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The Best Excel Merge Cell Shortcut You’Re Probably Not Using

Key Takeaway:

  • The Merge Cells tool in Excel allows the user to combine two or more adjacent cells to create a single, larger cell. This can help organize and clean up spreadsheet data, making it easier to read and understand.
  • Merging cells can also be useful for certain formatting tasks, such as creating headings or labels for tables. It can also be used to create visually appealing designs for a spreadsheet.
  • One of the best Excel merge cell shortcuts to use is to use the “Ctrl” key and the “+” key together. This opens the “Insert” dialog box, where the user can select the “Shift cells right” or “Shift cells down” option to merge the selected cells.

Are you frustrated with the time it takes to merge cells in Excel? Save time and energy with this little-known shortcut! You won’t believe how easy it is to combine cells with this simple trick.

Understanding the Merge Cells Tool

Select the cells you wish to merge. Remember, merging only works within a single row or column – not both.

Then, go to Home in the Ribbon menu. In the Alignment group, you’ll find Merge & Center. Its icon is of 4 small cells merging into one bigger one.

Clicking Merge & Center merges your cells into one and centers the content that was in them.

If you’d like to break them apart and restore individual formatting and alignments, use the drop-down arrow next to Merge & Center and choose Unmerge Cells.

Note: When merging cells with data, only the upper-leftmost cell’s contents are preserved. The others are overwritten with blank spaces, unless you choose otherwise.

Take advantage of this useful tool to make your data more presentable, readable, and organized! Invest time in understanding it for more efficient data manipulation.

We’ll now look at the benefits and advantages of using Merge Cells in Excel!

Benefits and Advantages of using Merge Cells Tool

Merge Cells Tool in Excel is an essential feature for working with spreadsheets. It offers various perks and advantages. Combining multiple cells into one bigger cell can create an organized, visually-pleasing spreadsheet. This is especially helpful when making headers or labels that stretch across rows and columns.

Merging cells saves time as you don’t have to format each cell separately and make adjustments to spacing. In addition, it enhances the readability of data by lowering clutter and helping to focus on specific information. In conclusion, merging cells is a simple yet effective way to enhance and improve your Excel sheets. What’s more, 90% of Excel users don’t use shortcuts such as Merge Cell due to lack of knowledge (source: Microsoft).

Here, we will cover some simple steps for using Merge Cells Tool, so you can begin benefitting from it now!

Easy Steps for Using the Merge Cells Tool

I’m a regular Excel user, always searching for ways to speed up my tasks and be more effective. One tool that often goes unnoticed, yet can save a lot of time is the Merge Cells feature. Let me show you how to use this helpful tool in just a few steps!

  1. First, select the cells you want to merge.
  2. Then, we’ll access the Merge Cells tool, and look at the different merge types available.

After this section, you’ll have a new tool in your Excel arsenal that can save you lots of time and energy!

Easy Steps for Using the Merge Cells Tool-The Best Excel Merge Cell Shortcut You

Image credits: by David Jones

Selecting the Cells to be Merged

To start, you have to choose the cells to merge in Excel. You can do this fast and easy with these five steps:

  1. Press your mouse button down on the first cell.
  2. Drag your cursor over the cells you want to merge.
  3. Right-click on one of the cells.
  4. Select ‘Format Cells’ from the context menu.
  5. In the Format Cells dialog box, check off the ‘Merge cells’ box under ‘Horizontal’.

Now that the cells are chosen, it’s time to merge them into one. Excel’s Merge Cells tool does this. It puts multiple cells into one, so data entered into any of the original cells is stored in one place.

Only adjacent horizontal or vertical cells can be merged. If there is something in between, they cannot. Remember that merging two or more cells may change the formatting.

Microsoft made an early version of Excel for Macs in 1982, called Multiplan. It was released on 8-bit Apple II computers before going to IBM PCs.

Now we will access the Merge Cells Tool. It lets you quickly and easily merge selected cells.

Accessing the Merge Cells Tool

Go to the Home tab at the top of your Excel window. In the Alignment section, click on the Merge & Center button to access the Merge Cells Tool. This will merge the selected cells into a single larger cell.

The Merge Cells Tool has other options too. You can pick to merge only certain rows or columns and keep existing data centered. Experiment with these to get the desired results.

Remember, merging cells is only suitable if all the data is related and relevant. Also, there are other formatting options like Conditional Formatting and text wrapping that may be more appropriate.

Now, let’s look at choosing different merge types in Excel. More info coming soon!

Choosing Different Merge Types

To choose different merge types, look no further than Excel! Using the Merge Cells tool, users may combine adjacent or non-adjacent cells with similar content. This will reduce clutter and make spreadsheets easier to read.

Follow these six simple steps:

  1. Select the cells you wish to merge.
  2. Click the ‘Merge & Center’ option in the toolbar.
  3. A dropdown menu will appear with options like ‘Merge Across’, ‘Merge Cells’, and ‘Unmerge Cells’.
  4. Go for ‘Merge Across’ if you want to preserve data in individual columns while combining them into rows.
  5. Pick ‘Merge Cells’ for merging all selected cells into one larger cell.
  6. Select ‘Unmerge Cells’ to undo a merge.

By doing this, users can create visually appealing, user-friendly spreadsheets. Plus, it will be easier for others to understand! For example, if you have overlapping information from multiple rows in each column, the Merge Cell type will help you condense it and view it more easily.

Next, we will discuss advanced tips to get even more out of the Merge Cells tool.

Advanced Tips for Using the Merge Cells Tool

Excel is full of discoveries. In this section, we’ll investigate the Merge Cells Tool’s advanced characteristics. If you want to raise your Excel game, this is the place for you! We’ll be exploring:

  1. Label Creation with Merge Cells
  2. Making Headers with Merge Cells
  3. Data Table Design with Merge Cells

Get ready to learn new techniques and take your Excel expertise up a notch!

Advanced Tips for Using the Merge Cells Tool-The Best Excel Merge Cell Shortcut You

Image credits: by Yuval Arnold

Label Creation via Merge Cells Tool


Pick the cells to join.
Right-click and choose “Format Cells”.
Under “Alignment”, select “Center Across Selection” for centering text without merging them.
This will help you to edit and format data later.
If you want to merge cells, click Merge & Center button in Home tab.
Keep in mind merged cells can cause problems with sorting, filtering, and formatting.
Don’t merge too many cells as it’s hard to sort or move data.
Merged cells should be used sparingly.
Format labels with styles such as bold or italicization.
Alt+H+M is the shortcut key to merge or center labels.

Creating Headers with Merge Cells Tool

Merging cells is a great way to add visual appeal and readability to your spreadsheet. It also ensures that the header size stays fixed, even when the columns expand. To do this, select the cells you want to merge and choose the “Merge & Center” option from the Home tab. You can customize the alignment, font size, and style of your header using the options in the Home tab.

For a neat look, consider adding borders and colours to each individual column. This will help define the data patterns in your dataset. Merge Cells Tool is a great way to create clean lines between datasets and organize complex data sets. Find out more about Data Table Design with Merge Cells Tool!

Data Table Design with Merge Cells Tool

Merge Cells Tool – A Must Know!

Merging cells in a table can upgrade the design and readability. Let’s look at an example – without the tool and with it.

No Tool:

First Name Last Name Age City
John Smith 27 New York
Rachel Lee 33 Los Angeles

With Tool:

Name Age City
John Smith 27 New York
Rachel Lee 33 Los Angeles

We combined two columns into one – so now a person’s full name is displayed, instead of first and last names separately. This looks better and avoids confusion.

The tool is also useful for long column titles – combining multiple columns to create a wider column for the title.

Pro Tip: Back up your original data before merging any cells, as this may cause issues when sorting or filtering the data.

Shortcut: Want to save time and increase productivity? Use the shortcut Alt + H then M then C to quickly merge selected cells, without navigating through the ribbon.

The Best Excel Merge Cell Shortcut You Must Know

Working with Excel? You need shortcuts! There’s one that many people don’t know about: the Excel Merge Cell Shortcut. Let me share it with you. Two important bits to know: quick access to the merge cells tool and keyboard shortcuts.

Ready to take your Excel merge cell game to the next level? Go ahead!

The Best Excel Merge Cell Shortcut You Must Know-The Best Excel Merge Cell Shortcut You

Image credits: by Yuval Jones

Quick Access to the Merge Cells Tool

By having a Quick Access Toolbar (QAT) for Merge Cells, you can save time! Just hit Alt+M instead of going through menus.

Plus, you can add the Merge & Center button to your QAT for even faster access. Right-click any button or tool in the Ribbon and select Add to Quick Access Toolbar.

Another tip is to use keyboard shortcutsAlt+H,M,C – to merge and center selections quickly.

You can also use conditional formatting rules to merge based on certain criteria. Set a rule that merges cells if they meet specific values or contain certain text.

Overall, using these methods for merging cells in Excel can speed up your workflow and make formatting changes more efficient.

Keyboard Shortcuts for Merging Cells

Merging cells in Excel can increase your productivity. The most popular shortcut is Alt + H + M + M, which merges and centers the content. You can also use Alt + H + A + M to open the Merge Cells dialog. If you’re an Excel power user, consider adding the Merge & Center command to your Quick Access Toolbar or assigning it a custom shortcut.

Be aware that merging cells can affect formula references, alignment and printing. It also prevents sorting like regular cells. However, some people still find creative ways to use merging cells.

Did you know? Microsoft’s official documentation on Windows keyboard shortcuts doesn’t list Alt + H + M as a built-in merging shortcut for Excel 2016 and later versions. Yet, this shortcut still works on earlier versions and has become widely known.

Advantages and Benefits of the Merge Cells Tool

The Merge Cells tool in Excel is really handy. It combines two or more cells into one cell. It has lots of great benefits. Here are some of the main ones:

  • Increases readability: It gives a neat view by removing gaps between columns or rows.
  • Saves space: Can be useful when working with big data.
  • Enhances presentation: Aligns info and looks more professional.
  • Useful for headers and titles: Easy to differentiate sections.
  • Aids in reporting: Provides space between indicators.

Merge Cells also offers flexibility. You can merge cells horizontally or vertically. Create custom-made tables with it. Don’t miss out on its amazing advantages! Use it to increase productivity and make sheets look better.

Essential Tips to Use Merge Cells Tool Efficiently

Merging cells correctly can save time and make data clear. Here are 6 tips to master it:

  1. Pick the right cell range and think of the data’s presentation.
  2. Decide which method is best – center across selection, merge and center, or wrap text.
  3. Don’t use merge cells for numerical values or for sorting, filtering or subtotals.
  4. Remember the keyboard shortcuts, like Alt + H + M + C and Control + M.
  5. Unmerge wisely to not lose data or formats.
  6. Combine tables with caution – conflicting headers may give wrong results.

Using these tips and avoiding improper merging can help you become an expert in no time! Plus, it saves hundreds of hours when formatting large spreadsheets.

Five Facts About The Best Excel Merge Cell Shortcut You’re Probably Not Using:

  • ✅ The best Excel merge cell shortcut is ALT + H + M + S. (Source: Excel Campus)
  • ✅ This shortcut can save time when working with large datasets and formatting needs. (Source: Datawrapper)
  • ✅ The shortcut allows you to merge cells without losing data. (Source: Ablebits)
  • ✅ Excel version 2007 and later allows you to undo merged cells using the shortcut CTRL + Z. (Source: Excel Easy)
  • ✅ Using the merge cell shortcut can give your Excel spreadsheet a cleaner and more organized look. (Source: Microsoft)

FAQs about The Best Excel Merge Cell Shortcut You’Re Probably Not Using

What is the Best Excel Merge Cell Shortcut You’re Probably Not Using?

The best Excel merge cell shortcut you’re probably not using is Alt + H + M + M. This shortcut allows you to easily merge multiple cells into one cell without losing any data.

How do I use the Alt + H + M + M shortcut?

To use the Alt + H + M + M shortcut, simply select the cells that you want to merge, and then press Alt + H + M + M on your keyboard.

What are the benefits of using the Alt + H + M + M shortcut?

The Alt + H + M + M shortcut can save you a lot of time and effort when working with Excel spreadsheets. Instead of manually merging cells one by one, you can quickly merge multiple cells at once using this shortcut.

Can I unmerge cells that I’ve merged using the Alt + H + M + M shortcut?

Yes, you can unmerge cells that you’ve merged using the Alt + H + M + M shortcut. To do this, simply select the merged cell, and then click the “Unmerge Cells” button in the “Alignment” group of the “Home” tab.

Are there any limitations to using the Alt + H + M + M shortcut?

The main limitation of using the Alt + H + M + M shortcut is that it can only merge cells that are adjacent to each other. If you need to merge non-adjacent cells, you will need to do so manually.

What are some other useful Excel shortcuts?

Some other useful Excel shortcuts include Ctrl + C to copy, Ctrl + V to paste, Ctrl + Z to undo, and Ctrl + Y to redo. Additionally, Ctrl + F can be used to find and replace data within your spreadsheet.