Struggling to keep up with the demands of your job? You’re not alone. Discover 25 Excel shortcuts that can help you work faster and smarter. Get ready to become an Excel master!
Excel Shortcuts for Efficient Work
Excel is a must-have for many of us. But working with it can be tiresome and slow, particularly when we’re dealing with big sets of data. That’s where shortcuts help! In this part of the article, I’d like to share some of my favourite Excel shortcuts that I use to increase my work efficiency.
We’ll break them into three categories: navigation, editing, and formatting.
Navigation shortcuts help us move around our worksheets quickly. Editing shortcuts make editing a breeze. And formatting shortcuts give our spreadsheets a professional look.
With these shortcuts, we can save time and work better in Excel!
Image credits: pixelatedworks.com by Yuval Woodhock
Keyboard Shortcuts for Navigation
Do you want to save time while navigating around your worksheets? Then, mastering the Keyboard Shortcuts for Navigation is essential!
Here are a few examples:
- Ctrl + Home: Move to the beginning of the worksheet.
- Ctrl + End: Move to the last cell with data on a worksheet.
- Ctrl + Page Up: Navigate left between worksheets.
- Ctrl + Page Down: Navigate right between worksheets.
F5 is also a great shortcut to select a specific cell quickly. Additionally, by pressing Ctrl + G you can access popup prompt boxes that allow you to directly type in the desired location for easy navigation.
These shortcuts can make a huge difference in improving your workflow. They enable you to navigate between different areas of the workbook, without having to focus on one cell or customise tabs within an excel document while working on other tabs.
Steve Jobs’s story is a great example of how learning a skill can positively influence your future. He attended Calligraphy classes at Reed College and even though he couldn’t predict how it would be applicable in his life, years later during Apple’s development days, they needed beautiful typography on computers. This is when they referred back to his calligraphy teachings, helping them become the first company to type fonts differently than their competitors, leading them to success.
Now that you know about Keyboard Shortcuts for Navigation, let’s move on to Editing Shortcuts that will help you save time and work more effectively.
Editing Shortcuts to Save Time
F2? Use it to edit cells quick-smart! Ctrl + X or Ctrl + C? Cut or copy cells in a jiffy! Hold the Shift key and arrow key? Select multiple cells with ease! Alt + Enter? Insert a new line in a cell with no fuss! Fill Handle feature? Select a corner and drag it across – no need to do it manually! Ctrl + Z? Undo any changes you make in Excel – no problemo!
These shortcuts can give you major time-saving benefits while editing spreadsheets. No need to click into and out of a cell to make changes with F2. Quickly move cells with Ctrl + X or Ctrl + C. The Shift key and arrow keys help you select multiple cells without constantly clicking. Alt + Enter makes it easy to add notes and comments in a cell. The Fill Handle feature automates repetitive actions.
As you get more comfortable with these shortcuts, they’ll become second nature and you won’t need to rely on your mouse as much. One editor saved 15 minutes by using keyboard shortcuts! So, don’t waste time – use these editing shortcuts and get stuff done faster!
Now, let’s learn about formatting shortcuts for professional formatting!
Formatting Shortcuts for Professional Formatting
Excel provides several handy keyboard shortcuts to help you format cells and data quickly. For instance, press Ctrl + 1 to bring up the Format Cells dialog box and create or edit formatting commands that you can associate with a shortcut key. This will save you time and result in a professional-looking output.
Impress your colleagues or clients with your efficiency and attention to detail by using shortcuts like:
- Ctrl + B: Bolds the selected text or cell.
- Ctrl + I: Italicizes the selected text or cell
- Ctrl + U: Underlines the selected text or cell
- Ctrl + Shift + #: Applies the Number format using a comma as the thousand separator and two decimal places.
Don’t miss out on the time-saving benefits of using Excel shortcuts. In today’s business world, it’s essential to work smarter, not harder.
Learn even more ways to speed up your workflow with Mouse Shortcuts for Smooth Operations.
Mouse Shortcuts for Smooth Operations
Tired of all the clicking and scrolling in Excel? I feel ya! We’re gonna explore the power of mouse shortcuts to make things smoother. Three subsections will show you some amazing shortcuts. You’ll be able to select cells and ranges quickly, copy and paste with ease, and insert/delete in no time. Your productivity is about to skyrocket with these tips!
Image credits: pixelatedworks.com by Joel Woodhock
Select Cells and Ranges Quickly
Master Select Cells and Ranges Quickly to make work more efficient. Press and hold Shift while clicking the first and last cells of the range. Use Ctrl key to select multiple cells by holding it down and clicking on each one. Activate Extend mode with F8 to extend selection with arrow keys. Select entire rows or columns by clicking the row number or letter.
I used to copy data from one spreadsheet to another, but with Select Cells and Ranges Quickly, I was able to grab groups of data quickly. Copy with ‘Ctrl + C‘ and paste with ‘Ctrl + V‘ for speedy reformatting even across different file systems.
Copy and Paste with Ease
Copy and Paste with Ease is awesome for Excel users! It saves time and effort by doing repetitive tasks. Here are three ways to use it:
- Copying Data – Select the cell, row, or column you want to copy. Right-click and select ‘Copy’ or press Ctrl + C. Then click on the cell you want to paste the data. Right-click and select ‘Paste’ or press Ctrl + V.
- Moving Data – Select the cell, row, or column you want to move. Right-click and select ‘Cut’ or press Ctrl + X. Then click on the cell where you want to move the data. Right-click and select ‘Paste.’
- Clipboard Manager – Excel has a Clipboard Manager that stores multiple items in the clipboard memory. Click Home > Clipboard > Clipboard Pane to access it.
Pro Tip: To ignore formatting during a paste operation, use Ctrl+Shift+V.
Now let’s talk about Insert and Delete in No Time!
Insert and Delete in No Time
Inserting and deleting commands are important functions for adding or removing rows, columns, cells, tables, shapes, etc. in your Excel spreadsheets. Here are six shortcuts to get it done quickly!
- To insert a cell or range of cells: Select the cell(s), right-click, click “Insert”, select “Shift cells down” or “Shift cells right”, and click OK.
- To delete a cell or range of cells: Select the cell(s), right-click, click “Delete”, select “Shift cells left/up” or “Entire row/column,” and click OK.
- To insert a new row or column: Select the entire row/column, right-click, click “Insert,” select “Entire row/column,” and click OK.
- To delete a row or column: Select the entire row/column by clicking its header, right-click, click “Delete,” select “Entire row/column,” and click OK.
- To duplicate data from above/below: Select the cell(s), press Ctrl + D for below or Ctrl + Shift + D for above.
- To fill data series by drag-and-drop: Type a value/symbol/pattern/formula in a cell, drag its bottom-right corner down (for numbers) or sideways (for dates/text).
These shortcuts make it easier to insert and delete data than using Excel’s ribbons and menus. Plus, you make fewer mistakes since you can control where new cells appear or old ones disappear.
For example, I needed to move data from one worksheet to another with half of the rows inserted in between. I used the “Shift cells down” command and it shifted only the selected cells without affecting others. This saved me time and effort from copying and pasting values manually.
Data Shortcuts that Save Time:
We’ve got more tricks up our sleeve when it comes to data-related shortcuts. These help save time while manipulating your Excel spreadsheets in various ways.
Time-saving Data Shortcuts
I’m an Excel user who’s always looking to increase productivity and save time. Data shortcuts are the best way to do this. In this part of the article, I’ll focus on data shortcuts that can make a huge difference. We’ll look at three topics:
- sorting/filtering data
- using formulas
- creating charts easily
With these shortcuts, you can save minutes – even hours – on your work!
Sorting and Filtering Data to Save Time
Sorting and filtering data can be a great way to save time when working with large datasets. Select your range, click the Sort button, add criteria and hit OK to sort data in either ascending or descending order.
Filtering allows you to hide unwanted records from view. For example, you could filter out all customers who haven’t purchased anything in the last 6 months.
Advanced filtering can help you perform complex filtering on large datasets, like searching for specific words, looking for duplicates, or extracting unique records.
When sorting data, consider adding more criteria to get even more detailed insights. When using advanced filters, make sure to keep a backup copy of the original dataset before making any changes.
Our next heading is ‘Use Formulas More Efficiently.’ We will discuss how to use various Excel shortcuts to boost productivity while working with Excel formulas.
Use Formulas More Efficiently
To make formula work easier, you need to know Excel’s shortcuts. The AutoSum shortcut (ALT + ‘=’) is great for quickly getting the sum, avg., count, and other basic functions from a selected range. Utilizing the Absolute Reference shortcut (F4) can lock down cell references when copying formulas.
SUMIF and COUNTIF can conditionally aggregate data based on criteria. IFERROR helps by replacing error values with a custom message or value for readability. ‘&‘ operator and CONCATENATE function can be used for combining formulas and string concatenation.
You can increase your productivity and finish your work faster by incorporating these shortcuts into your work with data. Now let’s move on to “Generate Charts Quickly and Easily”!
Generate Charts Quickly and Easily
Mastering charts in Excel is a breeze! With a few simple keystrokes, you can create professional looking charts in no time. This skill can come in handy for presentations or meetings. Plus, these shortcuts save time and improve productivity.
Want to take it up a notch? Use macros! Macros are powerful automation tools that let you automate tasks in Excel. Here, we’ll show you 25 great shortcut keys to speed up your work in MS-Excel. Even experienced users won’t know all of these tips and tricks! So, stay tuned till the end.
And, did you know the first version of Microsoft Excel was released on September 30th, 1985?
Take Control with Macros
Excel is awesome for data management. But, it can take up a lot of time. Macros to the rescue! Let’s take a closer look at what macros are and why you should use them. Plus, how to record macros to save time on boring tasks. Also, how to run and edit them to fit your requirements. Get ready to streamline your Excel workflow!
Image credits: pixelatedworks.com by Harry Washington
Record Macros for More Efficient Work
Record Macros are a great way to work faster and more efficiently, without knowing how to code. It’s ideal for making custom formatting rules for multiple worksheets or entire workbooks. This can help eliminate manual data entry, saving time and reducing chances of errors.
Why bother with repetitive tasks when Macros can help? This feature lets you create powerful tools that automate tedious or complex tasks. For example, calculations, consolidating data from different files, formatting reports, and more.
A tax accountant saw the value of record macros while using QuickBooks. They had many profit & loss statements they transferred to Excel manually every month-end. Record Macros let them store mouse clicks, so future statement extractions could be done with one click!
Run Macros Quickly and Conveniently
To maximize macros, use these techniques:
- Assign keyboard shortcuts to frequently used macros.
- Add buttons to the Quick Access Toolbar.
- Create custom tabs/ribbons with all your macros, categorize them.
- Use the Developer tab in the ribbon.
These shortcuts let you run procedures with one touch, without memorizing long commands. This saves time & minimizes errors due to typos.
Harvard Business Review found that automating tasks like data entry with Excel could reduce burnout and boost job satisfaction.
Next, learn how to further customize macros, for time & efficiency.
Edit Macros to Suit Your Needs
Customize Excel macros to suit your needs. Macros are a great way to automate tasks and save time. But if the pre-built macros don't fit your requirements? Here's how to edit them.
- Open the Visual Basic Editor (VBE) and edit the code.
- Save the original macro as a backup before making changes.
- Change or add commands by editing the VBA code.
- Assign shortcuts to the edited macro to run it quickly.
- Test the modified macro thoroughly before using it.
By customizing macros, you’ll work faster and smarter. Change button names or add comments in the code. This helps others (or yourself) who will use it later.
If new to any function, study pre-existing macros before altering them. Modify an example instead of building from scratch. Don’t accidentally change something important! Next – Additional Excel Shortcuts.
Additional Excel Shortcuts
Are you an Excel fan like me? If so, you want to work fast and smart. Excel is here to help! It has lots of shortcuts already built-in. Now, let’s discover some additional ones. We’ll look at three topics: navigating windows, managing workbooks and tabs. Let’s get going and see how Excel can make life easier!
Image credits: pixelatedworks.com by Harry Arnold
Navigate Windows in a Snap
Navigate Windows like a Pro! Utilize the “Ctrl+Tab” keyboard shortcut to switch between open workbooks and tabs quickly. Hold down the “Alt” key and click & drag the window’s title bar or border to move or resize windows. Press “Alt + Tab” to switch between multiple Excel instances. Use the “Ctrl + W” shortcut to close a workbook.
Save time and streamline your workflow: use shortcuts like “Ctrl + Home” to go to the start of a worksheet and “Ctrl + End” to jump to the last cell in a spreadsheet.
Recent updates have made navigating Excel’s complex interface easier than ever before. Now it’s possible to float and dock toolbars across multiple monitors, making navigation simple. Microsoft has made great strides in ensuring their software is accessible and user-friendly, unlike earlier versions which relied on clunky menu interfaces.
Let’s unlock the secrets of Manage Workbooks Like a Pro and discover even more useful tips!
Manage Workbooks Like a Pro
Managing workbooks like a pro can be tricky if you’re unfamiliar with Excel shortcuts. This article has you covered with 25 shortcuts that’ll make your workflow faster.
- Ctrl + N creates a new workbook.
- Ctrl + O opens an existing workbook.
- Ctrl + S saves your workbook.
- F12 takes you to the “Save As” function.
- Shift + arrow keys or Shift + PgUp/PgDn select cells and move between worksheets.
- Alt + H + O + R hides rows.
- Alt + H + O + C hides columns.
- Alt + H + O + U unhides them.
- Ctrl+ Arrow Keys move your active cell to last non-empty value in that column or row.
Knowing how to use these keyboard shortcuts will keep your hands on the keyboard, saving time and boosting productivity.
Work with Tabs More Efficiently
Dealing with tabs in Excel can be tough and time-consuming. Here are a few tips to improve efficiency.
- Hold down Ctrl and press Page Up/Page Down to move between sheets.
- Ctrl + Tab also works for switching between open workbooks/worksheets.
- Right-click the tab to move/copy it to another location.
- Organize tabs by colour-coding. Right-click and choose your colour.
- View > Freeze Panes to keep the top row(s) and leftmost column(s) visible while scrolling.
When I had to work on 50 audit reports, every tab looked the same. It was so hard to find the data I needed. These tips would have been lifesavers!
FAQs about 25 Excel Shortcuts To Help You Work Faster
What are the 25 Excel shortcuts to help you work faster?
The 25 Excel shortcuts to help you work faster are Alt+H+O+I, F2, Ctrl+D, Ctrl+R, Ctrl+; (semicolon), Ctrl+Shift+: (colon), Ctrl+Shift+T, Ctrl+1, Ctrl+Shift+$, Ctrl+Shift+#, Ctrl+Shift+%, Ctrl+` (grave accent), Ctrl+Shift+^, Ctrl+Shift+&, Ctrl+Shift+@, Alt+H+V+V, Alt+H+V+C, Alt+H+B+A, Ctrl+Shift+L, Ctrl+Shift+O, Ctrl+Shift+A, F4, F5, F7, and F9.
What is the significance of knowing these shortcuts?
Knowing these shortcuts can help you save a lot of time by performing tasks quickly and efficiently, thereby increasing your productivity.
How can these shortcuts help me work faster?
By using these shortcuts, you can minimize the time spent on repetitive tasks, navigate through sheets and workbooks easily, and perform complex calculations quickly.
Can I customize these shortcuts to suit my requirements?
Yes, you can customize these shortcuts or create your own shortcuts using Excel’s built-in shortcut customization feature.
How can I access these shortcuts?
These shortcuts can be accessed using your keyboard by pressing the appropriate keys in the correct order. Alternatively, you can also access them through Excel’s ribbon menu.
Is there a way to learn these shortcuts quickly?
Yes, there are several resources available online, including video tutorials and interactive games that can help you learn these shortcuts quickly and easily.
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.