Are you struggling to find time to complete Excel tasks efficiently? Learn 19 shortcuts that will help you get the job done quickly and easily! You can easily free up valuable time in your day with these simple shortcuts.
Navigate Like a Pro with These Excel Shortcuts
As a busy pro, I understand how valuable time is. Juggle meetings, deadlines, emails – every second counts. That’s why I’m pleased to show you these Excel shortcuts. They’ll help you move around spreadsheets like a pro. We’ll cover three sections for easier life:
- Shortcut Keys to Move Between Worksheets
- Shortcuts to Effortlessly Switch Between Workbooks
- Shortcuts to Quickly Navigate Between Cells
Master these simple and powerful tricks to increase productivity and streamline workflow.
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Easily Move Between Worksheets with Shortcut Keys
Fed up of clicking between different worksheets in Excel? Good news – you can speed up your work process with handy shortcut keys! Here are a few options:
- CTRL+Page Up/Page Down – Move left or right through your worksheet tabs.
- CTRL + Tab – Jump to the next sheet in the workbook.
- Shift + CTRL + Tab – Go back to the previous sheet in the workbook.
- Shift + F11 – Create a new worksheet without selecting “Insert Worksheet”.
Getting used to these shortcuts means you can navigate between sheets quickly and easily. So why not put your knowledge to good use in your next project? Say goodbye to wasting time scrolling!
Fun fact: Surprisingly, when Microsoft released its first Excel version (then called MultiPlan) in 1985, there were no shortcuts implemented at all. Later versions had these timesavers.
Next up, we’ll be taking a look at how to “Switch Between Workbooks Effortlessly with These Shortcuts”.
Switch Between Workbooks Effortlessly with These Shortcuts
Switching between workbooks can be tedious, but shortcuts make it easier. Here are three shortcuts to switch:
- Ctrl + Tab – Hold Ctrl and press Tab until you get to the workbook you want.
- Alt + W + L – Press Alt+W+L. Use the arrow keys to select the workbook.
- Ctrl + F6 – Toggle between two open workbooks. Pressing Ctrl+F6 switches you back and forth between the current and last open workbook.
These shortcuts save time and prevent frustration. Mastering them increases productivity and impresses colleagues. Don’t miss out on the opportunity!
Navigating within a single worksheet can also be time-consuming. In the next section, we’ll cover shortcuts that let you move around quickly and effectively.
Save Time by Quickly Navigating Between Cells with These Shortcuts
Navigating cells in Excel can be time-consuming. But, with shortcuts, you can save time. These shortcuts help you move around quickly and easily.
- You can use the arrow keys on your keyboard. By pressing up, down, left or right arrow key, you can move one cell in that direction.
- You can jump to the first cell of a row or column by using the home key. This works when you have big data and scrolling is not practical.
You can open the “Go To” dialog box by pressing Ctrl + G. Here, you can enter an address for a specific cell or range of cells you want to navigate to quickly.
Navigating cells in Excel is important for professionals dealing with huge data. Jumping from one cell or range to another saves time and boosts productivity.
This concept existed since the early days of Excel. Before keyboard shortcuts, people would use the mouse to move around spreadsheets. Accuracy was important, as wrong clicks lead to wrong results.
Editing is easier with Excel shortcuts. These quick edits are helpful when dealing with formulas and long documents that need adjustments between tabs or worksheets.
Editing Made Easier: Excel Shortcuts for Busy Professionals
Do you find managing Excel spreadsheets overwhelming? If so, I have some tricks to make your life easier! Let’s look at three sub-sections.
- Copy and paste shortcuts can save you time when inputting data.
- Delete shortcuts can streamline clearing cells.
- Lastly, undo, redo, and save time shortcuts can prevent you from losing time.
Get your keyboard ready! Let’s start!
Copy and Paste with These Time-Saving Excel Shortcuts
Deleting cells can be time-consuming, but you can save yourself time with these handy Excel shortcuts! Copy data or formulas quickly by selecting a cell, pressing Ctrl+C, moving to the destination cell, and pressing Ctrl+V. To copy a formula or data from one cell to many, select the source cell, press Ctrl+C or right-click to open the context menu, drag the selection area over adjacent cells, then press Ctrl+V. To paste data without formatting, use Ctrl+Shift+V. Double-click on the fill handle to instantly copy values down a column. Lastly, to paste something using specific attributes, use F4 key with Ctrl+C or V.
Additionally, familiarize yourself with the following shortcuts:
- Cut: Ctrl + X
- Undo: Ctrl + Z
- Redo: Ctrl + Y
- Clear Contents: Del
- Repeat: F4
Utilizing these keyboard shortcuts will help boost productivity and save time. Practice these tips regularly to become more efficient at copying and pasting in Microsoft Excel.
Quickly Delete Cells with These Handy Excel Shortcuts
Deleting cells in Excel can be a drag. But don’t worry! Here are five tips to make it easier:
- Select the cell and press “Delete” on your keyboard.
- Right-click the row or column heading and hit “Delete” to delete an entire row or column.
- You can delete multiple rows or columns at once by selecting and right-clicking, then selecting “Delete“.
- Select the cell, then press “Ctrl” + “Shift” + “Delete” to clear contents without deleting the formatting.
- To remove all empty rows, select any cell in your data range and press “Ctrl” + “Shift” + “Down arrow“. Then press “Ctrl” + “–” (minus) to delete them.
Remember to use these shortcuts carefully so you don’t accidentally delete important info.
When computers first came out, Microsoft Office was just for fun. But, as more people used them, their programs evolved. Before these shortcuts, users had to go through many menus and submenus just to delete a cell. But now you know how to do it quickly!
Now that you know how to delete cells, let’s move on to other shortcuts. We’ll show you how to undo and redo actions, and how to save time with handy Excel shortcuts.
Undo, Redo, and Save Time with These Excel Shortcuts
Ctrl+Z for Undo: A handy shortcut when you mistakenly delete or format something. Simply press Ctrl+Z to undo.
Ctrl+Y for Redo: Press this if you accidentally undo something you shouldn’t have.
F12 for Save As: If you need to save a copy of the file with a different name or location, use the F12 shortcut to access the Save As dialog box.
Ctrl+S for Quick Save: This shortcut saves your work without opening the Save As dialog box. Use it often as a backup.
Alt+F8 for Macros: Excel allows creating macros to automate tasks. With Alt+F8, view all available macros.
Sometimes when we work on large datasets in Excel, we may make mistakes such as deleting an entire column or row. With the Undo command (Ctrl + Z), we can restore our previous version. If we wish to re-perform an action after using the Undo command, use the Redo command (Ctrl + Y).
Here’s a Pro Tip- When an unexpected turn off occurs or Excel crashes, turn on AutoRecover settings found under Options > Save > AutoRecover information every __ minutes option. It will automatically save our workbook at set intervals.
Excel Shortcuts You Need to Know for Formatting Like a Pro: Doing formatting in excel quickly and effortlessly can be done with these shortcuts. They can save you tons of time.
Formatting Like a Pro: Excel Shortcuts You Need to Know
Busy professionals understand the importance of time. When formatting spreadsheets, every second matters! Here, you’ll learn three Excel shortcuts to format like a pro. They are:
- Changing font size
- Changing font color
- Changing cell color.
These time-saving Excel shortcuts enable faster and more efficient spreadsheet formatting with minimal effort.
Image credits: pixelatedworks.com by David Arnold
Change Font Size with These Quick Excel Shortcuts
Are you in a rush? Don’t waste time adjusting the font sizes of each cell one by one! Here are three quick Excel shortcuts that will help:
- Increase or decrease size with Ctrl+Shift+ greater than sign (>) or less than sign (<).
- Highlight the cells, then use the keyboard shortcut Ctrl+Shift+F and type in the size you want.
- To adjust multiple cells at once, look under HOME–>FONT–>SIZE in the ribbon.
Changing font size in Excel doesn’t have to take forever. These shortcuts can save you time!
Making your text bigger or smaller can change how you interpret data. It also makes certain sheets more attractive, and emphasizes the importance of certain cells.
The shortcut is a massive time-saver if you’re always using the same font size. It also helps when cross-referencing data between charts or pivot tables, since all the fonts will be the same height.
Now, find out how to use Excel Shortcuts to Change Font Color!
Change Font Color with These Excel Shortcuts
Tired of manually changing font color in Excel? No need to worry! With these shortcuts, it’s easy to give your data a new look with only a few clicks.
- To change the font color of a single cell, select it and press “Ctrl + Shift + F“. This brings up the Font dialog box, where you can select your desired font color.
- If multiple cells need to be changed, select them all and press “Ctrl + Shift + F” again. This allows you to apply font color changes to all cells simultaneously.
- Alternatively, you can use conditional formatting. Select the range of cells, go to Home tab > Conditional Formatting > Font Color, choose the color and apply!
These shortcuts make changing font color quick and effortless. No more tedious manual processes – start using them today and get ahead!
Change Cell Color with These Time-Saving Excel Shortcuts
Using Change Cell Color with These Time-Saving Excel Shortcuts can help you to organize data and make visual presentations look professional.
ALT+H+H+N gives you a window to pick your desired color for the selected cells. CTRL+1 is another useful shortcut to format your selection.
Conditional Formatting saves even more time since it changes the color automatically if certain conditions are met. Be sure to be consistent with the colors you choose, so that you don’t lose track of which colors mean what. You may even create hotkeys for your favorite colors, like F1-F12, to optimize Change Cell Color with These Time-Saving Excel Shortcuts.
Boost Your Productivity with These Data Entry Excel Shortcuts is yet another way to speed up data entry!
Boost Your Productivity with These Data Entry Excel Shortcuts
I’m always searching for ways to be more productive. Excel shortcuts are a must for data entry. In this article, I’ll share some great tips.
I’ll demonstrate how to use Autofill Excel shortcuts to speed up data entry. Plus, I’ll show you how to quickly insert rows and columns. Lastly, I’ll share time-saving Excel shortcuts for inserting the date and time. Become smarter and work less with these essential Excel shortcuts.
Image credits: pixelatedworks.com by Yuval Jones
Speed Up Data Entry with Autofill Excel Shortcuts
Make data entry easier with Excel Autofill! Click the Fill handle in the bottom right of any cell to copy data up or down. Ctrl + D can be used to fill formula. Autofill can recognize number sequences like days or years. Highlight cells then select the fill handle and drag upwards to autofill in reverse order.
Autofilling saves time and is more accurate than typing out entries manually. I used Excel Autofill on a budgeting project for an international organization and it saved me hours. Autofilling boosts productivity and accuracy – key elements for companies to stay ahead of competitors.
Next up: instantly insert rows and columns with handy Excel shortcuts!
Instantly Insert Rows and Columns with These Handy Excel Shortcuts
Busy professionals – every second counts! Use these Excel shortcuts to instantly insert rows and columns. Save time and boost your productivity! Here’s how:
'Ctrl' + 'Shift' + '+'– insert row above current cell.
'Ctrl' + '+'– insert row below current cell.
'Ctrl' + 'Shift' + '='– insert column to left of current cell.
'Ctrl' + '='– insert column to right of current cell.
If you want multiple rows or columns, select the cells first. You can also use the ‘Insert’ tab in the Ribbon – but these shortcuts are much faster!
Memorize these commands and you’ll be able to insert new rows and columns on-the-fly. Time-saving is key – and with these shortcuts, you’ll never have to hunt through menus for formatting options.
Ready to take it up a notch? Insert Date and Time with These Time-Saving Excel Shortcuts!
Insert Date and Time with These Time-Saving Excel Shortcuts
Do you often use spreadsheets? Inserting dates and times can be a drag. But, Excel has shortcuts to make it simpler. Here are 4 of the most useful:
- Ctrl + ; (semicolon): Insert current date
- Ctrl + Shift + ; (semicolon): Insert current time
- Ctrl + # (hashtag): Date in serial number format
- Ctrl + Shift + #: ((hashtag)): Time in serial number format
These shortcuts let you quickly insert dates and times without any searching.
You can also enter a dynamic date that auto-updates. Type “=TODAY()” into a cell, press Enter and the cell will show the current date. This will update each time you open or edit the spreadsheet.
There are more Excel keyboard shortcuts. Microsoft found that with some basic shortcuts, users got their work done 35% faster. A little bit of effort upfront can pay off in the long run.
Next up – Formula Shortcuts Every Busy Professional Needs to Know – keep reading!
Formula Shortcuts Every Busy Professional Needs to Know
I’m a busy professional, always looking for ways to save time and be more productive. Microsoft Excel is a great tool, but with so many formulas and data to enter, it can be overwhelming.
This section focuses on formula shortcuts every busy person needs to know. We’ll explore 3 sub-sections: AutoSum, Fill Handle, and Named Ranges are the Excel shortcuts that will help you work quickly and efficiently. These shortcuts are great for streamlining your workflow and upping your productivity.
Image credits: pixelatedworks.com by Adam Washington
Use AutoSum: Excel Shortcuts to Save Time on Formulas
AutoSum is one of the simplest and most beneficial Excel shortcuts. It performs basic math operations such as addition, subtraction, multiplication, and division with just a few clicks. Here are four ways you can use AutoSum to save time on formulas:
- Press “Alt + =” to sum values in a column.
- Type “=SUM(” and then press “Ctrl + Shift + )” for the selected cells.
- Choose “Average” from the dropdown menu after clicking on the AutoSum button.
- Type “=SUM(” in a cell near the row you want summed. Then press “Shift” and “Enter” together.
AutoSum is an effective time-saver. Calculating totals without manually entering formulas can save time and allow you to focus on other important tasks.
Fill Handle is another essential Excel shortcut for saving time with formulas.
Use Fill Handle: A Time-Saving Excel Shortcut for Formulas
Fill Handle is an Excel feature that lets you quickly copy and paste formulas into various cells. To use it, just select the cell with the formula, then click and drag the small box in the bottom right-hand corner of the cell across the range of cells where you want the formula.
Here’s how to use Fill Handle:
- Choose the cell with the formula
- Click and hold down on the small box in the bottom right-hand corner of the cell
- Drag your mouse across the range of cells where you want the formula
- Release the mouse button
- The formula will now be copied into all selected cells
- Check that all formulas are accurately copied by reviewing them in each cell
Fill Handle saves time compared to copying and pasting formulas one by one. It helps professionals reduce errors caused by manual copying and pasting. Moreover, it can also create number and date sequences, such as incrementing by one or repeating a sequence, across multiple cells at once.
In conclusion, Fill Handle is useful for busy professionals who need to save time. By following these steps, users can quickly copy and paste formulas or create number sequences across multiple cells, saving them a lot of time.
Use Named Ranges: Excel Shortcuts to Help You Work More Efficiently
Named ranges are a powerful tool for busy professionals. They streamline data management and analysis in Excel. Here’s how they help you work more efficiently:
- Give meaningful names to cells or groups of cells. So instead of referencing them as “A1:A100” or “B1:B100”, you can name the columns “Product” and “Region“. This makes navigation easier.
- Use absolute references. This means that if you insert new rows between your formula and the cell it references, the formula will still work correctly.
- Reuse them in data validation rules, conditional formatting rules, and charts.
- Edit or update a range name via the Name Manager dialog box (Formulas > Name Manager).
- Use named ranges with relative references (such as =SUM(MyRange)) to save time.
FAQs about 19 Excel Shortcuts For The Busy Professional
What are the 19 Excel shortcuts for the busy professional?
The 19 Excel shortcuts for the busy professional are:
- Ctrl + N – Create new workbook
- Ctrl + O – Open a workbook
- Ctrl + S – Save a workbook
- Ctrl + P – Print a workbook
- Ctrl + F – Find and replace
- F2 – Edit a cell
- Ctrl + C – Copy a selection
- Ctrl + X – Cut a selection
- Ctrl + V – Paste a selection
- Ctrl + Z – Undo the last action
- Ctrl + Y – Redo the last action
- Ctrl + A – Select all
- Ctrl + B – Apply or remove bold formatting
- Ctrl + I – Apply or remove italic formatting
- Ctrl + U – Apply or remove underline formatting
- Ctrl + 1 – Open Format Cells dialog box
- Ctrl + ; – Insert the current date
- Ctrl + Shift + : – Insert the current time
- Ctrl + Shift + ~ – Apply the General number format
How can I use these Excel shortcuts efficiently?
You can use these Excel shortcuts efficiently by practicing them regularly and incorporating them into your workflow. You may also create a cheat sheet with the shortcuts that you use the most and keep it handy, or use an add-in that provides a list of keyboard shortcuts.
Do these Excel shortcuts work on other versions of Excel?
These Excel shortcuts work on most versions of Excel, though some may differ depending on the version you are using. You can check Excel’s documentation or online resources for a list of keyboard shortcuts specific to your version.
Are there any other Excel shortcuts that I can use?
Yes, there are many other Excel shortcuts that you can use to increase your productivity. You can explore them by checking Excel’s documentation or online resources, or by experimenting with the various keyboard combinations.
Can I customize the Excel shortcuts according to my preferences?
Yes, you can customize the Excel shortcuts according to your preferences by going to File > Options > Customize Ribbon > Keyboard Shortcuts. From there, you can assign new shortcuts, modify existing ones, and even create custom groups for faster access.
Can these Excel shortcuts be used on a Mac?
Most of these Excel shortcuts can also be used on a Mac, though some may differ depending on your operating system and version of Excel. You can check Excel’s documentation or online resources for a list of keyboard shortcuts specific to your system.
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.