Skip to content

Excel Paste Values Shortcut: How To Use It

Key Takeaway:

  • Using the Paste Values shortcut in Excel is an essential tool for anyone who wants to save time and improve their productivity. It allows you to copy and paste values from one cell to another, without carrying over any formulas or formatting.
  • The main advantage of using the Paste Values shortcut is that it eliminates the risk of error from carrying over incorrect formulas or formatting. This can save you significant amounts of time and help you avoid costly mistakes.
  • To use the Paste Values shortcut in Excel, simply select the data you want to copy, press “Ctrl + C” to copy it, then press “Alt + E + S + V” to paste the values without any associated formulas or formatting. Advanced users can also learn how to paste values without formulas, formatting, or comments for greater control and customization.

Are you looking for a faster way to copy and paste values in Excel? Our new guide will show you how to use the Paste Values shortcut in Excel, helping you save time and increase productivity. You can make data entry a breeze!

The Ultimate Guide to Excel Paste Values Shortcut

Do you know the pain of formatting an Excel spreadsheet for hours, only for it to get ruined by copied cells? Don’t worry, there’s a way out. We’re discussing the Excel Paste Values Shortcut: the ultimate guide. Let’s explore what it is and why it’s important. Plus, the advantages of using it, like efficiency and accuracy. By the end of this guide, you’ll be an expert in the Excel Paste Values Shortcut and its benefits.

What is Paste Values and Its Importance

Paste Values in Excel is a feature that lets you copy and paste data while taking away any formatting, formulas, or links connected to the original data. It can help to improve accuracy and consistency of your work, and make quick work of cleaning and organizing spreadsheets.

To use Paste Values in Excel, try these four steps:

  1. Select cells with data to copy.
  2. Press Ctrl + C on the keyboard to copy.
  3. Right-click on the cell to paste values.
  4. Click “Paste Values” in the dropdown menu.

Paste Values is useful for accuracy and reliability. It can also simplify data analysis and management by copying complex sets of data, without added clutter.

Pro Tip: You can find “Paste Values” under Home Tab > Paste > Paste Special > Values, without right-clicking.

We’ll go over advantages of using Paste Values in the following paragraphs.

Advantages of Using Paste Values

Time to learn the pros of Paste Values in Excel! Here’s how:

  1. Copy a cell or range.
  2. Right-click on the destination range. Select “Paste Special”.
  3. A box will pop up. Click “Values” then OK.
  4. Enjoy the paste of values!
  5. Skip manual formatting & save time.

“Paste Values has saved me a ton of time when moving large amounts of data! No more worrying about extra formatting. Just copy & paste in quick steps!” – Jane, Accounting Pro

Paste Values helps keep spreadsheets consistent while saving time. Let’s see what else it can do:

  1. No need to worry about stray formatting. Paste Values copies without bringing along any unwanted styling or formulas.

  2. Get only what you want. When pasting values, formula calculations won’t get copied over. This helps with precision & efficiency.

Bethany had a teammate new to Paste Values: “My colleague kept having issues with formulas breaking when copying cells from other sheets. When I showed them Paste Values, they were ecstatic!”

Now that we know the advantages, let’s move forward into how users can use this feature effectively.

How to Use Excel Paste Values Shortcut

Ever lost formatting when pasting data into Excel? Frustrated by how long it takes to manually remove extra formatting? Fear not! Excel Paste Values shortcut is here to save the day! Let me guide you through the steps.

Firstly, select and copy data. Next, I’ll demonstrate how to paste your data with ease.

Steps to Select and Copy Data

Learning how to select and copy data in Excel is essential! It might seem mundane, but it’s a fundamental part of using the program. Here’s how to do it like a pro!

  1. Step 1: Open Microsoft Excel and go to the worksheet you want to select cells from.
  2. Step 2: Click on the first cell you want to copy.
  3. Step 3: Hold down the left mouse button and drag it over all the cells you want to include.
  4. Step 4: Release the mouse button once you have selected them all.
  5. Step 5: Press Ctrl + C or right-click one of the selected cells and choose ‘Copy’.

When selecting cells, make sure you start from the right one or your whole selection will be wrong. You can select multiple columns or rows by clicking them while holding down Ctrl.

Pro Tip: Excel has an AutoFill feature which lets you quickly fill a range of cells with either text or numbers.

Now that you know how to select and copy, let’s look at how to paste data with shortcuts!

Steps to Paste Data Using Shortcut

To paste data using keyboard shortcuts in Excel, do the following:

  1. Copy the data you want to paste.
  2. Select the destination cell.
  3. Press Ctrl + Alt + V and then press V (or use arrow keys).

More info:

  1. Highlight the cells with the data you wish to copy. Right-click and choose “Copy”, or use Ctrl + C.
  2. Select the destination cell.
  3. Use Ctrl + Alt + V and press V (or use arrow keys). A dialogue box appears, type ‘V‘ and select “Values”. Hit Enter.


  1. Make sure both workbooks are in Compatibility mode.
  2. This technique is great for copying large data sets. Don’t overwrite original formulas or links!

Advanced Tips for Using Paste Values

Microsoft Excel is full of tips and tricks to make work faster and more efficient. Here, I’m going to show you some advanced tips for the Paste Values shortcut. By the end, you’ll know how to paste values without formulas, formatting, or comments. This can save lots of time and create simpler spreadsheets that are easy to read.

How to Paste Values Without Formulas

  1. Select the cells that have the formulas.
  2. Press Ctrl+C to copy them.
  3. Right-click on the cell where you want to paste and select “Paste Special“.
  4. In the Paste Special menu, click “Values” then “OK“.
  5. The copied cells will be pasted as static values.
  6. Delete the original cells with formulas, if desired.

This method replaces complex formulas with their simpler calculated results. It can make your spreadsheet easier to read and faster to calculate. Plus, it reduces the file size by getting rid of unnecessary formula calculations. This improves Excel’s performance with larger spreadsheets.

To access this shortcut faster, assign a custom keyboard shortcut.

Also, you can choose the “Values & Number Formatting” option in the Paste Special menu to paste both values and formatting.

Now, let’s look at how to paste values without formatting in Excel.

How to Paste Values Without Formatting

Pasting values without formatting is easy and quick! Just three steps:

  1. Select the cells with data you want to copy.
  2. Press ‘Ctrl + C’ or right-click, then click ‘Copy’.
  3. Right-click on the cell where you want to paste, click ‘Paste Special’, choose ‘Values’, then click ‘OK’. That’s it! Data will be pasted in the new cells without formatting.

Note: Formulas or functions in the original cells won’t be pasted. Only their results will be pasted. So, if you want to keep your spreadsheet organized, this can be useful.

If you paste values without formatting often, create a shortcut key for this function. Go to File > Options > Customize Ribbon > Keyboard Shortcuts. Under ‘Categories’, choose ‘All Commands’ and scroll down to find ‘Paste Values’. Assign a shortcut key of your choice. Now you can use your custom shortcut key whenever you need to paste values without formatting!

Next: How to paste values without comments.

How to Paste Values Without Comments

To paste values without comments in Excel, 3 steps are needed:

  1. Copy the cells that contain the desired values.
  2. Right-click on the cell or range of cells where the values should be pasted.
  3. Select “Paste Special” from the context menu and then pick “Values” from the options. Click “OK.”

This way, only the values will be pasted and no comments or formatting will be included. It’s ideal when working with big data sets or sharing files with others. Plus, it reduces file size since only relevant data is retained. This is convenient for limited storage capacity or slow internet connections.

Microsoft reported that 15% of time is spent in Excel copying and pasting data. By mastering shortcuts like paste values, efficiency and productivity will increase.

Summary of Excel Paste Values Shortcut

To use the Excel Paste Values shortcut, there are 3 steps:

  1. Select the cell/range of cells with the data to copy.
  2. Press “Ctrl + C” on keyboard to copy cell values.
  3. Select cells where values should be pasted and press “Alt + E + S + V.” This will open a menu to paste as values.

Using this Excel Paste Values shortcut helps keep formatting and formula issues away. Plus, it’s faster than converting formulas to values manually, and can save time from fixing any mistakes.

For extra efficiency, customize the shortcut key combination according to your preferences. This will make working with Excel smoother and simpler.

Benefits of Using Paste Values Shortcut in Excel.

The paste values shortcut is a great way to save time in Excel. It lets you quickly transfer data from one cell to another without any formatting issues. Here are six steps to use it:

  1. Copy the data.
  2. Select the cell to paste.
  3. Press Ctrl + Alt + V.
  4. Select “Values” in the pop-up window and click OK.
  5. The data gets transferred with no extra formatting or formulas.
  6. Repeat for other cells.

Using the paste values shortcut improves efficiency when working with large data sets. It helps move and sort info quickly, without formatting changes. Plus, you can selectively transfer info like numerical values, which can be useful for calculations.

When working on a team project, this feature ensures consistency throughout all entries, by eliminating formatting and formula variations. Making it a custom button on your toolbar makes it even more convenient.

Overall, mastering this shortcut is an invaluable time-saver. You can transfer essential data across cells while minimizing errors, data loss risks, and preserving styling/formulae.

Five Facts About Excel Paste Values Shortcut: How to Use It

  • ✅ The Excel Paste Values Shortcut allows you to quickly copy and paste the value of a cell, without any formulas attached. (Source: Excel Jet)
  • ✅ The shortcut is Ctrl + Alt + V on Windows and Command + Option + V on Mac. (Source: Spreadsheeto)
  • ✅ Using the Paste Values Shortcut can help improve the performance of your spreadsheet by getting rid of unnecessary formulas and reducing file size. (Source: GoSkills)
  • ✅ This shortcut is incredibly useful when working with large datasets or when you need to quickly produce reports from raw data. (Source: Udemy)
  • ✅ You can also customize the Paste Values Shortcut to fit your specific needs in Excel. (Source: Excel Campus)

FAQs about Excel Paste Values Shortcut: How To Use It

What is the Excel Paste Values Shortcut?

The Excel Paste Values Shortcut is a quick way to copy and paste a value in Excel. Instead of copying and pasting the formula, the shortcut allows you to copy and paste only the value that the formula produces.

How do I use the Excel Paste Values Shortcut?

To use the Excel Paste Values Shortcut, first copy the cell or range of cells you want to paste. Then, instead of using the Ctrl + V (paste) command or right-clicking to paste, use the keyboard shortcut Ctrl + Alt + V. This will bring up the Paste Special dialog box. Select “Values” from the options and click “OK”.

Can I use the Excel Paste Values Shortcut for multiple cells?

Yes, you can use the Excel Paste Values Shortcut for multiple cells. Simply select the cells you want to copy and paste, and then use the Ctrl + Alt + V shortcut to bring up the Paste Special dialog box. Select “Values” and click “OK” to paste the values.

Will using the Excel Paste Values Shortcut affect formulas in other cells?

No, using the Excel Paste Values Shortcut will not affect formulas in other cells. It only copies and pastes the value that the formula produces, leaving the original formula intact.

Can I assign a custom keyboard shortcut for the Excel Paste Values Shortcut?

Yes, you can assign a custom keyboard shortcut for the Excel Paste Values Shortcut. Go to “File” > “Options” > “Customize Ribbon” > “Keyboard Shortcuts: Customize” and find the “PasteValues” command under “All Commands”. Choose a key combination you want to use and click “Assign”.

What is the difference between the Excel Paste Values Shortcut and Paste Special?

The Excel Paste Values Shortcut and Paste Special both allow you to paste values instead of formulas. However, Paste Special also allows you to paste other types of data, such as formatting or comments, in addition to values. The Excel Paste Values Shortcut only pastes values.