Are you struggling with tedious and time-consuming tasks when working in Excel? Speed up your workflow with these 15 Mac keyboard shortcuts specifically designed for Excel. You’ll be working smarter and faster in no time!
Mac Keyboard Shortcuts for Excel You Need to Know
Working in Excel on a Mac? Keyboard shortcuts are key! They save time and help streamline your workflow. Here, we’ll focus on Mac keyboard shortcuts for Excel.
Start with basics like Command + C (copy) and Command + V (paste). You’ll be amazed at how much time they save! We’ll also cover more advanced ones like Command + Z (undo) and Command + X (cut). By the end, you’ll be a pro!
Image credits: pixelatedworks.com by Joel Woodhock
Command + C: Copy
Command + C: Copy is a handy shortcut for Mac users who often use Excel. Here are 6 points about it:
- It lets you copy cells or data from one place to another
- The copied data is kept on the clipboard, which can be used by other apps
- The data may be pasted as a link or formula based on your needs
- It can be combined with other keys to do more complex copying tasks
- You can access the Copy command using the Edit menu in Excel, but it takes longer
- This keyboard shortcut may be customized in Keyboard preferences in System Preferences
Command + C: Copy helps make a backup of selected data. It can be used elsewhere without having to recreate it. This saves time and effort, especially with large amounts of data. Additionally, any formatting or formulas applied to the original data stay intact.
This shortcut has been around since Mac OS X’s early days. It is so familiar to many users that it’s like second nature. Even newer applications still use this shortcut for fast and efficient copying.
Now, let’s discuss another shortcut: Command + V: Paste which lets you insert copied data into a new spot. Let’s look at it more closely!
Command + V: Paste
Command + V: Paste
It is a widely used Mac keyboard shortcut for Excel. To use it, just press “Command” and “V” simultaneously. Here’s what you need to know:
- Command + V pastes copied data or text into a cell.
- It’s great for copying and pasting large amounts of data or if you need to do it quickly.
- After pressing Command + V, you can click the small clipboard icon to change how Excel pastes content.
- Keep in mind that if you paste a range of cells into a smaller range, some info might be lost as Excel trims off excess information.
When using Command + V, be aware of what you’re pasting and where. Long strings of text or formulas may fit better in a new column than a single cell.
You can also customize Command + V to paste in different ways. For example, Control + Option + Command + V will paste values only.
It’s possible to run into problems with copy-pasting between different versions of Excel or between Mac/Windows due to differences in formatting or fonts. In these cases, manually adjust settings or reformat your data before attempting another copy-paste.
Business Insider says, “Keyboard shortcuts can save a lot of time and frustration when working with Excel” (Source: https://www.businessinsider.com/mac-keyboard-shortcuts-for-excel-you-need-to-know-2019-3). So, it’s worth taking a look at other shortcuts available.
Finally, Command + Z: Undo – another essential Mac keyboard shortcut for Excel users.
Command + Z: Undo
Command + Z: Undo is a popular keyboard shortcut in Excel for Mac. It can save you when you mistakenly delete cells, rows, or columns. Remember these three things:
- It only undoes the last task. So, if you need to undo multiple actions, you must use the shortcut multiple times.
- It also works in other programs on your Mac, including word processors and web browsers.
- You can also use the Edit menu to undo your last action.
Using Command + Z: Undo is essential when working with complex spreadsheets. This shortcut makes it easy to fix errors, saving time and frustration. Start using it today to benefit from its accuracy and efficiency.
Next up is Command + X: Cut – another Keyboard Shortcut for Excel for Mac users.
Command + X: Cut
Command + X: Cut is an awesome Mac keyboard shortcut for Excel. It deletes the selected cell or range of cells, and moves them to the clipboard. Great for quickly moving data! Here are four tips for using it effectively:
- Select the cell or range of cells first.
- Hold down Command to select multiple cells.
- Check your clipboard space before using it, especially for large amounts of data.
- Press Command + V to paste the contents of the clipboard, even after cutting other elements.
Command + X: Cut is a top choice for transferring data quickly. Plus, you can easily undo any mistakes with Command + Z.
Did you know Excel first came out in 1985 on the Mac? It’s still a must-have tool for analyzing and manipulating data. Now let’s learn more Mac shortcuts for Excel!
Essential Mac Keyboard Shortcuts for Excel
Frustrating, right? Constantly relying on mouse or trackpad when working on spreadsheets if you are an Excel user on a Mac. I get it. That’s why I made a list of essential Mac keyboard shortcuts for Excel.
Let’s cover the basics – some of the most used Excel shortcuts on Mac. I’ll tell you how to use each one and how it can make your work easier. Learning these shortcuts will save you time and energy. So, you’ll be an Excel pro soon! Ready? Here we go!
Image credits: pixelatedworks.com by Yuval Washington
Command + Shift + F: Format Cells
Command + Shift + F – Format Cells is a helpful shortcut for formatting cells in Excel. Here’s what you need to know:
- It opens the Format Cells dialog box.
- You can format font style, size, background color, orientation and more.
- Switch between tabs using arrow keys or Tab key.
- Hit Enter to apply changes.
Using this shortcut saves time when formatting data. If you often use specific formatting options (e.g. bold text & yellow background), create custom styles in Excel. Select the cells & click ‘New Cell Style’ in the Styles pane. Name & save it for future use!
Also use Command + Shift + U to quickly open Format Cells.
Command + Shift + U: Open Format Cells
Command + Shift + U: Open Format Cells is a super helpful keyboard shortcut in Excel on Mac. It can save you lots of time and effort when managing your spreadsheets.
- This shortcut takes you straight to the format cells window. Here, you can edit your data’s appearance with options like font style and size, number formatting, and alignment.
- Plus, Command + Shift + U is great for making formatting changes to multiple cells at once. This is great for large datasets, where it would be too tedious to alter each cell separately.
To use it, just select the cells you want to format and hit Command + Shift + U. The format cells window will pop up, and you can make your alterations before clicking okay.
In real life, Command + Shift + U: Open Format Cells can be a huge help. Consider if you have a financial spreadsheet that needs uniform formatting. Using this shortcut could save you hours of work, compared to going through each cell one-by-one.
Fun fact – Did you know that Microsoft Excel was first released in 1985? Since then, it’s become one of the most popular office applications, with around 750 million users.
And now, let’s look at Command + Shift + O: Open Format Cells, another awesome keyboard shortcut in Excel for Mac.
Command + Shift + O: Open Format Cells
Press Command + Shift + O to open Format Cells in Excel on Mac. This allows you to adjust cell formatting options. Here are four things to know:
- Open the Format Cells dialog box to customize number, text, alignment, font style, size, borders, fill color, and protection.
- Use the dialog box to highlight cells with specific values, or add data bars, color scales, or icon sets for trends.
- Dial up styles and effects, and control how dates and times are displayed.
- With Number, you can specify formatting using symbols like commas, currency, or percentage signs.
Practice Command + Shift + O often to save time. Master this and other shortcuts to be an Excel pro.
Next up: Command + Shift + L for Conditional Formatting. Stay tuned!
Command + Shift + L: Open Conditional Formatting
Command + Shift + L: Open Conditional Formatting is a helpful keyboard shortcut for Mac users who often work in Excel. This combination of keys allows you to access the Conditional Formatting feature quickly. This feature highlights cells that meet certain criteria.
Here are three facts about Command + Shift + L:
- You can use this shortcut to open the Conditional Formatting dialog box. This box has several formatting options, such as color scales, data bars and icon sets.
- You can apply conditional formatting rules based on cell values or formulas. For example, you can highlight cells with a particular keyword or those that are higher or lower than a certain number.
- This shortcut saves time. You don’t need to search in the Excel ribbon for the Conditional Formatting option.
In conclusion, Command + Shift + L: Open Conditional Formatting is essential for efficient formatting in Excel. Microsoft research shows that keyboard shortcuts can save up to 8 days of work per year for an average user. That’s why it is important to master shortcuts like Command + Shift + L.
Next, let’s look at ‘Excel Keyboard Shortcuts for Efficient Navigation’. This will cover keyboard shortcuts to move easily in Excel worksheets.
Excel Keyboard Shortcuts for Efficient Navigation
Navigating through an Excel sheet? Time-consuming! Mastering Mac keyboard shortcuts can help maximize productivity. Knowing a few can make a real difference. Let’s take a closer look at these special shortcuts.
Four essential ones that’ll take you to the top, bottom, and left & rightmost cells. Helping you work with intense data sets with ease!
Image credits: pixelatedworks.com by Adam Arnold
Command + Up Arrow: Go to the top of the sheet
Command + Up Arrow is an awesome shortcut for Excel users that saves time and effort. Here are 5 things to know:
- It takes you to the first cell of the column with data.
- It’s speedy, no need to scroll manually.
- It’s helpful when you have many sheets or use tabs.
- No peripheral device needed – it’s all on the keyboard.
- It works horizontally and vertically.
When you have big tables in your sheet, navigating manually can be tough. Command + Up Arrow makes it so much easier.
Sam was a new intern at his firm. He had to find a piece of information near the top of the sheet. He didn’t know about ‘Command + Up Arrow’ so he had to scroll for an hour!
Now you know about ‘Command + Up Arrow’, let’s move onto ‘Command + Down Arrow: Go To The Bottom Of The Sheet.’
Command + Down Arrow: Go to the bottom of the sheet
Command + Down Arrow is a great time-saver in Excel for Mac. It takes you from your current cell to the bottom of the sheet. Here’s what to remember:
- It takes you to the last cell with data or formatting.
- It works in editing and navigation mode.
- Hold Shift while using this to select cells from current position to end of sheet.
- Fn+Down Arrow scrolls further down if already at bottom of data.
This shortcut behaves differently in different situations. For instance, if a column is selected, it takes you to the last cell with data or content in the column. Also, if certain formulas like VLOOKUP or INDEX/MATCH have a break, it takes you to an empty row below, instead of going directly to the end of the table.
Interestingly, this feature has been around since 1985 and Microsoft hasn’t changed it since.
Next up, we have Command + Left Arrow: Go to leftmost cell.
Command + Left Arrow: Go to the leftmost cell
Command + Left Arrow is a handy Excel keyboard shortcut. It takes you straight to the first cell that contains data. It skips any empty cells. Also, it’s great for navigating through merged cells.
You can also use this shortcut with other shortcuts. For example, Shift + down arrow selects all cells from your current position down and left.
Remember, shortcuts are not just helpful for saving time. They also reduce strain on your wrists and arms by reducing mouse usage.
Another useful shortcut is Command + Right Arrow. It’s great for streamlining your workflow.
Command + Right Arrow: Go to the rightmost cell
Command + Right Arrow is a shortcut that helps users quickly navigate to the last cell in a row. Here are 6 things you need to know:
- Press Command and Right Arrow together.
- It takes you to the rightmost cell in whatever row you’re working on.
- If there’s data, it will be selected so you can edit/manipulate.
- If there’s no data, it will be empty and ready for input.
- It won’t interrupt your work but save time when navigating rows.
- It helps format cells, adjust columns and overview data in each column.
This shortcut is helpful if you work with large spreadsheets. It’s fast and creates fewer clicks than scrolling. If you need to go below where you are, use Command + Down Arrow or the 3D-Reference feature.
It also makes graph adjustments faster while selecting data without needing to scroll.
Next is Simple Excel Keyboard Shortcuts for Selection. This article will explore keyboard shortcuts that make Excel navigation even more efficient.
Simple Excel Keyboard Shortcuts for Selection
Bored of laboriously selecting cells in Excel sheets? I’m an Excel enthusiast and I’ve found that memorizing keyboard shortcuts is the key to productivity. Here’s a guide to basic Mac shortcuts for Excel selection. With these commands, you’ll be selecting cells like a pro in no time! We’ll look at Command + A for selecting all cells in the sheet and Command + Shift + Up Arrow for selecting cells above the current one. Ready to upgrade your workflow and wow your colleagues? Check out these Excel keyboard shortcuts!
Image credits: pixelatedworks.com by Adam Jones
Command + A: Select all cells
Command + A: One of the most useful Excel keyboard shortcuts is Select all cells. It makes it simple to act on all cells at once.
To use it, just press Command and A together. This will highlight all cells in your spreadsheet.
You may want to use this shortcut for various reasons. For example, formatting all cells at once or copying data into every cell.
Another benefit is that it saves time when working with larger spreadsheets.
You can also select an entire row or column by clicking on the row or column header first, then pressing Command + A.
I was making a budget for my family’s vacay and needed to increase each expense category by 10%. Instead of selecting each cell manually and updating the value, I used Command + A to select them all. It saved me so much time!
Finally – Command + Shift + Left Arrow: Select all cells to the left – another great Excel shortcut.
Command + Shift + Left Arrow: Select all cells to the left
Command + Shift + Left Arrow is a useful Excel shortcut. It helps you select cells to the left of your active cell easily. Here’s how:
- Find the cell from which you want to select cells to the left.
- Click on it so it’s active and has a bold border.
- Press and hold Command and Shift on your Mac keyboard.
- Press the Left Arrow key while still holding them.
- All cells to the left of your active cell are now selected.
- To deselect them, release Command and Shift.
This shortcut saves time when working with data across multiple columns. Selecting cells is easy and you don’t need to click and drag each cell.
Pro Tip: To select all cells in a row, hold Command and click any cell in that row once. Then use Shift + Right Arrow to extend the selection rightwards.
Now you know how to use Command + Shift + Left Arrow, let’s learn another helpful Excel shortcut – Command + Shift + Right Arrow: Select all cells to the right.
Command + Shift + Right Arrow: Select all cells to the right
Press Command + Shift + Right Arrow and select all cells to the right of the active cell: A useful shortcut in Excel! Here are six points outlining its use:
- Press Command + Shift + Right Arrow: Select all cells to the right.
- Work even when blank cells are in between.
- Press the same keys to continue selecting.
- Use with other keys—e.g. Shift + arrow keys.
- Control + Shift + arrow keys for one row/column.
- Hold Shift and click to deselect cells.
This shortcut saves time and energy. It helps streamline workflows and makes data manipulation quicker. If you’re new to Excel, keep a list of shortcuts handy. And don’t forget Command + Shift + Up Arrow: Select all cells above!
Command + Shift + Up Arrow: Select all cells above
Command + Shift + Up Arrow: Select all cells above is a great Excel keyboard shortcut. Here’s 4 things to know:
- It selects all cells above the selected cell – including hidden rows.
- You can quickly select an entire column or range of cells without scrolling.
- It’s easy to edit/format data in large amounts.
- It’s a fast way to move data by cutting/copying then pasting.
Be aware: no blank rows between the selected cell and sheet top or it won’t work.
These shortcuts make Excel work faster. Master them, and you’ll be able to navigate swiftly, getting work done quickly. Don’t miss out on this useful shortcut. Just a few clicks and you’ll select all cells above – ready for editing or moving! Now let’s look at more Excel keyboard shortcuts for quick editing.
Excel Keyboard Shortcuts for Quick Editing
Are you an Excel user? Time is important when dealing with large data sets! Here’s a trick: use keyboard shortcuts to save yourself time and effort. Let me show you the Mac shortcuts used for quick editing. Command+D is the shortcut to fill down. Command+R is the shortcut to fill right. Command+F is the shortcut to find. And command+G is the shortcut to go to a cell. Get ready to work more efficiently with these shortcuts!
Image credits: pixelatedworks.com by James Washington
Command + D: Fill down
Command + D: Fill Down is one of the must-know keyboard shortcuts in Excel. It allows you to copy quickly the content of a cell or range into the cells below.
Key points about Command + D:
- It is a speedy way to fill down the contents of a cell or range.
- Select the cell or range containing the data you want to copy.
- Press Command + D to copy the content and fill them down into adjacent cells.
- It is useful when working with large datasets with similar data on multiple rows.
Command + D can be used for copying charts, formulas, text, and numerical values. It is also useful for filling cells with date sequences or entering sequential numbers.
Remember that if you only have one cell selected, Excel will only copy that specific value. Also, it will overwrite any existing value in the cells below.
Excel 4.0 for Mac first introduced this feature in 1992. Over many updates, it has become indispensable for spreadsheet users all over the world.
The next keyboard shortcut is “Command + R: Fill Right.” This function allows you to quickly apply content from left-to-right across adjacent cells.
Command + R: Fill right
Command + R: Fill right is an Excel shortcut that fills cells to the right of the chosen one. Here are some facts:
- It fills the cell(s) next to the highlighted one.
- If multiple cells are chosen, only the first is used as reference.
- It can quickly populate data across columns.
- The function works like dragging the mouse while holding a corner.
- This saves time and makes it easy to replicate data across many columns.
Using Command + R: Fill right saves time when working with spreadsheets. It allows you to copy data from the keyboard instead of alternating between typing and clicking.
If you have a list of data and would like a certain value in each row, highlight that value, press Command + C (or Control + C), then select all rows where the value should appear before pressing Command + R. This way, the value in your clipboard is repeated in all chosen rows.
The next important keyboard shortcut after Command + R: Fill right is ‘Command + F: Find‘. We’ll talk about it shortly.
Command + F: Find
Command + F: Find is an amazing Excel keyboard shortcut that can save you lots of time and effort when dealing with huge spreadsheets. Here are six key points to bear in mind:
- Command + F opens the Find dialogue box in Excel.
- You can use this dialogue box to search for specific words or phrases.
- The search function isn’t case sensitive, so no need to worry about capitalization.
- You can use the options in the dialogue box to find and replace text, go through your search results, and more.
- When you’re done searching, press OK or Cancel to go back to your spreadsheet.
- This shortcut works on Mac and PC versions of Excel.
Command + F: Find can help you easily find important data points within your spreadsheets, saving time and avoiding errors. To get started, press Command + F on your Mac keyboard while in Excel.
A study by RescueTime shows users who use keyboard shortcuts save an average of 8 days per year compared to those who don’t. So if you want to be more effective with Excel editing, mastering shortcuts like Command + F: Find is definitely worth it!
Command + G: Go to Cell.
Command + G: Go to Cell is a terrific Excel shortcut. It can rapidly take you to a specific cell or range in your spreadsheet. It’s also great for finding values or formulas. Plus, with Command + G followed by F5, you can open the Go To dialog box with even more options! When dealing with large data sets, this shortcut really makes a difference. It works with both letter/number combos (e.g. A1) and just numbers (e.g. 1234). Keep in mind, though, that it won’t work in editing mode.
Using Command + G: Go to Cell boosts productivity when working on Excel spreadsheets. It’s ideal for quickly finding and selecting data or navigating to different parts of your worksheet. When I first started using Excel, I was overwhelmed by the number of commands and shortcuts. But, I soon discovered how beneficial Command + G: Go to Cell can be! It helped me jump from one area of the document to another in no time, making editing much simpler. Now, whenever I’m working with Excel, I make sure to use this shortcut!
FAQs about 15 Mac Keyboard Shortcuts For Excel You Need To Know
What are the 15 Mac Keyboard Shortcuts for Excel You Need to Know?
Some of the essential 15 Mac keyboard shortcuts for Excel include Ctrl + spacebar to select a column, Shift + spacebar to select a row, Ctrl + D to fill down data, Command + shift + L to enable or disable filters, Command + B to enable or disable bold font style, Command + I to enable or disable italic font style, Command + U to enable or disable underlined text, Command + option + V to paste special values, Command + F to search for specific text, Command + G to find next match, Command + shift + F to display the Find and Replace dialogue box, Command + S to save the workbook, and Command + N to create a new workbook.
What is the importance of knowing these Excel keyboard shortcuts?
Knowing these Excel keyboard shortcuts can help you save time and increase your productivity. You won’t have to waste any more time searching for buttons or menus to perform a specific function because these shortcuts provide a quicker way to get the job done. They also make it easier for you to navigate Excel, especially when dealing with large amounts of data.
Can I customize these Excel keyboard shortcuts to fit my needs?
Yes, you can customize these Excel keyboard shortcuts to fit your specific needs. To do so, go to the “Tools” menu, select “Customize Keyboard,” and choose the shortcut you want to customize. You can then assign a new key or combination of keys that you prefer to use.
Are there any other Excel keyboard shortcuts I should know about?
Yes, there are many other Excel keyboard shortcuts that you can learn to be even more productive. Some of them include Ctrl + ; to insert the current date, Ctrl + Shift + ; to insert the current time, F2 to edit a cell, Ctrl + Z to undo the last action, and Ctrl + Y to redo the last action.
Can I print a list of all the Excel keyboard shortcuts?
Yes, you can print a list of all the Excel keyboard shortcuts by going to the “Help” menu, selecting “Keyboard Shortcuts,” and clicking on “Print.” This will give you a print-friendly version of all the keyboard shortcuts available in Excel.
Where can I find more resources to learn about Excel keyboard shortcuts?
There are numerous resources available online where you can learn more about Excel keyboard shortcuts. Some of the most popular ones include Microsoft’s official Excel keyboard shortcuts guide, online courses, video tutorials, and Excel blogs.
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.