Are you looking to increase your productivity? Shortcuts are a great way to save time and be more efficient. You’ll be able to create awesome documents in no time with these 15 PDF and Excel shortcut keys.
Boost Your Productivity with 15 PDF and Excel Shortcut Keys
Text: 15 Shortcut Keys to Supercharge Your PDF and Excel Productivity!
Are you tired of toiling away in Excel or PDF? These 15 shortcut keys will get you quickly through your data.
Shortcut keys are like magic; they make navigating menus faster. Instead of taking the time to click through menus, simply remember these key combos to access the functions you need.
Excel shortcut keys can really step up your data entry game. For instance, Ctrl+Home takes you directly to the beginning of your data set, saving you the time of scrolling through rows and columns. And Ctrl+Shift+End selects all data from your current position to the end of the dataset. These commands save heaps of time and improve your overall efficiency.
PDFs are another document format that requires navigating menus during editing. These PDF shortcut keys are here to speed up your editing process. The F key switches between two viewing modes: full screen and normal screen. This allows for a more focused design view and then back to content manipulation.
Image credits: pixelatedworks.com by Yuval Washington
PDF Shortcut Keys
I’m on a mission to be more productive! Shortcut keys, especially for PDF and Excel, pack a powerful punch. Let’s talk PDF shortcuts. I’ve found three areas to get the job done faster:
- Copying and pasting text efficiently
- Selecting and highlighting text quickly and accurately
- Adding and deleting pages with ease
These tips will make your workflow smoother and save you time. Dive in!
Image credits: pixelatedworks.com by Joel Arnold
Efficient Text Copying and Pasting
CTRL+C and CTRL+V are handy shortcut keys to copy and paste text without needing to use the mouse. An alternative is selecting desired text with the select tool, then copy with one click. When pasting, choose whether to keep the original formatting or match the destination format for a neater display.
Excel’s Paste Special offers the option of copying just values or formulas from one cell to another – great when copying data from websites or other sources! OCR (Optical Character Recognition) technology is useful for PDFs, transforming images of text into editable text that can be easily copied and pasted.
Software tools may have other techniques for efficient copying and pasting. For instance, in Excel you can drag-and-drop or use the autofill handle to duplicate data across columns or rows. With PDFs, you can try using snapshot tools or select multiple pages at once.
Did you know? Adobe Systems Inc. conducted a survey that revealed workers spend 6 hours per week on document-related tasks. That’s a lot of time that could be saved with efficient shortcuts! Find out more about Quick and Accurate Text Selection and Highlighting next!
Quick and Accurate Text Selection and Highlighting
Mastering these techniques can save time and reduce errors. Shift key to select multiple characters or words at once. Press Ctrl+F to search for specific text, then use Enter to jump from one instance to the next. To highlight a whole sentence, triple-click on any word. Hold Alt while dragging to select only specific fonts.
Save yourself from costly mistakes by utilizing Quick and Accurate Text Selection and Highlighting. Had I used these shortcuts before, rewriting a fifty-page article would have been much simpler. Get more done faster with Adding and Deleting Pages with Ease!
Adding and Deleting Pages with Ease
Easily add and delete pages to save time on PDF documents! Just use the Ctrl+Shift+N combo to open a new blank page. Paste in text or images and use the drawing tools to create content. To delete a page, select it and press Delete.
You can also cut and paste pages within your document with the Ctrl+X and Ctrl+V shortcuts. To split a document into multiple smaller documents, select individual pages and extract them into separate files.
Combine multiple documents into one file by selecting all of the files you want to merge and right-clicking. Then pick “Combine Files” from the menu. Excel shortcut keys can help too!
Excel Shortcut Keys
I’m a productivity lover and am always on the lookout for tools that can make my workflow simpler. Excel is one of the most helpful tools I use daily. Let’s see some of its shortcut keys that can help boost productivity! Swift Cell Copying & Pasting will help us transfer data fast and accurately. Streamlined Cell Selection & Highlighting is also useful, saving us time. Lastly, Rapid Row & Column Insertion & Deletion will speed up data manipulation. Let’s make Excel work for us!
Image credits: pixelatedworks.com by Adam Washington
Swift Cell Copying and Pasting
Swift Copying & Pasting is handy when dealing with big datasets. Customizing these options makes Excel spreadsheets simpler. Avoiding additional steps saves time for other tasks.
Pro Tip: To quickly move data between cells, highlight them both. Then press Ctrl+X or Command+X to cut the data to clipboard. Select the cell you want to move content to and press Ctrl+V or Command+V to paste in.
Next Heading: Streamlined Cell Selection & Highlighting.
Streamlined Cell Selection and Highlighting
Rapidly select multiple cells with Shift + Arrow Keys and extend the selection to the edge of the data region with Ctrl + Shift + Arrow Keys. F8 turns on Extend mode so you can expand your selection with more individual keystrokes.
Streamlined Cell Selection and Highlighting saves time and prevents errors. It’s important to select only the cells you need to edit or format, this reduces the risk of accidental changes in other areas. Additionally, it’ll save your eyesight, since going through every column and row individually is tedious. Make sure nothing slows down your productivity – use these methods for quick selection in Excel!
Don’t miss out on a critical deadline or report because you haven’t done enough to improve efficiency. Finally, Rapid Row and Column Insertion and Deletion is another great feature that’ll help reduce hours spent working with Excel spreadsheets unnecessarily.
Rapid Row and Column Insertion and Deletion
If you need to modify a large dataset, Keyboard Shortcuts are here to help! Rapid Row and Column Insertion and Deletion lets you quickly add or remove rows and columns. Plus, it keeps formulas and formatting for cells within the affected range.
To insert a row, select the row above where you want the new row to appear. Then press Shift + Spacebar followed by Control + Shift + ++.
For inserting a column instead, select the column to the left of where you want the new column to appear. Then press Control + Spacebar followed by Control + Shift + ++.
To delete a row, select it by clicking on its number at the left edge of the sheet. Then press Shift + Spacebar followed by Control + – (minus).
For deleting a column, select it by clicking on its letter at the top edge of the sheet. Then press Control + Spacebar followed by Control + – (minus).
If you need to add or remove multiple rows or columns at once, just highlight more than one row/column before following the instructions!
Now that you know about Rapid Row and Column Insertion and Deletion, let’s move on to Keyboard Shortcuts – another great way to streamline your workflow in Excel.
Experience shows, learning keyboard shortcuts is the quickest way to increase productivity. So, let’s explore! We’ll start with Windows Keyboard Shortcuts for Increased Efficiency. These tiny tricks can cut the time spent moving through windows and programs on your Windows device. Then, we’ll check out Mac Keyboard Shortcuts for Streamlined Tasks. Mac users have their own shortcuts that appeal to productivity enthusiasts and creative professionals. Let’s dive in and see how these keyboard shortcuts can upgrade our daily tasks.
Image credits: pixelatedworks.com by Harry Woodhock
Windows Keyboard Shortcuts for Increased Efficiency
Windows keyboard shortcuts can significantly boost your efficiency when working on a computer. They help you quickly and easily navigate through programs, applications, and documents. Let’s explore three essential Windows keyboard shortcuts to make your work faster and smoother:
- Ctrl+C – copy text or objects.
- Ctrl+V – paste copied text or objects.
- Alt+Tab – switch between open windows.
Many other Windows keyboard shortcuts can shorten the time spent on file management, screen capture, volume control, and more. Mastering them is key for maximum productivity.
Using Windows keyboard shortcuts is much faster than using the mouse. You don’t have to go to the menu bar and select “Cut” or “Paste”. Just press “Ctrl+X” or “Ctrl+V”.
I once forgot my wireless mouse at home during a presentation. Thankfully I was familiar with Windows keyboard shortcuts and was able to carry out the demonstration without a hitch!
In the next section, let’s explore Mac Keyboard Shortcuts for Streamlined Tasks.
Mac Keyboard Shortcuts for Streamlined Tasks
Command + C: This copies your selection. Just press Command + C and it’s saved to your clipboard.
Command + V: Paste from your clipboard. Press Command + V and the item is placed where your cursor is.
Command + A: Select everything quickly. Highlight everything without dragging with Command + A.
Other helpful shortcuts include Command + Q which quits the application, and Command + S which saves the document.
Mastering these shortcuts can save time on everyday tasks. For instance, by learning Excel’s shortcuts, I can copy and paste content in minutes instead of hours.
Keyboard Shortcuts are essential – let’s look at some more!
Common Keyboard Shortcuts
“I’m a writer, always searching for ways to get more done”. Keyboard shortcuts have been a major help! In this article, we’ll take a look at the most common shortcuts for PDFs and Excel sheets.
First, we’ll cover precision tasks like cutting, copying, pasting, and undoing.
Next, we’ll go over the effortless selection, movements, and deletions with keystrokes.
Finally, we’ll talk about how you can format and align your documents using keyboard shortcuts. That’ll save time and make you more efficient!
Image credits: pixelatedworks.com by Adam Jones
Cut, Copy, Paste, and Undo with Precision
Cut, Copy, Paste, and Undo tools are like mini engineers that make tasks easier! They reduce how much time we spend editing docs, and help us avoid errors.
When doing cut or copy in Excel Spreadsheets or PDFs, it’s important to pick the correct spot. With Undo, nothing can stop us from experimenting & exploring. Mastering keyboard shortcuts can save countless hours of work.
Learn how to select, move, and delete content efficiently. Get familiar with keyboard shortcuts that allow you to select large chunks of text & cells quickly!
Effortless Selection, Movement, and Deletion of Content
Make working with PDFs and Excel spreadsheets simpler. Here are some tips:
- Ctrl+A selects all content on a page or sheet. Or, hold Shift and click the first and last items to select.
- Ctrl+X cuts selected content. Ctrl+C copies it to another location.
- Ctrl+V pastes content. Right-click and select “paste” also works.
- Press Delete or Backspace to delete characters or cell contents in Excel.
- For more efficiency, use Ctrl+Z to undo mistakes instead of clicking ‘Undo’ many times.
- Retrieve lost work instantly with Ctrl+Shift+G.
- Highlight text with Ctrl+B for bold text!
Formatting and alignment of documents is important too. It’s not just about selection, but presentation too. Boost productivity with these tips!
Efficient Formatting and Alignment of Documents
Use Styles: Styles save time by allowing you to quickly change the formatting of multiple pieces of text.
Use Tables: Put data into tables instead of trying to line it up in rows or columns. This works best for prices or charts with numbers.
Adjust Margins: Reduce margins around the page or adjust the space between paragraphs and images/graphs.
Learn Keyboard Shortcuts: Excel and PDF both have keyboard shortcuts that make working with them faster. For example, pressing “Ctrl +1” displays the Format Cells dialog box. Format numbers, add borders, fill colors, align values, fonts etc. quickly.
Efficient Formatting: Efficient formatting saves time and prevents frustration when dealing with people using different software or computers. A lesson from the past is to invest effort in formatting to prevent issues like delays or misalignments.
Advanced Keyboard Shortcuts: Finally, an advanced section on keyboard shortcuts.
Advanced Keyboard Shortcuts
Tired of the mouse? Fear not! We have a list of advanced keyboard shortcuts for you. They will help increase your productivity.
We’ll look into three main areas:
- inserting/deleting cells quickly
- making formulas simple
- efficiently managing tables and data.
Using these shortcuts will save time. Improve your Excel skills and take them to the next level!
Image credits: pixelatedworks.com by Adam Jones
Inserting and Deleting Cells in a Snap
Inserting Cells? Press Ctrl + Shift + = to add a new cell above. Or, press Ctrl + Alt + = to insert a cell below.
Deleting Cells? Select it by clicking the row/column header. Then press Ctrl + – (minus) to delete the contents. Or, press Ctrl + Shift + – (minus) to delete both contents and formatting.
Inserting Rows/Columns? Use Ctrl + Shift + ‘+’ (plus) to add a new row above. Or, press Ctrl + Alt + ‘+’ (plus) to add a column on the left.
Deleting Rows/Columns? Select the header, then press Ctrl + ‘-‘ (minus). To delete a column, select a cell within it first.
Copying/Pasting Cells? Use Ctrl + C to copy cells. Then, press Ctrl + V or Ctrl + Alt+ V to paste values/formulae and formatting.
Learn these shortcuts to quickly work with Cells. It’s much easier than right-clicking each row/column. Imagine how productive you could be if you knew all these advanced keyboard shortcuts! Don’t miss out, start practicing them now. Next, Working with Formulas Made Simple. Use these tips and tricks to easily create complex calculations and functions.
Working with Formulas Made Simple
Working with formulas in Excel can be daunting, especially for beginners. But it doesn’t have to be so hard! Use keyboard shortcuts to boost productivity and work faster.
Here are a few tips to make your life easier:
- Start the formula with an equal sign (=)
- Enclose arguments in brackets ()
- Remember the order of operations (PEMDAS)
- Reference other worksheets by their names or cell references
These easy steps make creating calculations a breeze. Plus, keyboard shortcuts help with complex formulas.
Make sure to review and update formulas regularly. Errors can lead to incorrect data analysis, which could affect project outcomes. Always confirm that all functions used in formulas match the needs, so results are accurate.
Don’t miss out on any useful tricks. Start using them today for improved work efficiency!
Efficiently Managing Tables and Their Data
Use shortcut keys in Excel for speedy navigation. For instance, Ctrl + Arrow Keys to go to the first or last row or column; Shift + Arrow Keys to select a block of cells. Also, use Alt + D + F + D to open the Filter dialog box and Alt + A + F to toggle filter arrows.
Insert rows and columns more quickly with Ctrl + Shift ++ (plus sign) or Ctrl + – (minus sign). And, use Ctrl+ C/Ctrl+V to copy-paste data accurately without losing formatting.
These strategies can save time when dealing with huge data sets. NASA reports that their data extraction time was reduced from 90 minutes to 10 seconds. With the right techniques, users can get accurate results faster without having to do repeated mouse clicks.
FAQs about 15 Pdf And Excel Shortcut Keys To Boost Your Productivity
What are the 15 PDF and Excel shortcut keys to boost your productivity?
The 15 PDF and Excel shortcut keys to boost your productivity include:
- Ctrl + N: Create a new document
- Ctrl + C: Copy selected cells/ text
- Ctrl + V: Paste copied cells/ text
- Ctrl + S: Save changes made in the document
- Ctrl + Z: Undo the last action
- Ctrl + Y: Redo the last action
- Ctrl + F: Find and replace a specific term or phrase
- Ctrl + B: Bold selected text
- Ctrl + I: Italicize selected text
- Ctrl + U: Underline selected text
- Alt + F4: Close the current active window
- Ctrl + Home: Go to the beginning of the document
- Ctrl + End: Go to the end of the document
- Ctrl + Tab: Switch between open tabs/windows
- Ctrl + P: Print the document
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.