Are you spending too much time manually hiding rows in Excel? With just a few simple keystrokes, you can easily hide rows with our quick keyboard shortcut tutorial. Save time and hassle with this efficient and reliable solution.
The Importance of Using Keyboard Shortcuts
Keyboard shortcuts are great for work. I know from experience how much time they save when using Excel. Let’s talk about the importance of keyboard shortcuts. Benefits include faster navigation, increased productivity and more time saved. After this, you’ll know how powerful keyboard shortcuts can be when using Excel.
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How Keyboard Shortcuts Can Save You Time
Keyboard shortcuts can make your work faster in many ways. They’re a must-have for any computer user. No need to switch between keyboard & mouse; just use the shortcuts! Here’s a 6-step guide to save time with them:
- Keep your hands on the keyboard.
- Fewer clicks = faster work.
- Get stuff done quickly, without disrupting your workflow.
- Access formatting tools quickly, no need for searching.
- Use keys instead of menus for copy-pastes & tab switching.
- Prevent injuries from too much mouse use.
Keyboard shortcuts are beneficial in many applications, even those that have nothing to do with user interfaces (like Excel’s key-inputs & AutoCorrect). For example, if you work with spreadsheets in Excel, knowing the shortcuts will help you work more efficiently.
According to an article on TechHive, “The average person still reaches for their input device seven times per minute” when discussing the advantages of mastering keyboard shortcuts. This shows just how much we rely on the mouse rather than learned skills.
Next up, the article “How To Quickly Hide Rows In Excel“. It shows how you can save time by hiding rows with shortcut keys, instead of the click-intensive interface methods.
How to Quickly Hide Rows in Excel
When it comes to Excel spreadsheets, rows of data we don’t need to see can be hidden quickly. This helps reduce clutter and focus on certain info. In this part of the article, we’ll go over a simple keyboard shortcut for hiding rows. First, we’ll talk about understanding which rows to hide, so important data isn’t removed. Then, we’ll get into the steps for using the keyboard shortcut, so you won’t have to manually hide rows one by one. After this section, you’ll have a handy tool for managing your data efficiently.
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Understanding Which Rows to Hide
To hide rows in Excel quickly, first understand which rows you wish to hide. Follow these steps:
- Open your Excel worksheet and locate the sheet with the data.
- Scroll down until you find the data you want to hide.
- Left-click, hold the mouse button, and drag across all cells in that row.
- Right-click and select “Hide” from the drop-down menu.
- This will hide the data in that row and move everything down.
Keep these things in mind when deciding which rows to hide:
- Hiding a row does not delete the contents or formulas.
- Rows can be unhidden if needed.
- Excel provides options for filtering out certain pieces of information.
- Consider what material should remain visible.
Finally, use a simple keyboard shortcut to hide rows in Excel!
Utilizing a Simple Keyboard Shortcut for Hiding Rows
Utilizing a simple keyboard shortcut for hiding rows in Excel is quite useful. Follow these 6 steps to do it:
- Select the rows you want to hide.
- Press Ctrl + Shift on your keyboard at the same time.
- While holding these keys down, press the number 9.
- When you let go, the selected rows will be hidden.
- To unhide, select the rows above and below the hidden range.
- Again, press Ctrl + Shift and press the number 0.
This shortcut helps you quickly hide or unhide data without complex menu options.
I had a project where I needed to sort customer reviews. Hiding irrelevant columns enabled me to focus on the relevant ones.
Common issues when using keyboard shortcuts will be looked at next.
Common Issues When Using Keyboard Shortcuts
Excel navigation? Keyboard shortcuts are a real time-saver! But, issues can get in the way. Let’s explore some of these issues.
First, let’s check keyboard settings to make sure they’re compatible with Excel. Then, let’s check that the shortcut is enabled and working properly. Through this section, you’ll have the tools to fix any issues with using keyboard shortcuts in Excel!
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Verifying Your Keyboard Settings
Verifying your keyboard settings can be done in 5 steps.
- Access Start menu, click on “Control Panel”.
- Click on “Ease of Access” at the bottom left.
- Choose “Ease of Access Center”.
- Select “Make keyboard easier to use”.
- Uncheck “Turn on Sticky Keys,” “Turn on Toggle Keys,” and “Turn on Filter Keys.”
These 3 boxes must be unchecked as they disrupt shortcut commands. When verifying, note how each setting impacts the keyboard. Sticky or Toggle Keys may be accidentally switched on. By ensuring ‘clean’ settings, your tasks run smoothly – from menus to Excel sheets. Problem users can reboot, check layout (QWERTY/Dvorak) and software compatibility/malware.
Ensuring Your Shortcut is Enabled and Working
To ensure your shortcut is enabled and working, follow these five easy steps:
- Go to the Excel menu and select Preferences.
- Then click on Ribbon & Toolbar and then on Customize Ribbon & Keyboard Shortcuts.
- Locate the command you want to modify, like Hide Rows or Unhide Rows.
- Click in the Press New Shortcut Key field and press the keys you want to use for your shortcut.
- Make sure the shortcut keys aren’t already being used for another command. Test your new shortcut key by pressing OK and then try using it on a row.
- Click Save Changes before exiting the Preferences window.
Verifying that your shortcut has been created properly is necessary to save time from technical issues. Microsoft found that using shortcuts can save 8 hours a week. This time can be used for data analysis and decision making instead of doing mundane, repetitive tasks. Shortcuts boost productivity and streamline efficiency when working with Excel.
Let’s summarize the steps we’ve covered for hiding rows quickly in Excel using a keyboard shortcut. With these shortcuts, you can hide any unwanted rows. Now let’s do a last recap of the steps. Additionally, we’ll explore more tips and tricks to become an Excel power-user! Let’s dive in!
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A Recap of the Steps for Hiding Rows in Excel With a Keyboard Shortcut
Using a keyboard shortcut to quickly hide rows in Excel? Here’s the recap:
- Select the row(s) by clicking the number on the left.
- Then, press and hold “Shift” + “Ctrl” + “9”.
- The rows are now hidden.
- To unhide them, select any row above or below where you hid them, then press the same shortcut again.
Remember, this is faster than going through the “Home” tab menus. To hide multiple rows at once, just select them before pressing the keys. This will save time and impress your coworkers!
Fun fact: Microsoft Excel was first created for Macintosh computers. It wasn’t until 1987 that it became available for IBM compatible PCs.
FAQs about How To Quickly Hide Rows In Excel Using A Keyboard Shortcut
How can I quickly hide rows in Excel using a keyboard shortcut?
To quickly hide rows in Excel using a keyboard shortcut, select the rows you want to hide, then press Ctrl + 9 (Windows) or Command + 9 (Mac).
How do I unhide rows in Excel that I’ve previously hidden with a keyboard shortcut?
To unhide rows in Excel that you’ve previously hidden with a keyboard shortcut, select the rows above and below the hidden rows. Then, press Ctrl + Shift + 9 (Windows) or Command + Shift + 9 (Mac).
What happens to formulas in hidden rows?
Formulas in hidden rows are still calculated, but their results are not displayed. If you unhide the hidden rows, the results of the formulas will be visible again.
Can I use a keyboard shortcut to hide multiple non-consecutive rows in Excel?
Yes, to hide multiple non-consecutive rows, hold down the Ctrl key (Windows) or Command key (Mac) and select the rows you want to hide. Then, press Ctrl + 9 (Windows) or Command + 9 (Mac).
Can I hide rows in Excel using a keyboard shortcut in a filtered table?
Yes, you can hide rows in Excel using a keyboard shortcut in a filtered table. Simply apply the filter to the table, select the rows you want to hide, and press Ctrl + 9 (Windows) or Command + 9 (Mac).
Is there a way to unhide multiple non-consecutive rows in Excel using a keyboard shortcut?
Yes, to unhide multiple non-consecutive rows in Excel using a keyboard shortcut, hold down the Ctrl key (Windows) or Command key (Mac) and select the rows above and below the hidden rows. Then, press Ctrl + Shift + 9 (Windows) or Command + Shift + 9 (Mac).
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.