Are you tired of wasting time formatting cells and data manually in Excel? Cut your work time in half with these 19 essential Excel keyboard shortcuts! You’ll learn how to format text, cells, columns, and more–quickly and easily.
Excel Keyboard Shortcuts for Formatting Cells & Data: 19 Tips for Streamlining Your Spreadsheets
Excel? Efficiency’s the key! Keyboard shortcuts can make your work go faster and smoother. I’m gonna share my fave Excel keyboard shortcuts for formatting cells and data. Get these 19 tips down and you’ll quickly access the format cells dialogue, bold text with a press of a button, italicize quickly, underline text right away, and strikethrough formatting to wow your boss. These shortcuts’ll help you work faster and more efficient in Excel, making life easier and spreadsheets more effective.
Image credits: pixelatedworks.com by Yuval Jones
Mastering Spreadsheet Formatting: Use Ctrl + 1 to Quickly Access Format Cells Dialog Box
You can use ‘Ctrl + 1’ to access the Format Cells dialog box. This will save time and format spreadsheets correctly.
This shortcut is useful for formatting multiple cells at once. Select the cells, then hit ‘Ctrl + 1’ to apply the same formatting to all of them.
Customise the Format Cells dialog box by clicking tabs and customising it to fit your needs.
Using this Excel shortcut feature to format data can make your workflow more efficient.
Lastly, ‘Ctrl + B’ is another useful keyboard shortcut for streamlining Excel.
Ctrl + B for Bold Text: A Quick Excel Keyboard Shortcut Guide
Ctrl + B for Bold Text: A Convenient Excel Keyboard Shortcut Guide
Ctrl + B is a great Excel keyboard shortcut. It helps you to bold text quickly and easily. It’s a great way to speed up formatting cells and data. Here are three tips to make the most of it:
- Highlight your text before pressing Ctrl + B.
- Use a combo of Ctrl + Shift + F or Ctrl + 1 for more formatting options.
- Press Ctrl + B again to unbold previously formatted text.
Ctrl + B is simple, but not always suitable. For example, when you have lots of data or content to format, try using methods like conditional formatting.
Having trouble remembering all the Excel keyboard shortcuts? Make a cheat sheet or poster with the essential shortcuts. Online resources also provide overviews of Excel’s shortcuts.
Italicize Text Easily: Excel Keyboard Shortcuts You Need to Know (Ctrl + I)
Ctrl + I is another useful keyboard shortcut. It lets you italicize text in cells quickly. It’s great for work or personal spreadsheets, and saves time by making it easy to add emphasis and structure your data.
Italicize Text with Ease: Excel Keyboard Shortcuts You Need to Know (Ctrl + I)
Have you ever wanted to italicize text in Excel but didn’t want to waste time navigating the menus or toolbar? Well, here’s a shortcut for you! Ctrl + I quickly italicizes selected text in a cell. You can also use the Font dialog box (Ctrl + D) for formatting changes like Bold, Italic, Underline and Strikethrough.
This shortcut works on both Windows and Mac keyboard layouts, making it especially useful when working with large amounts of text or data. Memorize this shortcut and others like it to streamline your workflow and boost productivity. Oh, and don’t forget to press Ctrl+Z to undo the last action performed.
Now, let’s move on to another helpful formatting tool – Underlining. Use Ctrl + U for this one. Upgrade Your Excel Game and Underline Text in a Flash!
Upgrade Your Excel Game: Underline Text in a Flash with Ctrl + U
Take your Excel game to the next level with Ctrl + U and underline text in a flash! Follow these tips to get it done:
- Position your cursor at the start of the text you want to underline.
- Use Shift + Left or Right arrow keys to highlight the string of data.
- Hit Ctrl + U to apply an underline instantly.
This shortcut eliminates time-wasting and lets you format accurately and faster. You can use it for small-scale tasks such as formatting cell labels, or even larger documents when multiple rows and columns need styling.
I discovered this handy shortcut after hours of manually formatting spreadsheets nearly drove me insane. It cut my processing time significantly!
Impress your boss with another Excel keyboard shortcut; use Ctrl + 5 to strikethrough text.
Excel Keyboard Shortcuts That Will Impress Your Boss: Strikethrough Text with Ctrl + 5
Impress your boss with Excel Keyboard Shortcuts: Use Ctrl + 5 to strikethrough text. This feature lets you delete text while keeping a record of what was removed. It’s a great time-saver too, as it can be applied to multiple cells or columns at once. Plus, it can improve the visual presentation of your spreadsheets by making them easier to read.
PCMag recommends using keyboard shortcuts to save time and effort when working on large datasets. Excel Keyboard Shortcuts That Will Impress Your Boss: Strikethrough Text with Ctrl + 5 is just one of the many shortcuts that streamline productivity and help users perform better at work.
Stay tuned for more tips! How to Format Your Data Like a Pro: 5 More Excel Keyboard Shortcuts To Simplify Your Work is coming up next.
How to Format Your Data Like a Pro: 5 More Excel Keyboard Shortcuts to Simplify Your Work
Fed up with spending hours on spreadsheets, attempting to format your data to excellence? As an Excel enthusiast, I understand formatting can be a real time-killer if done manually. Don’t stress, I’m here to help!
In the following section, we’ll explore 5 keyboard shortcuts that’ll take your formatting to the next level. These shortcuts are:
- Ctrl + Shift + &
- Ctrl + Shift + $
- Ctrl + Shift + %
- Ctrl + Shift + #
- Ctrl + Shift + @
Let’s dive in and find out how these shortcuts can make your work simpler and save you precious time.
Image credits: pixelatedworks.com by Joel Arnold
Ctrl + Shift + &: Simplify Your Spreadsheets with This Outline Border Shortcut
Press Ctrl + Shift + & to simplify your spreadsheets and outline the selected cells. This shortcut adds a thick top and bottom edge, with thin left and right edges, making it easier to read and analyze data. It’s especially useful when you need to organize data with different types or highlight certain areas of your spreadsheets.
By using this shortcut, you can save time and effort without scrolling through endless rows and columns. Plus, you’ll be able to instantly see which columns and rows contain important information.
So if you want to make the most of your spreadsheets and streamline your workflow, give the Ctrl + Shift + & shortcut a try.
Did you know that Excel has over 500 keyboard shortcuts? Even learning just a few of them can make a huge difference in your efficiency when working with data. Taking the time to learn these shortcuts will make you stand out as a professional in your field.
So why not start now? Apply Currency Format with Ctrl + Shift + $ and get one step closer to mastering Excel!
Excel Keyboard Shortcuts You Need to Start Using Today: Apply Currency Format with Ctrl + Shift + $
If you want to up your Excel game, use keyboard shortcuts like a pro. A renowned one is “Ctrl + Shift + $” – applying Currency Format. This shortcut can save you lots of time when dealing with money figures.
Why is it so powerful?
- Read large financial spreadsheets easily with this warp.
- No need to manually put currency symbols and decimals each cell. This shortcut does it for all selected cells in one go.
- The currency formatting will update if source data changes – no risk of human error.
Using this shortcut: select the cells/columns needing Currency Format, press Ctrl + Shift + $, and watch Excel work its magic!
A few tips to work faster in Excel:
- Set up custom presets for formatting.
- Learn other useful Excel hotkeys – expedite simple tasks.
- Practice and get feedback from experienced Excel users.
Follow this advice and you’ll be an advanced Excel user in no time!
The next shortcut “Ctrl + Shift + %” is useful for percentage formatting in Excel.
Percentage Format Made Easy: Ctrl + Shift + % Is Your Shortcut to Success
Percentage Formatting: A Breeze with Ctrl + Shift + %! This Excel keyboard combo is your key to success. In 3 steps, you can format any cell or range of cells as a percentage. Here’s how:
- Select the data range.
- Press “Ctrl” and “Shift” together.
- Press the “%” symbol.
Voila! Now the data range is formatted as a percentage.
Save time with Excel shortcuts! Knowing some handy shortcuts makes it easier to format numerical data correctly. And when it comes to percentages, keystroke shortcuts are great.
Pro Tip: Check out our blog for more helpful Excel tips.
Save Time and Effort: Use Ctrl + Shift + # To Easily Format Dates in Excel.
Save Time and Effort: Turn to Ctrl + Shift + to Apply Date Format in Excel
For Excel users who often work with dates, Ctrl + Shift + # is a lifesaver! Here are five points to explain how it can save time and effort:
- With the shortcut, you don’t need to manually format date values.
- It lets you select cells of different date formats and convert them all to the same one.
- This hotkey changes all dates to the system’s default format.
- The number sign (#) after the modifier keys indicates conversion to date format.
- It saves time by avoiding multiple steps in conventional formatting.
The history behind the keyboard shortcut dates back to MS Office 2007 and has made life easier for many Excel users. No more tedious clicks – just one keystroke to format dates!
Time Format Made Simple: Excel Keyboard Shortcuts to Apply Time with Ctrl + Shift + @
Time Formatting? Easy! Ctrl + Shift + @ is the Shortcut to Use.
Make time formatting easy in Excel with the Ctrl + Shift + @ shortcut. It helps you:
- Apply a date or time format with just one button press.
- Use 24-hour time formats.
- Save time and avoid errors.
Using Ctrl + Shift + @ ensures your dates and times are clear and easy to read. To save even more time, set up custom formatting shortcuts using Macro commands.
Copy & Paste? No Problem!
Excel also offers an easy-to-use copy/paste shortcut. Copy data from one part of your spreadsheet & paste it anywhere else in seconds!
Copy & Paste: Excel Keyboard Shortcuts That Will Change the Way You Work
When it comes to Excel, every second matters. As an Excel lover, I’ve learned that keyboard shortcuts are super useful for saving time. In this section, we’ll look at copy-paste and how Excel shortcuts can change the way you work. From Ctrl + C to Ctrl + X, we’ll see the benefits of each shortcut. We’ll also figure out how to use Ctrl + V and Ctrl + Shift + V for better data viewing. Lastly, we’ll explore how to be more productive with Ctrl + D – the fill down shortcut. Buckle up – this is gonna be epic!
Image credits: pixelatedworks.com by Yuval Arnold
The Power of Ctrl + C: Copy More Efficiently in Excel
The power of Ctrl + C can help you copy your data faster. Here’s why:
- No need to click menus and buttons.
- Copy entire rows or columns with a few keystrokes.
- Easily combine with other shortcuts such as Ctrl + V and Ctrl + X.
Copy quicker with Ctrl + C! Highlight data and press the shortcut keys. This saves time and helps reduce errors that would occur if you manually copy and paste.
Time to learn this useful Excel keyboard shortcut. Practice and see how much faster you can become at formatting cells and working with data in Excel.
Also don’t forget about another essential shortcut: Ctrl + X. It cuts your work time by easily removing duplicates or unwanted information from your spreadsheets.
Ctrl + X: Cut Your Work Time in Half with This Excel Keyboard Shortcut
Ctrl + X is a game-changer when it comes to Excel keyboard shortcuts. Cut selected content from any cell or range of cells, then paste into another location within the worksheet or even into another workbook. Here are the top 5 benefits of using Ctrl + X:
- Saves time by cutting instantly instead of using mouse-based menu options.
- Improves accuracy by avoiding mistakenly copying data.
- Makes formatting changes easier by allowing to cut and paste values, formulas, and formatting at once.
- Streamlines workflows by allowing quick movement between different areas.
- Reduces strain on hand & wrist by eliminating mouse clicks.
To leverage this shortcut, you must select a cell and press F2 or double-click on it before using the shortcut. When cutting multiple cells, use Shift + Arrow Keys to select adjacent cells or hold down Ctrl for non-contiguous cells.
Using Ctrl + X revolutionizes Excel experience by saving time and increasing efficiency. Try it next time you need to move data around within your worksheets.
Take things further by combining Ctrl + X with other keyboard shortcuts like Ctrl + C or Ctrl + V. This helps reduce RSI and make working in Excel more comfortable over long periods of time.
Ctrl + V: Paste Your Way to Success with This Excel Shortcut
Ctrl + V can be your key to success when dealing with data in Excel. Here are the benefits of this shortcut:
- It quickly copies and pastes content from one cell to another.
- You can paste the same content in many cells at once.
- It works for text, formulas, values, and formatting.
- No need to right-click or go through the menu – just press Ctrl + V.
To use Ctrl + V, select the cell or range, then press the shortcut. However, mastering it takes a bit of practice. Make sure to check your clipboard before pasting; there might be hidden formats or characters that could affect your data.
For instance, I recently used Trim to tidy up a dataset. After applying Trim, I copied and pasted the result with Ctrl + V. But I had forgotten to clear my clipboard, and ended up with extra spaces at the end. This caused my formula to not work correctly as it expected trimmed cells.
So, always check your clipboard before pasting with Ctrl + V. Also, use Ctrl + C (copy) instead of Cut if you want to keep a copy of what’s in your cell.
Now that you know the importance of Ctrl + V, it’s time to master another valuable shortcut – Ctrl + Shift + V for more effective data interpretation!
Mastering Excel: Paste Values with Ctrl + Shift + V for More Effective Data Interpretation
Unlock the power of Excel with the Ctrl + Shift + V shortcut! It’s a game-changer when it comes to formatting data quickly and effectively. Here are five points to remember:
- Copy formatting and content
- Format based on destination cell
- Paste with source formatting and choose destination cell settings
- Create new line breaks in same cell after pasting values
- Create custom keyboard shortcuts for Paste Values
Using this shortcut can save time and energy when cleaning up or changing data in Excel. It lets you avoid copying any unwanted formattings. Plus, you can pick the format to apply to your pasted values.
Microsoft Office Specialist Program found that using keyboard shortcuts in Excel increases productivity by 50%.
Up next: Excel at Excel with Ctrl + D – Fill Down in One Step!
Fill Down in One Step: How to Excel at Excel with Ctrl + D
Ctrl + D is one of the handiest shortcuts you can use in Excel. Just press this key combo and you can copy the content of a cell and paste it into all the cells below it.
Select the cell you want to copy, then press Ctrl + D. For multiple rows, select all the cells and hit Ctrl + D.
This shortcut is great for quickly filling down formulas or formats across an entire column or row. It’s much faster than copying and pasting each cell one-by-one.
Plus, it prevents errors when copying data across cells. Every cell has the same info, without any mistakes!
My colleague once wasted hours filling down a formula manually. When I showed them this shortcut, they were amazed at the time they saved.
Now, let’s look at Navigation: Excel Keyboard Shortcuts That Will Keep You One Step Ahead.
Navigation: Excel Keyboard Shortcuts That Will Keep You One Step Ahead
Years of Excel work have taught me one thing: every keystroke counts. Shortcuts can save seconds or minutes. Specifically, navigating your workbook – here are some Excel keyboard shortcuts to help you. Reach the top or bottom of your sheet, move to the edge of your data set quickly, and switch between worksheets/workbooks fast. With these shortcuts, you’ll work faster and move around Excel easily.
Image credits: pixelatedworks.com by David Arnold
Ctrl + Home: Access the Top of Your Worksheet Quickly and Easily
Tap Ctrl + Home for a speedy way to get to the top of your worksheet. This shortcut is great for saving time when you have a lot of data in one Excel file. It moves you to the first row and column with data instead of A1. Press it multiple times to get closer to Column A. If you have a frozen pane or split windows, it takes you to the top-left cell.
Ctrl + Home is a must-have for long worksheets – it prevents having to scroll for ages just to reach the beginning. It may not seem like much, but these small shortcuts can make a big difference. To get back to where you were before, press CTRL+End.
Now that you know about Ctrl + Home, learn about the Ctrl + End keyboard shortcut guide to find the last cell in Excel.
Discover the Last Cell in Excel: Ctrl + End Keyboard Shortcut Guide
Discover the last cell in Excel with ease! Try the Ctrl + End keyboard shortcut guide. This will swiftly navigate you to the last cell in the sheet, saving you time and energy. Here’s how to use it:
- Select any cell.
- Press and hold Ctrl.
- Press End.
- The cursor will move to the last cell.
This shortcut is great for large amounts of data or finding something towards the end. Blank cells or other data between your current position and the last cell won’t be a problem either. Mastering Excel shortcuts like Ctrl + End can boost productivity. Give it a go and see how much time it saves!
Now, speed up your work with Move to the Edge of Current Data Range with Ctrl + Arrow Keys in Excel!
Speed Up Your Work: Move to the Edge of Current Data Range with Ctrl + Arrow Keys in Excel
Moving to the edge of a data range in Excel can be tedious. But, you can use a shortcut – Ctrl + Arrow Keys – to speed up your work. This will take you directly to the cell with the last data in a row or column. So, you can save time when working on large spreadsheets.
Here’s how it works:
- Select the cell from which you want to navigate.
- Hold down the Ctrl button on your keyboard.
- Use the arrow keys to move to the edge of the data range.
This trick works for both left and right arrows (for horizontal navigation) and up and down arrows (for vertical navigation). It requires little effort and can handle many rows and columns.
Using this feature is especially useful when managing huge datasets. Scrolling or using a mouse can lead to errors and lower productivity. By skipping straight to the last cell with data in a row/column, you can get more done quickly.
Also, other shortcuts can make tasks easier. For example, Ctrl + Page Up/Down can help you move between worksheets faster than scrolling.
In short, this shortcut is an efficient way to navigate without losing track of important information in long Excel sheets. Furthermore, shortcuts like these make navigating spreadsheets easy and fast, which reduces the chances of making errors while sorting big datasets.
Ctrl + Page Up/Down: A Guide to Mastering Excel Worksheet Navigation
Are you wanting to improve your Excel navigation skills? One essential shortcut to know is Ctrl+Page Up/Down. This helps to move through multiple worksheets quickly. Here are five ways to use this shortcut:
- Cycle through worksheets: Press Ctrl + Page Up/Down to go through all the worksheets without using a mouse.
- Jump to a specific sheet: Hold Ctrl, then press Page Up or Page Down until you reach the desired sheet.
- Navigate between grouped sheets: Use this shortcut to go from one group to another.
- Easily find adjacent sheets: If two sheets have similar data, use the shortcut to jump between them.
- Move cells between sheets: Select cells on one worksheet, press the shortcut, then paste them on the other sheet.
To sum it up, mastering Ctrl + Page Up/Down will save time when navigating. You can scroll between groups of sheets and cycle through them. Now, here’s a Pro Tip to go even faster. Right-click on the tabs to select “View Side by Side”. Changes made on one sheet will be reflected on the other. Increase your productivity!
Excel Keyboard Shortcuts to Switch Between Open Workbooks: Ctrl + Tab Tricks
Ctrl + Tab tricks make switching between Excel workbooks a breeze. Here’s six things to know:
- Ctrl + Tab moves you to the next open workbook.
- Shift + Ctrl + Tab takes you to the previous one.
- Press Ctrl and Tab repeatedly to navigate through all open workbooks.
- The order is based on when you opened them, with the most recent first.
- Holding Ctrl keeps the workbook active until released or clicking outside of Excel.
- It works with different instances of Excel or multiple monitors.
These keyboard shortcuts are a massive time-saver. With a few strokes, you can quickly switch between sheets. I use them for data analysis projects and now I’m much more productive. Highly recommended for anyone who works with multiple Excel sheets!
FAQs about 19 Excel Keyboard Shortcuts For Formatting Cells & Data
What are the 19 Excel Keyboard Shortcuts for Formatting Cells & Data?
The 19 Excel Keyboard Shortcuts for Formatting Cells & Data are:
- Ctrl + 1 for the Format Cells dialog box
- Ctrl + Shift + $ for Currency formatting
- Ctrl + Shift + % for Percent formatting
- Ctrl + Shift + # for Date formatting
- Ctrl + Shift + @ for Time formatting
- Ctrl + Shift + ! for Number formatting with comma, two decimal places
- Ctrl + Shift + ^ for Scientific number formatting
- Ctrl + Shift + * for Selecting the current region around a cell
- Ctrl + Shift + & for Applying outline border to selected cells
- Ctrl + Shift + _ for Removing outline border from selected cells
- Ctrl + Shift + -: for Deleting selected cells
- Ctrl + Shift + +: for Inserting selected cells
- Ctrl + Shift + ~: for Applying General number formatting
- Ctrl + Shift + #: for Applying Date formatting with day, month, year
- Ctrl + Shift + @: for Applying Time formatting with hour, minute, second
- Ctrl + Shift + $: for Applying Currency formatting with no decimal places
- Ctrl + Shift + %: for Applying Percent formatting with no decimal places
- Ctrl + Shift + &: for Applying outline border to selected cells using thin lines
- Ctrl + Shift + |: for Applying outline border to selected cells using thick lines
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.