Do you want to quickly hide or unhide rows in Excel with a few keystrokes? You’re in the right place! Here, you’ll learn the easy keyboard shortcuts to hide and unhide rows in Excel in no time.
What is Microsoft Excel?
Microsoft Excel is a program used to create spreadsheets and manage data. It’s mostly used by businesses and individuals for organizing financial info, but can also keep track of inventory, schedules, analyze data sets, and more!
To know what Microsoft Excel is about, here are 4 simple steps:
- Open the program. Install it on your computer, then double-click the software icon to launch it.
- Create a new workbook. Once you start Excel, you’ll be taken to a blank spreadsheet. From there, you can start entering data into individual cells.
- Enter data into the worksheet. Click on the cell and type away. Move to other cells using arrow keys or click on them.
- Save your work. Don’t forget to save your progress!
Microsoft Excel is a powerful tool with a lot of features. It’s easy to use and has become an essential tool for businesses and individuals.
Microsoft Excel was first released in 1985 as part of the original Microsoft Office suite. It’s been through numerous updates and improvements – including major redesigns – over the years.
Now that you understand Microsoft Excel, let’s move on to our next topic: Rows and Columns in Excel.
Understanding Rows and Columns in Excel
To get Excel’s rows and columns, follow these four straightforward steps:
- First, open an Excel document or make a new one.
- Observe the worksheet space and notice the letters at the top of each column are the column names. The numbers on the left-hand side of each row are row numbers. Look closely to see how rows and columns intersect to form cells.
- You may edit data in individual cells by navigating with arrow keys.
- Rows organize info vertically and columns categorize it horizontally, to make tracking easier. For example, if you make a sales chart for company performance over months/years for various products/branches, the rows separate all the Sales Figures for January 2021 from those for February 2021.
Using a conversational tone, rather than textbook-style, helps remember concepts better. For example, “columns run down” and “rows go across” might sound silly, but can help with navigating Excel.
I had a colleague who hadn’t used Excel much, but needed to for advanced data analysis. She was lost, despite using other software tools. She studied programming languages, then returned to Excel, and became an expert at creating spreadsheets faster, because she knew how to use rows and columns efficiently.
Finally, we will be discussing how to hide rows in Excel with a keyboard shortcut.
How to Hide Rows in Excel
As an Excel lover, I love the feature of hiding rows. It helps me to tidy up data quickly by hiding irrelevant rows. Let’s learn how to hide rows in Excel using a keyboard shortcut! First, you have to identify which rows to hide. Then, follow the step-by-step guide to hide rows effortlessly with a shortcut. Lastly, find out how to unhide rows in Excel.
- Identify which rows you want to hide
- Select the rows you want to hide
- Press Ctrl + 9 to hide the selected rows
- To unhide the rows, select the rows above and below the hidden rows
- Press Ctrl + Shift + 9 to unhide the rows
Image credits: pixelatedworks.com by Joel Washington
Identifying Rows to Hide
Hiding rows in Excel requires selecting them first. This is crucial, because you could end up hiding too many or too few rows. Here’s a 3-step guide for selecting rows:
- Click the row number located on the left side of the worksheet.
- Select multiple adjacent rows by clicking & dragging your cursor over their numbers.
- To select non-adjacent rows, click one number, then hold ‘Control’ while selecting extra rows.
Don’t forget this step – skipping it can lead to errors.
To make it easier to select rows, press ‘Shift’ to highlight multiple contiguous cells. Also try zooming in/out by pressing ‘Ctrl’ and “+/-” keys. Using these tips will make identifying & selecting rows a breeze!
To hide selected rows, press ‘Control’ + ‘9’. To unhide previously hidden rows, press ‘Control’ + ‘Shift’ + ‘9’.
Using the Keyboard Shortcut to Hide Rows
Press \’Ctrl\’ + \’9\’ to hide rows quickly! Keep in mind, this only hides rows, not deletes them. There are many different ways to modify a workbook, so choose what’s best for you. Microsoft updated their system in 2020 with a “Hide” button for each cell. But, for versions before that or if you need to hide lots of cells, you can use the keyboard shortcut. Next topic: Unhiding Rows in Excel – stay tuned!
Unhiding Rows in Excel
If you’ve hidden some rows in Excel and want to bring them back, it’s easy! Follow these steps:
- Select rows that are above and below the hidden row(s).
- Right-click on the highlighted row numbers at the left.
- In the pop-up menu, click on “Unhide”.
- The hidden row(s) will appear between the selected rows.
If you want to unhide multiple rows at once, select them by dragging your cursor over the consecutive row numbers that are missing. Then, apply step three to unhide all targeted rows.
It’s simple to unhide rows in Excel – it just requires one right-click! Knowing how to do this can save you time if you’ve hidden a lot of data by mistake.
Once, a colleague of mine had hidden several crucial columns but couldn’t remember which ones. She spent hours trying to figure out how to reveal them. Fortunately, another colleague with more Excel experience helped her remember that she could right-click and select Unhide.
Now, let’s look at some great techniques for organizing your Excel data and making it easier to work with.
Tips and Tricks for Organizing Your Excel Data
Experience some amazing tips and tricks for managing your Excel data! When working with big spreadsheets, it can be difficult to move around all the rows and columns. Grouping rows and columns in Excel can be handy here. Also, freezing rows and columns in Excel is a fantastic way to keep important labels and headers visible, no matter where you scroll. In this section, I’ll guide you through both of these techniques, step-by-step. By the end, you’ll be able to quickly save time and work more productively by successfully hiding rows and columns in Excel with ease!
Image credits: pixelatedworks.com by David Duncun
Grouping Rows and Columns in Excel
Grouping Rows and Columns in Excel can be useful. It allows you to collapse sections of data that you don’t need right now. It also makes it simpler to navigate quickly.
To make it more effective, group similar sets of data together. This way you can find info quickly and make comparisons easily.
Adding subtotals under each group level is also helpful. It makes it so you don’t have to manually calculate the totals.
Let’s also talk about freezing rows and columns in Excel. This can be an advantage when working with big amounts of data in worksheets.
Freezing Rows and Columns in Excel
Freezing Rows and Columns in Excel can make life easier! Here’s how:
- Select the row or column you wish to freeze.
- Click the ‘View’ tab at the top menu.
- Select ‘Freeze Panes’ from the dropdown menu.
- Choose either ‘Freeze Panes’, ‘Freeze Top Row’, or ‘Freeze First Column’ to achieve your desired result.
Focus on your work better by keeping important info in sight – no matter the size of the spreadsheet! Splitting panes is also a great feature. You can split the window either vertically or horizontally, depending on how many areas you need access to simultaneously.
Did you know? The average person spends 8 hours a week dealing with unimportant emails. Maximize your work time by using features like Freezing Rows and Columns in Excel – so you don’t get bogged down by disorganization!
FAQs about How To Hide Rows In Excel Using A Keyboard Shortcut
How to hide rows in Excel using a keyboard shortcut?
To hide rows in Excel using a keyboard shortcut, follow the steps below:
- Select the rows you want to hide.
- Press and hold the Ctrl + Shift keys simultaneously.
- Press the number “9” key on your keyboard.
How to unhide rows in Excel using a keyboard shortcut?
To unhide rows in Excel using a keyboard shortcut, follow the steps below:
- Select the rows above and below the hidden rows.
- Press and hold the Ctrl + Shift keys simultaneously.
- Press the number “0” key on your keyboard.
Can I customize the keyboard shortcut for hiding and unhiding rows in Excel?
Yes, you can customize the keyboard shortcut for hiding and unhiding rows in Excel by following the steps below:
- Click the File tab and select Options.
- Select Customize Ribbon.
- Click the Keyboard Shortcuts button.
- Select the appropriate Category and Command.
- Click in the Press new shortcut key field.
- Press the key combination you want to use as your new shortcut.
- Click the Assign button.
Is there a way to quickly hide all rows in Excel except for those with data?
Yes, follow these steps to quickly hide all rows in Excel except for those with data:
- Select any cell within your table.
- Press the keys Ctrl + A to select all cells in the table.
- Click the Home tab, then click Find & Select in the Editing group.
- Select “Go To Special” in the dropdown menu.
- Select “Blanks” then click “OK.”
- Right-click the selected cells and select “Hide.”
Can I use the same keyboard shortcut to hide and unhide rows in Excel?
Unfortunately, Excel does not allow the use of the same keyboard shortcut to both hide and unhide rows. You will need to use different keyboard shortcuts for each action.
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.