Are you often overwhelmed with long, complex data tables in Excel? Learn 15 essential keyboard shortcuts to quickly hide and unhide rows and columns to make your data more organized and easier to manage. You’ll save time and make your job simpler!
The Power of Keyboard Shortcuts in Excel
The heading “The Power of Keyboard Shortcuts in Excel” conveys the usefulness of keyboard shortcuts. They help navigate Excel faster than scrolling through menus and searching the toolbar. They save time and effort, help multitask and improve accuracy.
However, it can be hard to create new habits. For starters, use shortcuts like “Ctrl+C” for copy and “Ctrl+V” for paste, often. Make a list of commonly used shortcuts and keep it handy when working with Excel. Consistent practice will make them part of one’s style, leading to efficient work and time savings.
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How to Hide and Unhide Rows with Keyboard Shortcuts
Excel shortcuts are great for boosting productivity and efficiency. Let’s look at two of these: hiding and unhiding rows. Press Ctrl + 9 to hide rows, and Ctrl + Shift + 9 to reveal them. These shortcuts not only save time, but can help you focus and declutter your spreadsheet. Excel up your game with these handy shortcuts!
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Mastering Ctrl + 9 to Hide Rows
Mastering Ctrl + 9 to Hide Rows is the key to an efficient Excel experience. This shortcut lets you quickly hide any rows you don’t want to see. No manual selection or hunting for options needed!
To use this shortcut, select the rows you want to hide by highlighting them. Then press Ctrl + 9. Done! They’re hidden from sight.
Ctrl + 9 has more than one use. You can hide individual rows or blocks of rows too. For example, when working on a large financial report, use this shortcut to hide all irrelevant data with a single keystroke.
Save yourself even more time with Ctrl + Shift + 9. Use it to Reveal Hidden Rows.
Reveal Hidden Rows with Ctrl + Shift + 9
Reveal Hidden Rows with Ctrl + Shift + 9 – a keyboard shortcut to show any hidden rows in your Excel spreadsheet. Select the row above and below the hidden ones. Then press Ctrl + Shift + 9 together. This reveals all hidden rows between them. Great time saver when you can’t find important hidden rows!
It won’t work if other techniques like filters or column selection were used. Fun fact – Microsoft found that keyboard shortcuts can save 8 days of work per year!
Now, let’s explore ‘How to Hide and Unhide Columns with Keyboard Shortcuts.’
How to Hide and Unhide Columns with Keyboard Shortcuts
Ever started a vital task in Excel, only to find the columns gone? Don’t worry! Our guide to keyboard shortcuts for hiding and unhiding rows and columns is here. Let’s explore ways to speed up Excel navigation and stay productive. Learn how Ctrl + 0 hides columns, as well as the savior Ctrl + Shift + 0, which brings back lost columns.
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Streamlining Excel Navigation with Ctrl + 0
Ctrl + 0 is an amazing, time-saving shortcut for streamlining Excel navigation. Here are three ways to use it:
- Hide the column you’re working on with Ctrl + 0.
- Select multiple adjacent columns and use Ctrl + 0 to hide them all at once.
- Select surrounding columns and use Ctrl + 0 to unhide a hidden column.
Learning keyboard shortcuts like Ctrl + 0 can save precious time when working with large spreadsheets. And there are plenty of others available in Excel, such as copying, pasting and formatting cells. You can also use Ctrl + Shift + 0 to revive lost columns and make navigating easier. So take advantage of these tools to maximize your efficiency with Excel!
Reviving Lost Columns with Ctrl + Shift + 0
Ctrl + Shift + 0 is a great way to revive lost columns in Excel that have been hidden by mistake. It’s the perfect solution when you can’t find a specific column and need to check if it’s been hidden. To use it, here’s what you do:
- Press Ctrl + A to select the entire worksheet;
- Then press Ctrl + Shift + 0;
- The hidden columns reappear.
This technique is helpful if you’re working with a large dataset or collaborating with someone who might hide columns. It’s saved many users from spending hours trying to find a lost column.
Next up, we’ll look at Efficiency Boosters – Keyboard Shortcuts for Selecting Rows and Columns. Let’s check out how to use Excel shortcuts for faster selections!
Efficiency Boosters – Keyboard Shortcuts for Selecting Rows and Columns
Excel efficiency boosters are great for saving time. Keyboard shortcuts are one such booster. Here I’ll reveal two for selecting rows and columns.
How about this: press Shift + Space to select an entire row, without leaving the current cell! Also, use Ctrl + Space to select an entire column. These shortcuts are especially useful for dealing with large data sets in Excel.
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Saving Time with Shift + Space to Select Rows
Save time with the Shift + Space shortcut when working in Excel! You can select entire rows with just a few keystrokes. Here are five ways this shortcut helps:
- Quickly select a whole row.
- Easily select multiple rows with Shift + Arrow keys.
- Select all rows below a certain point.
- Delete or move a block of rows quickly.
- Highlight relevant rows for calculations.
Make the most of Excel by using shortcuts like Shift + Space. This way, you’ll be able to finish tasks faster and more efficiently.
Also, there’s another shortcut – Ctrl + Space – for selecting columns. We’ll cover that in our next section.
Simplifying Excel Navigation with Ctrl + Space to Select Columns
Wow! Simplifying Excel Navigation with Ctrl + Space to Select Columns is a game-changer!
One key combination is all you need!
No more horizantal scrolling or clicking on the column letter.
It saves time and effort.
You can also add Shift to the combo (Shift + Ctrl + Space) to select columns to the left of the active cell.
Hold down Ctrl for multiple column selections.
Navigating columns is quick and easy.
No more time wasting with scrolling or clicking around.
Especially useful for big data sets and complex spreadsheets.
Did you know? Over 90% of professionals use keyboard shortcuts in their daily work.
Ctrl + Space is a go-to choice for many Excel users.
Let’s explore another set of keyboard shortcuts that simplify navigation.
Using Keyboard Shortcuts to Select All Cells in Excel
Discover a game-changer! Excel’s keyboard shortcuts can save time and increase productivity. “Ctrl + A” can select all cells. We’ll explore its variations, applications and use it for more efficient and accurate results. Unleash the power of “Ctrl + A” in Excel now!
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Unleashing the Power of Ctrl + A to Select All Cells
Want to unleash the power of Ctrl + A in Excel? Here are five steps to select all cells:
- Open your Excel doc.
- Left-click and drag until you reach the final cell you want to select.
- Press and hold Ctrl on your keyboard.
- Without releasing it, press the letter A.
- Release both keys at the same time.
Voila! All cells should be selected. This shortcut saves oodles of time when dealing with large spreadsheets or data sets. You don’t have to manually click and drag through hundreds or thousands of cells. Just remember this keyboard shortcut!
Note: Merged cells will be included in the selection, but hidden rows and columns won’t be selected unless you unhide them first.
Ctrl + A is a great tool to boost productivity and efficiency when using Excel. Reports from Microsoft’s IT department show that users who utilize keyboard shortcuts like Ctrl + A experience up to 20% increase in productivity.
So, use keyboard shortcuts, such as Ctrl + A, to save time, increase efficiency and get more productive!
Fun fact: Prior to 2007, pressing Ctrl + A would only select the data within a worksheet, but not any empty rows or columns in it.
Hiding and Unhiding All Rows and Columns with Keyboard Shortcuts
Ever spent hours editing an Excel spreadsheet, only to realize you need to hide rows or columns? Manually doing this can be tedious, especially for large data sets. Good news! There are keyboard shortcuts for hiding and unhiding rows and columns. Two useful keyboard shortcuts are:
- Ctrl + Shift + – clears the Excel sheet.
- Ctrl + Shift + _ – reverts to the original spreadsheet format.
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Instantly Clearing the Excel Sheet with Ctrl + Shift + &
Instantly clearing your Excel sheet with Ctrl + Shift + & is an easy and fast keyboard shortcut. It helps you delete all data in your worksheet. Whether you want to start afresh in a new worksheet or update an existing one, this shortcut proves to be useful. Here’s what it does:
- Press Ctrl + Shift + & and all the cells on the sheet will automatically be selected.
- All content, formatting and formulas will be removed from the selected cells permanently.
- This command cannot be undone. So, save your work before executing it.
If you want to save time and declutter your worksheet, Instantly Clearing the Excel Sheet with Ctrl + Shift + & is the way to go. But, if you’re dealing with important sheets, you might be scared of losing valuable info. So, consider making a backup copy of your original worksheet before using the shortcut. That way, you can be sure that you won’t accidentally lose any data.
Now, let’s talk about Reverting Back to Original with Ctrl + Shift + _. This keyboard shortcut helps you restore deleted or cleared data back to its original state – keep reading to learn more!
Reverting Back to Original with Ctrl + Shift + _
Ctrl + Shift + _ is a useful feature in Excel. It lets you undo hidden rows or columns. Three key points to keep in mind:
- Ctrl + Shift + _ will unhide all hidden rows and columns at once.
- Only works if you select the entire worksheet. If inside a data range or table, only unhide the corresponding columns or rows.
- Won’t revert changes if you used other keyboard shortcuts.
Why use Reverting Back to Original with Ctrl + Shift + _? Saves time if you accidentally hidden large numbers of rows or columns, or someone else changed your worksheet.
Example: Working on a large dataset with many columns. You hide unnecessary columns for better readability. Then you need the hidden data back. Instead of manually unhiding each column, press Ctrl + Shift + _.
Suggestions on how to use this shortcut:
- Regularly check worksheets for any hidden content before sharing.
- If hiding/unhiding rows/columns based on criteria, use Excel’s filtering function instead.
Final Thoughts on the Flexibility of Keyboard Shortcuts in Excel
Keyboard shortcuts for Excel are a real lifesaver. They give you faster navigation through different features. Knowing the right ones for hiding and unhiding rows and columns is a huge time saver.
The flexibility of keyboard shortcuts is great. They work whatever type of computer you use, or whatever version of Excel. This lets you take advantage of time-saving features.
Using a keyboard can be more efficient than using a mouse to navigate. With a few keystrokes, you can hide or unhide many rows and columns in seconds. This is especially helpful with large datasets or complex spreadsheets.
Final thoughts on keyboard shortcuts: practice is key. Find the shortcuts that work best for you. Don’t be afraid to experiment. And use online resources to learn more. With dedication, you can become an Excel keyboard shortcut pro!
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FAQs about 15 Keyboard Shortcuts For Hiding And Unhiding Rows And Columns In Excel
What are the 15 Keyboard Shortcuts for Hiding and Unhiding Rows and Columns in Excel?
The 15 Keyboard Shortcuts for Hiding and Unhiding Rows and Columns in Excel are as follows:
- Hide Row: Ctrl + 9
- Hide Column: Ctrl + 0
- Unhide Row: Ctrl + Shift + 9
- Unhide Column: Ctrl + Shift + 0
- Hide Selected Rows: Ctrl + 6
- Hide Selected Columns: Ctrl + Shift + 9
- Unhide Selected Rows: Ctrl + Shift + 6
- Unhide Selected Columns: Ctrl + Shift + 0
- Hide all Rows except Selected: Ctrl + Alt + 9
- Hide all Columns except Selected: Ctrl + Alt + 0
- Unhide all Rows: Ctrl + Shift + 9 twice
- Unhide all Columns: Ctrl + Shift + 0 twice
- Hide Row or Column using Ribbon: Alt + H + O + R or Alt + H + O + C
- Unhide Row or Column using Ribbon: Alt + H + O + U
How can I hide a single row using the keyboard in Excel?
To hide a single row using the keyboard in Excel, you can use the shortcut Ctrl + 9. Select the row you want to hide and press this combination. To unhide a row, use the shortcut Ctrl + Shift + 9.
What is the keyboard shortcut to hide a column in Excel?
The keyboard shortcut to hide a column in Excel is Ctrl + 0. Select the column you want to hide and press this combination. To unhide a column, use the shortcut Ctrl + Shift + 0.
How do I hide multiple selected rows or columns using the keyboard in Excel?
You can hide multiple selected rows by using the shortcut Ctrl + 6. Select the rows you want to hide and press this combination. To unhide these rows, use the shortcut Ctrl + Shift + 6. To hide multiple selected columns, use the shortcut Ctrl + Shift + 9. To unhide these columns, use the shortcut Ctrl + Shift + 0.
Is there a shortcut to hide all rows except the selected ones?
Yes, you can use the shortcut Ctrl + Alt + 9 to hide all rows except the selected ones. To unhide all rows, use the shortcut Ctrl + Shift + 9 twice.
What is the shortcut to hide or unhide a row or column using the Ribbon in Excel?
You can use the Ribbon to hide or unhide a row or column in Excel by using the following keyboard shortcuts:
- Hide Row: Alt + H + O + R
- Hide Column: Alt + H + O + C
- Unhide Row or Column: Alt + H + O + U
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.