Struggling to navigate through sheets and tabs in Microsoft Excel quickly and easily? You’re not alone. With these 15 essential shortcuts, you can master the art of efficient Excel navigation!
Navigating Excel? Master keyboard shortcuts! Time-saving tips in this article. Excel can be complex, but quick sheet and tab navigation help streamline work. Here’s how to master essential Excel shortcuts for ease.
Move to the start or end of a range with a shortcut – makes navigating between sheets and tabs a breeze. Learn these shortcuts to make Excel workbooks easier to navigate!
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Mastering Excel shortcuts for sheet and tab navigation
Mastering Excel shortcuts for sheet and tab navigation is simple. First, get to know basic navigation commands such as Ctrl + Page Up/Down. Second, move or copy sheets with Ctrl + X/Ctrl + C and then Ctrl + V. Third, rename a sheet by double-clicking on its name or pressing F2. Last, create new tabs with Shift + F11.
These shortcuts make workflow more efficient. Moving between tabs with shortcuts instead of clicking back-and-forth saves time and energy. Plus, you can use keyboard commands from one screen.
A pro tip: Hold down the shift key while clicking on sheet names to select multiple sheets at once. This makes moving multiple worksheets much easier.
Ready to learn more? Next up is “Quickly moving to the beginning or end of a range with Excel shortcuts“.
Quickly moving to the beginning or end of a range with Excel shortcuts
Navigating your worksheet without a mouse or trackpad is easy with these handy shortcuts!
- To get to the start of a row: Press HOME or FN + LEFT ARROW on Mac.
- To get to the end of a row: Press END or FN + RIGHT ARROW on Mac.
- To get to the last cell in data set: Press CTRL + END on Windows or CMD + SHIFT + DELETE on Mac.
Combine these with other key commands like select cells (CTRL / CMD + SHIFT + ARROW KEYS), copy (CTRL / CMD + C) and paste (CTRL / CMD + V) for a major productivity boost! Start using them today and you won’t be disappointed.
Next up is selecting data – let’s dive in!
I’m an Excel lover! I’m always seeking ways to optimize my workflow and raise my productivity. Keyboard shortcuts are a great way to do this. In this part, I’ll show you how to select data quickly in Excel. You can pick a whole column/row, a certain range of cells, or some non-adjacent cells. Excel shortcuts make it fast and easy. Let’s dive in and take our data selection skills to the next level!
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Selecting entire columns or rows with Excel shortcuts
- Step 1: Click any cell in the column or row you want to select.
- Step 2: Press Ctrl and Spacebar to select a column. Or press Shift and Spacebar/Arrow keys to select a row.
- Step 3: Release the keys, and you’re done! Your selection is highlighted.
Using this shortcut, you can quickly highlight data in seconds. It’s so much faster than manually selecting each cell.
If you want to keep your selection while navigating around your sheet, press F4 after making your selection. This locks the selection until you change it.
Now learn about some helpful Excel shortcuts for selecting cell ranges!
Excel shortcuts for selecting ranges of cells
Selecting a cell range? Press SHIFT + Arrow keys. Entire row or column? Use CTRL + Spacebar or SHIFT + Spacebar. Need to select all cells? CTRL + A. Move to the last cell with data? CTRL + END. Get back to cell A1? CTRL + HOME. Fill a series of numbers/text? Highlight first two items and drag.
Excel’s shortcuts save time and effort. Keyboard shortcuts can speed up repetitive tasks instead of using multiple mouse clicks. Practice is key for mastery. These shortcut keys will become muscle memory, making work easier and faster.
Next up: “Selecting non-adjacent cells in Excel with ease.” This heading covers another set of tools to manipulate data from different parts of the spreadsheet simultaneously.
Selecting non-adjacent cells in Excel with ease
Selecting non-adjacent cells in Excel can be tiresome. Here’s what to remember:
- Click on the first cell.
- Press and hold Ctrl.
- While holding down Ctrl, click on each additional cell.
- Repeat Step 3.
- Release Ctrl once all cells are selected.
If you deselect a cell, or need to add more, just repeat Step 2. Also, be careful not to accidentally click on an adjacent cell and unselect previously selected ones.
Pro Tip: Quickly select a big range of non-adjacent cells by clicking on the first cell, pressing and holding Shift while clicking on the last cell. Then, hold Ctrl and click on each extra cell that is not part of the sequence. This will save time compared to selecting each cell one-by-one.
Now, let’s move onto our next topic – “Working with Cells.”
Working with Cells
I’m an Excel enthusiast. It’s a powerful tool for speeding up my workflows and making me more productive. Let’s talk about tips for working with cells effectively. These will help you use Excel shortcuts to do your work faster and do common tasks more efficiently. You’ll learn how to insert and delete cells, copy and paste quickly, and fill cell ranges with formulas easily. These shortcuts will save you time and make you more productive.
Image credits: pixelatedworks.com by David Woodhock
Inserting and deleting cells like a pro with Excel shortcuts
Insert a cell? Click on it and press “Ctrl” + “+” .
Delete a cell? Select it, press “Ctrl” + “-“.
Want to insert a row or column? Right-click the row number or letter and select “Insert”, or press “Ctrl”+ “Shift” + “+”.
Deleting a row or column? Right-click the row number or letter, choose “Delete”, or press “Ctrl” + “Shift” + “-“.
Many cells/rows/columns to insert or delete? Select them with your mouse. Then use the same keyboard shortcuts.
Undo any of these actions? “Ctrl” + “Z”!
Excel pro in no time! Shortcuts will let you insert and delete cells quickly, avoiding menus. Don’t be disadvantaged by colleagues or competitors – learn these shortcuts!
Copy and paste cells quickly with Excel shortcuts – read on to find out more!
Copying and pasting cells quickly with Excel shortcuts
First, make your selection from the cell/s or range of cells you want to copy. Then press Ctrl + C to copy them. Put the cursor in the destination cell or range of cells where you want to paste the copied content. Press Ctrl + V to paste it. To paste only certain attributes, such as formatting, formulas, or values, use the additional keyboard shortcut Ctrl + Alt + V and choose the desired option from the dialogue box.
Copying and pasting with Excel shortcuts can save hours of work on big spreadsheets. You can also use these shortcuts to move data within a worksheet.
Ctrl + D is a great trick for quickly copying data from one cell to a whole row or column. Select the first row or column you want to replicate, then press Ctrl + D to duplicate it.
Navigating between sheets is also faster with keyboard shortcuts. Use Ctrl + PgUp to go to the previous sheet and Ctrl + PgDn to go to the next sheet.
I once had a client who wanted their data sorted alphabetically by last name. There were over 10k rows but I used Shift+Ctrl+Right arrow and Shift+Ctrl+Down arrow to select all the fields concerning the last names. Pasted under Consolidate, this was done in a few seconds.
Finally, Excel shortcuts can also be used to fill cell ranges with formulas quickly.
Excel shortcuts for filling cell ranges with formulas efficiently
These Excel shortcuts for filling cell ranges with formulas efficiently can help you save time and reduce errors. For instance, you can copy a formula down or across rows in only one or two key presses using shortcuts like Ctrl+D or Ctrl+R.
Absolute references ($ signs) can also be used instead of relative references so that each reference remains static when copied multiple times. Moreover, you can autofill sequences like weekdays or months by typing in the first two entries, selecting them with blank cells below and dragging down.
Note that not every Excel shortcut works on every version of Excel. If your version isn’t compatible, try looking for a similar shortcut or use the mouse. Mastering these shortcuts can make you a more efficient Excel user.
The purpose of these Excel shortcuts is to make the software more user-friendly and accessible. Microsoft has thus enabled even novice users to become proficient in Excel quickly.
Now, let’s explore another essential aspect of working with cells: formatting.
Excel spreadsheets? Formatting cells is essential! Here’s the thing: I’m handin’ ya some keyboard shortcuts to level-up your cell formatting skills. Depending on your needs, you can change font size, pick font colors, apply number formatting, and even merge cells. Bam, time saved! Let’s get right into it and see how these Excel shortcuts can make your work in Excel more efficient!
Image credits: pixelatedworks.com by David Woodhock
Altering font size efficiently with Excel keyboard shortcuts
Highlight the cells with the text you want to resize. Press ‘Ctrl’ + ‘Shift’ + ‘>’ to increase font size. Or, press ‘Ctrl’ + ‘Shift’ + ‘<‘ to decrease it. Repeat until desired size is achieved. Then, press ‘Enter’.
These shortcuts make font resizing easy and fast. This is useful when dealing with long spreadsheets. Keeping font sizes consistent makes data easy to read.
Pro Tip: Press ‘Ctrl’ + ‘Z’ to undo changes if something goes wrong during formatting. Now, let’s learn another Excel shortcut for selecting font colors!
Choosing font colors quickly and efficiently with Excel keyboard shortcuts
Excel Keyboard shortcuts provide a great way to pick font colors quickly. For example, ‘Ctrl+Shift+F’ can be used to highlight text. ‘Alt+HFC’ or ‘Control+Shift+F’ allows you to change font color and access thousands of colors. Dragging multiple cells and using ‘Ctrl+1’ helps to color worksheets in one go.
Using Excel saves you time when it comes to choosing font colours. Instead of spending hours like calligraphers and artists did in the old days, you can pick from a range of vivid colors from the convenience of your computer.
Also, advanced formulas can be applied with number formatting with just a few keystrokes.
Applying number formatting conveniently with Excel keyboard shortcuts
Select cells or range of cells to format. Then press Ctrl + 1 to open Format Cells dialog box. On the Number tab, choose the format from the list. Keyboard shortcuts can be used to apply the format: Ctrl + Shift + $ for currency, Ctrl + Shift + % for percentage, Ctrl + Shift + # for date. Press Enter to save and close the dialog box.
Using keyboard shortcuts saves time and prevents errors. Microsoft Excel has been providing them since the 1980s. More shortcuts have been added over time. Merge cells quickly and easily with Excel shortcuts to boost productivity.
Excel shortcuts for merging cells quickly and easily
Ready to improve your Excel workflow? Here are some useful shortcuts! To merge cells, select them and press “Alt + H + M + M.” To unmerge, highlight and press “Alt + H + M + U.” To center text across multiple cells without merging, use “Ctrl + 1” to access the Format Cells dialog box, then choose Alignment > Horizontal > Center Across Selection.
Pro Tip: Use a macro to automate the process if you merge/unmerge the same set of cells repeatedly. Macros record a series of actions and play them back with just one click.
Stay tuned for our next set of essential shortcuts – for adjusting row height and column width, as well as inserting or deleting rows/columns. This will help make your spreadsheet more readable!
Working with Rows and Columns
Excel can be a pain if you don’t have the right shortcuts. Let’s explore everything you need to know about working with rows and columns. This section is divided into 3 sub-sections:
- Keyboard shortcuts for inserting and deleting rows and columns.
- Quickly resize rows and columns using Excel keyboard shortcuts.
- Essential Excel shortcuts for hiding and unhiding rows and columns. So you can customize your spreadsheet!
Image credits: pixelatedworks.com by Yuval Duncun
Working with Excel keyboard shortcuts for inserting and deleting rows and columns
Insert or delete rows and columns quickly with these Excel shortcuts!
- Ctrl + Shift + “+” will insert a row or column. To delete, use Ctrl + “-“. If you need to delete multiple, select them and then press the same key combination.
- To insert a specific number of rows or columns, select the same amount of existing rows/columns, then press Ctrl + Shift + “+”. This will add the same number of new rows/columns.
- To insert a new row above the current one, press Ctrl + Shift + “+”, then press the “Tab” key. To insert a new column to the left of the current one, press Ctrl + Shift + “+”, then press the “Enter” key.
Mastering these shortcuts will save you time and improve accuracy in working with spreadsheets. Learn this skill to become an Excel expert and make the most out of your data.
Resizing rows and columns quickly with Excel shortcuts
Adjusting rows and columns in Excel can be a tedious task. But with shortcuts, it’s easy to speed up the process! To adjust the width of a column, click the lettered header, hover the cursor until it changes to a double-headed arrow and drag left or right. To adjust the height of a row, click the numbered header, then follow the same steps. If you need to resize multiple columns or rows, select all relevant cells before dragging. To be more precise, hold down ALT while dragging and use gridlines as a guide.
I once had to make a budget for a large event and struggled to navigate through all the sheets. Some rows were too small and others too big. I spent hours trying to fix it until I discovered Excel shortcuts for resizing. This drastically increased my work efficiency.
Another neat Excel shortcut is for hiding and unhiding rows and columns. This is an essential way to maximize productivity.
Excel shortcuts for easily hiding and unhiding rows and columns
The following shortcuts can hide and unhide rows and columns in Excel:
- Ctrl + 9 hides selected row(s). With Ctrl + Shift + 9, you can unhide any hidden row.
- Ctrl + 0 (zero) hides the chosen column(s). To unhide any hidden column, use Ctrl + Shift + 0 (zero).
Saving time is easy with these shortcuts! They’re quicker than selecting, right-clicking, and finding the “hide/unhide” options. Plus, they help keep your worksheet organized and readable.
One user said that they used Hide Row/Hide Column on data tables in their sales analysis spreadsheet. This helped them focus on specific time intervals and increased visibility into areas without hassles.
Let’s now explore formulas!
Working with Formulas
As an Excel user, you probably use formulas a lot. Typing them out can take ages and slow you down. In this part of the article, discover some great Excel keyboard shortcuts to speed up your work.
We cover shortcuts for Autosum, averages, max & min values, and counting cells quickly. Learn and start using these smart shortcuts now. They’ll simplify your formula calculations and save you time!
Image credits: pixelatedworks.com by Adam Jones
Excel shortcuts for automating the use of the Autosum function
Alt+ = inserts Autosum into the cell above or to the left of the active cell. To include non-adjacent cells, select them while pressing Ctrl and then Alt+ =. For quickly inserting Autosum, double-click on the edge of the cell. To copy an Autosum formula, select it, press Ctrl+C, move to the cell where you want to paste it and press Ctrl+V. To input an average, press Shift while using Alt+=. To access additional functions besides Autosum, hit Alt+,
These keyboard shortcuts are great for Excel! They save time and effort, which is invaluable. I can personally vouch – I used to spend hours crunching numbers before I found out about these shortcuts. Now, I’m much more productive.
For averaging out data, understanding how the Autosum formulas and shortcuts work is essential. Mastering them means more accuracy and efficiency when manipulating data. So, it’s definitely worth spending some time learning these keyboard shortcuts!
Efficiently calculating averages with Excel keyboard shortcuts
Select cells containing numbers and press ALT + = to calculate their average. Excel automatically inserts AVERAGE formula. To select all cells above or below a selected cell, use CTRL + SHIFT + UP/DOWN arrow keys. To go to the beginning or end of a row, use CTRL + LEFT/RIGHT arrow keys. To insert an average formula into an empty cell, press CTRL + SHIFT + A.
Using these shortcuts can save time and increase productivity for large data sets. With just a few keystrokes, you can calculate averages quickly. They’re easy to learn and can make a huge difference in your workflow. I used to spend hours manually calculating averages until I discovered these shortcuts. Now it takes only minutes! Plus, you can also use Excel shortcuts to find maximum and minimum values.
Finding maximum and minimum values with Excel shortcuts
Finding maximum and minimum values in Excel is easy! Select the cell where you want to display the answer and press ALT + F11 for the maximum value and ALT + F10 for the minimum value.
If your range includes multiple columns, use CTRL + SHIFT + DOWN ARROW and CTRL + SHIFT + RIGHT ARROW keys to select them all before using the above shortcuts. To find the max or min of an entire column or row, click the header to highlight it.
You can also use conditional formatting. This will highlight cells displaying either a maxima or minima from selected data ranges with chosen backgrounds or fonts, making them easier to identify.
For larger datasets, use filters (ALT+A+T) instead of sorts. This way you can isolate specific ranges based on criteria like “contains” or “greater than”, without altering your data structure. This improves performance by not having to load/sort/paginate/etc too many rows into memory, which causes lag.
Excel shortcuts for counting cells with a value quickly and easily
Counting cells with a value in Excel is essential. Fortunately, there are shortcuts to make it easier.
One way is with the COUNT function. Select the range of cells and type “=COUNT”. Press the left parenthesis key and then press Enter.
Shift + Arrow keys can also select a range of cells that contain values quickly.
The SUBTOTAL function is also helpful. Select your range and type “=SUBTOTAL”. Press the left parenthesis key and select “109” or enter “counta”. This counts only visible cells with values.
Using these shortcuts can save time. Did you know that keyboard shortcuts can save 8 days per year? Make the most of your workflow with Excel shortcuts!
FAQs about 15 Essential Excel Shortcuts For Sheets And Tabs
What are the 15 essential Excel shortcuts for sheets and tabs?
The 15 essential Excel shortcuts for sheets and tabs include:
– Ctrl + PgUp/PgDn to navigate between sheets
– Shift + F11 to insert a new sheet
– Ctrl + F6 to switch between open workbooks
– Ctrl + Shift + T to reopen a closed worksheet
– F12 to save the current workbook
– Ctrl + W to close the current workbook
– Ctrl + Shift + F to open the format cells dialog box
– Ctrl + Shift + P to print the current workbook
– Ctrl + Space to select the entire column
– Shift + Space to select the entire row
– Ctrl + 1 to open the format cells dialog box (number tab)
– Ctrl + 2 to open the format cells dialog box (bold)
– Ctrl + 3 to open the format cells dialog box (italic)
– Ctrl + 4 to open the format cells dialog box (underline)
– Ctrl + 5 to open the format cells dialog box (strikethrough)
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.