Are you tired of wasting time formatting bullet points in Excel? You’re not alone. Get ready to speed up your workflow with an easy-to-use shortcut that you’ve likely never heard of.
Excel for Beginners: A Quick Overview
Beginning to learn Excel can be intimidating. But, when you get a quick introduction, you’ll quickly realize why it’s beneficial for both your job and living. We’ll look at what Excel is and why it’s used. We’ll also explore the advantages of studying it. This will help you comprehend how it can benefit your personal life and introduce you to many job openings. After this section, you’ll understand why Excel is so commonly used and why it’s fundamental for most software apps.
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What is Excel and Why is it Used?
Excel is a software program from Microsoft. It helps people to organize and change data using spreadsheets. It’s popular in workplaces and at home too, as it’s easy to use and has many uses. Excel files are saved with the .xlsx extension.
Data goes in cells. Cells are where rows and columns meet. People can put in and edit text, numbers, formulas and functions. This lets them do math, make charts and graphs, or look at data. Excel also has features like conditional formatting, pivot tables, macros and add-ins.
At work, Excel can help with money analysis, budgeting, project management and stock tracking. It can automate things and avoid mistakes made when entering data by hand.
At home, Excel can create a budget and keep track of money. It can also show progress when tracking goals or workouts.
Excel first came out in 1985 as Multiplan. It was only successful when it was released for Windows in 1987 as Excel. It has grown to be used in many businesses around the world.
Learning how to use Excel can bring advantages to people at home and at work.
Advantages of Learning Excel for Work and Personal Life
Learning Excel offers great benefits to your work and personal life. Some of these include:
- Increased Productivity – Automate tasks, save time via data management, charts, sorting and filtering.
- Better Decision Making – See important data easily with clear and concise formats.
- Career Advancement – Excel skills can help you get hired or promoted.
- Financial Management – Use for budgeting, investment tracking and financial forecasting.
- Data Analysis – Excel has powerful tools for large data sets.
Plus, it can improve critical thinking, communicate better with colleagues and clients, enhance problem-solving abilities and more! To get started, understand formulas like SUM(), AVERAGE(), create sample charts and take an online course – like Microsoft’s free ‘Excel Basics’ on LinkedIn Learning. And finally, keyboard shortcuts can speed up your work process. We’ll give you an overview of the most helpful ones in the next section.
Excel Shortcuts You Need to Know
I’m an Excel user, and I’m always looking for better, more efficient ways to complete tasks. So, I’ve listed out the most important Excel shortcuts. We’ll focus on two categories: Time-Saving Keyboard Shortcuts and Mouse Shortcuts. By the end of this section, you’ll be an Excel pro! These tips will save you time and boost your productivity.
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Time-Saving Keyboard Shortcuts for Efficient Work
Ctrl + S, F2, Ctrl + Z, and Alt + Enter are the most useful keyboard shortcuts in Excel! They can save time and reduce errors while you work.
Ctrl + S helps you save your file quickly. Also, it prevents data loss in case of a system failure or power outage.
F2 allows you to edit cell contents without using your mouse. And Alt + Enter lets you add a new line within a cell, especially helpful for large strings of text.
Not only are these keyboard shortcuts effective, but they also reduce physical strain on your hands. Memorize them or create a reference sheet so they become second nature. Then you’ll be able to complete tasks much faster than before.
Mouse Shortcuts are next! They make navigation easy.
Mouse Shortcuts that Make Navigation Easy
Do you use Excel daily? Moving around spreadsheets can be a time-consuming task. But, don’t worry! Here are 6 simple mouse shortcuts to speed up your navigation process:
- Hold Ctrl and scroll up or down to zoom in/out
- Double-click the column/row border to adjust width/height
- Press F4 to repeat your last action
- Hold Shift and scroll horizontally to move page left or right
- Ctrl + K opens Insert Hyperlink dialog box
- Mouse wheel can be used as button for auto-filtering, sorting and hiding options
These shortcuts will help you navigate spreadsheets more efficiently. Plus, you’ll put less strain on your wrists and fingers.
Pro Tip: Hold Shift + F11 to insert a new worksheet instantly.
Next up is mastering bullet points in Excel- an important skill for data analysis and presentation.
Mastering Bullet Points in Excel
Bullet points can be a lifesaver when it comes to presenting data in Excel. They help organize info, and make it easier to read. But not all Excel users know the best tricks. That’s why I’ve made this guide. It’ll show you the top techniques for creating effective bullet points, step-by-step. We’ll also explore how to add sub-bullets, and formatting options that will take your data presentation to the next level.
- Bullet points help organize information and make it easier to read
- Not all Excel users know the best tricks for creating effective bullet points
- This guide will show you the top techniques for creating effective bullet points, step-by-step
- You will learn how to add sub-bullets and formatting options to take your data presentation to the next level
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Creating Effective Bullet Points in Excel: Step-by-Step Guide
Start with selecting the cells or range where you want the bullet points.
Go to the “Home” tab and click on the “Bullet Point” icon.
You can also put in bullet points by using the keyboard shortcut “Ctrl + Shift + L”.
Enter text or data for each bullet point using
In the cell, go to the formula bar and type =char(149)&”Text”. Press Enter.
Formatting like boldface or highlighting makes the info easily digestible.
There are various types of bullets like square bullets, tick marks, circle outlines, crosses etc.
Keep bullet points brief, informative and don’t overuse subpoints.
Headings like H1/H2/H3 help organize items or separate sections.
Organizing info with sub-bullets will take it a step further.
Adding Sub-Bullets to Organize Information
Adding sub-bullets is a great way to organize data. It makes the information easier to understand and remember. Here are three ways to add sub-bullets in Excel:
- Manually pressing the “Tab” key while typing out a bullet list.
- Using the keyboard shortcut “Alt” + “Shift” + “Right Arrow”.
- This is an example of a sub-bullet
- Utilizing Excel’s built-in list options: Highlight the text, click on the “Home” tab in the ribbon, and select either the bulleted or numbered list option.
Adding sub-bullets makes scanning easier and emphasizes important points. Order bullets starting with numerical order or categorize under one parent bullet heading with their corresponding child bullets.
Formatting options for bullet points in Excel is also an essential skill.
Formatting Options for Bullet Points in Excel
Bullet points in Excel can be customised! Symbols, size, and colour can be changed to emphasise key info. Plus, bullets can be indented to show hierarchy. Aligning bullets creates neat rows/columns. And multiple levels of indentation show relationships.
- To add personality, click the cell > Home tab > Bullet Point dropdown > Define New Bullets. Choose from symbols or insert your own.
- To adjust indentation, select cells and hit ‘increase/decrease indent’.
Excel’s features are great for organising data with bullet points. Knowing how to use these formatting options will help you finish tasks faster. Fun fact: Microsoft CEO Steve Ballmer used Excel on stage to demonstrate advanced features.
FAQs about The Best Excel Bullet Point Shortcut That You’Re Not Using
What is the best Excel bullet point shortcut that you’re not using?
The best Excel bullet point shortcut that you’re not using is Alt + 7 or Alt + N + B. This shortcut is used to quickly insert a bullet point symbol in your cell or text box.
Can I customize the bullet point symbol using this shortcut?
No, the shortcut only inserts a default bullet point symbol. However, you can customize the bullet point symbol by going to the “Home” tab, clicking on the “Bullets” drop-down menu, and selecting “Define New Bullet”.
Can I use this shortcut on my Mac?
Yes, you can use this shortcut on your Mac by pressing Option + 8 or Option + 7 + 8.
Does this shortcut work in all versions of Excel?
Yes, this shortcut works in all versions of Excel.
What are some other useful Excel shortcuts I should know about?
Some other useful Excel shortcuts include Ctrl + C to copy, Ctrl + V to paste, F2 to edit a cell, Ctrl + Z to undo, and Ctrl + Y to redo.
How can I remember all of these shortcuts?
A great way to remember all of these shortcuts is to print out a shortcut cheat sheet and keep it near your computer. You can also practice using the shortcuts regularly to help commit them to memory.
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.