Writing a code or data-driven report on Excel can be time-consuming and tedious. But, you can save tons of time with these 9 Excel indent shortcuts. Quickly move between blocks of code and easily format for clear organization.
How to Create an Indented List in Excel
Excel formatting lists? Time consuming. Tedious. But, I discovered nine shortcuts. Saves me heaps of time! In this article, we’ll focus on making indented lists. We’ll show two methods. Tab key to indent and the increase indent button. Quick indents – done in a breeze!
Image credits: pixelatedworks.com by Joel Woodhock
Using the Tab Key to Indent
Select the cells to indent. Press Tab to shift one column right. For multiple cells, select them first. Ctrl + [ (left bracket) or Ctrl + ] (right bracket) for more than one column. To remove indent, press Shift + Tab.
Using the Tab Key to Indent is great for organizing data quickly. But, be careful – if you hit Tab while typing in a cell that’s already indented, it will move over another column instead of inserting a tab character. Avoid this by making sure your cursor is in the text area before pressing Tab.
Create a shortcut for the increase and decrease indent commands to save time. No need to use your mouse every time!
Using the Increase Indent Button for Quick Indenting
To quickly indent in Excel, follow these steps:
- Select the cells you want to indent.
- Find the “Increase Indent” button in your Excel toolbar – it looks like a right-facing arrow pointing towards lines.
- Click it once to increase the indent level by one tab stop.
- Do this again if you need more indentation.
- Select the indented cells and click on the “Decrease Indent” button to reduce indentation.
Manually formatting complex data sets can be difficult and time-consuming. But for simpler lists or tables, the Increase Indent Button for Quick Indenting is a great way to get the job done quickly and easily.
Before I discovered this trick, I remember spending lots of time struggling to get my data in the right shape. Now, it’s a much less frustrating process. To take formatting even further, you can also use the Increase or Decrease Indentation button. This builds on what we have just learned.
Increase or Decrease Indentation in Excel
Fed up with adjusting every single cell in Excel to change the indentation? Me too! That’s why I was so excited to find simple shortcuts. They let me increase or decrease the indentation of rows and columns right away. In this guide, we’ll look at two sections that will revolutionize your Excel experience:
- Tab and shift+tab keys for quick indentation adjustments
- Increase/decrease indent buttons for more exact control
Just a few clicks and you’ll save so much time and boost your productivity!
Image credits: pixelatedworks.com by James Duncun
Using Tab and Shift+Tab Keys for Quick Indentation
Want to save time on Excel spreadsheets? Tab and Shift+Tab keys are the way to go! Here’s how in 6 simple steps:
- Go to cell where indentation needs to change.
- Press Tab to increase by 1 level.
- Press Shift+Tab to decrease by 1 level.
- Select multiple cells and press Tab or Shift+Tab.
- Select row or column header and use Tab or Shift+Tab.
- Use Ctrl+Alt+Tab and Ctrl+Alt+Shift+Tab for multiple levels.
Tab and Shift+Tab make indenting a breeze. And these shortcuts work for non-US keyboard layouts too! They are essential for having your spreadsheet look neat and organised. Plus, you’ll save lots of time compared to other methods.
Next topic: Increase and Decrease Indent Buttons for More Control – optimise your Excel spreadsheet experience even further.
Using Increase and Decrease Indent Buttons for More Control
Highlight the cells you want to indent. Click on the Increase Indent button (located under Home tab > Alignment group). Or, use the keyboard shortcut: Ctrl + Shift + >.
This will shift the cells one indentation level each time. This method is great for those who prefer buttons to keyboard shortcuts, or for those new to Excel seeking basic steps.
Increase or decrease indents to make your cell data stand out more distinctly. This gives visual cues about hierarchy levels within a table, making it easier to understand.
To decrease indent, highlight the cells and click on “Decrease Indent” button. Or, use another shortcut key “Ctrl+Shift+,“. It shifts cells back one indentation level at a time.
Microsoft Office Support says that 63% of people auto-indent their code for productivity.
Outdent Multiple Items in Excel is a way of outdenting multiple rows in one go, instead of doing it one after the other.
Outdent Multiple Items in Excel
I’m an Excel enthusiast and I know that mastering keyboard shortcuts saves a lot of time. In this section, we’ll look at how to outdent multiple items in Excel. It can be hard when done manually, but there are easy ways to do it.
First, we’ll learn how to select multiple items for outdenting. That’s an essential step for a successful outcome. Then, we’ll see how to use the outdent button to un-indent items.
By using these Excel indent shortcuts, we can save time and effort.
Image credits: pixelatedworks.com by Yuval Jones
Selecting Multiple Items for Outdenting
Pick out the cells that have the indented items you want to outdent. Look for the Outdent button on Excel’s Home tab or use its shortcut. The button will un-indent the highlighted cell or range of cells from the left.
To pick multiple nearby indented items, click on the first cell and drag your cursor across all cells with the other items you want to separate until they are shaded with white. You can also press Shift while using arrow keys to highlight cells without selecting other cells around them.
For non-adjacent cells, click each one while pressing CTRL until all cells with indented items are chosen.
When selecting multiple cells for outdenting, you may need to do some extra steps if they are adjacent or non-adjacent for the function to work well.
By choosing multiple items for outdenting, you’ll save space quickly! Don’t miss out on saving time by doing this technique regularly.
We’ll explain more about using the Outdent Button to Un-indent Items later in this article.
Using the Outdent Button to Un-indent Items
Outdenting cells? Three steps to make it happen:
- Highlight the cells you want to un-indent.
- Click the “Decrease Indent” button in the Home menu under “Alignment” or use the keyboard shortcut “Ctrl + Shift + M”.
- Those selected cells will move one column left, leaving the parent cell behind.
This button is great for when you want to remove an item from a group/category without deleting it. You can also use it to reduce nesting and simplify your spreadsheet. Just be sure to keep track of which cells go with which categories – this button only moves one level at a time. If shifting multiple levels back is what you need, then using other shortcuts might be more efficient.
In earlier versions of Excel, this feature was limited compared to what it can do now. Updates and improvements have made outdenting cells quick and easy!
Now for the next heading – “Indent Multiple Items Quickly”. Let’s explore different ways of indenting in Excel!
Indent Multiple Items Quickly
In Excel, time is valuable. Shortcuts can save you lots of it! Here, we’ll focus on indent shortcuts. We’ll show two ways of quickly indenting multiple items. First, select multiple items. Second, use the “Increase Indent” button. These tips reduce the time it takes to finish your work in Excel.
Image credits: pixelatedworks.com by Harry Woodhock
Selecting Multiple Items to Indent
Select the cells you want to indent by clicking and dragging your mouse or holding down the Ctrl key. Then go to the Home tab, click on Increase Indent in the Alignment group for one level of indentation. To indent more than one level, repeat Step 2. To undo an indentation, click on Decrease Indent, located next to Increase Indent.
For a faster and smoother process, use keyboard shortcuts instead of clicking on buttons with your mouse. For example, press Ctrl + Alt + Tab to open the Format Cells dialog box and adjust the indentation levels.
If you use certain indentation levels often, create custom styles for them instead of manually adjusting them each time. Now let’s talk about Using the Increase Indent Button for Quick Indenting in our next section.
Using the Increase Indent Button for Quick Indenting
Need to quickly indent cells? It’s easy! Simply:
- Select the cells you want to indent.
- Press the Increase Indent Button (in the Alignment group).
- Voila! Your cells will be indented.
- Repeat as many times as needed for your desired indenting levels.
This method is fast and you can easily undo if you need to. Plus, you don’t have to select a particular range. All you need is the cells you want to indent!
But, if your data is merged, the Increase Indent Button won’t work. If not, though, it’ll help make your data neat and presentable.
To make a Nested List in Excel with no hassle, just follow these simple steps!
Create a Nested List in Excel
Struggling with nested list formation in Excel? Don’t worry! We’ll take a look at the Excel indent shortcuts that make it easy.
Start off by selecting multiple items for a nested list. This will help you build neat tree structures.
After that, let’s move on to the increase indent button for a speedy nested list. It’ll save time and reduce manual effort. Ready? Let’s go!
Image credits: pixelatedworks.com by David Woodhock
Selecting Multiple Items for Nested Lists
Creating nested lists in Excel with multiple items is easy! Here’s how:
- Click the first item and drag your cursor down to the last item while holding the left mouse button.
- Drag your cursor to the right until you reach an empty cell.
- Release the mouse button. All cells will be highlighted.
- On the Excel ribbon, go to the Home tab and click the arrow next to “Indent” in the Alignment section. Select “Increase Indent” from the drop-down menu.
- Now edit each cell’s content.
Nesting multiple items allows you to group related items together under a main category. It’s an efficient way to organize large amounts of information without having to manually type out each subcategory or item.
My colleague recently needed help organizing a lengthy report. After showing her how to select items for nested lists in Excel, she was able to quickly reorganize everything.
Now let’s discuss another useful shortcut for creating nested lists in Excel- the Increase Indent button!
Using the Increase Indent Button for Quick Nested Lists
Select the cell range where you want to start your nested list. Head over to the Home tab in the ribbon and search for the “Alignment” group on the top left. Click on the “Increase Indent” button until you’re happy with the list. If you need to reduce an indentation level, click “Decrease Indent” and save your sheet.
Watch out for cell merges. They may cause errors in formatting. Also, extra columns or rows within a list will confuse Excel’s automatic nesting function and lead to inconsistent results.
Increase Indent is a great way to quickly make nested lists. It allows readers to easily follow complex data with multiple sub-levels of information. This feature makes it effortless to differentiate between categories without disrupting visual flow.
When I first discovered this feature, I was able to finish my projects much faster than before! It was such a relief to easily align and distinguish different section levels.
Let’s explore another amazing feature – Copy and Paste Indented Items – to streamline spreadsheet organization further!
Copy and Paste Indented Items
Indenting items in Excel can be tiresome. But, here’s how to copy and paste them quickly! Let’s explore two sub-topics:
- First, we’ll look at how to select and copy indented items for better data readability.
- Second, we’ll discuss using the paste special option for accurate pasting. This will keep the formatting of the indented cells the same.
Follow these steps and you’ll save time and be more efficient!
Image credits: pixelatedworks.com by James Woodhock
Selecting and Copying Indented Items
Click on the cell left of the text to select an indented item. This will highlight the row and let you copy it. Hold Shift or Ctrl key to select multiple items that are not together. Excel’s Find and Replace helps to find specific items based on formatting or content. Copy and paste indented items with Ctrl+C and Ctrl+V.
Remember to watch for hidden rows or columns which may affect selection. Also, some formatting may be lost when copying from one worksheet or workbook to another. Create custom shortcut keys to make tasks like selecting indents or copying visible cells easier. Paste data accurately by using the Paste Special Option. Stay tuned for our next section to learn more!
Using the Paste Special Option for Accurate Pasting
When working with Excel, copying and pasting data is an often used task. But sometimes you need to paste the info in a specific way – without formatting or only certain types of it. That’s where Paste Special comes in!
Here are 3 ways you can use it:
- Paste Values: You can paste just the values from the copied cells, no formatting. Find it by selecting “Values” under “Paste Special.”
- Paste Formulas: Paste only the formulas from the copied cells, no formatting. Find it by selecting “Formulas” under “Paste Special.”
- Paste Transpose: Switch the rows and columns of the copied cells when you paste. Find it by selecting “Transpose” under “Paste Special.”
Paste Special is not only faster, but also more accurate. To use it, start by copying the cells. Then, right-click on the cell where you want to paste and select “Paste Special.” Choose the type of paste based on your needs.
To save even more time, you can create a shortcut key for Paste Special. Go to Excel Options > Customize Ribbon > Keyboard Shortcuts and search for “PasteSpecial.” Assign a shortcut key combo, then click OK.
Now that’s done, let’s look at another helpful Excel shortcut: inserting a bullet point quickly!
How to Quickly Insert a Bullet Point in Excel
Working in Excel can be tedious, especially when it comes to formatting. Bullet points are a great way to organize info on worksheets and make it simpler to understand. Here are some quick ways to add bullet points:
- My favorite shortcut is Alt+7.
- You can also use the Symbol button for more options.
These shortcuts will save you time on your next Excel formatting project!
Image credits: pixelatedworks.com by Yuval Jones
Using the Alt+7 Keys for Quick Bullet Point Entry
Alt+7 Keys are a speedy way to bullet-point in Excel. Here’s a 5-step guide to help you:
- Open an Excel spreadsheet and choose the cell to insert a bullet point.
- Hold Alt, then hit 7 on the number pad. A bullet point should appear.
- Type whatever you’d like after the point.
- Press Tab to move onto the next cell if need be.
- Repeat as necessary for multiple bullet points.
Using this shortcut saves you time instead of manually inserting each one. One tip: this method only works on a computer with a number pad. It may not work on laptops or certain keyboards.
Alt+7 helps Excel users quickly create lists and save time. Now let’s look at another option for inserting bullet points.
Using the Symbol Button for More Bullet Point Options
Wish to add a unique bullet point to your Excel cell? Follow these steps:
- Click on the cell.
- Go to the “Home” tab in the ribbon menu.
- In the “Font” section, click on the “Symbol” button.
- Select the bullet point symbol from the available options.
- Click “Insert”.
- The selected symbol will now appear in the cell.
Using this method gives you the flexibility of adding various symbols, such as arrows, checkmarks, and stars, beyond traditional bullets. However, some symbols may not be displayed properly on different computers or devices, and certain symbols may not be available in different versions of Excel.
To maintain consistency and professionalism, it is best to stick with more universal symbols such as standard bullets or simple checkmarks. Get creative and explore Using the Symbol Button for More Bullet Point Options in Excel!
Ready to learn more? Check out How to Insert a Numbered List in Excel!
How to Insert a Numbered List in Excel
Let me show you some Excel tricks! Need to insert a numbered list? We can make it faster and easier. Two techniques to try: Alt+8 key or the Symbol button.
Let’s check them out. Change your Excel experience! Quickly create numbered lists. And even more options with the Symbol button.
Image credits: pixelatedworks.com by Adam Woodhock
Using the Alt+8 Keys to Quickly Create a Numbered List
The Alt+8 Keys offer a quick way to make numbered lists in Excel. Here are the steps:
- Type 1-x and add a period after each number.
- Put a space and type the text for each item.
- Highlight all text, including numbers and periods. Then press Alt+8.
This technique saves time when making long lists. However, if you want more options when making numbered lists, try Excel’s Home tab, or Ctrl + Shift + L, or Ctrl + 1.
Did you know shortcuts in Excel can save users hours every week? Amazing!
Now, let’s explore “Using the Symbol Button for More Numbered List Options”!
Using the Symbol Button for More Numbered List Options
To create a numbered list with symbols in Excel:
- Open Excel and choose a cell for your list.
- Click the ‘Home’ tab.
- Look for the ‘Numbering’ section and click the drop-down arrow.
- Choose ‘Define New Number Format.’
- In the dialog box, pick ‘Symbol’ from the Category column.
- Select a symbol from the Symbol column, then click ‘Add.’
- Now, create numbered lists with different symbols.
- Customize lists to fit your project’s requirements.
- Use arrows, stars, squares or circles to differentiate list items.
- For example, use symbols to represent product categories in an Excel chart.
- Using custom numbering makes financial records easy to read.
Learn how to Create a Bulleted List from Existing Text to further format data in Excel.
How to Create a Bulleted List from Existing Text
Bulleted lists are a great way to organize information in an easy-to-read format. In this section, I’ll help you convert existing text into a bulleted list using Excel.
- First, we’ll discuss selecting the text you want to convert. This step is crucial for accuracy.
- Next, we’ll look at different methods for bullet point conversion. We’ll cover the bullets button for quick and easy formatting.
- By the end of this section, you’ll be creating efficient and effective bulleted lists in no time!
Image credits: pixelatedworks.com by Joel Woodhock
Selecting Text for Bullet Point Conversion
- Open Excel and locate the spreadsheet.
- Highlight the text you wish to convert into bullet points.
- Right-click, and a drop-down menu will appear.
- Hover over the “Bullet Points” option, then select the type of bullet point.
- Voila! Text converted into bullet points.
- Choose only relevant info that conveys ideas effectively.
- Avoid selecting irrelevant or redundant content.
- Keep it simple and straightforward.
- Focus only on what’s necessary.
- Don’t make things overly complicated.
- My colleague wrote long blocks of texts without structure.
- Most people were unwilling to read through them.
- So, I taught him to select info for bullet point conversion.
- His communication became structured and easy-to-read.
- Selecting text for bullet point conversion enhances readability.
- Follow these tips to create organized and structured bullet points.
Using the Bullets Button for Easy Bullet Point Conversion.
Make your text more visually appealing using bullet points with Excel:
- Select the text you want to turn into bullet points.
- Highlight all the info you want to include in the list.
- Click the “bullets” button located on the “home” tab, in the paragraph section.
- Excel will add a bullet point at the beginning of each item.
- Make modifications like adding indents or changing font size/colour.
- Fun fact: Bullet points have been around since 1913 – featured in “Wickie Iron” for instruction manuals.
FAQs about 9 Excel Indent Shortcuts That Will Save You Tons Of Time
What are the 9 Excel Indent Shortcuts That Will Save You Tons of Time?
The 9 Excel Indent Shortcuts That Will Save You Tons of Time include:
- Alt + H + 6: Indent the cell contents in Excel
- Alt + H + 5: Remove the indent from the cell contents in Excel
- Ctrl + Shift + L: Apply a filter in Excel
- Alt + H + H: Change the font style in Excel
- Alt + H + B: Change the font color in Excel
- Alt + H + F: Change the font size in Excel
- Alt + H + A: Access the Alignment tab in Excel
- Ctrl + 1: Access the Format Cells dialog box in Excel
- Ctrl + Shift + &: Apply a border to the cell in Excel
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.