic.”

This gives you access to a powerful tool that can automate many processes in Excel. VBA code or macros can save time by automating tasks that would take lots of manual effort.

For example, a friend used VBA code to collect data from multiple spreadsheets into one. They set up a macro to pull data from different workbooks and transposed it into one sheet – saving them hours each month!

To transpose data within Excel, you’ll need to enter VBA code into Visual Basic editor. We will explain this further in our next heading.

Enter the VBA code to transpose the data

Open Excel and press ALT + F11 to open the VB Editor. Then select Insert from the menu and choose Module. Type or paste in the code window:

Sub TransposeData() \n\\\'This macro will transpose a range of cells \nDim myRange As Range \nSet myRange = Application.Selection \nIf myRange.Rows.Count > 1 Then \nMsgBox "Please select only one row.", vbCritical \nElseIf myRange.Columns.Count > 1 Then \nMsgBox "Please select only one column.", vbCritical \nElse \nmyArray = myRange.Value \nReDim newArray(1 To UBound(myArray, 2), 1 To UBound(myArray, 1)) \nFor i = LBound(myArray, 1) To UBound(myArray, 1) \nFor j = LBound(myArray, 2) To UBound(myArray, 2) \nnewArray(j, i) = myArray(i, j) \nNext j \nNext i \nRange("A100").Resize(UBound(newArray, 1), UBound(newArray, 2)).Value = newArray \nEnd If \nEnd Sub

Then press CTRL + S to save the Module with an appropriate name, like “TransposeData”. Close the Editor with ALT + Q, and you’ll have a new macro on your ribbon.

Transposing data in Excel using VBA can be easy! Just follow the steps above, and you’re ready to go. But remember – before applying this macro on large datasets, test it on small amounts of data to make sure it works as intended. Excel Add-Ins make this process even simpler!

Excel Add-Ins

I’m an Excel fan and I’m always seeking ways to make my workflow easier. That’s why I was thrilled to learn about Excel add-ins. Not only do they give a variety of shortcuts and tools to make Excel usage simpler, but also they are simple to install and use. In this guide, we’ll check out the different Excel add-ins available. We’ll also see how they can help us transpose data with ease. Let’s take a look at the easy steps for :

  1. Installing third-party Excel add-ins
  2. Selecting cells to transpose
  3. Finding the transpose function in the “Add-in” tab.

Excel Add-Ins-10 shortcuts for transposing data in Excel,

Image credits: by James Woodhock

Install a third-party Excel add-in

Installing a third-party Excel add-in can give you access to new functionalities not available in the standard suite. To do this, you need to find a reputable supplier and purchase/download the add-in from their website.

Four main points to remember when installing a third-party Excel add-in:

  1. Close all Excel instances.
  2. Ensure version compatibility.
  3. Follow any installation instructions.
  4. Don’t let antivirus block the process.

Third-party add-ins can massively boost productivity with Excel spreadsheets. They provide extra tools and functions, helping you work faster and more efficiently. Businesses can even make custom add-ins tailored to their specific needs. For example, an accounting firm developed their own add-ins for tax prep, allowing them to streamline their workflow and reduce errors.

Finally, ‘Choose the cells to transpose’ will cover tips for selecting data in preparation for transposition within an Excel spreadsheet.

Choose the cells to transpose

Selecting cells to transpose is not as easy as it seems. If done incorrectly, it can lead to wrong analysis results. To do it right, follow these five steps:

  1. Open an Excel worksheet.
  2. Click and drag A1 to select relevant cells.
  3. Right-click and choose ‘Copy’.
  4. Right-click on an empty cell and select ‘Transpose’ from the drop-down menu.
  5. Last but not least, adjust column width or row height if desired.

Take your time when selecting each cell. Do not rush, as you may miss important information. Even experienced users can make mistakes if they don’t thoroughly understand the software’s features. So, be sure to learn all of Excel’s capabilities to avoid rookie errors.

Go to the “Add-in” tab and select the transpose function.

After selecting the “Add-ins” tab, click on a cell and drag it to cover the range of cells that need transposing. All cells must be uniform in size and shape for best results. Then, you can use Excel’s Transpose feature. It is useful for big datasets and when data must be shown from another point of view.

To use Excel Add-Ins, take two steps: find the “Add-ins” tab and the “Transpose” or similar function under “Data Tools“. Do this correctly and the data will be transposed.

Excel add-ins can be difficult to understand. But, with practice, users can be more productive and create professional presentations.

Five Facts About 10 Shortcuts for Transposing Data in Excel:

  • ✅ Transposing in Excel allows you to switch rows and columns of data. (Source: Excel Easy)
  • ✅ The Transpose function can be found in the Paste Special dialog box. (Source: Microsoft Excel Help)
  • ✅ Shortcut number one for transposing is to use the TRANSPOSE function. (Source: Ablebits)
  • ✅ Shortcut number two is to use the TRANSPOSE option in the Paste dropdown menu. (Source: Excel Campus)
  • ✅ There are actually more than 10 shortcuts for transposing data in Excel. (Source: Spreadsheeto)

FAQs about 10 Shortcuts For Transposing Data In Excel

What are the 10 shortcuts for transposing data in Excel?

The 10 shortcuts for transposing data in Excel are as follows:

  1. Select the data you want to transpose.
  2. Right-click the selection and choose Copy or press Ctrl-C on your keyboard.
  3. Select the cell where you want to start transposing your data.
  4. Right-click the cell and choose Transpose from the Paste Options menu, or press the shortcut key Alt-E-S and then Enter.
  5. If you want to transpose data from multiple rows or columns to a single row or column, use the CONCATENATE function.
  6. If you want to quickly transpose data in a table or range, use the TRANSPOSE function.
  7. If you want to reverse the order of rows or columns in your data, use the INDEX function.
  8. If you want to transpose data from multiple sheets or workbooks, use the Power Query add-in.
  9. If you want to transpose data in a PivotTable, use the PivotTable Options dialog box.
  10. If you want to transpose data in a chart, use the Select Data Source dialog box.