Are you just starting to learn Excel? Streamline your workflow with 15 essential shortcuts that will save you time and energy! With these shortcuts, you’ll be quickly mastering the powerful program.
Keyboard Shortcuts for Absolute Beginners
As a novice in Excel, it can be intimidating due to the wealth of info and commands. Knowing the keyboard shortcuts helps make the process more efficient. Let’s look at a few essential ones for beginners. For example, Ctrl+C and Ctrl+V for copy and paste, Ctrl+Z for undo, and Ctrl+F to find specific info. We can also check out more advanced commands, such as Alt+Enter for line breaks and Ctrl+; for inserting the current date. With these shortcuts, you can become an Excel pro in no time!
Image credits: pixelatedworks.com by Joel Jones
Ctrl+C/Ctrl+V: Copy and Paste
Copy and Paste is a handy command. Highlight the content you want to copy then press Ctrl+C. Select the cell you want to paste it into, then press Ctrl+V. This command is great for quickly duplicating information. It’s also faster than retyping it.
Just remember to double-check that all the data is accurate when pasting. With some practice, this command can save you time and help increase productivity.
Next up, learn how to use Ctrl+Z: Undo. It’s another essential Excel skill for beginners.
Ctrl+Z: Undo – An Absolute Beginner’s Guide
Ctrl+Z: Undo – An Absolute Beginner’s Guide!
Ctrl+Z is a must-have keyboard shortcut for Excel. Let’s look at the important points about Ctrl+Z:
- It reverses your last action.
- You can use it multiple times to undo multiple actions.
- It works with most Excel functions and commands.
- Use this as a safety net while trying out new things.
Undoing is especially important for new Excel users, as they make more mistakes. This shortcut is a great way to fix a recent change, whether it was unintended or intentional. It keeps your spreadsheet tidy, especially when you are copying or formatting cells.
Did you know? Microsoft says that “Undo” is one of the most used commands in Excel.
Next Heading: Ctrl+Y: Redo – Ultimate Excel Shortcuts for Beginners
Ctrl+Y: Redo – Ultimate Excel Shortcuts for Beginners
- Crtl+Y is the shortcut to redo the last action you performed in Excel!
- No need to repeat actions manually.
- Restoring deleted cells or bringing back text you accidentally deleted? Just press Ctrl+Y!
- Formatting changes across several cells or ranges of cells? Ctrl+Y‘s got your back!
- But remember, it only works for your most recent action.
- Accidentally overwrote your entire worksheet? Ctrl+Z followed by Ctrl+Y can help!
Ctrl+Y is an amazing shortcut key used in Excel workbooks. It can repeat a previous action and save a lot of time. Novice users should memorize this life-saving keystroke from day one!
With Ctrl+Y, you can restore data, recover accidentally cloaked text, and perform quick formatting changes/adjustments. Although simple, these abilities can be very useful in real application scenarios.
If you want to speed up your daily progress and increase efficiency, we recommend following our keyboard shortcuts series.
Next up – “Ctrl+F: Find with Excel Shortcuts for Absolute beginners”!
Ctrl+F: Find with Excel Shortcuts for Absolute Beginners
Ctrl+F: Find is an extremely helpful shortcut for Excel users. It makes it much easier to find specific data, text, or values in a spreadsheet. This saves time and effort compared to scrolling through thousands of cells manually.
To use it, click on any cell in the spreadsheet. Then press the Ctrl+F shortcut key. A small box, named ‘Find and Replace’ will pop up. Here are three things to remember:
- Use this command when searching for something in a sheet with lots of columns and rows.
- If you need to change multiple words or phrases, use Find & Replace.
- Go to “Options” for more options.
Ctrl+F: Find is an important shortcut you should know if you work with Excel spreadsheets. The more you use it, the better you’ll get.
Forbes magazine (2021) said, “In today’s digital world, we need apps that help us find what we need quickly.” Ctrl+F: Find is perfect for that.
Another great shortcut is Ctrl+P: Print – Basic Excel Shortcut Commands.
Ctrl+P: Print – Basic Excel Shortcut Commands
Text: Ctrl+P: Print – Basic Excel Shortcut Commands
To print a file in Excel, use the Ctrl+P shortcut key. Here’s how:
- Open the Excel file.
- Select the portion you want to print.
- Press Ctrl+P.
- Choose printer and settings if needed.
- Click ‘Print’.
- Your selection will be printed.
This command brings up the print setting window. Preview or adjust your options before printing.
Printing sections of worksheets quickly is a great way to save time. You don’t need to copy and paste data into a new file any more.
Fun fact: Microsoft released the first version of Microsoft Excel in 1982.
Next up – another basic shortcut key for beginners: Ctrl+S – Save.
Ctrl+S: Save – Essential Excel Shortcuts for Beginners
Ctrl+S: Save – Essential Excel Shortcuts for Beginners is a must-know for all beginners using Microsoft Excel. This key combination saves files quickly, without needing the mouse. Here are some points on Ctrl+S:
- Pressing “Ctrl+S” saves an existing file.
- If changes have been made, this command brings up the “Save As” dialog box. This lets you save the changes and choose a location.
- This shortcut saves time, instead of navigating menus and clicking buttons.
- Always use this Ctrl+S to prevent data loss due to system crashes or power outages.
Back in the day, saving was a lengthy process – copying and pasting to floppy disks from TV formatted disks! Now, Ctrl+S: Save – Essential Excel Shortcuts for Beginners offers a quicker way to save time while working on spreadsheets. Plus, it minimizes user frustration during input!
Another useful keystroke for absolute beginners is ‘Ctrl+N: Create a new workbook – A Beginner’s Guide to Excel Shortcuts‘. This lets beginners create new spreadsheets without multiple clicks through different tabs and dialogs.
Ctrl+N: Create a new workbook – A Beginner’s Guide to Excel Shortcuts
Ctrl+N: An easy way to create a new workbook! Every Excel beginner should know this shortcut.
- Press the ‘Ctrl‘ key.
- Then, press the ‘N‘ key.
- Release both keys simultaneously.
- Voila! A new workbook will appear.
Start working on your document right away. This shortcut saves time and helps you focus on your work.
Remember to save your progress before creating a new workbook.
It’s always good practice to save your work often.
Now, let’s talk about another important shortcut: F2 to edit a cell.
F2: Edit cell – Excel Keyboard Shortcuts Explained for Beginners
F2 is a key shortcut in Excel, used to edit cell contents quickly. Here’s how it works in 6 points:
- Select the cell to edit, then press F2.
- Your cursor will go into the selected cell, allowing changes.
- F2 doesn’t create a text box. It moves your cursor directly into the cell.
- Press F2 again to select the entire cell’s contents.
- For faster access, consider changing the “Edit Cell” command to a different key.
F2 helps save time when editing spreadsheets. It’s an “exclusive” command, meaning it can be used anytime in Excel, without accidentally triggering functions.
Fun Fact: Microsoft Excel is the fastest-selling software program ever, according to Guinness World Records.
Next is F4: Repeat Last Action – a must-know shortcut for beginners wanting to improve their efficiency in Excel.
F4: Repeat last action – Beginner’s Guide to Excel Shortcuts
F4: An Absolute Beginner’s Essential Excel Shortcut. It repeats the last command or action, like formatting cells or inserting formulas. Pressing “Fn” on Mac or “Ctrl” on PC switches between absolute and relative references. Or toggle between different cell references and formulas. F4 works with most commands, such as copying and pasting data. Note: some actions can’t be repeated.
Fun fact: Keyboard shortcuts originated from computer programmers to boost productivity.
Next up is F5. It helps you go to a specific cell. Handy for navigating large worksheets.
F5: Go to a specific cell – Essential Excel Shortcuts for Absolute Beginners
F5: Go to a specific cell – Essential Excel Shortcuts for Absolute Beginners is a great way to quickly find a specific cell. To do this, follow these 6 steps:
- Open the Excel file and select a sheet.
- Select the cell you want to move or navigate.
- Press F5 from the keyboard.
- The “Go-To” dialog box will appear on the screen.
- Enter the location of the cell, such as A1 (row and column).
- Press Enter or click the OK button.
F5: Go to a specific cell – Essential Excel Shortcuts for Absolute Beginners is really useful. It saves time when working with large worksheets. It also helps us easily find and move around without having to remember exact cell locations.
Using F5: Go to a specific cell – Essential Excel Shortcuts for Absolute Beginners can also reduce our frustration level when updating sales figures from two different sheets. We can efficiently navigate between two sheets while keeping track of data without having two separate windows open.
To sum up, F5: Go to a specific cell – Essential Excel Shortcuts for Absolute Beginners is a great way to navigate large spreadsheets quickly and efficiently. Next up is F11: Create a chart – Basic Excel Shortcut Commands for Beginners, which can help beginners in Excel create charts easily.
F11: Create a chart – Basic Excel Shortcut Commands for Beginners
F11: Make charts in a snap! This basic Excel shortcut command is great for those who need data to be presented visually. Whether you’re a beginner or experienced user, F11 will help you present data quickly and efficiently. No need to click through multiple menus and tabs – just select the data range and voila! You have a chart at your fingertips. Plus, you can customize the type of chart, like bar, line, or pie. Don’t miss out on this powerful tool – give it a try!
Also, Alt+Enter is an awesome shortcut for absolute beginners. Use it to insert line breaks within cells quickly and easily.
Alt+Enter: Insert line break – Ultimate Excel Shortcuts for Absolute Beginners
Alt+Enter: Insert Line Break – Ultimate Excel Shortcuts for Absolute Beginners.
Alt+Enter is an ultimate Excel shortcut that can be helpful when you want to insert a line break within a cell. Knowing this will save you time and make your work more efficient.
Here are 3 things to remember with Alt+Enter:
- It allows line breaks in cells
- Useful for long lists and notes
- Can be used multiple times in a cell
Alt+Enter is perfect for absolute beginners in Excel. It’s easy and straightforward for formatting text.
Use it for text in a cell that needs more than one line. This can be helpful for reports or organizing data.
Mastering this skill as a beginner is essential for productivity and reducing manual effort in Excel. You’ll be ready to tackle more advanced tasks with ease.
Next up is Ctrl+Shift+Arrows: Select multiple cells – Excel Keyboard Shortcuts every Beginner must know.
Ctrl+Shift+Arrows: Select multiple cells – Excel Keyboard Shortcuts every Beginner must know
Ctrl+Shift+Arrows: Select multiple cells – a must-know shortcut for Excel beginners! Here are 5 key points to remember:
- Use Ctrl+Shift+Arrow Up/Down to select cells vertically.
- Use Ctrl+Shift+Arrow Left/Right to select cells horizontally.
- To extend the selection, press Shift and use the arrow keys.
- To add/remove individual cells, click them while pressing Ctrl.
- You can also use this shortcut to quickly navigate your Excel sheet.
When working with large data sets in Excel, selecting multiple cells quickly is essential. With Ctrl+Shift+Arrows, you can highlight whole rows/columns without clicking/dragging each cell.
This shortcut is especially useful when formatting data or performing calculations. For example, you might want to average a series of numbers in a column. With this shortcut, you can select all the cells in that column before using the formula.
Pro Tip: To select an entire worksheet, click the box in the top-left corner (where row headers and column letters meet). This will select all cells in your worksheet.
Next up: Ctrl+Shift+: Insert current date – A beginner’s guide to Excel shortcuts for dates.
Ctrl+Shift+: Insert current date – Beginner’s Guide to Excel Shortcuts for Dates
Ctrl+Shift+: Insert Current Date – A Beginner’s Guide to Excel Shortcuts for Dates!
To insert the current date into an Excel spreadsheet, use Ctrl+Shift+colon (:). This shortcut will save you time and effort, especially if you use it multiple times. Here’s a 3-step guide:
- Open your Excel document.
- Select the cell you want the date in.
- Press Ctrl+Shift+: (colon).
Using this shortcut inserts today’s date in that cell. It remains in the cell until changed manually or by a formula.
Manually entering dates in Excel is slow and error-prone. Keyboard shortcuts like Ctrl+Shift+ improve productivity and reduce errors. It’s especially helpful for creating daily reports or spreadsheets.
I used to waste hours a day manually entering data into Excel. But, with this shortcut, I can easily input multiple dates without any hassle.
Now that we know how to insert a current date, let’s look at another useful Excel shortcut: Ctrl+; for inserting the current time.
Ctrl+; Insert current time – Excel Time Shortcuts for Absolute Beginners
Ctrl+; Insert Current Time – Excel Time Shortcuts for Absolute Beginners! Use this handy shortcut to save time when entering the current time into a cell. Here’s how:
- Select the cell you want to insert the current time into.
- Press and hold down the Ctrl key.
- While still holding down the Ctrl key, press the semicolon (;) once.
- Release both keys.
- The current time is now in the selected cell.
This shortcut is useful for more than just entering the current time. You can also use it to calculate duration or elapsed time. For example, if you’re tracking task completion times, you can easily record start and end times.
You can also display both the date and time in a single cell using CTRL+SHIFT+: which gives input as ‘20-01-2022 02:12’.
Using Ctrl+; can save you time and energy! Give it a try when you need to enter the current time in a worksheet.
And don’t forget, there are also Mouse Shortcuts for Beginners!
Mouse Shortcuts for Beginners
Excel is a must-have for many of us. We use it for a variety of tasks like organizing data and making budgets. But it can be hard to learn Excel, particularly for newbies. To help, there are shortcuts that make navigating spreadsheets easier and faster. Let’s cover the main mouse shortcuts for beginners. We’ll go over simple commands, like double-clicking to edit cells and right-clicking to show context menus. Plus, more advanced techniques such as drag-and-drop shortcuts to move or copy cells. With these useful mouse shortcuts, you’ll be an Excel pro in no time.
Image credits: pixelatedworks.com by David Arnold
Double-click: Edit cell – Excel Mouse Shortcuts for Absolute Beginners
Double-clicking on a cell can save you time when making small changes! It only works in “Edit” mode, not when creating charts or graphs. Doing this gives you access to the formula’s inputs so you can quickly adjust its parameters.
Learning Double-click: Edit cell – Excel Mouse Shortcuts for Absolute Beginners is beneficial for quickly updating information in spreadsheets without having to navigate through menus. To make sure you get it right, be systematic and take your time to practice these shortcuts regularly.
To practice Double-click: Edit cell – Excel Mouse Shortcuts for Absolute Beginners, select a range of cells and edit them one after another until it becomes an effortless routine. This will save time and make the task easier and faster.
In conclusion, Double-click: Edit cell – Excel Mouse Shortcuts for Absolute Beginners is great for quickly accessing necessary inputs. With regular practice, you’ll have this task down in no time.
Right-click: Show context menu – Basic Excel Mouse Shortcut Commands
Want to get better with Excel? To save time, use the right-click function to access the context menu! Just click on a cell or selection of cells and right-click with your mouse.
The context menu will display various options. With it, you can quickly format, manipulate and move data. You can also insert or delete cells, rows, or columns. Plus, you can customize the context menu by adding or removing commands.
If you’re a beginner in Excel, these mouse shortcuts may seem intimidating. But with a bit of practice, you’ll navigate like a pro in no time. Don’t miss out on the benefits of these helpful shortcuts!
Drag and drop: Move or copy cells – Essential Excel Mouse Shortcuts for Beginners
When working with Microsoft Excel, there are shortcuts that make work more efficient. One of these is Drag and Drop: Move or copy cells. This lets you move or copy cells using just the mouse. Here’s a 5-step guide:
- Select the cell or range of cells.
- Click and hold down the left mouse button on the edge of the selection.
- Drag the selection to where you want it, while still holding the left mouse button.
- If you want to move it, release the left mouse button on an empty cell. If you want a copy, hold Ctrl and release the left mouse button when you reach the new location.
- Release the left mouse button.
Be careful when dragging, as it can affect your entire spreadsheet if done wrong. This shortcut is useful for moving portions without copying entire rows or columns (Shift + Space Bar + Direction Keys). It saves time and reduces errors.
I used to spend hours copying data from one worksheet to another, line by line. After mastering the shortcuts like Drag-n-Drop, my productivity increased, and I made fewer mistakes.
Another essential shortcut to know is Ctrl+drag and drop: Create a copy of cells. This will create a copy of the selected cells by dragging them with your mouse while holding down the Ctrl key. It’s a quick way to copy large datasets, enhancing efficiency.
Ctrl+drag and drop: Create a copy of cells – Beginner’s Guide to Excel Mouse Shortcuts
Ctrl+drag and drop is an amazing Excel shortcut! It allows you to quickly create copies of cells. There are three important points to consider when using this shortcut:
- Hold the Ctrl key while dragging and dropping the selected cells.
- When you release the mouse button, a small plus sign will appear, showing that a copy has been created.
- Use this shortcut to save time when needing to duplicate data in multiple cells or worksheets.
Beginners can take advantage of Ctrl+drag and drop to improve their efficiency in Excel. It’s a quick way to make changes to data, without worrying about losing work. Plus, mastering these basic shortcuts gives you the foundation for understanding more complex features.
Don’t forget the great benefits of Ctrl+drag and drop! It’s an easy skill to learn, and will make data handling tasks faster and easier.
Next, we’ll explore another helpful mouse shortcut – Shift+drag and drop – which allows users to fill cells quickly.
Shift+drag and drop: Fill cells – Advanced Excel Mouse Shortcuts
Shift+Drag and Drop: Fill Cells – Advanced Excel Mouse Shortcuts are a great way to quickly fill up many cells. This is ideal when you need to copy a formula or text across multiple columns or rows. Here’s a 3-step guide on how to do it:
- Click on the cell you want to start from.
- Hold down the Shift key, click and drag the mouse pointer over the range of cells you wish to fill.
- Release the mouse button and then the Shift key. The contents of the first cell will be entered into all the selected cells.
You can also use this shortcut with numbers to generate a progression. For instance, choose the first two or three cells containing “1”, then scroll down while holding down ‘shift’ and dragging – this will make the numbers ascend automatically.
Plus, if you select two or more cells with numerical data, Excel can recognize the progression or pattern. You can then copy it down or drag it out, with zeroes carrying over where no entry exists.
I’ve found Shift+Drag and Drop to be a life saver when needing to enter a large amount of data. It cuts 30 minutes of work down to less than 5 minutes!
Next up is Alt+Drag and Drop: Create a shortcut-Excel Mouse Shortcuts for Absolute Beginners – another keystroke combo beginners must know.
Alt+drag and drop: Create a shortcut – Excel Mouse Shortcuts for Absolute Beginners
Alt+drag and drop: Create a shortcut is one of the 15 must-know Excel shortcuts for beginners. This convenient shortcut allows you to quickly make a shortcut to any cell or range of cells. Here’s how it works:
- Pick the cell or range of cells you want a shortcut for.
- Press down the Alt key on your keyboard.
- Drag and drop the cells to your desired location.
Once you drop, a copy of the cells will appear in the new spot, plus a small icon that shows it’s a shortcut. You can move, delete or change the size of the shortcuts without affecting their original place in the spreadsheet.
Alt+drag and drop makes it easier to access crucial info from different parts of the spreadsheet without needing to scroll back and forth. It’s useful with big datasets or complicated formulas that need frequent cross-referencing.
Forbes reported that keyboard shortcuts like Alt+drag and drop can save around 8 workdays per year for the average user. By mastering these essential Excel shortcuts for absolute beginners, you can work faster and more effectively with your spreadsheets.
FAQs about 15 Essential Excel Shortcuts For Absolute Beginners
What are 15 essential Excel shortcuts for absolute beginners?
There are numerous Excel shortcuts available, but for absolute beginners, here are 15 essential ones to make your work more efficient:
1. Ctrl + C – Copy
2. Ctrl + X – Cut
3. Ctrl + V – Paste
4. Ctrl + Z – Undo
5. Ctrl + Y – Redo
6. Ctrl + F – Find
7. F2 – Edit cells
8. Ctrl + B – Bold
9. Ctrl + U – Underline
10. Ctrl + I – Italicize
11. Ctrl + A – Select All
12. Ctrl + S – Save
13. Ctrl + N – New workbook
14. Ctrl + O – Open workbook
15. Alt + Tab – Switch between open windows
How can these shortcuts benefit beginners?
Using these shortcuts can make your work more efficient and faster. Memorizing these essential shortcuts will help you save time and minimize errors.
Are there any other Excel shortcuts beginners should know about?
Yes, there are several other Excel shortcuts that can improve your productivity. Some of them are:
1. Ctrl + Home – Go to the beginning of the worksheet
2. Ctrl + End – Go to the end of the worksheet
3. F4 – Repeat the last command
4. Ctrl + Page Up – Go to the previous worksheet
5. Ctrl + Page Down – Go to the next worksheet
How can beginners remember all of these shortcuts?
One of the best ways to remember Excel shortcuts is to practice and use them frequently. Another method is to create a list of these shortcuts and keep it handy for easy reference.
Can these shortcuts be customized?
Yes, Excel allows you to customize the shortcuts as per your preference. For example, you can assign hotkeys to certain functions or macros that you use frequently.
What are some common mistakes beginners make while using Excel shortcuts?
Some common mistakes include pressing the wrong keys, not realizing that caps lock is on or not using the right modifier keys (Ctrl, Alt, Shift). It is important to ensure that you are pressing the appropriate keys in the right sequence to avoid errors.
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.