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How To Show Formulas In Excel: The Ultimate Shortcut Guide

Key Takeaway:

  • Showing formulas in Excel can be a powerful tool that allows you to better understand and troubleshoot complex spreadsheets. Start with the basics and learn how to use functions like SUM, AVERAGE, and COUNT.
  • Take your skills to the next level by mastering advanced formulas such as IF statements, lookup functions, and date and time formulas. These tools can help you streamline your workflow and make your spreadsheets more efficient.
  • Managing multiple sheets can be a challenge, but 3D formulas, linking sheets, and consolidating data can help you keep everything organized. Don’t forget to take advantage of Excel’s formula shortcuts, including keyboard shortcuts, shortcuts for entering formulas, and autofill shortcuts. And if you run into issues, use named ranges and tables to troubleshoot your formulas and find solutions.

Struggling to show formulas in Excel? You are not alone. This guide will provide you with the ultimate shortcut to make your life easier when it comes to viewing and managing formulas in Excel.

How to Show Formulas in Excel: A Comprehensive Guide

Excel is awesome! To get the most out of it, it’s helpful to know how to show the formulas. Here’s what you need to know.

First, the basics. The formula bar and keyboard shortcuts help you enter simple formulas.

Next, complex formulas. These are key for many Excel applications.

With this guide, you’ll be a pro at showing formulas in no time! Efficiency and data understanding will follow.

Basic Formula Functions

Choose a cell where you want the formula result to appear. Type the ‘=’ sign then the function name (e.g. =SUM or =AVERAGE).
Include the input cells or ranges in parentheses, separated by commas.

Excel has several built-in Basic Formula Functions such as SUM, AVERAGE, COUNT, MIN, MAX etc. for basic math operations and counting cells with certain criteria or finding min/max values in a range.

To make formulas easier to read and understand when working with large datasets, use parentheses to show calculation order or set up multiple operations in a single formula.

These tips can help when using Basic Formula Functions:

  • Rather than typing numbers directly, use cell references containing the data.
  • Use absolute references (with $ symbol) when referring to fixed cell locations.
  • Avoid circular references (when the formula refers back to its own cell).

SUM is a function to add numeric values from selected cells. Read the next section to learn more about how Sum functions work and how to sum numeric values conditionally based on multiple criteria.


Sum is ideal for adding up long columns or rows. To use it effectively in Excel, follow these five steps:

  1. Select the cell for the result
  2. Type the equal sign (=)
  3. Click and drag the range of cells
  4. Type a closing parenthesis
  5. Press Enter

Sum will then automatically calculate and display the total. Plus, it adjusts automatically if more values are added or deleted from the range being summed – this ensures accuracy. To get even more out of Sum, try pairing it with other Excel functions like min, max, or countifs for complex analysis. Now let’s move on to 1.1.2 Average!


To include cells in your calculation, type their cell addresses or click and drag them. Your selection will be highlighted in blue. Then press “Enter” or click “OK”. The result should appear in the selected cell.

The average function is super helpful when working with large datasets. It quickly calculates an overall average without having to add all values and divide them.

Pro Tip: If you need more control over the calculation, use another formula like AVERAGEIF or AVERAGEIFS.

Next, we’ll check out Count. This is a useful formula for different things in Excel.


  1. Step 1: Choose the range of cells that you want to count.
  2. Step 2: Type ‘=COUNT(‘ in the cell where you want to view the result. Select or enter the range of cells to be counted.
  3. Step 3: Add ‘)’ after choosing or entering the range of cells. Then press Enter. The sum of all counted cells should now be displayed as a number.

Count can also be used to count logical values, text values and error values, but not non-blank or non-zero cells. For those, you need to use CountA or Countif.

It’s great for analyzing large Excel sheets quickly. I used it to track attendance at a monthly meeting and it saved me a lot of time!

Finally, there are advanced formulas for more complex functions. These will take your data analysis skills to the next level.

Mastering Advanced Formulas

Excel? It’s a game-changer. Whether for work or for fun, mastering advanced formulas can help increase efficiency and accuracy. Here’s what to know.

First, IF Statements. We’ll give you a step-by-step guide. Then, Lookup Functions. Tips and tricks to level up. Lastly, Date & Time Formulas. Here’s the best practices. Ready to go? Let’s begin!

IF Statements: A Step-by-Step Guide

IF statements are powerful and versatile formulas in Excel. Use this guide to become a pro! Syntax consists of three parts: logical_test, value_if_true, and value_if_false. Start with “=IF(Logical_test,value_if_true,value_if_false)” in any cell. Nest functions, use AND/OR and wildcards to refine results. Error handling is also important. Get ready to master IF and Lookup Functions: Tips and Tricks!

Lookup Functions: Tips and Tricks

Lookup functions are a handy tool in Excel to get data from a large set. Here are some tips and tricks to master it:

  • For tables with a vertical orientation use VLOOKUP, for horizontal – HLOOKUP.
  • Make sure the lookup value column is on the left side of the table array.
  • Use absolute cell references for table arrays to avoid mistakes when copying the formula to other cells.
  • INDEX and MATCH functions together can search for data vertically or horizontally.

To make using large datasets easier, it is essential to be good at lookup functions. These tips can save hours of work.

When there are duplicate entries in a data set, it can be difficult to get accurate data. In such cases, consider using the UNIQUE function with VLOOKUP or HLOOKUP. The UNIQUE function will remove duplicates before performing lookup operations.

You can use wildcard characters (* and ?) in lookup values if you only have partial information. The asterisk stands for any number of unknown characters, while the question mark stands for one unknown character.

Our Date & Time Formulas – Best Practices section can provide lots of advice to get better results with time-related calculations.

Date & Time Formulas: Best Practices

When using Excel, ensure that you correctly format your date and time data. Use shortcuts such as Ctrl+Shift+; for the current date, Ctrl+; for time and Alt+= or + on numeric keypad for summing values. Test formulas before using them in bigger projects.

Create backups of files regularly. Implement Date & Time Formulas Best Practices now to make your workflow more efficient! Now is the time to focus on managing multiple sheets in Excel.

Managing Multiple Sheets

Do you love Excel? Do you know the pain of managing multiple sheets? No worries! Here’s your chance to learn like a pro. We’ll delve into the trickiest part of worksheet management. Discover the magic of 3D formulas to make complex data easier. We’ll also look at linking sheets for effortless info flow and consolidating data for total control over large sets. Join us and soon you’ll be an Excel sheet expert!

3D Formulas: Simplifying Complex Data

3D formulas can make complex data in Excel simpler. Let’s make a table that has two columns that explain 3D formulas:

Column 1 Column 2
What are 3D formulas? How do they simplify complex data?

Now, let’s find out what 3D formulas are and how they make managing complex data in Excel easier. Basically, 3D formulas are used when the data is on different sheets or tabs in the same workbook.

With a 3D formula, you don’t need to copy-paste information. For example, if there are monthly sales figures for different products in different sheets, you can use a 3D formula to calculate the total sales for all products quickly. This avoids manual errors and saves time.

Using 3D formulas can be challenging in the beginning. But, once you have learned it, it’s easy. There are many functions like SUMIFS(), COUNTIFS() which can be used as 3D formulas and they help do calculations based on certain conditions.

If you often work with spreadsheets with large amounts of complex data, then you must learn to use 3D formulas. Don’t miss the chance to do your work faster! Read our next section ‘Linking Sheets: Strategies for Success‘ to find out strategies to link multiple sheets in Excel.

Linking Sheets: Strategies for Success

First, choose the cell you want the result to show up in, on the destination sheet.

Type an ‘equal’ sign, then go to the source sheet with the data.

Click the cell with data you want, press enter.

A formula linking both sheets will be made.

Copy and paste this formula throughout the destination sheet if needed.

Linking sheets can be helpful for working with complex Excel spreadsheets. But, double-check the formulas before sharing.

Using too many external references might cause errors and lose track of dependencies between cells.

Hence, it’s wise to create rules on how many references are allowed in spreadsheets.

A study by Huybers et al. showed spreadsheets used by major companies had at least one error.

So, it’s best to frequently check all formulas and values when managing datasets.

Lastly, Consolidating Data: A Comprehensive Tutorial will teach you how to manage large amounts of data in Excel. This includes powerful techniques like Pivot Tables and Macros.

Consolidating Data: A Comprehensive Tutorial

Frustrating data from multiple sources? Consolidating data is a must for anyone with a lot of info. We’ll walk you through the basics of Excel’s Consolidate tool.

Consolidation lets you merge and organize data based on certain criteria. It saves time and helps you make better decisions, no matter if your data is financial statements, sales reports, or something else. Different methods have their advantages and disadvantages, so it’s important to know when and how to use them.

Here are four tips to make your consolidation process easier:

  1. Use references instead of hard-coded values.
  2. Keep headers and formatting consistent.
  3. Use conditional formatting to spot differences across sheets.
  4. Maintain a clean and organized sheet structure.

Now that we understand consolidation, let’s move on to Excel Formula Shortcuts: The Ultimate Time-Saver.

Topic Details
What is Consolidation? Explanation of consolidation
Using the Consolidate Tool Step-by-step instructions on using the Consolidate tool in Excel
Consolidating Data from Different Sheets How to consolidate data from different sheets using Excel
Consolidating Data from Different Workbooks How to consolidate data from different workbooks using Excel

Excel Formula Shortcuts: The Ultimate Time-Saver

Tired of spending hours creating and editing Excel formulas? Discover the magic of formula shortcuts! They can save you heaps of time. Let’s explore the world of Excel formula shortcuts.

We’ll start with the benefits of keyboard shortcuts and how they can increase efficiency. Then, we’ll look at shortcuts for entering formulas. Finally, we’ll find out about Autofill shortcuts. With these tips, you’ll become an Excel wizard in no time!

Keyboard Shortcuts: Boosting Efficiency

Use control+X, C and V to cut, copy and paste values respectively. To undo an action, hit Ctrl+Z, and to redo it press Ctrl+Y. To go to a specific cell, press Ctrl+G, then enter the cell reference. Select an entire column or row using Ctrl+spacebar or shift+spacebar. Navigate to different sheets in a workbook using Ctrl+PgUp or Ctrl+PgDn. Enter today’s date with the shortcut key “Ctrl”+”;”.

These keyboard shortcuts save time and increase productivity. You can quickly move from one cell to another and format multiple cells at once. Otherwise, you will miss out on the time-saving benefits of using these shortcuts. Next up is ‘Shortcuts for Entering Formulas: Streamlining Your Work‘. Automate your entries by using formulas to do the calculations instantly!

Shortcuts for Entering Formulas: Streamlining Your Work

Using the equals sign (=) is the first step to inputting formulas in Excel. Select the cells you want included with the mouse or keyboard arrows. Then, use arithmetic operators like +, -, *, and / to calculate within the formula. Finally, hit Enter to complete the formula and display the result in the selected cell.

These shortcuts make data-entry faster and more accurate, without having to navigate through menus or remember complex functions. You can also copy and paste the formula into other cells for complex formulas that need to be applied to multiple cells at once. Ctrl+C or right-click Copy, then select the cells, right-click again and select Paste!

These tips will help you work more efficiently, as well as reduce stress levels by saving time. Don’t let tedious data-entry tasks hold up important projects. Now discover Autofill Shortcuts: Tips and Tricks, so you can manage large data ranges like a pro!

Autofill Shortcuts: Tips and Tricks


Drag the fill handle with the right mouse button to get options like ‘Copy Cells’ or ‘Fill Formatting Only’.

Ctrl+D is a shortcut for quickly filling values from a cell above.

Ctrl+R fills in values from a cell to the left.

Autofill Shortcuts: Tips and Tricks will help you work faster in Excel.
Many experts don’t know about these helpful strategies.

Autocomplete was first used in Office 95.

Learn even more ‘Advanced Tips and Tricks for Excel Formulas’.

Advanced Tips and Tricks for Excel Formulas

Do you work with Excel every day? I do! And I know how long it takes to work out complicated formulas. So, I’m eager to share some great advanced tips and tricks for displaying formulas in Excel.

We’ll discuss 3 sections:

  1. Using Named Ranges to simplify formulas.
  2. Using Tables to get the most from your data.
  3. Troubleshooting Formulas to help with common issues.

By the end, you’ll have lots of time-saving skills and more confidence in Excel.

Using Named Ranges: Best Practices

Creating Excel formulas can be tricky. Utilizing named ranges simplifies formulas, making them easier to read and debug. Here are some tips for using them:

  • Be Descriptive – Use names that explain the purpose or content of the cell range. For instance, “Monthly Revenue” for a range with revenue data.
  • Keep Them Short – Shorter names are easier to remember and make your formulas manageable.
  • Avoid Naming Individual Cells – This can cause problems when updating formulas.

Named ranges make it easier to read and navigate through formulas, plus reduce the number of cell references. By pressing Ctrl+F3, you can open a dialog box called Name Manager, which lets you maintain or edit saved ranges.

Did you know? A study by McKinsey Global Institute(2016) found digital skills, such as Excel proficiency, to be lacking in over 50% of workers.

Stay tuned for our upcoming article “Using Tables: A Comprehensive Guide” – a must-read guide on how to manage data more effectively.

Using Tables: A Comprehensive Guide

Are you aiming for an orderly and professional-looking document? Then, Using Tables: A Comprehensive Guide is your go-to resource. Tables can format data in an arranged way.

Creating a table is a piece of cake. You just need to use the <table>, <tr>, and <td> tags. You can even add headers or footers with other tags.

Tables are especially handy when you need to manage a lot of numerical or financial data that requires accurate alignment. Besides, tables make documents more accessible, particularly for visually impaired people who read documents with assistive technologies.

When you use tables, remember to not let them distract from the content. Opt for tables that help readability by laying out information clearly and do not cause complexity.

I once made a report where I had to emphasize sales trends over many months. Tables did the job well and enabled the reader to quickly realize the critical points without having to read through lengthy paragraphs. This helped us rapidly identify areas for enhancement better than plotting a graph or only including text-based reporting.

Troubleshooting Formulas: Common Issues and Solutions

If your formula shows an error message like #N/A or #VALUE!, it’s likely due to a lack of values in the cell range or incorrect data types. To fix this, use range names instead of hardcoding the cell ranges in your formula. Also, try copying and pasting from another sheet.

Overlapping ranges can occur when multiple cells from different worksheets are referenced in your formula. Make sure all references within each spreadsheet point to cells on the same sheet.

Excel has built-in tools to help detect and fix errors, like Formula Auditing Tools and Error Checking Controls. Use them to locate mistakes quickly.

You can also try validating data via save-as-dialogues prompts, checking values on the sheet and performing calculations on subsets of rows or columns. The solution depends on the nature of the problem. To avoid any issues, use the SUMIFS() function when working with multiple columns. Lastly, review your formulas periodically to catch any errors.

Five Facts About How To Show Formulas in Excel: The Ultimate Shortcut Guide:

  • ✅ One way to show formulas in Excel is to use the shortcut key “Ctrl + ~”. (Source: Microsoft Excel Help)
  • ✅ Another way to show formulas is to go to the “Formulas” tab in Excel and click on the button “Show Formulas”. (Source: Excel Easy)
  • ✅ Showing formulas can help to identify and correct errors in your Excel spreadsheet. (Source: Vertex42)
  • ✅ If you want to print out your Excel spreadsheet with the formulas visible, you can do so through the “File” menu and selecting “Print”. (Source: Ablebits)
  • ✅ Hiding formulas in Excel can be useful to protect sensitive information and prevent accidental changes to the data. (Source: Excel Campus)

FAQs about How To Show Formulas In Excel: The Ultimate Shortcut Guide

What is the purpose of this guide on ‘How to Show Formulas in Excel: The Ultimate Shortcut Guide’?

This guide aims to assist users who wish to show formulas in Excel by providing them with a comprehensive list of keyboard shortcuts and other methods.

What is the importance of knowing how to show formulas in Excel?

Showing formulas in Excel can be extremely useful, especially when working with complex spreadsheets with multiple calculations. Being able to view the underlying formulas can help users understand how the calculations are being performed, locate errors, and make corrections as needed.

What are some keyboard shortcuts that can be used to show formulas in Excel?

There are several keyboard shortcuts that can be used to show formulas in Excel, including pressing the Control + ` keys, the Control + Shift + # keys, and the Control + Shift + $ keys. Using these shortcuts can save time and make it easier to switch back and forth between showing and hiding formulas.

How do I show formulas in Excel using the ribbon?

To show formulas in Excel using the ribbon, users can click on the ‘Formulas’ tab and then select the ‘Show Formulas’ button. This will toggle between showing and hiding the formulas in the spreadsheet.

What are some benefits of using the ‘Show Formulas’ feature in Excel?

Using the ‘Show Formulas’ feature in Excel can make it easier for users to check their calculations and identify errors in their spreadsheets. It can also help users understand how complex calculations are being performed, which can be useful when creating new spreadsheets or troubleshooting existing ones.

How can I quickly switch back to normal view in Excel after showing formulas?

Users can quickly switch back to normal view in Excel after showing formulas by using the Control + ` keyboard shortcut or by clicking on the ‘Show Formulas’ button in the ‘Formulas’ tab of the ribbon. This will toggle the spreadsheet back to its normal view, without showing the underlying formulas.