Have you ever felt overwhelmed when using Excel? Cut through the frustration and elevate your productivity with these 25 time-saving Excel keyboard shortcuts. You can easily breeze through your spreadsheets and get the job done in no time!
Excel Keyboard Shortcuts for Efficient Navigation
I use Excel a lot, so I’m always trying to be more efficient. Mastering keyboard shortcuts is a great way to do that. Let’s take a look at Excel keyboard shortcuts and how they can help you move through spreadsheets quickly. We’ll go over three parts:
- Switching between worksheets
- Moving around cells quickly
- Arrow keys
By the end, you’ll have new tools to make navigating Excel simple!
Image credits: pixelatedworks.com by David Jones
Quickly switch between worksheets
Press Ctrl + PgDn to move to the next worksheet.
Press Ctrl + PgUp to move back.
Hold Ctrl and press a number to go straight to a worksheet.
If you have more than 9 worksheets, use Alt + Page Up/Page Down.
Ctrl + Tab to toggle back and forth between two recent worksheets.
These Excel shortcuts save time when navigating tabs.
A Pro Tip: Create a custom ribbon tab with your frequently used worksheets for faster access.
Now for the next heading – Speed up cell navigation.
Speed up cell navigation
Want to move around your spreadsheet quickly? Try out Excel’s built-in keyboard shortcuts! Here are some commands to get you started:
- Press Tab to switch rightwards along the row.
- Shift + Tab moves leftwards.
- Enter goes downwards in the same column.
- Shift + Enter moves upwards.
- Ctr + Arrow keys can take you anywhere.
- Ctr + Home zooms back to A1.
Studies show that those who use keyboard shortcuts are 73% more efficient with spreadsheets. So why not give them a try? Learn more about Efficient Use of Arrow Keys for even more valuable tips!
Efficient use of arrow keys
Press the down arrow to move one cell down.
Use the up arrow to move one cell up.
Left arrow? One cell left.
Right arrow? One cell right.
Hold shift while pressing any of these arrows to select multiple cells.
Ctrl + Arrow Key (Windows) or Command + Arrow Key (Mac) are shortcuts to quickly move between columns or rows.
This can make you 10% faster than using a mouse alone.
Time-Saving Excel Shortcuts for Selecting Cells and Ranges are essential for efficient navigation.
Time-Saving Excel Shortcuts for Selecting Cells and Ranges
Are you an Excel user? Do you feel like you spend too much time on repetitive tasks? Don’t worry! This guide is here to help. We’ll show you the fastest and most efficient keyboard shortcuts for selecting cells and ranges. You’ll learn how to select a single cell, multiple cells and even entire rows and columns. Time-saving tips are just moments away! Let’s get started!
Image credits: pixelatedworks.com by James Duncun
Easy selection of a single cell
Selecting cells and ranges in Excel can be a long task. But, with a few shortcuts, you can simplify it. One such shortcut is Quick selection of a single cell.
- Click on the cell.
- Navigate using arrow keys.
- Use Name Box.
- Use Go To command (Ctrl + g).
- Select all cells using “Ctrl” + “A”.
This shortcut can save lots of time over weeks and months. Instead of scrolling through rows and columns, you can move around easily.
I remember a project where I had to select multiple cells. This was difficult until I found this command. It made life easier and improved my productivity.
Next up is Quick selection of multiple cells – time saving feature!
Quick selection of multiple cells
Shortcuts can make your work in Excel faster and less prone to errors. Select cells quickly by:
- Clicking the first cell and holding down the Shift key while clicking the last cell.
- Clicking the row or column header (number/letter).
- Clicking and dragging over desired cells.
- Pressing CTRL+A to select all cells.
- Holding down the CTRL key while selecting each non-adjacent cell.
- Pressing ALT+; when selecting a range with hidden rows/columns.
I once had to compare two large datasets for overlaps. Using Excel shortcuts to select and compare multiple cells was much quicker than manual selection.
Plus, you can select entire rows and columns quickly – a must-have skill for many Excel users!
Fast selection of entire rows and columns
Select an entire row? Press Shift + Spacebar while the active cell is in that row. Want a column? Press Ctrl + Spacebar while the active cell is in that column. To pick multiple cells? Hold down the Shift key, use the arrow keys and watch a highlighter follow your movements!
Using these shortcuts saves time. No more clicking and dragging with the mouse. With practice, you can make lightning-fast selections. To go even faster, use the keyboard instead of switching between mouse and keyboard. This makes your workflow smoother and helps you concentrate on your data.
Amazingly, Microsoft Excel was first introduced in 1985! It’s been over 35 years, and it’s still one of the most popular tools for data analysis and visualization.
Now, let’s learn about powerful Excel keyboard shortcuts for editing cells to boost your productivity!
Powerful Excel Keyboard Shortcuts for Editing Cells
Excel’s got lots of tools and features to boost your work. But did you know you can speed up your editing with a few keyboard shortcuts? In this section, I’m sharing some special shortcuts just for editing cells. Copy and paste faster, work faster with AutoFill, and delete cell contents quickly–here’s how! Let’s get started!
Image credits: pixelatedworks.com by Yuval Woodhock
Accelerate copy and paste function
Speed up data handling with the help of these shortcuts! Ctrl + C copies selected cells, Ctrl + X cuts them, and Ctrl + V pastes them. Use Ctrl + D to copy down one row, and Ctrl + R to copy across one column.
Now you can format data quickly, without having to manually edit each cell. For ranges with different formats or values, you can use Paste Special instead of regular paste – this will give you options like pasting only the formulas or formatting.
AutoFill is also great for boosting productivity – it quickly fills cells with repetitive patterns such as dates, days of the week, or numbered sequences.
Boost productivity with AutoFill
AutoFill is an amazing tool in Excel that can help you be productive! Here are some ways you can use it:
- Instantly fill a series of dates, numbers or other values
- Copy formulas and functions down a column or across a row
- Make custom lists for easier data entry
- Expand abbreviations and shorten text with the fill handle
- Edit multiple cells at once with AutoFill options menu
With AutoFill, you can do tedious tasks like data entry in seconds. Plus, you can copy formulas to various worksheets without worrying about cell references.
Don’t miss out on AutoFill’s power! Start exploring its features and take full advantage of it.
Next up: Swift deletion of cell contents! This feature in Excel allows users to quickly remove unwanted information from cells.
Swift deletion of cell contents
Pressing the Delete key will erase the chosen content, leaving a space. If you make any errors whilst deleting, you can use Backspace to go back step by step. To quickly delete a row or column, select it and press Ctrl+- (Ctrl and minus sign).
Swift deletion of cell contents is useful when you need to clear out info from a particular part of your spreadsheet quickly. This speeds up the process of working with lots of data by enabling users to quickly delete unneeded data without highlighting or selecting it.
TechTarget says that “Excel lets users store and organize all types of data in one place.” Swift deletion of cell contents ensures that users don’t have too much unnecessary data, improving efficiency.
The ‘Quick Formatting Keyboard Shortcuts for Excel’ section is ideal for people who want to learn Excel’s formatting shortcuts. It has powerful tools to make editing large amounts of data in spreadsheets faster.
Quick Formatting Keyboard Shortcuts for Excel
Excel users know the value of efficient work. That’s why mastering keyboard shortcuts is so important! Here, we’ll focus on quick formatting shortcuts. We’ll cover three topics: rapid bolding, italicizing and underlining, changing font size and customizing font color. Whether you’re using Excel for work or personal use, these shortcuts will save you time and effort.
Image credits: pixelatedworks.com by Harry Duncun
Rapid bolding, italicizing, and underlining
Rapid bolding, italicizing, and underlining in Excel using keyboard shortcuts can save you time. Use “Ctrl+B” to instantly bold any text or values in a cell. “Ctrl+I” will italicize any text or values within seconds. And “Ctrl+U” will underline any text or values without wasting time.
This helps to format data with ease and efficiency. It also makes your data stand out, so you can communicate ideas quickly and comprehensively.
I discovered this technique when I was preparing a presentation. I struggled with formatting until I found an online tutorial. This tutorial helped me transform my sheet into a neat presentation piece without spending hours on formatting.
Next up is ‘Change font size quickly and easily‘. This covers different ways to adjust font size with keyboard shortcuts.
Change font size quickly and easily
Quickly and easily change font size in Excel with keyboard shortcuts! Here are 5 must-knows:
- Select the cell or range of cells you want to format – click & drag, or use arrow keys + Shift.
- Press Ctrl + Shift + > (greater-than sign) to increase font size, or Ctrl + Shift + < (less-than sign) to decrease.
- Use the Ribbon interface, Home tab – choose new font size from the drop-down menu in the Font group.
- Right-click a cell or range, choose Format Cells – select new font size from the Size drop-down box.
- Create custom styles with frequently used font sizes and apply with a few clicks.
Plus, tweak fonts with other functions:
- Keyboard shortcuts/menu options for boldness, italicization, underline styles, etc.
- Text alignment within cells using commands like Ctrl + 1 (Format Cells), Alt + H A C (Center Across Selection), or Alt + H F A L (Fill Left).
- Customize colors, borders, number formats, and conditional formatting rules.
Fun fact: Microsoft Excel first released in 1985 for Macs! Today, one of the most widely-used spreadsheet software suites.
To customize font color in seconds, follow these quick steps:
Customize font color in seconds
Text: Ctrl + Shift + F? That’s how you open the Font Dialog Box. Pick a font color and apply it! Alt + H + FC? That’s how you quickly change the font color without using a mouse. Alt + H + H + FC? This will get you to the Font Color drop-down menu – easy! Finally, press Ctrl + 1 for the Format Cells dialog box. There you can alter font color, size and style.
Font color customizing is a great part of Excel. Don’t waste time trawling through menus and buttons. Use these keyboard shortcuts and keep working efficiently.
Pro Tip: Create a custom keyboard shortcut to apply your preferred text colors with ease. Personalize your workflow!
Streamline Your Workflow with Shortcuts for Working with Multiple Worksheets
Time is important when it comes to working effectively in Microsoft Excel. Keyboard shortcuts are a great way to save time and make your workflow smoother. Let’s take a look at the shortcuts you can use when dealing with multiple worksheets. We’ll show you how to quickly copy, rename, move and delete worksheets. These tips will help you work faster and smarter. Let’s get started!
Image credits: pixelatedworks.com by James Arnold
Handy copy worksheet shortcut
Copying worksheets in Excel is a common and tedious task. But, with the Handy copy worksheet shortcut, you can make it easier! Here are six points that explain this:
- It lets you rapidly replicate a selected worksheet.
- You can do this by pressing Ctrl + Shift + “+” at the same time.
- It also copies all the formatting and data from the original sheet to the new one.
- The copied sheet will come after the original one in the same workbook.
- This is faster than copy-pasting, especially if you need to duplicate multiple sheets.
- The shortcut also updates formulas and references in the copied sheet.
The Handy copy worksheet shortcut makes duplicating sheets simpler. You don’t have to worry about formatting, or if your formulas are right.
Using shortcuts like this one is a great way to work faster in Excel. You can save yourself a lot of time by using the Handy copy worksheet shortcut. It is still as useful as when it was first released. Many Excel veterans rely on this method to make duplicate sheets quickly and easily.
Let’s move on and look at another helpful shortcut: Renaming Made Easy. With this tip, you’ll find that renaming Excel sheets is much less of a hassle!
Renaming made easy
Easily rename your sheets with just a few steps! Right-click on the sheet tab and select “Rename” or press F2. Then, type in your new name and hit Enter or Tab. Use Ctrl+PgUp/Ctrl+PgDn to switch between sheets. To duplicate a sheet, right-click and select “Move or Copy“. Check “Create a copy” and select where to place the new sheet.
Renaming sheets makes life easier. You can quickly identify what each sheet contains, and share workbooks with others without confusion. Utilize these shortcuts to manage multiple worksheets within Excel. For example, rename sheets by date or quarter number to track data more efficiently.
My colleague used to click into each worksheet to double-check, taking up hours of her time. After showing her the shortcuts, she was able to complete tasks faster and confidently. Renaming made easy became an essential part of her workflow, saving time and reducing stress.
Time-saving moves and deletions of worksheets
Organize your workbooks and avoid cluttered spreadsheets for time-saving moves and deletions of worksheets.
Press and hold “Shift” and “Ctrl” on your keyboard. Use either the left or right arrow keys to move between sheets. Release both keys when you reach the desired place and drop the sheet.
To delete a worksheet, right-click it and select “Delete.” If you delete a sheet by mistake, press “Ctrl+Z” to undo.
Use names for each worksheet instead of cell addresses to maintain references in formulas when moving sheets around. This will reduce the risk of broken links due to moving sheets or changing file names, and save time in the future.
FAQs about 25 Time-Saving Excel Shortcuts Using The Keyboard
What are the 25 time-saving Excel shortcuts that can be used with the keyboard?
The 25 time-saving Excel shortcuts that can be used with the keyboard are:
- Ctrl + S
- Ctrl + X
- Ctrl + C
- Ctrl + V
- Ctrl + Z
- Ctrl + Y
- Ctr + A
- Ctrl + F
- F4 key
- Ctrl + Home
- Shift + Home
- Ctrl + Shift + Arrow keys
- Ctrl + Shift + L
- Ctrl + Shift + : (colon)
- Ctrl + ; (semicolon)
- Ctrl + D
- Ctrl + R
- Ctrl + Shift + $
- Ctrl + Shift + %
- Ctrl + Shift + #
- Alt + Enter
- Ctrl + Shift + T
- Ctrl + Tab
- Shift + F11
- Ctrl + Shift + F
Why should I use keyboard shortcuts in Excel?
Using keyboard shortcuts in Excel can save you a lot of time and increase your productivity. With just a few keystrokes, you can perform tasks that would otherwise require multiple mouse clicks or menu selections.
How do I remember all of these keyboard shortcuts?
It can be challenging to remember all of these keyboard shortcuts at once. However, with regular practice, you can develop muscle memory and make these shortcuts second nature. You can also print out a cheat sheet or use an online resource to reference when needed.
Can I customize these keyboard shortcuts?
Yes, you can customize these keyboard shortcuts to suit your preferences. To do so, click on File > Options > Customize Ribbon > Keyboard Shortcuts. From there, you can assign new shortcuts or modify existing ones.
What other Excel shortcuts should I know about?
In addition to the 25 shortcuts listed, there are many other Excel shortcuts that can make your work easier and more efficient. Some additional shortcuts to learn include:
- F11 key to create a chart from selected data
- Alt + F1 key to create a chart with default formatting
- Ctrl + ; and Ctrl + : (colon) to insert the current date or time
- Ctrl + Shift + O to group selected cells into columns
- Ctrl + Shift + P to group selected cells into rows
- Ctrl + B to bold
- Ctrl + I to italicize
- Ctrl + U to underline
- F7 to spell check
FAQ Schema Markup
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.