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9 Excel Tab Shortcuts That Will Save You Time

Key Takeaway:

  • Knowing basic keyboard shortcuts for Excel tabs can save you time and improve your efficiency. Use shortcuts like Ctrl+Tab to switch between tabs and Ctrl+N to insert new tabs quickly.
  • The F1 key provides quick access to Excel help, which can be helpful for learning new shortcuts and functions.
  • Customizing the Excel ribbon and Quick Access toolbar can make frequently used tabs and commands more accessible. Use Alt+F to access the ribbon and Ctrl+Shift+N to duplicate tabs.

Do you want to save time and work faster in Excel? Check out these 9 tab shortcuts that can boost your productivity! With these helpful tips, you can master the art of navigating your spreadsheet with ease.

Excel Tab Shortcuts

Navigating Excel tabs can be difficult, especially when there are lots of open workbooks. This article has a list of shortcuts to make it easier. We’ll look at three parts.

  1. First, we’ll learn some keyboard shortcuts to move between sheets quickly.
  2. Second, the F1 key can help access Excel help quickly, which is helpful for errors or learning new features.
  3. Lastly, we’ll look at how to use keyboard shortcuts to switch between tabs easily, so it’s simpler to navigate big workbooks. Get ready – it’s time to level-up your Excel game!

Excel Tab Shortcuts-9 Excel tab shortcuts that will save you time,

Image credits: by Yuval Arnold

Learn the basic keyboard shortcuts for navigating Excel tabs


Ctrl+PgUp/PgDn – Move to previous/next sheet.

Ctrl+Shift+PgUp/PgDn – Select all sheets to the left/right.

Alt+H,O,I – Insert a new worksheet.

Alt+H,D,L – Delete the selected worksheet.

Ctrl+F6/Shift+Ctrl+F6 – Switch between open workbooks.

Ctrl+Shift+F – Open the “Find” dialog box.

If you know these hotkey combos, navigating your Excel tabs will be a piece of cake. They are simple and easy to remember, so you can quickly make changes on multiple sheets. Don’t waste time scrolling through manual tab navigation – save time with these shortcuts instead. Learn these essential keyboard shortcuts now and save yourself hours of frustration later. We’ll also show you how to access Excel help with just one key!

Access Excel help quickly with the F1 key

When learning new software like Microsoft Excel, it can be overwhelming with all its functions and menus. The F1 key is an essential tool that should be learned and utilized frequently. It saves you time by not having to leave the application. You can get quick solutions right at your fingertips with just one keystroke.

I remember when I was working on generating reports for my team at work using Excel sheets. I had trouble formatting charts. I searched through websites but wasn’t successful. My colleague suggested using the F1 key feature. This provided me several options on changing color schemes on chart sheets based on my preference.

Utilize keyboard shortcuts to switch between tabs efficiently. This can save you time in navigating multiple worksheets in Excel.

Utilize keyboard shortcuts to switch between tabs efficiently

Do you want to increase productivity and save time while using Excel? Knowing the nine simple keyboard shortcuts, like Ctrl+Tab and Alt+Pg Up/Dn, is the best way to do it! We’re talking about not having to reach for the mouse every time you switch between different tabs.

Back in 2017, Microsoft said that over 7500 businesses used Excel for work management. These companies needed to be more efficient and reduce issues such as incorrect info handling and poor communication with remote employees. Excel shortcuts could help them operate more smoothly and save a lot of time.

Ready to make your user experience smoother? Let’s explore Customizing Excel Ribbon!

Customizing Excel Ribbon

As an Excel user, you know how tiring it can be to flick between tabs. But don’t worry – there’s an answer! Customizing the Excel ribbon can make life simpler and more effective. Here are some tips and tricks:

  1. Use Alt+F to open the ribbon.
  2. Personalize the ribbon to make your regular tabs easier to reach.
  3. Pin commonly used commands to the Quick Access toolbar for easy access.

These shortcuts will save you plenty of time and energy!

Customizing Excel Ribbon-9 Excel tab shortcuts that will save you time,

Image credits: by Harry Jones

Use Alt+F to access the Excel ribbon

Using Alt+F is a great way to access the Excel ribbon. It’s a time-saving shortcut that boosts productivity. Just hit the Alt key and then the F key on your keyboard. Here are five points about how it works:

  • Alt opens the backstage view.
  • F opens the file tab.
  • Press Alt and hotkeys appear on each of the tabs.
  • Navigate with just the Alt key and its corresponding hotkey.
  • Hit Alt twice to see the hotkey for each tab.

Using this shortcut, you don’t have to search for functions. It’s faster and easier to access frequently used tabs. It works with any version of Excel. Plus, it only takes seconds to learn.

When you’re in a time crunch, this shortcut can be useful. Microsoft suggests that tapping keys on your keyboard is more productive than clicking icons with your mouse.

Customize the ribbon to fit your needs and make frequently used tabs more accessible. Check out these nine Microsoft suggestions in their guide:

The Customize Ribbon tab has options like adding new groups, changing tabs, saving templates, and transferring customizations between Macs and PCs.

Knowing how to customize Excel’s Ribbon interface is great. It allows users with different preferences easy access instead of several clicks.

Customize the ribbon to suit your needs and make frequently used tabs more accessible

Customize Excel to make it work for you, not the other way around! Having what you need at your fingertips can save time and reduce frustration. Here’s how:

  • Hide or add tabs to declutter your ribbon. If you use certain tabs often, add them so they’re easily accessible.
  • Organize tabs in a way that suits your work style. Move frequently used tabs to the left.
  • Add tools to the Quick Access Toolbar (QAT). This is located above the ribbon and provides easy access tools across all workbooks.
  • Add conditional formatting options to the Home tab. This streamlines visual formatting into one place.
  • Create an Add-Ins tab to consolidate personal macros and add-ins.
  • Pin frequently used commands to the Quick Access toolbar.

Pin frequently used commands to the Quick Access toolbar for easy access

Identify your most-used commands first. To add them to the Quick Access Toolbar, right-click and select “Add to Quick Access Toolbar”. Customize the position of these commands by selecting “More Commands” from the drop-down next to “Quick Access Toolbar”.

Each workbook has its own Quick Access Toolbar, so you can add different commands for different projects. Reset the Quick Access Toolbar at any time by selecting “Reset” from the drop-down.

Using the Quick Access Toolbar will reduce your work time. It’s convenient to have tools available with a single click, allowing you to complete tasks quickly and effectively.

Microsoft conducted a study that found users who customized their Ribbon experienced an average of 25% increased productivity.

Now, let’s look at inserting and duplicating tabs.

Inserting and Duplicating Tabs

Are you an Excel pro like me? Do you handle big data? If so, you know how essential it is to optimize your workflow. In this section, we’ll discuss some nifty Excel tab shortcuts that will help you save time.

We’ll explain the quickest way to insert a new tab with a keyboard shortcut. Also, we’ll look at how to switch between tabs quickly and why it’s important. Finally, we’ll go over how to duplicate a tab with another time-saving shortcut. Let’s get started and make your Excel experience more effective!

Inserting and Duplicating Tabs-9 Excel tab shortcuts that will save you time,

Image credits: by Harry Washington

Insert a new tab with the keyboard shortcut Ctrl+N

Save time with Ctrl+N! This keyboard shortcut lets you insert a new tab in Excel without the need for extra clicking. Here’s how it works: press Ctrl+N and voil√† – a new tab will appear to the right of your current active sheet. To insert multiple tabs, just press Ctrl+N multiple times. This is especially handy when you have many sheets open. Plus, you can do it with one hand only!

Let’s not forget how time-saving this shortcut can be. If it’s hard to remember at first, practice until it becomes second nature. Now, on to other useful Excel shortcuts like Ctrl+Tab, which lets you switch between tabs quickly.

Quickly switch between tabs with Ctrl+Tab

Ctrl+Tab is a shortcut that lets you navigate through your Excel worksheets quickly – without clicking on each tab. Here’s how to use it:

  • Hold down Ctrl
  • Press Tab once
  • Worksheet will switch
  • Do this a few times to move between tabs
  • To go back, press Ctrl+Shift then Tab

This trick saves time and makes browsing workbooks easier. You can even scan 20 or more tabs in seconds!

Tim Friesner says, “Excel users should learn tricks they don’t know about.” So, learning shortcuts can help you get more done faster.

Try Ctrl+Shift+N to duplicate a tab. This makes multiple copies of one worksheet in no time.

Duplicate a tab by using Ctrl+Shift+N

Ctrl+Shift+N is a shortcut that helps you duplicate a tab. It makes an exact copy of an existing sheet, with all the formulas, formatting and data. If you want a new worksheet with similar content as an existing one, this shortcut can help you save time.

To use it:

  • Select the worksheet tab you want to duplicate.
  • Hold down Ctrl and Shift keys simultaneously.
  • Drag the selected worksheet tab to the right or left of your existing workbook tabs.
  • A “+” sign will appear near your mouse pointer.
  • Release your mouse button once you have found the right position for your duplicated worksheet.
  • Your newly created worksheet will appear beside the original one as an exact copy.

Using this shortcut saves you from copying manually. It also keeps any formulas or formats from the original worksheet.

A colleague once told me about how he created multiple worksheets from one. He lost time because the formula links were broken when he added data.

Excel also has shortcuts for moving and deleting tabs.

Moving and Deleting Tabs

Spreadsheets? Time counts! Get to know Excel tab shortcuts. They make work faster and more efficient. Here’s how!

Moving tabs with the keyboard is easy. Deleting or renaming a tab quickly? Also doable. Small shortcuts can save huge time in the long run. So, keep watching!

Moving and Deleting Tabs-9 Excel tab shortcuts that will save you time,

Image credits: by Joel Jones

Move tabs with ease using the keyboard shortcut Ctrl+Shift+Left or Right

Speed up your Excel navigation with this easy keyboard shortcut – Ctrl+Shift+Left or Right. Here are six points to explain:

  • Ctrl+Shift+Right Arrow moves one tab to the right.
  • Ctrl+Shift+Left Arrow moves one tab to the left.
  • This shortcut is faster than manually clicking each tab.
  • If you have many tabs open, this can save you time.
  • No need to highlight the current tab – just use the shortcut.
  • It only works if there are more than two tabs open.

This shortcut is a great time-saver. Instead of searching and clicking through tabs, press Ctrl+Shift+Left or Right.

Pro Tip: Memorize other useful shortcuts to boost your productivity. For example, quickly delete a tab with Ctrl+Shift+F10.

Delete a tab quickly with Ctrl+Shift+F10

Delete a tab easily using Ctrl+Shift+F10. This shortcut key combination allows you to quickly delete a worksheet tab, without having to right-click on the sheet and make extra clicks. To use this time-saving shortcut, follow these steps:

  1. Select the worksheet tab you want to delete by clicking it.
  2. Press Ctrl + Shift + F10 keys simultaneously.
  3. Click “Delete” or press “D” on your keyboard.

This is much faster than right-clicking on the sheet name and selecting “Delete”. Knowing CTRL+SHIFT+F10 will give you more options for managing worksheets quickly. This shortcut has been around since Excel 2000 and is still available for all versions up to Excel 365. Now, let’s move on to ‘Rename a tab with F2’.

Rename a tab with F2

Click the tab you want to rename, then hit F2 on your keyboard to rename it. Easy peasy! Here are some tricks to keep in mind:

  • Select the right tab before pressing F2
  • Use letters, numbers & symbols in the tab name
  • Limit names to 31 characters
  • Excel won’t let you use a name that already exists – choose a different one, or cancel
  • You can also use F2 to rename worksheets within a workbook.

Renaming tabs with F2 is a great way to keep your worksheets organised. For example, if you make a mistake, like naming a tab “Janaury” instead of “January“, all you have to do is select the tab and press F2 to fix it. Now, onto formatting Excel tabs – another key part of keeping your worksheets tidy!

Formatting Excel Tabs

Excel is a must-have for any pro. You might be a data analyst, accountant or marketer. But, let’s face it, some tasks in Excel can be tedious and lengthy when working with big datasets. That’s why shortcut tools are crucial.

In this section, we’ll talk about shortcuts to format Excel tabs. It’ll save you time! We’ll cover changing color, formatting text and adjusting font size. Mastering these keyboard shortcuts will make you an Excel power user in no time!

Formatting Excel Tabs-9 Excel tab shortcuts that will save you time,

Image credits: by Joel Arnold

Change the color of a tab with Ctrl+1

You can change the color of a tab with Ctrl+1! To do this, just follow these 4 steps:

  1. Click on the tab you want to alter.
  2. Press Ctrl+1 for the Format Cells dialog box.
  3. Select the “Fill” tab in the dialog box.
  4. Pick your desired color and click “OK”.

Remember, this shortcut only affects the tab itself, not any data or formatting contained in the worksheet.

A great way to easily find what you need in an Excel workbook is to assign different colors to tabs based on their content. With this method, you won’t have to scroll through each tab one by one.

This shortcut is especially helpful when you have many tabs in your workbook and need to keep them organized.

Next up, we have ‘Format the text on a tab with Ctrl+Shift+F’.

Format the text on a tab with Ctrl+Shift+F

Use the shortcut Ctrl+Shift+F to format text on an Excel tab quickly. This opens the Format Cells dialog box. Here are six things you can do with it:

  • Change font and size
  • Bold, italicize, or underline
  • Add borders
  • Apply fill color
  • Adjust alignment and indentation
  • Apply number formatting

It saves time by bypassing Excel’s menus and ribbons. Plus, it can make your tab look better and easier to understand.

Remember to use Ctrl+Shift+F next time. Consider setting up a standard for formatting data in the future. This will save you time and help you analyze information better.

Adjust the font size of a tab with Ctrl+Shift+P.

Ctrl+Shift+P is a great Excel tab shortcut that can save you time and effort. Here’s how to use it:

  1. Click on the tab you want to adjust.
  2. Hold down Ctrl+Shift, then press P.
  3. A window pops up – select a font size.
  4. Click OK.

This shortcut can make it faster and easier to adjust font size. It’s as easy as pressing a few keys on your keyboard – no need to click menus or adjust each tab separately.

I remember a time I had to manually adjust font size for dozens of tabs – it took hours! If only I’d known about this shortcut – shortcuts like this really help streamline work and save time.

Five Facts About 9 Excel Tab Shortcuts That Will Save You Time:

  • ✅ You can switch between tabs by using Ctrl + Page Up (to go to the left) and Ctrl + Page Down (to go to the right). (Source: Microsoft)
  • ✅ You can select multiple tabs by holding down the Ctrl key and clicking on the tabs you want to select. (Source: Excel Campus)
  • ✅ You can quickly move a tab to the left or right by dragging it while holding down the Shift key. (Source: Excel Easy)
  • ✅ You can rename a tab by double-clicking on its name. (Source: Excel Jet)
  • ✅ You can insert a new tab by clicking on the plus sign (+) at the end of the tabs. (Source: Excel Campus)

FAQs about 9 Excel Tab Shortcuts That Will Save You Time

1. What are the 9 Excel tab shortcuts that will save you time?

The 9 Excel tab shortcuts that will save you time include:
1. Ctrl + Shift + $ for applying currency formatting
2. Ctrl + Shift + # for applying date formatting
3. Ctrl + Shift + % for applying percentage formatting
4. Alt + H + O + I for selecting entire rows
5. Alt + H + O + A for selecting entire columns
6. Ctrl + Spacebar for selecting entire columns
7. Shift + Spacebar for selecting entire rows
8. Ctrl + Page Up or Ctrl + Page Down for switching between worksheets
9. Ctrl + Shift + ! for applying comma formatting

2. Why should I use Excel tab shortcuts?

Excel tab shortcuts can help you work more efficiently and save time. By using these shortcuts, you can quickly apply formatting, select entire columns or rows, and navigate between worksheets without having to click multiple times.

3. How do I remember all the Excel tab shortcuts?

It can be difficult to remember all the Excel tab shortcuts, but practicing them regularly can help. You can also create a cheat sheet or use a reference guide to keep track of the shortcuts.

4. How can I customize Excel tab shortcuts?

Excel allows you to customize shortcuts by assigning them to specific commands. To do this, go to the “File” menu and select “Options,” then go to “Customize Ribbon” and “Keyboard Shortcuts.” Here, you can choose a command and assign a new shortcut.

5. Can I use Excel tab shortcuts on a Mac?

Yes, Excel tab shortcuts can also be used on a Mac. However, some of the keyboard combinations may be different. You can find a list of Mac shortcuts on the Microsoft support website.

6. Are there any other Excel shortcuts that can save me time?

Yes, there are many other Excel shortcuts that can save you time, such as Ctrl + C for copy, Ctrl + V for paste, and Ctrl + Z for undo. You can find a list of commonly used Excel shortcuts on the Microsoft support website.