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33 Essential Keyboard Shortcuts For Microsoft Excel

Key Takeaway:

  • Master Copy and Paste Shortcuts: Copying and pasting can be done quickly with keyboard shortcuts, making it easier to transfer data efficiently and accurately within your spreadsheet.
  • Navigation and Selection Keyboard Shortcuts: Navigate your worksheet with ease by memorizing shortcuts like moving between worksheets, selecting cells or ranges, and selecting entire worksheets swiftly.
  • Formatting Keyboard Shortcuts: Apply formatting to cells, including currency, percentage, and dates, quickly and accurately by using keyboard shortcuts.

Are you wasting valuable time and energy manually entering data into Microsoft Excel spreadsheets? You don’t have to! Learn 33 essential keyboard shortcuts for Excel that can help you work faster and smarter.

Excel Keyboard Shortcuts: The Must-Know List

Ready to improve your Microsoft Excel skills? If you’re like me, you spend too much time trying to find the perfect function. Don’t worry, keyboard shortcuts can help! Get pen and paper and let’s learn the must-know copy and paste shortcuts. We’ll show you how to cut and paste like a pro. Plus, discover the power of undo and redo commands – they can save you from any spreadsheet disaster. Your Excel shortcut powers start now!

Memorize These Copy and Paste Shortcuts


Crtl+C: Copy a cell or range of cells.

Crtl+V: Paste the copied cell or range of cells.

Crtl+X: Cut and move a selected cell or range of cells.

Shift+Spacebar + Ctrl+C: Copy an entire row.

Crtl+V: Paste the row somewhere else.

“Fill Down”: Quickly fill in column values by copying the cell above.

“Paste Special”: Selectively paste formulas, formatting, and other attributes.

I used these shortcuts while working on monthly reports. I was faster than some of my colleagues.

Now, let’s move on to cutting and pasting like a pro!

Cut and Paste Like a Pro

To work faster on spreadsheets, it’s key to know the functions. Cutting one cell at a time takes time – but using keyboard shortcuts is an efficient way to save time. To select multiple cells, hold down Shift and press CTRL + Arrow Keys + Spacebar.

Excel has many features that make typing shortcuts easier. For example, if you want to fill a row with information from a previous cell, simply double-click the small green rectangle in the bottom-right corner of the active cell. It will auto-fill the data across all selected rows.

Undo and Redo is another keyboard shortcut to learn. It will help you make changes quickly!

Undo and Redo With Ease

Ctrl+Z and Ctrl+Y are the keys to undo and redo in Microsoft Excel. Here’s a few ways to use them:

  • Press Ctrl+Z to quickly undo.
  • Press Ctrl+Y to redo an undone action.
  • Click the Undo/Redo button on Quick Access Toolbar.

Want to undo/redo multiple actions?

  • Use Ctrl+Alt+Z to undo multiple actions.
  • Use Ctrl+Shift+Z to redo multiple actions.

Remember: Once you save your workbook, any undo/redo before saving is gone. So save often and use backups if needed.

In a survey conducted by Microsoft Office Insider Program, people said they’d like more info on Excel shortcuts. This was surprising because school didn’t teach them this stuff.

And that’s all about Undo and Redo! Now let’s cover navigation and selection keyboard shortcuts for Excel.


I am an Excel enthusiast and understand the need to act swiftly. A great way to work faster is to learn your keyboard shortcuts. Here, I will share some key shortcuts for navigating and selecting in Excel. Knowing these will allow you to move between worksheets with ease, choose multiple cells quickly, and select an entire worksheet rapidly. Mastering these will help you complete tasks quickly and boost your productivity.

Navigation and Selection Keyboard Shortcuts You Need to Learn-33 essential keyboard shortcuts for Microsoft Excel,

Image credits: by James Arnold

Move between Worksheets Quickly

Jump between Worksheets quickly is a must-have feature when using Microsoft Excel. Here are five methods to do so with some clever keyboard shortcuts:

  1. Press Ctrl + PageUp to move one worksheet to the left.
  2. Ctrl + PageDown to go to the next sheet on the right.
  3. Use Ctrl + Shift plus an arrow key to jump to a particular worksheet. For example, Ctrl + Shift + Right Arrow will move you to the last sheet from your current position. Try the left arrow key for moving back to a specific worksheet on the left.
  4. Click and hold down on the navigation buttons in Excel located at the bottom of each sheet window until they all appear; then, select another tab by clicking it.
  5. To move between sheets or selections without any navigation buttons or commands changing your focus, hold down CTRL plus page up or down when using directional keys like “up”, “down”, “left”, and “right.”

Switching between worksheets on Excel is essential for updating reports or building formulas. Fast movement between sheets saves time and keystrokes. Knowing these commands makes for a quicker workflow.

Pro Tip: Access ribbon commands quickly by selecting active objects from selected documents’ data sets like images or tables.

Selecting a Range of Cells in Seconds:
In addition to Move Between Sheets Quickly option on Microsoft Excel, it’s also useful to know how to quickly Select a range of cells! This helps when transferring rows of data from one cell range to another.

Select a Range of Cells in Seconds

Do you want to select cells in a jiffy? Microsoft Excel has some keyboard shortcuts that can assist you in doing this quickly and effectively.

  • Press Shift, then click the first cell of your desired range. Whilst still holding Shift, click on the last cell. This will highlight all the cells between them.
  • To select more complex ranges, hold down Ctrl and Shift as you click on other cells.
  • For larger spreadsheets, use the shortcut to select an entire column or row. Click the column or row heading (letter/number at top/left of the spreadsheet) then press Ctrl-Spacebar for columns or Shift-Spacebar for rows.
  • To select all the cells in a worksheet, press Ctrl-A. This will select every cell.

If you want to speed up the selection process, you can learn these handy keyboard shortcuts. They let you perform various tasks without having to go through menus or ribbons.

By understanding these shortcuts, you can save time and increase efficiency when working with Microsoft Excel. Rather than selecting each cell with a mouse/trackpad, you can try out these simple-to-remember shortcuts for more expedient results.

Next, we’ll discuss how to select entire worksheets in Excel. Another helpful technique that can help improve your workflow and productivity when dealing with large data sets.

Select Entire Worksheets in a Snap

The Ctrl-click shortcut is a fast, easy way to select an entire worksheet. This can be helpful when moving between multiple sheets and saves time by avoiding manual selection of every cell.

I experienced this firsthand while working on a project with data from multiple sources spread across Excel sheets. I was wasting time navigating through them until my colleague pointed me to the Ctrl-click shortcut. It made a huge difference in saving time which would otherwise have been spent scrolling and selecting cells.

Now that we know how to quickly select a worksheet, let’s move on and explore other editing keyboard shortcuts for increased efficiency. We’ll look at some essential shortcuts to make editing in Microsoft Excel faster and smoother without interrupting your workflow.

Editing Keyboard Shortcuts for Increased Efficiency

I’m an avid Microsoft Excel fan. Always on the lookout to optimize workflow and increase efficiency. One of the most useful hacks I’ve found is using keyboard shortcuts for basic edits.

In this article, let’s explore several top shortcuts! From inserting/deleting rows/columns to filling in multiple cells in seconds – these shortcuts will make you wonder how you even lived without them!

Insert or Delete Rows and Columns Like a Pro

If you work with large datasets, you must be familiar with adding or deleting rows and columns. Here are some keyboard shortcuts to make this process faster:

  • Press Ctrl + Shift + “+” (Plus sign) to insert an entire row.
  • Press Ctrl + “-” (Minus sign) on the numeric keypad to delete the current row.
  • Click on the row number at the left-hand side of the screen, or press Shift + Spacebar to select an entire row.
  • Press Ctrl + Shift + “+” (Plus sign) while selecting any cell in an empty column next to where you want to insert, to insert an entire column.
  • Press Ctrl + “-” (Minus sign) on the numeric keypad while selecting any cell in that column to delete the current column.

Using these shortcuts will save you time and effort! Plus, you can use the Insert Copied Cells command when inserting new rows or columns. Select a range of cells with data, right-click and choose Insert Copied Cells from the context menu.

Did you know that pressing [Ctrl] + ‘+’ cycles through available cell formats? Excel has over 500 functions built-in, and some of them can save you hours of work. VLOOKUP is one such example, used to look up information in a table based on a certain criteria.

Insert or Delete Cells With One Keystroke

Insert or Delete Cells With One Keystroke – it’s a time-saver! When working with large spreadsheets, this’ll help you out. So, practice it until you know it by heart.

Ctrl+Shift++ (plus sign)? Insert cells! Shift ’em down or right. Ctrl+- (dash) for deleting cells? Shift ’em up, left, or nah. Works for individual cells or groups. Entire rows and cols, too. Undo insertions or deletions? Press Ctrl+Z – it’ll do!

Then, there’s another essential shortcut. It’ll help you fill down or across multiple cells in seconds. Keep reading to find out!

Fill Down or Across Multiple Cells in Seconds

Ever spent hours filling in values in multiple cells, only to realize that you made a mistake? Don’t worry! Excel’s Fill Down or Across Multiple Cells feature can help. In seconds, you can accomplish this task!

To use the feature:

  • Select a cell with the value.
  • Hover mouse over bottom-right corner until it turns into a black plus sign.
  • Drag down for fill down, across for fill across.
  • Release when done.

This is great for large datasets. Plus, you can even use the Fill Handle to fill in a series of dates. Just enter the first date and drag your mouse down. Excel will recognize it and automatically populate them.

Microsoft Excel first released in 1985. It has improved a lot since then and millions of people use it.

Next, let’s take a look at Formatting Keyboard Shortcuts for a Polished Look.

Formatting Keyboard Shortcuts for a Polished Look

I’m a big user of Microsoft Excel. I’m always trying to make my work quicker and my spreadsheets more professional. In this section, we’ll look at formatting keyboard shortcuts to help you do that. With a few keystrokes, you can format cells as currency, percentages, and dates like a pro.

First, we’ll go through the shortcuts for formatting cells as currency. Then, we’ll explore formatting percentages. Finally, we’ll learn the shortcuts to format dates.

Formatting Keyboard Shortcuts for a Polished Look-33 essential keyboard shortcuts for Microsoft Excel,

Image credits: by Joel Washington

Format as Currency With These Shortcuts

Format as Currency With These Shortcuts is an amazing tool for business professionals. Excel’s shortcuts make formatting financial data much easier. With these simple keystrokes, you can format cells and add symbols, decimal places and currency codes within seconds.

Here are six essential keyboard shortcuts to Format as Currency With These Shortcuts in Excel:

  • Ctrl + Shift + $: Currency format with two decimal places.
  • Ctrl + Shift + %: Percentage format with no decimal places.
  • Ctrl + 4: Accounting number format with two decimal places, brackets around negative numbers and aligned decimals.
  • Crtl + Shift + #: Time format with 24-hour notation.
  • Crtl + Shift + @: DateTime format including hours, minutes and seconds.
  • Crtl + Shift + !: Number format with commas separating thousands or millions groupings.

Format as Currency With These Shortcuts saves time and keeps your financial data organized. It can provide a professional look to your financial reports. Many accountants find quick access to formatting tools vital when working on large projects. It helps them get their work done timely and accurately.

The article also covers ‘Format as Percentage Quickly and Easily’. It provides similar keyboard shortcuts to help you format percentages efficiently without manual work, yet still achieving accurate results.

Format as Percentage Quickly and Easily

Wouldn’t it be tedious to manually change each cell’s format from general to percentage without shortcuts? To improve your productivity, here’s what you can do:

  1. Get comfortable with this keyboard shortcut by practicing it regularly. Remember the key combinations for switching between decimals places – Ctrl+Shift+! and Ctrl+Alt+Minus (-). This’ll help you maintain precision when dealing with small percentages.
  2. Combine this shortcut with other formatting shortcuts like Auto-sums and conditional formatting to finish projects quickly.
  3. If you forget any of these Microsoft Excel formatting shortcuts, watch tutorials, read workbooks, or take a course to refresh your knowledge.

Now, you’re ready to “Format Dates Like a Pro”, which will make working with dates and times much easier.

Format Dates Like a Pro

Formatting Keyboard Shortcuts for a Polished Look has a section called ‘Format Dates Like a Pro’. Let’s explore this further!

  • Ctrl + Shift + # or Ctrl + Shift + @ for formatting cells to date.
  • Type the current date quickly with Ctrl + ;
  • Ctrl+Shift+: for the current time.
  • Alt+E+S to change the format of any existing date.
  • Ctrl+1 to customize your own date.
  • Select both cells containing dates and press Ctrl+Minus sign (-) to calculate the number of days between them.

Using these features will make it easier and quicker to work with dates. For instance, with Ctrl + ; you can insert today’s date at different places in your worksheet.

Pro Tip: Create templates with your frequently used date formats to easily apply to new spreadsheets.

Now for ‘View and Printing Keyboard Shortcuts You Don’t Want to Miss’, these are related to viewing and printing options like zooming in/out or printing specific areas of your worksheet.

View and Printing Keyboard Shortcuts You Don’t Want to Miss

Tired of clicking through Excel menus? There’s an easier way – keyboard shortcuts! We’ll reveal the best view and printing shortcuts for Microsoft Excel. Need to zoom in without changing the view percentage? Or modify page orientation? We’ve got you covered! Plus, our preview and print shortcuts make printing faster and more efficient. Get ready to simplify your Excel experience with these helpful shortcuts!

View and Printing Keyboard Shortcuts You Don

Image credits: by Adam Duncun

Zoom in or Out With a Few Keystrokes

It’s time to learn the keys for zooming in and out quickly on Microsoft Excel! Press Ctrl and + together to zoom in. Press Ctrl and – to zoom out. And press Ctrl and 0 (zero) to return to normal view of 100%.

This keyboard shortcut saves time and effort compared to using the buttons on your screen. Plus, it means you can keep both hands on the keyboard – convenient! Here are some tips: use the keystrokes often to get used to them; and try adjusting font sizes after zooming in or out.

Next, let’s move on to Change Page Orientation Quickly and Easily!

Change Page Orientation Quickly and Easily

Wanna Change Page Orientation Quickly and Easily in Microsoft Excel? Here’s 5 points to help you out!

  • Open the Page Layout tab in the ribbon at the top of Excel.
  • Look for the Orientation icon under “Page Setup”.
  • Choose between Landscape or Portrait.
  • Quick Keyboard shortcut: ‘CTRL + P’ then select orientation.
  • To check changes, use Print Preview from the Ribbon.

Changing Page Orientation is great for presenting data. Rotating or flipping it can include more info on one page, without needing multiple pages.

Pro Tip: To avoid printing errors, double-check all preview contents before hitting print. Use Print Preview often – especially for highly detailed work!

Preview and Print with Keyboard Shortcuts You’ll Love

Do you use Excel for work or personal projects? If so, this article is perfect for you! Learn 33 essential keyboard shortcuts to save time and effort while using Microsoft Excel. Here are six main points to remember:

  • Zoom in or out with CTRL + mouse scroll
  • Press CTRL + P to print the entire worksheet
  • Use SHIFT + arrow keys to select cells
  • Add page breaks with CTRL + ENTER
  • Open the Print Preview window with CTRL + F2
  • ALT + drag ruler lines to adjust margins

These shortcuts are ideal if you’re constantly flipping between tabs and windows. With a few keystrokes, you can preview and print without leaving the program. By using these keyboard shortcuts consistently, you’ll become more efficient and get more done in less time. Take advantage of these essential shortcuts today and see how much smoother everything becomes!

Five Facts About 33 Essential Keyboard Shortcuts for Microsoft Excel:

  • ✅ Keyboard shortcuts can save a significant amount of time when working on Excel spreadsheets. (Source: TechRepublic)
  • ✅ The most commonly used shortcuts in Excel include Ctrl+C for copy and Ctrl+V for paste. (Source: Business Insider)
  • ✅ The F4 key can repeat the last command in Excel, making it one of the most useful shortcuts to remember. (Source: Zapier)
  • ✅ Keyboard shortcuts can be customized in Excel to fit your personal preferences. (Source: Excel Campus)
  • ✅ Mastering keyboard shortcuts can make you more efficient and productive in your Excel work, impressing your boss and colleagues. (Source: The Spreadsheet Guru)

FAQs about 33 Essential Keyboard Shortcuts For Microsoft Excel

What are the 33 essential keyboard shortcuts for Microsoft Excel?

The 33 essential keyboard shortcuts for Microsoft Excel are a set of key combinations that perform different functions within the application. They include shortcuts for formatting, navigation, selection, and more.

How do I use keyboard shortcuts in Microsoft Excel?

To use keyboard shortcuts in Microsoft Excel, you first need to learn the key combinations for the actions you want to perform. Once you know the shortcuts, you can use them by pressing the keys simultaneously.

Can I customize keyboard shortcuts in Microsoft Excel?

Yes, you can customize keyboard shortcuts in Microsoft Excel. To do this, you need to access the Customize Keyboard dialog box, where you can assign new key combinations to commands or functions.

Do keyboard shortcuts work in all versions of Microsoft Excel?

Yes, keyboard shortcuts work in all versions of Microsoft Excel, although some may be version-specific. However, newer versions of Excel may have additional keyboard shortcuts not found in older versions.

What are some benefits of using keyboard shortcuts in Microsoft Excel?

Using keyboard shortcuts in Microsoft Excel can save time, reduce mouse use and arm fatigue, and increase productivity. Additionally, it allows for more efficient workflow and helps in easily mastering the application.

Where can I find a complete list of keyboard shortcuts for Microsoft Excel?

You can find a complete list of keyboard shortcuts for Microsoft Excel on Microsoft’s official Excel support page or by referring to Excel’s Help section. You can also search for third-party resources that offer quick references or cheat sheets for the shortcuts.