You work with Excel daily but feel that you’re not quite getting the most out of the software? Take a look at these 15 Mac shortcuts for Excel that can help you work more efficiently and increase your productivity. Stop wasting time and start maximizing your workflow today!
Essential Mac Shortcuts for Excel
When it comes to Excel on Macs, keyboard shortcuts are a huge help. They save time and increase productivity… plus, they’re simple to learn. In this part of the piece, let’s explore some key shortcuts that every Mac user should know. Command + A isn’t the end of the list! We’ll cover basic and straightforward key combos that can assist with selecting cells, formatting data, and more. Ready? Let’s get started!
Image credits: pixelatedworks.com by Yuval Woodhock
Command + A: Select all cells
Command + A: Select all cells is a handy shortcut for Mac Excel users. Just one click – and you can select every cell in your worksheet! Great for saving time when dealing with lots of data.
Here are a few things to know about Command + A:
- It selects all cells in the current worksheet.
- It also selects any hidden rows or columns.
- Use this shortcut to quickly format or delete data.
- Press Command+Shift+A to deselect cells.
Command + A: Select all cells is indispensable for anyone who uses Excel on a Mac. It’s perfect for larger projects that involve lots of calculations and references.
This shortcut guarantees no cell will go unnoticed when making changes to data. With one click, you’ll make sure every cell is taken into account.
Don’t miss out on the advantages of Command + A: Select all cells. Start using this shortcut in your Excel work now and enjoy greater speed and efficiency.
Next up is another helpful shortcut for Mac users – Command + C: Copy. With this command, you can quickly create copies of selected content in your workbook. Keep reading to find out more!
Command + C: Copy
Text: Command + C: Copy is a popular shortcut used in Excel on Macs. Let’s learn more about it! Here are five facts:
- It copies selected cells or text to the clipboard.
- You press “Command” and “C” together.
- The copied data is stored in your computer’s memory.
- You can use it multiple times before pasting.
- It’s quicker than using a mouse or right-click menus.
Command + C: Copy is very useful when working with data in Excel. Without it, copying and pasting cells could be tedious and inefficient. It’d take many clicks and movements and you’d be likely to make mistakes. But Command + C: Copy lets you select cells quickly and easily, saving time and preventing errors.
I remember using it when I was working on a financial report for my boss. We had to move figures from one sheet to another. Without Command + C: Copy, we could have cost our company millions of dollars in mistakes.
Now that we’ve discussed Command + C: Copy, let’s look at another important shortcut for Mac-users: Command + V: Paste.
Command + V: Paste
Command + V is a must-know shortcut for pasting in Excel on Mac. It lets you quickly paste any copied content into your spreadsheet without menus. Let’s explore this useful key command.
- Command + V lets you paste whatever you copy. This includes formulas, texts, numbers, and images. Plus, the formatting is kept the same when pasting. So, colors and bolded text will stay intact.
- You can use Command + V multiple times with same copied content. Meaning, if you have a long list of data to paste, you can do it at once.
- Command + V can be paired with other shortcuts like Option + Shift + V. This lets you control how the content is pasted. For instance, Option + Shift + V will paste only values and remove formatting.
Pro Tip: If you copy something else before pasting the original info with Command + V, don’t worry! Just use Command + Shift + Z (or Shift + F4) to redo your last action and get back what was lost.
Next, let’s look at Command + X: Cut.
Command + X: Cut
Command + X: Cut is a great shortcut in Excel for Mac to remove chosen data and save it on the clipboard temporarily. Here are 3 things to remember when using Command + X:
- You can use Command + X to cut complete rows or columns, not just single cells. Pick the row or column you want to cut before pressing the shortcut.
- If you cut data mistakenly using Command + X, don’t worry! You can paste it back into your worksheet by pressing Command + V.
- Cutting data with Command + X is usually faster than using the toolbar or ribbon commands, especially if you’re dealing with a lot of data.
When it comes to efficiency in Excel, every second is important. That’s why it’s so helpful to quickly cut and move data around your sheet. With Command + X: Cut, you can make your workflow smoother and save time on regular tasks.
For example, let’s say you’re working on a large project in Excel and need to move certain sections of data around. Without Command + X, you would have to manually copy and paste each section one by one. However, with Command + X: Cut, you can swiftly remove full rows or columns, arrange them as needed using other shortcuts like Shift + Arrow Keys or Ctrl + Arrow Keys, and then paste them back into your worksheet without any hassle.
Now we have Formatting Shortcuts for Excel on a Mac— another set of essential shortcuts that can help you customize your worksheet’s look and layout in a flash.
Formatting Shortcuts for Excel on a Mac
Excel for Mac users, get ready! We’re exploring the keyboard shortcuts that’ll help you format data faster. For example, Command + B for bolding, Command + I for italicizing and Command + U for underlining. Plus, the Command + Shift + 7 shortcut helps you create numbered lists. Let’s make your Excel formatting process quicker and more efficient!
Image credits: pixelatedworks.com by Joel Jones
Command + B: Bold
Command + B: Bold is an essential formatting shortcut in Excel on a Mac. It thickens and darkens the selected text, giving it more emphasis than the regular font. Select the text and press Command + B to bold it. This shortcut also works on an entire cell or range of cells.
Command + B has other uses too. It can help when there’s lots of text – for example, using bold for headings and subheadings can make the information easier to read. Plus, it can make data appear urgent or important.
To make Excel spreadsheets look professional, mastering basics like Command + B is key. Without these skills, spreadsheets may be hard to read and important data could get overlooked.
Make sure you don’t miss the benefits of Command + B. Practice this shortcut until it’s second nature – your productivity will thank you! Next up: Command + I: Italic.
Command + I: Italic
Command + I: Italic is an awesome shortcut in Excel for Mac. Here are 4 points to know:
- It emphasizes text.
- It adds Italic to font face on highlighted text.
- It works on worksheets, cells, and formulas elements.
- It’s faster than using the Ribbon Menu.
Italicizing text in Excel makes it stand out. Command + I does this quickly, saving you time from accessing the Ribbon Menu.
Using Command + I consistently gives your sheets/proposals/excel document a professional look. Not knowing this shortcut can be costly, as it’s a huge time-saver.
Don’t miss out on Command + I: Italic! It’s easy to use, and saves noticeable amounts of time.
Now, let’s move onto another essential formatting feature – Command + U: Underline.
Command + U: Underline
Command + U: Underline is a sweet shortcut in Excel on Mac. Here’s the 411:
- It’s an effortless way to emphasise data or make it stand out.
- You can use it for words, numbers, or whole cells.
- The shortcut’s the same on Mac and Windows.
- It’s quicker than manually underlining text with your mouse or touchpad.
Using Command + U: Underline is easy. Select the text you wanna underline. Then, press Command + U. It’ll be underlined. Do it again if you need to.
If you regularly format data in Excel, shortcuts like Command + U: Underline will help you save time. Especially handy when you’re dealing with big datasets or complicated spreadsheets.
Pro Tip: Don’t forget you can use this shortcut for keyboard formatting in other Mac apps like Pages or Notes. Get comfy with keyboard commands and watch your productivity skyrocket.
Next – Command + Shift + 7: Create a numbered list – another nifty shortcut to help you format your Excel data pronto!
Command + Shift + 7: Create a numbered list
Command + Shift + 7 is a time-saving shortcut in Excel on Mac. It creates a numbered list with just one click! Here’s how it works:
- Select the items you want to number.
- Press Command + Shift + 7.
- Change the number format with Home > Number Format > More Number Formats.
- Customize the numbering style by going to Format Cells > Custom > Type.
- Organize text and numbers without having to manually type out numbers.
- Excel will adjust existing cells with an incrementing number.
Using this shortcut simplifies formatting tables and lists. It also aligns data in a logical hierarchy with automatic numbering.
Mac shortcuts like these can save you time. According to Business Insider, keyboard shortcuts can save up to 8 days of work per year!
Read on to learn about Time-Saving Navigation Shortcuts for Excel on a Mac.
Time-Saving Navigation Shortcuts for Excel on a Mac
If you’re a Mac user and work with spreadsheets, there are plenty of time-saving tips for Excel. Navigation shortcuts can help you move around your sheets quickly. Here are some of my favorites for Macs.
The Command + Up Arrow takes you to the top of the sheet.
For the bottom, try the Command + Down Arrow.
The Command + Left Arrow brings you to the leftmost column.
And the Command + Right Arrow takes you to the rightmost one. Let’s get started!
Command + Up Arrow: Quickly move to the top of the sheet
Command + Up Arrow: Quickly move to the top of the sheet!
Do you want to go quickly to the start of any sheet in Excel on a Mac device? Use Command + Up Arrow shortcut! There are many useful ways to use this key combo:
- If you’ve used arrow keys or other navigation tools to browse across rows and columns, press Command + Up Arrow to head back to the beginning without scrolling through hundreds of rows.
- If the current cell is at the bottom, but you want it to be at the top – use this shortcut!
- If you need to access data or formulae from different parts of your document, press Command + Up Arrow keys consecutively to jump up higher into the document’s range, instead of scrolling down or clicking between cells.
Command + Up Arrow can save you time. Regular MS Office users can save up to 15 minutes each day if they learn shortcuts like this one (source – SmallBizGenius).
Need to reach the bottom end while working on Excel-sheets using a Mac device? Try ‘Command + Down Arrow.’ This shortcut will allow you to move quickly towards the end of all rows.
Command + Down Arrow: Quickly move to the bottom of the sheet
Command + Down Arrow is a great shortcut to quickly move to the bottom of the sheet. This can be useful when working with larger spreadsheets. Here’s how it works:
- Select a cell in the worksheet.
- Press Command and tap Down Arrow once.
- You’ll be taken to the last row of the worksheet.
This shortcut saves time when trying to find the last row of a large data set. It’s also useful when you need to edit or copy data at the end of the spreadsheet. Instead of manually scrolling or using other methods, Command + Down Arrow does it in seconds!
It’s like having a personal assistant in Excel on your Mac. You can work faster and more efficiently with the help of this shortcut. So don’t miss out on precious minutes by slowly scrolling through rows – use Command + Down Arrow!
Next up, we present Command + Left Arrow: Quickly move to leftmost column. This shortcut lets you navigate your sheets more easily. Let’s dive right in!
Command + Left Arrow: Quickly move to the leftmost column
Ever had to move to the leftmost column in Excel? It can be tiresome. But, on Mac, you can use Command + Left Arrow to quickly jump there without any fuss.
It’s a great way to save time navigating huge spreadsheets on Excel for Mac. Here are four points about how it works:
- Press Command + Left Arrow and Excel will take the active cell to the first column in the row.
- You can go back and forth between columns without scrolling or using the mouse.
- If you have multiple sheets open, this shortcut will only affect the active sheet.
- You can also use Shift + Command + Left Arrow to select from current cell to the leftmost column.
Plus, you can customize this shortcut. Do this in System Preferences > Keyboard > Shortcuts > App Shortcuts by adding a new keyboard shortcut for Excel.
This shortcut has been around since 2014 and is used by many Excel users on Macs. It’s no surprise why it’s so popular – saving time while navigating equals more time to analyze data.
Another heading to keep in mind is “Command + Right Arrow: Quickly move to the rightmost column.” By pressing this in an Excel spreadsheet on Mac, you can quickly navigate to the last column in the row.
Command + Right Arrow: Quickly move to the rightmost column
Speed up your work in an Excel spreadsheet with Command + Right Arrow! This keyboard shortcut quickly takes you to the rightmost column, saving you time and effort. Here are six key points about this handy feature:
- Directly moves from your current cell to the last row in the same column.
- No need to scroll to the right side of the spreadsheet.
- Works even if no data is between your starting point and the rightmost column.
- Ignores hidden columns in your spreadsheet.
- Selects all cells from your current position to the rightmost column, enabling quick action on a large number of cells.
- Can be used repeatedly until you reach your desired location.
Don’t miss out on this shortcut! It’ll help you save time while navigating Excel spreadsheets, particularly in larger workbooks. Get more productive and focus on other tasks with Command + Right Arrow!
Cell Editing Shortcuts for Excel on a Mac
Excel users on Macs know how essential it is to work quickly. Cell editing is key. Good news! Mac users have plenty of shortcuts to make this process simpler. Here are some of the best cell editing shortcuts for Macs:
- Use Command + D to fill down quickly.
- Command + F is great for finding and replacing data.
- Command + Shift + L makes filtering data a cinch.
These shortcuts will save you time and boost productivity.
Image credits: pixelatedworks.com by David Duncun
Command + D: Quickly fill down
Command + D: Quickly fill down is a great way to increase your Excel efficiency for Mac. It helps you copy the value from the cell directly above and paste it below. Plus, formulas stay accurate.
To use this feature:
- Highlight the row or column you want to paste into.
- Press Command + D on your keyboard.
- The value will be automatically pasted in all selected cells.
I experienced this first-hand. I had to fill 5000 rows manually. But then I found out about Command + D. It was a game-changer! I finished the task faster than I thought and with no errors.
Also, there’s Command + R: Quickly fill right. This allows you to copy and paste values from the left cell to its right.
Command + R: Quickly fill right
Do you need to quickly copy content from a cell and paste it into adjacent cells? Command + R is the keyboard shortcut for you! Here’s what you need to know:
- Highlight the cell and press Command + R to quickly copy the content to the right.
- This method is faster than dragging or using copy/paste.
- Plus, Excel will adjust formulae used within these cells automatically.
Command + R keeps the structure constant and only changes values. It’s a great time-saver and opens up possibilities for data analysis.
Do you often fill out numerous spreadsheets? Then, you’ll love Command + R as it will save you lots of time.
My colleague Linda had to manually transfer data from multiple workbooks into one data table. Using Copy/Paste for all those cells was tedious and took a lot of time. Then, she discovered Command+R when filling out info across multiple columns. This drastically cut her effort and inefficiencies in entering data.
Still curious? Learn more about Command + F: Quickly Find/Replace.
Command + F: Quickly find/replace
Command + F: Quickly find/replace is a magical shortcut for Excel on a Mac. It saves time and effort when looking through large data sets or editing certain pieces. Here are 6 points to explain how it works:
- It opens the Find/Replace dialog box.
- Search for words, phrases, or formatting within your spreadsheet.
- Replace an item with another by typing in both.
- Command + G finds the next occurrence.
- Shift + Command + G for the previous instance.
- A great tool for typos or adding consistency.
Using Command + F: Quickly find/replace can streamline tasks. For example, if you need to change a word throughout a document, this shortcut would be helpful.
To get more out of it, consider regular expressions in searches. These allow you to search for patterns. So, they’re great for large datasets.
Command + Shift + L: Filter data with ease is our next topic.
Command + Shift + L: Filter data with ease
Command + Shift + L: Filter data with ease! This is one of the most useful shortcuts to have in your Excel toolbox on a Mac. With just a few clicks, you can filter your data. Here are some points to help you understand it better:
- It quickly and easily filters any table.
- You can select the whole table or just part of it.
- You can use multiple criteria based on what you need to see.
- This shortcut is also in the “Data” tab on the Ribbon, under “Filter”.
If you’re frequenting filtering large sets of data, Command + Shift + L is a must-have. Rather than hunting for buttons and navigating through menus, this shortcut can save you time and effort.
Plus, it’s easy to remember for future usage. Every time you work with spreadsheets and deal with large amounts of data, recalling and using this shortcut will become second nature.
Fun fact: this feature was initially introduced in Excel 2007. It remains one of the most popular functions among Excel users worldwide.
Let’s move on and look at more shortcuts when working on Excel for Mac.
Other Useful Shortcuts for Excel on a Mac
Excel is a powerhouse for data processing. As a Mac user, I use shortcuts to save time. Here are some useful ones you may not know of:
- Command + S saves your work with ease.
- Command + Z lets you undo your last action.
- Command + Shift + Z redoes your last action.
- Command + N quickly creates a new spreadsheet.
These shortcuts will make you more efficient and productive.
Image credits: pixelatedworks.com by David Jones
Command + S: Save your work with ease
Command + S: Save with ease! This shortcut is essential in Excel. It lets you save after every change, avoiding data loss. Here are the benefits:
- Don’t forget to save – Command + S ensures you don’t lose progress.
- No need to hit ‘Save’ manually – Command + S saves time on big files.
- Use Command + Shift + S for ‘Save As’ – no renaming needed.
- Remember ‘Optimize Compatibility’ for different versions of Excel.
- Command + Z to undo changes quickly, instead of starting over.
- Peace of mind before closing – use this shortcut and be sure all progress is saved!
Plus, control-click on mouse for faster menus & options!
Now for another great shortcut: Command + Z – undo your last action. No need to start over when you’ve already put in effort!
Command + Z: Undo your last action
Command + Z can be a lifesaver in Excel on a Mac! Here’s all you need to know:
- Press Command + Z to undo your last action – typing, deleting, formatting, you name it!
- You can press it multiple times to undo several actions in a row.
- If you undo something you didn’t want to, press Command + Y to redo it.
- Your undo history is saved until you save and close the file.
- For some actions, pressing Command + Z won’t have a visible effect.
- The shortcut only works on the active workbook.
- To use it effectively, save regularly and avoid complex edits.
Next up: Command + Shift + Z: Redo your last action.
Command + Shift + Z: Redo your last action
Command + Shift + Z: Redo your last action is a great shortcut to save time and avoid frustration while working with Excel on a Mac. Here are 5 things you must know about this shortcut:
- It lets you redo the last action in Excel.
- You can use it multiple times, as long as the actions are in your undo/redo history.
- It helps when you accidentally undo or change something.
- It depends on whether the action was recorded in your undo/redo history.
- For mouse users, there is a “redo” button near the “undo” button in Excel for Mac 2016 and later versions.
Here’s a pro tip for using Command + Shift + Z: Pay attention when redoing an action. Don’t get too carried away with shortcuts without thinking about what you’re doing. Ensure that you’re still paying attention to your work.
In conclusion, Command + Shift + Z: Redo your last action is great for Mac Excel users. By understanding how this shortcut works and applying it to your workflow, you’ll be able to increase productivity and reduce errors.
Command + N: Quickly create a new spreadsheet
Command + N is a great shortcut for making a new spreadsheet in Excel on a Mac. No more digging through menus or using the mouse – just press the Command and N keys!
Four points to remember:
- Create a new blank spreadsheet with Command + N.
- No need to click around different menus.
- Useful to quickly switch between spreadsheets.
- You can also use this shortcut to create a workbook from templates.
Command + N is a time-saver. It speeds up projects and helps with productivity. Don’t miss out on its benefits – use it when you’re using Excel on your Mac!
FAQs about 15 Mac Shortcuts For Excel You Need To Know
What are the 15 Mac shortcuts for Excel that I need to know?
There are 15 Mac shortcuts for Excel that you need to know in order to increase productivity and efficiency when working with Excel. These shortcuts include:
- Command + C: Copy selected cells
- Command + V: Paste copied cells
- Command + X: Cut selected cells
- Command + Z: Undo last action
- Command + Y: Redo last action
- Command + B: Bold selected cells
- Command + I: Italicize selected cells
- Command + U: Underline selected cells
- Command + F: Open the Find and Replace dialog box
- Command + G: Find next match
- Command + H: Open the Find and Replace dialog box
- Command + K: Insert hyperlink
- Command + S: Save current workbook
- Command + O: Open a new workbook
- Command + P: Print current worksheet
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.