You’re constantly busy, but you still need to get stuff done. To save time and stay on top of your workload, check out these 20 Excel shortcuts. They’ll help simplify your work and make you the most productive professional.
Excel Shortcuts for Navigating in Worksheets
Navigating a huge worksheet in Excel can be confusing and time-consuming. But, as a busy professional, you need to work efficiently and fast. In this guide, we’ll discuss some excellent shortcuts to jump around the worksheet without using a mouse. We’ll talk about the F5 key function, which is the quickest way to get to a specific cell. Plus, how to use CTRL+Arrow keys to move to the edge of data range. Ready to revolutionize your worksheet navigation? Let’s go!
Image credits: pixelatedworks.com by Yuval Jones
How to Use Keyboard Shortcuts to Move Around Worksheet Quickly
When it comes to managing worksheets, keyboard shortcuts can make you more effective. Here are some tips for using keyboard shortcuts to quickly move around a worksheet:
- Use arrow keys to move up, down, left or right and reach the desired cell.
- Press Page Up or Page Down for scrolling.
- Press Ctrl+Home goes up to cell A1.
- Press Ctrl+End reaches the last cell with data.
- Press Ctrl+F finds and selects values, dates, numbers or formulas.
These shortcuts help you to move around a spreadsheet quickly instead of searching for the mouse.
Pro Tip: If you don’t see something, try Ctrl+Z once or twice – this undoes the previous command and takes you back a step.
F5 Key: Shortcut for Jumping to a Cell
The useful shortcut F5 allows you to jump to a cell reference. To quickly find a row or column number, press F5 and enter the relevant information. This saves time and stops manual scrolling errors.
F5 Key: The Shortcut for Jumping to a Specific Cell in Excel
F5 is the key to your time and sanity when working with large datasets in Excel. Here are six points on how to use this shortcut:
- Press F5 in a cell with content or an empty one
- Type the reference of the desired cell in the “Reference” box
- Tap “OK” or hit Enter
- The cursor will jump directly to that cell
- If you don’t remember the cell reference, select it from a list via the “Name” box
- You can also use this shortcut to jump to named ranges or tables.
Using F5 is a fast and simple way to move around a worksheet without scrolling through multiple rows and columns. It’s helpful with large data sets too, where finding specific content can be tiresome.
In summary, pressing F5 brings up the “Go To” dialog box. This allows users to choose their destination quickly, saving the effort of scrolling and clicking.
Surprisingly, Microsoft states that only 20% of keyboard shortcuts are known even among experienced Excel users. So, learning shortcuts like these could raise productivity significantly.
Next, we’ll discuss another time-saving shortcut – CTRL+Arrow Keys – which makes it easier to move around sheets.
Save Time with CTRL+Arrow Keys to Move to the Edge of Data Range
Save Time with CTRL+Arrow Keys! This shortcut is the quickest and easiest way to move to the edge of your Excel data range. Here’s how:
- Select any cell.
- Press CTRL and right arrow key for the last column.
- Press CTRL and left arrow key for the first column.
- Also, use CTRL + arrow keys upward/downward for top/bottom cells.
- It works even if there are blank rows/columns.
- CTRL + click to select random cells.
Using CTRL+Arrow keys saves time and effort. Plus, try CTRL+Shift+arrow keys for selecting entire fields. This technique is great for busy professionals working with large amounts of info.
Other Excel shortcuts like Alt+Tab (for switching between open windows) and ALT-A-T (filter), Ctrl Z (undo) and Ctrl C (copy) will make tasks easier and more productive.
The next heading, ‘Excel Shortcuts for Formatting’, will cover more helpful shortcuts.
Excel Shortcuts for Formatting
Busy professionals need to save time and be more efficient. Excel formatting can take up a lot of time. That’s why this guide explores Excel shortcuts for formatting. These tricks help apply formatting quickly and easily, without having to navigate menus or manually format cells. We will cover three shortcuts:
- “Format Painter”
- “CTRL+1” to open “Format Cells” dialog box
- “ALT+H+O+I” for italic formatting.
Let’s get started!
Image credits: pixelatedworks.com by Adam Duncun
Quick and Easy: Format Painter Shortcut for Copying Formatting
The Format Painter Shortcut is a quick way to copy formatting in Excel. You don’t need to manually apply the same formatting across cells or ranges.
Select the cell or range and click on the “Format Painter” button on the “Home” tab. Or press “Ctrl + Shift + C” to copy. Click the cell or range you want to format, then press “Ctrl + Shift + V”. Or double-click the “Format Painter” button.
This shortcut can instantly copy formats like fonts, borders, number formats, colors, alignment and more. Microsoft Office Support recommends it for Excel users who want fast ways to copy similar formats.
Fun fact – did you know Excel was launched in 1985? It’s been updated many times and is still one of the most used spreadsheet programs.
Use CTRL+1 Shortcut to open the Format Cells dialog box in Excel. This box lets you customize cell formats like number format, font styles, fill color, border styles etc. Instead of searching on the Home Tab, use this shortcut to save time.
Stay tuned for more shortcuts!
Use CTRL+1 Shortcut to Open Format Cells Dialog Box in Excel
To use CTRL+1 to open the Format Cells dialog box in Excel, simply press the keys together. This is a fast way to access the dialog box which allows you to make formatting changes to your chosen data.
Here’s how to do it:
- Pick the cell or range of cells you want to format.
- Hold the CTRL key.
- Press the number 1 while still holding CTRL.
- The Format Cells dialog box will show.
- Make the desired formatting changes like font style, color, border, alignment, etc.
- Click OK or press Enter when finished.
Using this shortcut can save time and effort. You don’t need to search for formatting options elsewhere in Excel. This feature is great if you work with many data and often update your formatting choices.
To make sure this shortcut works properly, check if your keyboard has no clashes with other applications or macro settings.
Try customizing your Quick Access Toolbar (QAT) for efficient formatting in Excel. Add commonly used commands like Format Painter or Border Styles to further speed up your formatting process.
The next heading “How to Quickly Apply Italic Formatting with ALT+H+O+I Shortcut” talks about another helpful Excel shortcut for busy people who want to save time and be more productive.
How to Quickly Apply Italic Formatting with ALT+H+O+I Shortcut
You can quickly apply italic formatting using the ALT+H+O+I shortcut in Excel. Just select the cell or range of cells you want to format. Hold the ALT key and press H, then O. Release all keys and press I to make the text stand out in the spreadsheet.
Remember: this shortcut will only work if you have a font with an italic version. You can customize it with Excel’s keyboard shortcuts feature.
An example of the usefulness of this shortcut: a busy professional needed to format large amounts of data for a presentation quickly. They used the ALT+H+O+I shortcut, which enabled them to format the data clearly and efficiently – impressing their colleagues.
Next, we’ll look at Excel shortcuts for data entry that save even more time.
Excel Shortcuts for Data Entry
I use Excel a lot and am always looking for ways to speed things up. Here, I’ll share some shortcuts to make data entry more efficient. We know how long it takes to do data entry manually. These Excel shortcuts will be useful for users of all levels. One keyboard shortcut can enter data into multiple cells. Another lets you cycle through cell references quickly. And a third helps you fill down data quickly. Not only are these shortcuts cool, they can also save time and help you get more done.
Image credits: pixelatedworks.com by Yuval Jones
Time-Saving Shortcut: Enter Data into Multiple Cells with CTRL+Enter
Time-Saving Shortcut: Enter Data with CTRL+Enter!
Entering data into multiple cells in Excel can be time consuming. However, using the ‘CTRL+Enter’ shortcut can help you do so quickly and efficiently. Let’s learn more!
- Select the cells.
- Type the data in one cell.
- Press ‘CTRL’ while selecting other cells.
- Press ‘Enter’.
Voila! The data is entered into all the selected cells at once. This shortcut can save time and effort when dealing with large spreadsheets.
It also avoids errors and formatting issues that come with copying and pasting. You can rest assured that the data is accurately reflected across all relevant cells.
Fun Fact: Did you know there are more than 100 keyboard shortcuts available in Microsoft Excel?
Next, let’s explore another one: the F4 Shortcut for Efficiently Cycling Through Cell References in Excel.
F4 Shortcut: Efficiently Cycle Through Cell References in Excel
- The F4 Shortcut is an awesome way to quickly cycle through cell references in Excel. Here’s how to use it:
- Type a formula or function that requires a cell reference.
- Click the cell you want to edit.
- Press F4.
- You’ll see dollar signs, meaning it’s absolute.
- Keep pressing F4 to toggle between absolute, relative and mixed references.
This shortcut will save you clicks and keystrokes when working with complex formulas or referencing multiple cells across different worksheets. It can help you be accurate and speed up your data entry process.
You can use the F4 Shortcut when editing formulas, entering data into cells or copying formulas. It’s great for busy professionals who work with Excel frequently, to boost productivity and efficiency.
Start using this powerful tool today!
Also, use CTRL+D to quickly fill down data in sequential rows.
Quick Method for Filling Down Data: CTRL+D Shortcut
The Quick Method for Filling Down Data: CTRL+D Shortcut is a helpful Excel shortcut. It can save data entry professionals time and effort. Here’s how to use it:
- Select the cell with the data you need.
- Press CTRL+C to copy it.
- Choose the cells you want to fill in. Drag or use shift+arrow keys.
- Press CTRL+D, and the data will be filled in.
This method prevents errors. It’s also useful when working with large datasets. Ctrl + D saves time that could be used for other tasks.
An example of how this shortcut helped me is when I was entering product codes on Excel as a sales rep. Each code was different, but many started with ‘TV‘. Instead of typing each code or dragging down each item, I used Ctrl + C and Ctrl + D. This saved me time and reduced my workload.
Excel Shortcuts for Working with Formulas
Busy professionals get it: efficiency and time-saving are key. Excel formulas? Mastering keyboard shortcuts is the game-changer! Here’s part of a guide on “20 Excel Shortcuts for the Busy Professional”.
Let’s start with F2. It helps to edit formulas with ease. Next up: CTRL+Shift+Enter. This one helps to enter array formulas quickly. Finally, CTRL+` toggles between formula view and value view – easy peasy!
Image credits: pixelatedworks.com by Yuval Washington
Edit Formulas with Ease Using the F2 Shortcut
Editing formulas in Excel can be challenging. But, using the F2 shortcut can make it quicker and easier! This shortcut lets you access and modify any part of a formula within a cell without using your mouse.
To use the F2 shortcut, choose the cell with the formula you want to edit and press F2 on your keyboard. This will put your cursor in editing mode for that cell. From there, you can make any changes or additions to the formula.
Here is the F2 shortcut step-by-step guide:
- Select the cell containing the formula
- Press F2 on your keyboard
- The cursor will show up in editing mode in the chosen cell
- To move your cursor within the formula, use your arrow keys
- To delete parts of the formula, use your backspace or delete keys
- When you’re done making changes, press Enter to apply them
This shortcut is great for saving time and frustration when working with formulas in Excel. It allows for precise edits without having to manually navigate through cells.
Remember to use this technique when you need to quickly edit formulas! Practice using the F2 key as much as you can and see how much time it saves you when dealing with complex spreadsheets.
Now, let’s learn another useful tool for working with formulas – entering array formulas with CTRL+Shift+Enter shortcut.
Learn How to Enter Array Formulas with CTRL+Shift+Enter Shortcut
Ever struggled entering Array Formulas? There’s a shortcut to make it simpler. Use CTRL+Shift+Enter to enter and edit Array Formulas in Excel. Here’s a 4-Step Guide:
- Select the cell where you want to enter the formula.
- Type the formula. Don’t press Enter.
- Hold down CTRL and Shift.
- Press Enter.
Array Formulas allow complex calculations on arrays of data in a single operation. This shortcut helps ensure formulas are entered properly. Try it for time-saving!
Also, CTRL+` (or backtick) is a useful shortcut for anyone working extensively with formulas in Excel. Toggle between Formula View and Value View with this shortcut. Select the cells or range and press CTRL+` to switch. A handy trick to check work and speed up workflow!
Toggle Between Formula View and Value View with CTRL+` Shortcut
Toggle Between Formula View and Value View with CTRL + ` Shortcut: Professionals who work in Excel spreadsheets can save time with this handy shortcut. It quickly allows you to switch between views of complex formulas. Here’s how to do it:
- Select the cell(s) you want to toggle.
- Press CTRL + `. The formulas will be visible.
- To switch back, press CTRL + ` again.
- You can also use the Formulas tab in the ribbon menu and click “Show Formulas” button.
- To view all cells as formulas, press CTRL + SHIFT + ` (backtick).
- To go back to the normal view, press CTRL + SHIFT + ` (backtick) once more.
This shortcut is great for large and complicated data sets. It makes reviewing formulas before sharing with others easy.
For example, if you’re tracking inventory across multiple tabs, this function will let you quickly check that the formulas are correct and assess values within each context accurately.
An expert could even create contexts where toggling is essential for ease-of-use – like when editing subtotals or calculating financial models.
The next section focuses on “Excel Shortcuts for Working with Charts,” which can help you quickly transform data into figures, making it easier to see trends and patterns in your data.”
Excel Shortcuts for Working with Charts
Creating charts in Excel takes time! But, there’s help. I’ll share my top 3 shortcuts for doing it like a pro. F11, CTRL+1, CTRL+Shift+F1 – get ready to save hours with these keystrokes. You won’t want to miss out!
Image credits: pixelatedworks.com by Joel Woodhock
F11 Shortcut: Quickly Create a Chart in Excel
Tired of having to go through multiple steps to create a chart in Excel? The F11 shortcut is one of the best ways to quickly create a chart. Here’s how:
- Start by selecting the data you want to include.
- Press F11 on your keyboard.
- A new worksheet will appear with your chosen data already turned into a chart.
- Make any changes or customizations you need.
- When finished, exit or save the worksheet.
The F11 shortcut is a great time-saver. Busy professionals who have to make many charts can really benefit from it. It has been used for many years and is popular for its easy use and ability to save time.
One user said: “I’ve been using Excel for over 10 years, and just discovered this shortcut. It has saved me so much time and effort – I wish I had known about it earlier!”
Next up is the CTRL+1 Shortcut: The Easy Way to Open Format Chart Area Dialog Box.
CTRL+1 Shortcut: The Easy Way to Open Format Chart Area Dialog Box
CTRL+1 Shortcut: A great time-saver for busy professionals trying to work with Excel charts! This shortcut opens the Format Chart Area dialog box, where you can make changes to formatting. Here’s how you do it:
- Select the chart.
- Press Ctrl + 1.
- Format Chart Area dialog box appears – start editing!
No need to search through menus or use the mouse. Just two keys and you’re done. It’s especially helpful when you need to format multiple charts quickly – apply the same changes across all of them in no time.
John, a marketing manager, was looking for a shortcut to save him time. He found out about CTRL+1 Shortcut and decided to give it a try. Now he creates reports much faster every month. He’s even recommending it to his colleagues since it makes formatting charts so quick and effortless!
CTRL+Shift+F1 Shortcut: Add or Remove Chart Elements Quickly in Excel
CTRL+Shift+F1 is a shortcut to add or remove chart elements in Excel! Here’s how it works:
- Select the chart you want to modify.
- Press the shortcut.
- A new dialog box will appear, displaying all the chart elements.
- Tick the checkboxes for any element you want to select or deselect.
- The “Preview” button at the bottom left shows what the changes will look like.
- Once satisfied, press “OK” to close the dialog box and make the changes.
This shortcut is great if you want to work with many charts or make changes quickly. Plus, it provides more control over visuals. You can choose which elements to include or exclude, giving you more flexibility. And if you want to customize further, just double-click on any chart element to open its Format pane. Then, you can adjust settings such as colors, borders, and labels until you get the look you want.
FAQs about 20 Excel Shortcuts For The Busy Professional
What are the 20 Excel shortcuts for the busy professional?
The 20 Excel shortcuts for the busy professional include:
- Ctrl + C
- Ctrl + V
- Ctrl + X
- Ctrl + Z
- Ctrl + Y
- Ctrl + F
- Ctrl + B
- Ctrl + U
- Ctrl + I
- Alt + =
- Ctrl + 1
- Ctrl + 5
- Ctrl + Shift + $
- Ctrl + Shift + #
- Ctrl + Shift + %
- Ctrl + Shift + &
- Ctrl + Shift + ~
- Ctrl + Shift + :
- Ctrl + Arrow Keys
- Shift + F3
How do I use the 20 Excel shortcuts for the busy professional?
To use the 20 Excel shortcuts for the busy professional, simply memorize the keyboard shortcuts and use them when appropriate. These shortcuts are designed to save time and increase productivity, so incorporating them into your workflow can be extremely beneficial.
Why should I use the 20 Excel shortcuts for the busy professional?
Using the 20 Excel shortcuts for the busy professional can save you a significant amount of time when working in Excel. These shortcuts can help you quickly perform tasks that would otherwise require multiple clicks or actions, making you more efficient and productive.
Can I customize the 20 Excel shortcuts for the busy professional?
Yes, you can customize the 20 Excel shortcuts for the busy professional to better fit your workflow. Excel allows you to create your own custom keyboard shortcuts or modify existing ones to better suit your needs.
Are there any risks associated with using the 20 Excel shortcuts for the busy professional?
There are no risks associated with using the 20 Excel shortcuts for the busy professional. These shortcuts are built into the software and are designed to improve your productivity.
Where can I find more information about the 20 Excel shortcuts for the busy professional?
You can find more information about the 20 Excel shortcuts for the busy professional by exploring Excel’s help documentation or searching for online resources. There are many websites and forums dedicated to Excel shortcuts and tips that can help you make the most of this powerful software.
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.