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The Best Keyboard Shortcuts For Editing Cells In Excel

Key Takeaway:

  • Mastering keyboard shortcuts is essential for efficient editing in Excel. Learn the basics and navigate the shortcut layout for optimal productivity.
  • Copying, pasting, and selecting cells can be streamlined with the right keyboard shortcuts. Save time and effort with these time-saving techniques.
  • Inserting, deleting, and formatting cells can be done quickly and easily with keyboard shortcuts. Align cells, merge and split cells, and customize font and size with ease.
  • Formulas can be created, edited, and copied with lightning-fast keyboard shortcuts. Make use of these shortcuts to unlock the full power of Excel.
  • For advanced users, shortcuts for find and replace, inserting, deleting, and managing worksheets can take productivity to the next level. Implement these advanced shortcuts to become an Excel pro.

Are you struggling to quickly edit cells in Excel with the mouse? Learn the best keyboard shortcuts for editing cells to simplify your work and increase efficiency. You don’t want to miss out on these game-changing tips!

The Ultimate Guide to Excel Shortcuts

Fed up of spending hours editing cells in Excel? Me too! That’s why I created the ultimate guide to Excel shortcuts. In it, we’ll look at the perks of mastering the basics of keyboard shortcuts and how it can save time and boost productivity. Plus, learn how to navigate the shortcut layout like a pro. Get ready to be an Excel editing expert!

The Ultimate Guide to Excel Shortcuts-The Best Keyboard Shortcuts for Editing Cells in Excel,

Image credits: by Adam Duncun

Mastering the basics of keyboard shortcuts

A shortcut-filled life can be yours! To get started, review basic commands like “copy,” “paste,” “undo,” and “save.” Don’t expect to become an expert overnight – practice one or two at a time and make them second nature. Keep a list of commonly-used commands nearby, and create custom shortcuts using Excel’s customization features. Right-clicking on a selection can often reveal useful menus to speed up your work.

Mastering the basics takes practice and repetition. As you work with Excel, remember these points, and don’t be afraid to experiment with new combinations. I know from experience – I used to spend hours manually formatting data until I discovered keyboard shortcuts. Suddenly, I had more time for higher-level tasks. Let’s dive into some of the most common shortcuts for editing cells in Excel…

Utilize the Alt key with other keys to access commands in Excel. For example, press Alt+F to open the File menu, while Alt+H activates the Home tab. You can customize shortcuts, by selecting Options from the File menu. In Excel 2010 and above, use ribbon shortcuts. Press and hold down Alt and type messages displayed on top of each Tab or Ribbon. Quick Access Toolbar (QAT) is customizable and displays popular commands like Save and Undo/Redo. If unsure of a function’s location, type its name into the ‘Tell me what you want to do’ command prompt box near the QAT. Record Macros to reduce time spent executing tasks manually.

Practice these tips until they become second nature. Speed comes with repetition and familiarity. Mastering these tips will reduce energy consumption and increase productivity. Become an expert in navigating Microsoft Excel’s benefits and editing cells easily.

Editing Cells Made Easy

Do you loathe wasting countless hours on Excel spreadsheets? As an enthusiastic Excel user, I understand the difficulty all too well. Fortunately, mastering a couple of keyboard shortcuts can save you plenty of editing time. In this part, we shall concentrate on how keyboard shortcuts can make editing cells simple.

We will investigate the best keyboard shortcuts for copying and pasting cells, techniques for selecting cells that save time, and how to rapidly insert and delete cells. With these tools, you’ll be able to enhance your Excel experience and become an editing expert in a flash!

Editing Cells Made Easy-The Best Keyboard Shortcuts for Editing Cells in Excel,

Image credits: by James Washington

The best keyboard shortcuts for copying and pasting cells

Copy and paste cells in Excel can be a chore. But there are keyboard shortcuts that make it much easier! Here are the best ones:

  • Ctrl+C to copy a cell or range of cells.
  • Ctrl+V to paste them.
  • Ctrl+Shift+C to copy only the contents without formatting.
  • Ctrl+Shift+V to paste only the contents without formatting.
  • Ctrl+R or Ctrl+D to copy a formula to adjacent cells.
  • Press F2 after pasting to choose which part of the copied cell or range you want to paste.

Take some time to get used to these shortcuts. They can save you time and hassle.

Pro Tip: Use Control panel instead of right-click when copying and pasting data between workbooks or applications like Word or PowerPoint. This preserves clarity and uniformity.

Now, let’s explore time-saving techniques for selecting cells!

Time-saving techniques for selecting cells

Click and drag! Click the first cell and drag your mouse to select the last one you need. Or, hold down the Ctrl key and click each cell to select them. You can also click the first cell and then press Shift while clicking the last one to select everything in between. Selecting entire rows and columns is easy, too: just click the number/letter header. To select all cells in a worksheet, just press Ctrl+A!

Combine methods to save time. For example, use Ctrl+click to select specific cells within a larger group selected with another method. Another great tip: enable checkboxes under File > Options > Customize Ribbon > Developer tab (check it) > Insert > Form Controls.

These techniques for selecting cells will help you increase productivity when working with spreadsheets. A colleague told me how she was struggling to select many non-contiguous ranges of data manually. I showed her these tips, and she was amazed at how much faster she could do her work.

Let’s move on to another set of shortcuts that help with inserting and deleting cells quickly.

Quickly insert and delete cells with keyboard shortcuts

Did you know that the shortcuts for inserting and deleting cells in Excel have been around since 2003? These shortcuts can really save time and increase productivity when editing spreadsheets.

For inserting: Use “Ctrl” + “+” (plus sign). This will open the Insert menu, where you can choose to shift cells down, right, or push everything right.

For deleting: Use “Ctrl” + “-” (minus sign). This will open the Delete menu, where you can choose to shift cells up or left.

You can also use the “Shift” + Spacebar shortcut to select an entire row and then insert/delete it. Similarly, use the “Control” + Spacebar” shortcut to select an entire column and then insert/delete it.

Formatting Cells in Seconds is the next set of tips for speeding up your work in Excel.

Formatting Cells in Seconds

Do you use Excel? I do! Formatting cells can be tedious, but I’ve found a way to make it easier. Keyboard shortcuts can help. Here’s how to use them to align, merge, split, and customize cells. These tricks will make formatting much faster, and you’ll be a pro in no time!

Formatting Cells in Seconds-The Best Keyboard Shortcuts for Editing Cells in Excel,

Image credits: by David Jones

Align cells perfectly with keyboard shortcuts

To align your data within a cell, highlight it and press “Ctrl + E“. To align text vertically, use “Ctrl + Alt + 1” for top alignment, “Ctrl + Alt + 2” for center alignment, or “Ctrl + Alt + 3” for bottom alignment. To justify the text within a cell both horizontally and vertically, use “Ctrl + J“.

Other ways to align cells into Excel exist. Exploring them can help you enhance proficiency and save effort.

My friend who works with spreadsheets showed me how she manages her sheets using shorthand. She types keys instead of going through menus to merge rows or split columns.

Mastering the art of merging and splitting cells

Merging and splitting cells can save a lot of time, if done right. It was one of the first features in Microsoft Excel and yet people still struggle with it. Time to master this essential feature!

To merge two or more adjacent cells, select them and click the “Merge & Center” button in the “Home” tab. To split a merged cell, click it and choose “Unmerge Cells.” To merge non-adjacent cells, select the first cell, hold ‘Ctrl’ and select the other cells. Then, right-click any of them and choose “Merge Cells”.

It is important to note that merging cells also combines their contents. Now, let’s talk about customizing cell font and size with ease!

Customize cell font and size with ease

Want to easily customize your cell font and size? Here are four ways to do it:

  1. Highlight a cell or range of cells and use ‘Ctrl + Shift + >’ to increase font size or ‘Ctrl + Shift + <‘ to decrease it.
  2. Press ‘Ctrl + 1’ to open the Format Cells dialog box and change font, size, color, and more.
  3. To change the default font, select ‘File’ -> ‘Options’ -> ‘General’ and choose your preferred font under “When creating new workbooks”.
  4. For a quick format copy, select the formatted cell(s) and hit ‘Ctrl + C’. Then highlight cells you want to apply format to and hit ‘Alt + E S T Enter’.

These shortcuts let you make adjustments in seconds so that your sheet looks great. If you want even more control, enable Developer mode on Excel’s ribbon by selecting ‘File’ -> ‘Options’ -> ‘Customize Ribbon’ and checking ‘Developer’. Now, let’s take a look at another great feature of Excel – formulas. With these keyboard shortcuts, you’ll be a formula master in no time!

Formulas Unlocked

Are you done with toilfully clicking on Excel’s formulas and menus? Good news! You can enhance your Excel skills by using keyboard shortcuts. These can spare you time and increase performance. In this part of the article, let’s make use of Excel’s formulas with the best keyboard shortcuts for editing and creating them. We’ll discuss three main areas: constructing formulas with ease, editing current formulas quickly, and copying and pasting formulas proficiently. So, fasten your seatbelt and start with these effective Excel tips and tricks!

Formulas Unlocked-The Best Keyboard Shortcuts for Editing Cells in Excel,

Image credits: by David Woodhock

Create formulas in a flash with keyboard shortcuts

Creating formulas in Microsoft Excel can be tedious, especially when dealing with large data. Keyboard shortcuts can help you zip through this process. Let’s dive into the best keyboard shortcuts for editing cells in Excel.

Follow these steps to create formulas rapidly:

  1. Select the cell.
  2. Type ‘=’ sign.
  3. Type the first letter of the formula (e.g., ‘S’ for SUM).
  4. Press Tab to autocomplete.
  5. Enter the cell references, separated by commas.

Using keyboard shortcuts can rapidly speed up the process of creating formulas. Instead of manually writing the formula and cell references, type a few letters and let Excel do the rest.

There are many keyboard shortcuts for editing cells in Excel. Some of the most useful involve manipulating existing formulas. For example, use Ctrl + ] to select all cells directly referenced by the active cell’s formula or Ctrl + Shift + } to select all cells containing formulas that refer directly or indirectly to the active cell.

Don’t miss out on the time-saving benefits of keyboard shortcuts! They will help you navigate and edit spreadsheets faster than ever.

Next, we will go over even more handy keyboard shortcuts to edit formulas quickly.

Edit formulas efficiently with keyboard shortcuts

Editing formulas in Excel can be tedious, but keyboard shortcuts make it more efficient. Here’s a quick guide:

  1. Select a cell with the formula you want to edit.
  2. Press F2 or double-click the cell to enter edit mode.
  3. Move around and make changes using arrow keys or Ctrl + arrow keys.
  4. Backspace or Ctrl + backspace to delete characters.
  5. Ctrl + Z to undo changes.
  6. Press Enter or Tab when done.

Using these shortcuts can save time and improve work. There’re many other shortcuts available too.

Relative and absolute references should also be understood for better efficiency. Formatting formulas with line breaks and indentation can help readability.

Finally, let’s move onto copying and pasting formulas with shortcuts!

Copy and paste formulas with ease using shortcuts

Copying & pasting formulas is a common Excel task. Keyboard shortcuts can save you time & effort! Here’s how:

  1. Click the cell containing the formula.
  2. Press F2 to enter edit mode.
  3. Highlight the entire formula, or parts of it, with the mouse or arrow keys.
  4. Press Ctrl+C (Command+C on Mac) to copy.
  5. Put the cursor in the cell where you want to paste, press Ctrl+V (Command+V on Mac).

Using these simple shortcuts can help you save time & effort. Get an extra edge in your Excel game with advanced shortcuts too!

Advanced Excel Shortcuts for Pros

Do you want to save time & effort? I do! As an experienced Excel user, I’m always looking for new ways to increase my efficiency. Let’s explore the top advanced Excel shortcuts used by pros. We’ll break it down into 3 sub-sections: Find & replace, inserting & deleting rows & columns, and managing worksheets. Get ready to take your Excel game to the next level!

Advanced Excel Shortcuts for Pros-The Best Keyboard Shortcuts for Editing Cells in Excel,

Image credits: by Joel Washington

Boosting productivity with find and replace shortcuts

Ctrl+F helps you to find particular info quickly. To replace something, press Ctrl+H. You can search with Match A Case or Wildcards. To save and use search criteria in the future, go to Options > Find and Replace.

Find All is useful to see where certain data is located in your Excel workbook. With these strategies, using shortcuts for find and replace becomes easier. Knowing how to use these tools correctly can make your work more efficient.

Pro Tip: Use Alt+A then T to select a blank column for deleting data easily without changing the spreadsheet layout.

Save time with keyboard shortcuts for inserting and deleting rows and columns.

Save time with keyboard shortcuts for inserting and deleting rows and columns


Press Ctrl + Shift + “+” to insert a row above an active cell and to insert a column to the left of it. To delete a row, select the whole row and press Ctrl + “-“. To delete a column, select the entire column and then press Ctrl + “-“. If you want to insert or delete multiple rows/columns, first select the number of rows/columns and use the same shortcut.

Using keyboard shortcuts can help you be more efficient in Excel. It is a good idea to become familiar with these shortcuts as Excel is often used for managing large datasets which requires moving many cells.

My friend was recently promoted to HR Manager. As part of his duties, the CFO asked him to extract information from operational sheets created by other departments. Initially, he spent a lot of time paging up or down to look for duplicates, etc. After learning the shortcuts, he could finish the job in minutes.

Masterfully manage worksheets with insert and delete shortcuts

Managing worksheets in Excel can seem daunting. But, with insert and delete shortcuts, you can master it! These shortcuts are useful for rearranging and organizing data. Make your work more efficient!

  1. Highlight the row or column you want to add to, and press Ctrl + Shift + “+” . You will get a new row or column above or to the left.
  2. To remove an unwanted row/column, highlight it and press Ctrl + “-“. It will delete the entire row/column, with no empty cells left behind.

F4 is another helpful shortcut. If you used Ctrl + Shift + “+” to add a row, F4 will repeat that action. This will save time and make repetitive tasks much easier.

Pro Tip: Use Ctrl + Page Up/Down to quickly navigate between multiple worksheets. No need to click individual tabs!

Five Facts About The Best Keyboard Shortcuts for Editing Cells in Excel:

  • ✅ “Ctrl + C” is the keyboard shortcut for copying text or data to the clipboard in Excel. (Source: Excel Easy)
  • ✅ “Ctrl + V” is the keyboard shortcut for pasting text or data from the clipboard in Excel. (Source: Excel Easy)
  • ✅ “Ctrl + X” is the keyboard shortcut for cutting text or data to the clipboard in Excel. (Source: Excel Champs)
  • ✅ “Ctrl + Z” is the keyboard shortcut for undoing the last action in Excel. (Source: Excel Champs)
  • ✅ “F2” is the keyboard shortcut for editing the content of the active cell in Excel. (Source: Excel Campus)

FAQs about The Best Keyboard Shortcuts For Editing Cells In Excel

What are the best keyboard shortcuts for editing cells in Excel?

The best keyboard shortcuts for editing cells in Excel are:

  • F2: This shortcut allows you to enter edit mode in a cell.
  • Ctrl + Enter: This shortcut allows you to enter the same data into multiple cells at once.
  • F4: This shortcut repeats the last action you performed, making it easy to apply the same formatting or formula to multiple cells.
  • Alt + Enter: This shortcut allows you to add a new line within a cell, which is useful for creating lists or breaking up text.
  • Ctrl + D: This shortcut is used to fill down a formula or data from the cell above.
  • Ctrl + R: This shortcut is used to fill right a formula or data from the cell to the left.