Are you looking for ways to work smarter and faster in Excel? Take advantage of the essential shortcuts in this comprehensive list – they will save you time and make you more productive! You can start streamlining your workflow today.
Mastering Excel Shortcuts: 25 Essential Tools for 2013
Time is money in Excel – shortcuts save it! 25 essential keyboard shortcuts give you the power to become an Excel wizard. In this article, we explore how to:
- Streamline navigation
- Maximize efficiency with worksheets
- Move rows and columns with ease
Fasten your seatbelt, get ready and let’s dive into the world of Excel shortcuts!
Image credits: pixelatedworks.com by Harry Duncun
Streamlining Navigation in Excel
Speed up your Excel navigation! Use ‘Ctrl + G’ to jump to cells instantly. Press ‘F5’ and enter the cell reference you’re after. Move through worksheets with arrow keys. Go to the first cell in a column with ‘Ctrl + Arrow Key’. To return to your last edited cell, use Shift+F5.
To make navigation even smoother, enable scroll lock and recover recent workbook views. Plus, customize your Quick Access Toolbar for commands you use frequently. Create named ranges for cells you often reference, too. That way, navigating larger datasets is quicker.
These shortcuts help reduce time spent scrolling and searching. With these tips, you’ll increase productivity with Excel worksheets in no time!
Maximizing Efficiency with Worksheets
Creating template worksheets can save time and help you avoid starting from scratch. Make it as comprehensive as possible and have it all in one place.
Using keyboard shortcuts helps too. Actions that usually take multiple clicks can be done in seconds with the correct sequence of keys. It may take some getting used to, but you’ll soon be a pro.
Customizing Quick Access Toolbars (QAT) makes it easy to access frequently-used commands. This increases speed and accuracy.
By using these techniques, work processes are streamlined and productivity is improved.
For example, a non-profit organization had an extensive budget spreadsheet with categories and subcategories to manage. The finance officer used shortcuts like ‘Ctrl+C’, ‘Ctrl+V’ and ‘Ctrl+Z’ while adding numbers quickly with the numeric keypad. This saved hours of repetitive clicking.
The next topic is ‘Moving Rows and Columns with Ease.’ This builds on the previous topic and introduces new ways to excel in Excel.
Moving Rows and Columns with Ease
Select the row(s) or column(s) you want to move. Hover your cursor and it will turn into a four-headed arrow. Click and drag the rows or columns to the new location. A thick line will appear as a guide. Release the mouse button to move them. The table will adjust itself. Formulas that reference these cells will update too.
Moving Rows and Columns is not only convenient; it helps you keep your data organized. You don’t need to cut and paste data anymore. Just use shortcuts to retain all info and reorganize as needed.
One reader spent hours moving data manually instead of using Excel’s basic functions because she didn’t know they existed.
Efficiently Selecting Cells and Ranges can be tricky. But our next heading will help you create spreadsheets quickly and easily!
Efficiently Selecting Cells and Ranges
Us Excel users know time is precious. To save hours, we must use the right shortcuts when selecting cells and ranges. In this segment, we’ll explore strategies to choose cells and ranges quickly. Plus, we’ll discover ways to select non-adjacent cells and ranges. Let’s boost our productivity and learn essential Excel shortcuts!
Image credits: pixelatedworks.com by Harry Duncun
Practical Tips for Selecting Entire Worksheets
To select a specific range in each sheet simultaneously, hold ‘SHIFT’ while selecting the chosen worksheets in order. Double-clicking on any sheet tab allows selection and modification of each cell in that sheet.
For fast selections or simple manipulations, keyboard shortcuts may be better than mouse clicks. Access special selection commands with Quick Access Toolbar options or ribbon tab keyboard shortcuts, plus mouse keyboard combos like Ctrl + Shift + Up/Down/Left/Right arrow keys.
Expert strategies for selecting cell ranges without delays: learn stellar techniques that work smartly per situation!
Expert Strategies for Selecting Specific Cell Ranges
Do you want to boost your productivity? Master Expert Strategies for Selecting Specific Cell Ranges!
Start by selecting a range of cells by clicking and dragging your mouse cursor. Then, quick-select an entire column or row by using keyboard shortcuts. Also, use the Ctrl key to select multiple non-adjacent ranges.
These strategies avoid tedious manual selection of individual cells and reduce errors in data entry. Plus, you save valuable working hours – especially when dealing with large datasets!
Regular practice and learning new tricks & techniques can help you stay updated on new Excel versions. So, keep yourself open to learning new strategies and don’t let your competitors get ahead!
Innovative Ways to Select Non-adjacent Cells and Ranges will help you seamlessly integrate new functionality into old routines.
Innovative Ways to Select Non-adjacent Cells and Ranges
Selecting cells in Excel can be tedious and time-consuming, but by using shortcuts, you can save time. Here are some creative ways to select non-adjacent cells:
- Ctrl + Click – Hold down the Ctrl key and click each cell or range to select.
- Shift + Arrow Keys – Use shift with the arrow keys to expand the selection.
- F8 Key – Press F8, then use arrow keys or scroll bar to highlight the region.
- Names Box – Select cells from the list of named ranges in the names box.
Ctrl+Click an empty spot to remove cells or ranges from the selection.
These methods make navigating Excel easier, allowing you to work more efficiently. It was in Excel 2003 when Microsoft introduced the Ctrl+Click technique, which many users didn’t know about until someone showed them the benefit of quickly selecting many points without having to drag the mouse.
With these creative tools, selecting non-adjacent cells will never slow you down again. Now you can move on to mastering Cutting, Copying, and Pasting!
Cutting, Copying, and Pasting Like a Pro
I’m an Excel enthusiast and I understand the significance of making workflows simpler and upping productivity. That’s why I’m thrilled to present a section dedicated to becoming a master at cutting, copying, and pasting.
Here, we’ll go through tips for copying and pasting that can save you time and energy. Furthermore, we’ll explore the skill of cutting and pasting, which can be a gamechanger when formatting and arranging data.
And if you’re after max efficiency, we’ll demonstrate you how to use Paste Special to take your copy and paste skills to the next level. So, get ready to work smarter, not harder, with these crucial Excel shortcuts.
Image credits: pixelatedworks.com by Joel Arnold
Expert Tips for Copying and Pasting
Copy and paste in Excel is a must-know. Six tips to make the best use of it:
- Ctrl + C or Copy button on Home tab or right-click to copy.
- Ctrl + V, Paste icon on Home tab or right-click to paste.
- Paste Special option to copy formulas & formatting along with data.
- Hover mouse over row/column header to select the entire row/column.
- Shift+Down Arrow and Shift+Right Arrow keys to select data quickly.
- F5 > Special > Visible Cells Only > OK to cut large data.
Remember these tips! They’ll help you work faster. Plus, add this tip – use formulas to copy certain types of data correctly. Such as absolute reference for copying multiples without randomizing or incorrect formatting. WPS Office states that shortcut keys save 70% time compared to mouse clicks – so master these keys for quicker Excel tasks!
Mastering the Art of Cutting and Pasting
Ctrl + X to cut data and move it elsewhere. Ctrl + C to copy data without moving it. Ctrl + V to paste copied or cut data. Shift + arrow keys to select multiple cells quickly. F2 key for editing cell content. Esc key to cancel current operation.
Cutting and pasting can be quite useful. No retyping or manual formatting needed for transferring parts of a list. Save time and reduce errors with cut and paste shortcuts.
Range selection techniques, like the Shift key or mouse dragging, can help master these shortcuts. Practice keyboard shortcuts rather than right-click menus.
A friend had to organize a large dataset but didn’t know about Excel. With these shortcuts, they could finish the project early.
Maximizing Efficiency with Paste Special means selecting which source data to apply before pasting into destination cell(s).
Maximizing Efficiency with Paste Special
Paste Special can speed up your work process. It’s perfect for financial spreadsheets with similar calculations, as it lets you quickly enter formulas again and again for different cells. You can also use it to copy formatting from one cell to another.
Recently, our company had a major database failure. We were able to locate an Excel sheet backup. By using features like Paste Special formulas, we retrieved the needed data.
Next, we’ll look at 'Formatting Your Data in Excel'.
Formatting Your Data in Excel
Fed up with formatting data in Excel? Hours of tedious editing are not necessary. We’ll check out some key formatting tools in Excel. You’ll learn the fastest way to alter font size, use font color, and use bold, italic, and underline features.
These tools can make your data more readable and eye-catching. Time will be saved and spreadsheets more polished by using these formatting tools.
Image credits: pixelatedworks.com by James Washington
Essential Tools for Changing Font Size
Changing font size is important for Excel users who want their data to look neat and clear. Here’s how to do it with shortcuts:
- Highlight the text you want to change and press CTRL+SHIFT+ to make it bigger, or CTRL+SHIFT+- to make it smaller.
- You can also use the Font group in the Home tab.
- For more precise adjustments, right-click the selected cells and choose Format Cells. Then, go to the Font tab and select your desired size.
- Creating a template or custom style can help you keep font size consistent across multiple cells or sheets.
Font size can really affect how people perceive your data. Bigger fonts can highlight important info, whereas smaller fonts might be better for fitting more data onto one page.
Did you know that Excel 2007 was the first version to introduce keyboard shortcuts like CTRL+SHIFT+> ? Before that, users had to go through menus to make simple changes like adjusting font size.
Next up: adding color to boost visibility!
Boosting Visibility with Font Color
Using font color for boosting visibility can make your data look more attractive. You can highlight categories with different colors or color code cells based on their values. You can also draw attention to specific cells or ranges of cells with color. Alternating colors between rows in large tables is effective too. Experiment with color schemes and find the one that works best. Font color is a powerful tool for presenting data – don’t miss out! Highlighting with bold, italic, and underline is equally important. Stay tuned for more!
Highlighting Your Data with Bold, Italic, and Underline
Use bold to spice up titles or headings!
Underline and bold together for subheadings or important data.
Italics for emphasis on certain words or phrases.
Bold and italics together for extra emphasis.
Negative values? Make them pop with bold!
Underline totals or subtotals for better visibility.
Customize the formatting of cells with a few clicks! Font group on the Home tab and keyboard shortcuts can help too.
To take it up a notch, add colors and borders with bold, italic, and underlines. Powerful tools to make data stand out!
Try out different formatting combos until you find what works best for you. Now, let’s dive into Simplifying Formulas and Functions!
Simplifying Formulas and Functions
Do you use Excel a lot? Struggling with long formulas and functions? Then I’ve got great news for you! Let me show you 3 helpful tools to make your Excel work easier: Autosum, IF function, and VLOOKUP/HLOOKUP. Master them and you’ll be productive and efficient in no time. Ready? Let’s go!
Image credits: pixelatedworks.com by David Jones
Streamlining Your Work with Autosum
You can use the Autosum button on the Home tab. It works for functions like Average and Count. Highlight the cells manually or use the Alt+= shortcut. Drag or extend the Sum formula like any other in Excel. This will reduce manual work and lessen the risk of errors.
A tip: if your data table has a header row, click inside one of the columns before using ALT+=. This will exclude non-numerical entries from the summation.
Let’s look at another helpful function: IF. Improve Your Efficiency with The IF Function allows for more flexibility when automating calculations.
Improve Your Efficiency with the IF Function
The IF Function can improve your efficiency when managing large data sets. Automate tasks in Excel, instead of searching manually. Create a template for pre-existing formulas to save time.
To get better at using IF Functions, there are many online resources. Use shortcut keys, copy formatting, and use templates. This will increase your speed and productivity with Excel. Focus on your core competencies, rather than technical issues.
Mastering the Complexities of VLOOKUP and HLOOKUP.
Mastering the complexities of VLOOKUP and HLOOKUP can be a challenge. They are powerful tools to quickly get data, but can be complex. To help, here are essential Excel shortcuts.
- VLOOKUP finds a value in a table and returns a corresponding value in the same row. HLOOKUP does the same, but searches columns.
- Both formulas need four pieces of information: the lookup value, the table array, the column/row index, and the range lookup.
- Choose VLOOKUP if the data is in rows, HLOOKUP for columns.
- You can make your formulas more efficient by using a named range.
- Always double-check your formulas before finalizing them.
- Use IFERROR with your formulas to show a custom message when an error occurs.
To master these formulas you need patience and practice. But with our tips, you’ll be a pro in no time. Imagine you have to compile sales data from multiple departments. Using VLOOKUP and HLOOKUP, you can quickly find the info. But it takes more time than thought. That’s when shortcuts help. Don’t let complex formulas slow you down. Use these shortcuts and become an Excel power user!
FAQs about 25 Essential Excel Shortcuts You Need To Know For 2013
What are the 25 Essential Excel Shortcuts You Need to Know for 2013?
- Ctrl + A – Select all cells
- Ctrl + B – Bold highlighted selection
- Ctrl + C – Copy selected cells
- Ctrl + D – Fill Down for cell above
- Ctrl + F – Find
- Ctrl + G – Go To
- Ctrl + H – Replace
- Ctrl + I – Italicize highlighted selection
- Ctrl + K – Insert hyperlink
- Ctrl + N – Open new Excel document
- Ctrl + O – Open existing Excel document
- Ctrl + P – Print
- Ctrl + R – Fill Right for cell left
- Ctrl + S – Save
- Ctrl + U – Underline highlighted selection
- Ctrl + V – Paste
- Ctrl + W – Close document
- Ctrl + X – Cut
- Ctrl + Y – Redo
- Ctrl + Z – Undo
- Ctrl + ; – Enter current date
- Ctrl + : – Enter current time
- Ctrl + F1 – Show/hide ribbon
- Ctrl + F4 – Close Excel
- Ctrl + Tab – Switch to next workbook
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.