Do you struggle with lengthy keyboard shortcuts? Streamline your workflow with these 15 Excel right-click shortcuts! Make your work easier and more efficient so you can focus on the more important stuff.
Excel Right Click Shortcuts: 15 Must-Know Tips and Tricks
I’m an Excel lover and always search for new shortcuts to boost productivity. Here are 15 right-click shortcuts that will step up your efficiency.
First, let’s check out customizing the Quick Access Toolbar and how it can help you in the long run. Then, let’s look at adding shortcuts with the Quick Access Toolbar. This can be used to create personalized shortcuts for common functions. Now, it’s time to level up our Excel abilities!
Image credits: pixelatedworks.com by Harry Jones
Customizing the Quick Access Toolbar for Efficiency
Customize the Quick Access Toolbar to suit your needs! Include only those commands you know well, so you don’t have to waste time searching for them. Arrange them in a consistent order across all worksheets and workbooks. Use icons instead of labels – this will save space and make the toolbar look less cluttered.
To make things even more efficient, set up keyboard shortcuts for these frequently used actions! Windows users can use “Alt” plus a letter (as displayed) to quickly trigger that function.
By tailoring the Quick Access Toolbar with the most useful options, you’ll reduce your workload and avoid getting bogged down with unnecessary menus. Now let’s learn about adding shortcuts using the Quick Access Toolbar!
Adding Shortcuts Using the Quick Access Toolbar
The Quick Access Toolbar is a great way to customize Excel and make it more user-friendly. Here are some tips to help you out:
- Put your shortcuts in an order that suits you, so they are easy to access and you can be productive quickly.
- Customize icons for your shortcuts, this will help you tell them apart if you have multiple in the same category.
- Find commands to modify cell formatting such as copy/pasting cell formatting only or changing font-size manually.
- Get familiar with right-clicking for basic data manipulation, to be efficient in Microsoft Excel.
- To add a shortcut, click the arrow to the right of the Quick Access Toolbar. Select ‘More Commands’ from the dropdown menu. Then select the command you want to add and click “Add”.
Right Click Shortcuts for Basic Data Manipulation
Time matters in Excel. I know this from experience. Working with spreadsheets can be tiresome. Fortunately, I uncovered some right-click shortcuts for basic data manipulation. These could help you save time and make Excel simpler.
We’ll go through the various shortcuts. They help to copy and paste cells, quickly format, insert and delete them, navigate between sheets and even find and replace data with a single click. Let’s get started and make your Excel work more effective!
Image credits: pixelatedworks.com by Yuval Woodhock
Copy and Paste Shortcuts
Ctrl+C copies the selected cell or cells. Ctrl+X cuts them. Ctrl+V pastes them. Alt+E+S:T pops up the “Paste Special” dialog box with various paste options.
Using these shortcuts helps to avoid errors that come from manual copying and pasting.
You can quickly copy/paste columns or rows by right-clicking and selecting “Copy,” then selecting a cell in the desired location and right-clicking again to select “Paste.” However, make sure the target row has no data, as it could overwrite existing information.
A colleague once faced the huge task of importing data from multiple sources into Excel sheets before combining them. He spent ages copying and pasting data manually, until he was introduced to Copy and Paste Shortcuts. They reduced his work time significantly.
Now let’s look at formatting cells quickly and easily!
Formatting Cells Quickly and Easily
Change font style, size, color, bold, italic, or underline in just 1 click! Align text left, center, or right in a breeze. Add borders to cells for better visualization. Plus, add fill colors to cells or change the background color of your spreadsheet – easy-peasy.
Mastering these shortcuts means you can format data fast, without messing alignment or forgetting any modifications. No need to open dialog boxes or dropdown menus. Just right-click on the cell, choose from a range of options and you’re done!
Don’t let tedious data manipulation tasks take away valuable time from productive work. Using Excel’s Right Click Shortcuts helps make excel tasks more manageable, allowing you to finish other tasks faster. So, make sure to learn these useful Right Click Shortcuts and maximize productivity today! Plus, you can delete cells quickly and easily by a simple click!
Deleting Cells with a Simple Click
Want to delete cells with a click? Here’s a 5-step guide:
- Select the cell(s).
- Right-click on the cell(s).
- Click “Delete” from the options menu.
- Choose the type of deletion – shift cells up, shift cells left or delete the entire row/column.
- Click “OK”.
Deleting Cells with a Simple Click is the way to go in Excel. Avoid complex actions – just right-click and choose!
Pro Tip: The same shortcut can be used to insert cells – right-click on the area where you want to insert new cells and select “Insert”. This is much faster than the Insert menu.
Now you know how to use Right-Clicks for Inserting Cells in Excel!
Inserting Cells with Right Clicks
To insert a single cell, right-click the highlighted cell and select ‘Insert‘ from the drop-down menu. Alternatively, use the ‘Ctrl + Shift + +‘ keyboard shortcut.
To insert a whole row or column, right-click on the row/column and use the same method as before.
If you need to insert multiple rows/columns, highlight the desired amount. Right-click and select ‘Insert‘ from the drop-down list. An additional window will appear, where you can choose the number of rows/columns to add.
A neat trick to save time: hover the cursor over the border of any margin until it is a black crosshair. Double-click and Excel will automatically create a new row/column.
In conclusion, these steps are helpful when it comes to inserting cells with right clicks in Excel. They are time-saving shortcuts to simplify data entry tasks.
Lastly, to easily add new sheets when working with multiple worksheet files, try the ‘Insert a New Sheet Easily‘ tip.
Inserting a New Sheet Easily
If you’re working with an Excel spreadsheet, you need to be able to quickly insert new sheets. Here are three shortcuts that’ll help streamline the process:
- Click the plus sign at the bottom left corner of the worksheet, or press ‘Shift’ + ‘F11’.
- Right-click any existing sheet and select “Insert” from the dropdown menu.
- Press ‘Alt’ + ‘I’, followed by ‘W’, followed by ‘S’ to open a dialog box offering different kinds of worksheets you can insert.
Pro Tip: Hold down ‘Ctrl’ while clicking multiple sheets at once to insert multiple sheets in one go.
Now you know how to Insert a New Sheet Easily. Let’s move on to Moving or Copying Sheets with Simple Clicks in the next heading.
Moving or Copying Sheets with Simple Clicks
Right-click on the tab of the worksheet you need to move or copy.
Select “Move or Copy” from the drop-down menu. A new window will appear with options for moving/copying.
Choose a location in the “To Book” dropdown menu.
If you choose to move, select the specific sheet from the “Before Sheet” dropdown. For copying, use the checkbox under “Create a copy.”
Click “OK” when all options are selected. The worksheet will be copied/moved.
Moving or copying sheets can help with data across spreadsheets. It may be used to transfer data or create reports. Not knowing how to manage sheets can make organization hard. Avoid FOMO and take advantage of Excel’s time-saving features!
In our next section, we’ll cover inserting hyperlinks with right clicks.
Inserting Hyperlinks with Right Clicks
Choose the cell or range of cells for the hyperlink. Right-click and choose “Hyperlink” from the menu. In the “Insert Hyperlink” box, type in the URL or web address. Click “OK” to make the link. Or use “Ctrl+K” as a shortcut.
This feature is great for adding links to a spreadsheet quickly. You can reference external resources like websites, documents, or images. There are also advanced options like linking images or buttons to URLs, changing the display text of the link, and creating internal links between sheets.
My colleague had an Excel sheet with hundreds of rows of product info and product images on a remote server. It would have taken hours to add the hyperlinks manually. But he discovered the right-click shortcut, which saved time and effort.
Now let’s talk about Finding and Replacing Data in No Time. This is another useful Excel feature that helps with data manipulation tasks.
Finding and Replacing Data in No Time
Shorten your data manipulation time with five tips for finding and replacing data quickly in Excel:
- Use Ctrl+F (or Command+F on Mac) to open the Find and Replace dialog box. Set the search direction (up, down, left, or right).
- Choose Match Case to distinguish between uppercase and lowercase letters.
- Use the Replace feature to change one value to another throughout a workbook.
- Utilize wildcard characters like asterisks and question marks to search multiple criteria at once.
- For an even faster process, highlight all instances of a word by selecting it then pressing Ctrl + F, followed by Alt + A.
Employ filters to only show values that meet specified criteria. With VBA coding knowledge, you can create Macros to automate repetitive tasks. Pay attention to cell format patterns, like the format of dates and symbols that indicate negative values. To discover more shortcuts, try Context Menus for Efficient Data Manipulation.
Context Menus for Efficient Data Manipulation
I’m always searching for methods to make my data workflow smoother. That’s why I’m thrilled to learn about context menus. They give many helpful quick-clicks for working with data. Let’s take a deeper look at the most useful functions of Excel’s context menus. These include:
- Freezing panes
- Clearing data
With these features, I can work faster and better in Excel.
Image credits: pixelatedworks.com by James Jones
Sorting Data with Context Menus
Discover the power of Sorting Data with Context Menus in Excel! Save time by sorting large sets of data in an instant. Visually organize information and group similar items together for easy comparison. No more manually organizing data – this tool does it for you!
Familiarize yourself with the right-click context menus. Streamline your work process and free up more time for analysis.
Ready for more? Check out Filtering Data with Right Clicks – another powerful tool in Excel that lets you refine data in specific ways.
Filtering Data with Right Clicks
Filtering Data with Right Clicks can help users quickly manipulate large amounts of data. Options like Filter by Selection and Filter by Condition let users select cell(s) within a column and filter rows containing those values. Additionally, they can Clear Filter From ‘Column Name’ and Show Top/Bottom Items based on criteria.
Pro Tip: CTRL + SHIFT + L can be used as a keyboard shortcut to apply filters to a selection.
Grouping Data in a Snap allows users to group their data based on common factors, like dates or text strings. This feature can make data manipulation much faster and easier.
Grouping Data in a Snap
Grouping Data in a Snap can give you an overview of your data to help you make smart decisions. For example, if you have sales figures for every quarter of the year but want to see how each month performed individually, Grouping Data in a Snap is the way to go.
If you’re new to Excel, it may seem intimidating. But with practice, it’ll become second nature. Plus, Excel shortcuts like right-click grouping make it even easier.
Take advantage of Grouping Data in a Snap! Once you get used to it, your productivity will increase.
Next, we’ll show you how Freezing Panes can help with Easy Navigation in Excel spreadsheets.
Freezing Panes for Easy Navigation
Freezing Panes can help save time when working with large datasets! It keeps important information, such as headers, always visible while you explore different parts of the sheet.
To do this, simply select the row or column below or to the right of where you want your frozen section to start. Then, go to View > Freeze Panes and choose either Freeze Panes, Freeze Top Row, or Freeze First Column.
When you’re finished, you can unfreeze panes by clicking on any non-frozen cell and going to View > Freeze Panes > Unfreeze Panes.
Freezing panes is especially useful when presenting data to viewers. It helps keep the presentation organized and easy to follow for viewers.
Clearing Data with Simple Clicks
Are you done with manually deleting columns and data in your Excel spreadsheets? Good news! Clearing data can be quick and easy with just a few clicks. Let’s look at five points to remember:
- Highlight a cell and press the “Delete” key to clear its contents.
- To clear contents of multiple cells, select them and then right-click and choose “Clear Contents.”
- To clear contents and formatting of a cell, select it, right-click, and pick “Clear All.”
- To delete a row or column, right-click on the number or letter next to it and pick “Delete.”
- To remove all filters in the worksheet, click on one of your filtered cells and click “Clear Filter.”
These clicks save time and effort compared to navigating through different menus. You can use this extra time for more important tasks.
For example, if you need to delete all items below a particular column but keep its header, highlight all the cells below it except the header. Then, right-click on any highlighted cell and select ‘Clear Contents’ to clear all entries below it.
Excel has advanced over the years, making it even more productive. This is in contrast to newer tools such as Excel Macro, which automates repetitive tasks without human input.
Did you know that in Excel 97-2003, auto-filter settings were cleared when using the Clear All Data button? Excel has become more user friendly as a result of these changes.
Excel Shortcuts Beyond Right Clicks
Right-click shortcuts can only help you so much with Excel. Let’s go beyond that! In this part, we’ll take a look at more Excel shortcuts. These will help you work faster and save time. We’ll cover five areas of Excel each with its own set of shortcuts.
From AutoSum for quick summaries to showing/hiding gridlines, you’ll be a master of Excel soon enough!
- Navigating around cells
- Selecting cells and ranges quickly
- Working with rows and columns
- Editing cells faster
- Formatting cells
Image credits: pixelatedworks.com by David Duncun
Using AutoSum for Quick Summaries
AutoSum is a great time-saver when working with spreadsheets. It can add up cells quickly and give you a total sum. Here’s how to use it:
- Click the AutoSum button in the cell you want the sum to appear.
- Press Alt + = (equal sign) while highlighting the cells you want to add.
- Type “=SUM” in a cell and select the range of cells you want to add.
- Type “=SUM(A1:A5)” for adding together cells A1 through A5.
To optimize AutoSum, use relative references like “A:A” or “2:2.” Also, name the range of cells (e.g., Sales) that you want to add so you don’t have to type out the entire range. Additionally, use other functions such as AVERAGE, MAX, MIN, COUNT, or SUMIF, COUNTIF.
AutoFill is another useful tool for quickly filling out repetitive patterns or sequences in Excel. Just a few clicks can save lots of time and reduce errors. Check out our next section for tips on using AutoFill effectively!
Filling Cells Quickly with AutoFill
Filling cells in Excel can be tiresome. But, AutoFill is here to help! This feature enables you to fill cells with data based on a pattern.
To use AutoFill:
- Select the cell(s) containing the value or formula.
- Drag the small box in the bottom-right corner of the cell(s). The data will be copied to adjacent cells.
- Adjust selection before dragging the AutoFill handle, if needed.
AutoFill is not limited to rows and columns. You can sequence dates, text strings, and even customized sequences.
AutoFill saves time and effort. But, there’s more! Right-click shortcuts and keystrokes can do complex tasks quickly. Discover Format Painter for another great time-saver!
Format Painter for Consistent Cell Formatting
Format Painter can be found on the Home tab of the Excel Ribbon. To use it, select the cell or range of cells that has the formatting you want to copy, and click Format Painter. You can also double-click Format Painter to apply formatting in multiple cells without clicking it each time. If you want to copy formatting repeatedly, double-click it and drag your mouse over the cells. To turn off Format Painter, just press Escape or click the button on the Ribbon.
Format Painter can save you hours of time when it comes to making all of your cells look uniform. It copies font styles, colors, borders and other cell attributes from one cell to another. This keeps your spreadsheet looking neat and professional.
Use Format Painter when copying data from different sources into Excel. Data from other applications or webpages can bring with it various formats that don’t match those already in your spreadsheet. Format Painter lets you quickly apply consistent formats across all your cells.
You can also use Format Painter with conditional formatting rules. Change the appearance of cells based on their content with text color changes or background shading. Easily apply these rules consistently throughout multiple ranges in your spreadsheet with Format Painter.
Finally, use Show/Hide Gridlines with Just a Click – another Excel right-click shortcut. This will save you time and energy.
Show/Hide Gridlines with Just a Click
Ever had trouble locating gridlines in Excel? There’s a super-easy fix! Just one click, and you can make them appear or disappear. It’s effortless and saves time when formatting data. Here’s how:
- Right-click on any cell.
- Select “Format Cells” from the menu.
- Go to the “Border” tab in the Format Cells dialog box.
- Check or uncheck the “Gridlines” option.
This method makes it easy to switch gridlines on/off. Prefer keyboard shortcuts? Just press Ctrl+1 to open the Format Cells dialog box. Then, follow the steps above.
Extra Tip: To apply gridlines to multiple cells at once, hold down the Ctrl key before selecting and dragging the cells. This is great for larger data sets, and ensures consistent formatting. So next time you need to format your Excel sheet fast, remember this right-click shortcut that lets you show/hide gridlines!
Show/Hide Formulas Easily
When using Excel, you may need to view the formulas used in cells. To do this quickly, there are a few shortcuts:
- Press CTRL +
`(grave accent) to toggle between cell values and formulas.
- Alternatively, go to the ‘Formulas’ tab on the ribbon and click ‘Show Formulas‘. This will display all formulas in the worksheet. To hide them again, press CTRL +
`or click ‘Show Formulas’.
- Another way is to select a specific cell and press CTRL + SHIFT + U. This will switch between displaying the value and the formula for that cell.
Remember – when viewing formulas, any changes will affect the result. So it’s best to work with values instead.
These shortcuts let you easily toggle between viewing data as values or formulas. For example, I found an issue where my calculations were wrong. I used CTRL + ` to view the input data and output calculations. This helped me spot an incorrect input figure which was causing all subsequent calculations to be wrong. The shortcuts saved me time and I was able to fix the problem quickly.
FAQs about 15 Excel Right Click Shortcuts You Need To Know
What are the 15 Excel Right Click Shortcuts You Need to Know?
The 15 Excel Right Click Shortcuts You Need to Know are:
- Copy, Cut, Paste
- Create Table
- Insert Comment
- Insert Hyperlink
- Hide, Unhide Column or Row
- Format Cell
- Select All
- Group or Ungroup
- Open, Save, Save As
- Grammar, Synonyms, Translation
- Add to Quick Access Toolbar
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.