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The Best Keyboard Shortcuts For Selecting Cells In Excel

Key Takeaways:

  • The use of keyboard shortcuts in Excel can significantly improve efficiency by enabling rapid cell selection, movement, and manipulation.
  • Mastering keyboard shortcuts involves familiarizing oneself with commonly used keystrokes for cell selection, column and row selection, and quick navigation between cells.
  • By incorporating keyboard shortcuts into one’s workflow, users can save significant amounts of time, reduce the risk of repetitive strain injury, and ultimately become more effective Excel users.

Do you want to work faster in Excel? Find out the best keyboard shortcuts for selecting cells quickly so you can save time and become a pro user! You’ll be able to select cells quickly and efficiently.

The Best Keyboard Shortcuts for Selecting Cells in Excel

Excel fan? Believe work smart = top of things. Spend hours on spreadsheets? Want better productivity? Know keyboard shortcuts! Here, let’s discuss best ones for selecting cells.

First, we’ll introduce you to power of keyboard shortcuts. Next, brief overview of must-know ones. Lastly, explore psychological benefits of using keyboard shortcuts. Backed by studies & research papers. Ready? Let’s go!

The Best Keyboard Shortcuts for Selecting Cells in Excel-The Best Keyboard Shortcuts for Selecting Cells in Excel,

Image credits: by Joel Woodhock

An Introduction to Keyboard Shortcuts

Using keyboard shortcuts in Excel can save you time and energy. It can reduce wrist strain, increase efficiency, and even save money. It helps those with disabilities, and is available in many software applications.

Research by How-to Geek found that those who used keyboard shortcuts improved their speed on average, compared to those who used computational methods.

So, an introduction to keyboard shortcuts is worth exploring. A brief overview of these shortcuts is what we’ll delve into next.

A Brief Overview of Keyboard Shortcuts

Keyboard shortcuts can be a huge timesaver. Instead of clicking around with your mouse, you can use certain keys to quickly move or take specific actions. You can even customize the shortcuts depending on what you use most often.

Though there is a learning curve, it’s worth the investment in your productivity. Don’t try to memorize them all at once – start with the few that you need and gradually add more. Don’t forget that a mouse is still useful for some tasks, so find the right balance between both tools.

Cheatsheets are available online, so both beginners and experienced users can easily expand their knowledge. But, like any new skill, mastering keyboard shortcuts takes practice and patience.

The psychological benefits of using shortcuts are numerous – not only do they save time, but they also reduce stress and increase satisfaction. You’ll feel in control of your work, and have more freedom to think critically. So, keep practicing and remember that learning keyboard shortcuts is an investment in you!

The Psychological Benefits of Using Keyboard Shortcuts

Keyboard shortcuts can be beneficial in a number of ways.

  • Efficiency: They can help you complete tasks faster than mouse or trackpad. This saves time, reducing stress levels and increasing satisfaction.
  • Control: When using a keyboard, it gives you better control. This sense of control boosts confidence and reduces anxiety related to technology.
  • Memory Retention: Repetitive use of keyboard shortcuts creates muscle memory, which leads to memorization. Your brain spends less time remembering shortcuts and more time on actual work.
  • Reduced Physical Strain: Keystrokes are better than repeatedly clicking a mouse or trackbar. They reduce physical strain, like wrist, arm and shoulder strain associated with repetitive motion injuries.
  • Keyboard shortcuts have been found to improve overall productivity. You can move between application tabs quickly, which could mean finishing work early or having more free time.
  • People have been using shortcuts since MS-DOS days. They learned how to use keyboards efficiently due to hardware limitations like RAM size and slow processors.

Now let’s look at “How to Select Cells Efficiently with Keyboard Shortcuts“.

How to Select Cells Efficiently with Keyboard Shortcuts

I’m an Excel enthusiast. And I need to select cells often. A mouse can do the job, but it’s not the fastest or most efficient. So, let’s look at the best keyboard shortcuts for selecting cells in Excel. This will help you speed up and navigate spreadsheets with ease. We’ll see how to select a single cell and also how to select non-adjacent cells. All with keyboard shortcuts!

How to Select Cells Efficiently with Keyboard Shortcuts-The Best Keyboard Shortcuts for Selecting Cells in Excel,

Image credits: by Yuval Duncun

A Beginner’s Guide to Selecting a Single Cell

A beginner’s guide to selecting a single cell is a must to use Excel efficiently. Follow these 3 simple steps:

  1. Click on the cell – Use your mouse pointer.
  2. Use arrow keys – Navigate and stop at the desired cell.
  3. Keyboard shortcut – Press F5. Type in the reference and press enter. The cell will be highlighted.

Remember, this skill is essential for all Excel functions and formulas. With practice, it will become more comfortable.
Practice regularly and don’t be afraid to make mistakes – these are avenues for learning.

In the next section, we’ll explore how to select multiple cells using keyboard shortcuts.

Selecting a Range of Cells Made Easy

Selecting cells made easy! Use keyboard shortcuts to quickly navigate large spreadsheets in Excel. Here’s how:

  • Press and hold Shift and use either the arrow keys or Page Up/Page Down to move to the last cell.
  • Or, click on the first cell, hold and drag the left mouse button over all desired cells.
  • To select an entire row or column quickly, click once on a cell, then press Ctrl + Shift + Arrow Key (up, down, left, or right).
  • To add a cell not included in the selection, hold Ctrl while clicking on the cell.
  • Last but not least, press Ctrl + A to select all visible data on your active worksheet.

To sum up, these techniques save time and effort for users who input a lot of data. Practice until they become second nature so that even large spreadsheets won’t intimidate you. Now, let’s move on to ‘How to Quickly Select Non-Adjacent Cells’.

How to Quickly Select Non-Adjacent Cells

Do you want to select non-adjacent cells in Excel quickly? It’s easy! Here are a few useful keyboard shortcuts.

  • Click on the desired cell, then press the Control key and click on every other cell you want to select.
  • Hold down the Control key and click on cells you wish to skip.
  • To select all cells between two chosen cells, click on the first cell and keep the Shift key pressed while you click on the last one.
  • To select an entire row or column, click on the row number or column letter.

These shortcuts save time and effort when dealing with large datasets or complicated spreadsheets. Knowing them increases efficiency and productivity. Don’t miss out on this great opportunity to streamline your Excel workflow!

Now that we know how to select non-adjacent cells quickly, let’s move onto another important aspect: how to move between cells using keyboard shortcuts.

How to Move Between Cells with Keyboard Shortcuts

Proficient Excel users need to move between cells quickly. Keyboard shortcuts make this possible. Let’s explore ways to do this.

  1. First, we’ll look at how to go to the next cell.
  2. Then, we’ll cover the previous cell.
  3. Finally, we’ll discuss how to reach the first cell in a row with one keystroke.

Use these shortcuts to navigate spreadsheets efficiently and save time!

How to Move Between Cells with Keyboard Shortcuts-The Best Keyboard Shortcuts for Selecting Cells in Excel,

Image credits: by Adam Duncun

How to Move to the Next Cell with Ease

Moving between cells in Excel easily can increase your productivity and save time. Keyboard shortcuts are one way to do this. Here’s how to move to the next cell:

  1. Select the active cell where you want to start.
  2. Press the Tab key. This takes you to the next cell in that row.
  3. To move to the next column, press Ctrl + Tab.
  4. Keep pressing Tab or Ctrl + Tab until you reach the desired cell.

Using keyboard shortcuts not only saves time, but also reduces errors from using a mouse.

You can make moving between cells even easier by turning on display settings like gridlines and headings. This makes it simpler to navigate and identify cells on large worksheets.

Pro Tip: To quickly move through an entire worksheet, use Ctrl + Home and Ctrl + End. These commands take you to the first or last cell respectively.

Finally, we’ll discuss how to move back one cell using keyboard shortcuts.

How to Move to the Previous Cell with Keyboard Shortcuts

To move to the previous cell with keyboard shortcuts is a useful feature for saving time on Excel. You can do this with:

  • Shift + Tab.
  • Ctrl + Up/Down Arrow Keys followed by ctrl + Left/Right Arrow keys.
  • F2.
  • Enter Key.
  • Shift+F5.
  • CTRL+SHIFT+Arrow keys.

When I learnt these keyboard shortcuts, I felt like I was an expert who had a secret weapon! Let’s now see how one keystroke can move you to the first cell in a row.

How to Move to the First Cell in a Row with One Keystroke

Faster movement between cells is a must-know for Excel fanatics. You may already know how to select cells using the mouse, but did you know there are shortcuts? Here, we’ll explore some of the best keyboard shortcuts for selecting cells in Excel.

A super useful one is moving to the first cell in a row with one keystroke. Here’s how:

  • Pick any cell in the worksheet.
  • Press the Home key.
  • You’re at the first cell of that row.

Or use Ctrl + Home to get to cell A1, top left corner of the worksheet.

Sometimes you need to move between rows without the mouse. Check out these tips:

  • Press down arrow key to go down one row.
  • Press up arrow key to go up one row.
  • Page Down for down one screen of rows and Page Up to go back up.

Moving between cells with one keystroke is essential when working with large spreadsheets. These shortcuts make it easy to navigate and edit data.

Once I worked on a spreadsheet with hundreds of rows. I spent around 10 minutes scrolling to find something. Later, I learned about keyboard shortcuts and realized how much time I could have saved!

Now, let’s take a look at some more shortcuts: The Best Keyboard Shortcuts for Selecting Columns and Rows.

The Best Keyboard Shortcuts for Selecting Columns and Rows

Working in Excel can be time-consuming. Efficiency is key. So, let’s explore the best keyboard shortcuts for columns and rows. Divided into 3 parts.

  1. Select an entire column with one keystroke.
  2. Select an entire row quickly.
  3. Select multiple columns/rows with shortcuts.

By the end, you’ll be able to streamline Excel work and do more in less time.

The Best Keyboard Shortcuts for Selecting Columns and Rows-The Best Keyboard Shortcuts for Selecting Cells in Excel,

Image credits: by Joel Arnold

How to Select an Entire Column with One Keystroke

Are you in need of a speedy way to select an entire column in Excel? No need to keep dragging your mouse all over the screen. There’s a simple shortcut to do it with only one keystroke. Here’s how:

  1. Press any cell in the column you want to select.
  2. Then, press Ctrl + Spacebar on your keyboard. This will select the whole column automatically.
  3. To deselect, simply press Ctrl + Spacebar again.

Now you know how easy it is to select a column with just one stroke. Let’s look at some other helpful shortcuts you can use in Excel.

Exploring the topic of selecting columns, let’s go into more detail. Firstly, notice that this shortcut works by selecting all cells within a single column range that include data or are empty. You don’t have to worry about selecting every blank cell. Highlighted text will indicate selected range.

Using shortcut keys like this in combination with others saves time and helps you focus on other important tasks rather than having to click around your worksheet’s navigational controls.

When using shortcuts, you can hold shift down instead of using your mouse for multiple selections. This will add additional selected ranges quickly.

Let’s talk about selecting entire rows using keyboard shortcuts. The fastest way for many is using another shortcut key combination…

The Quickest Way to Select an Entire Row

Selecting rows in Excel quickly? Follow these steps!

  1. Click on the cell in the row.
  2. Hold Shift key.
  3. Press the Spacebar.
  4. Release the Shift key.
  5. To select multiple rows, click and drag cursor.
  6. To select all rows, press Ctrl + A.

Even faster? Use the Ctrl + Shift + Spacebar shortcut!

Using keyboard shortcuts for selecting rows can save time and increase productivity. According to All Things Stats, users who use Excel shortcuts complete tasks up to 40% faster than those who don’t.

Ready for more? Let’s select multiple columns or rows with keyboard shortcuts.

Selecting Multiple Columns or Rows with Keyboard Shortcuts

Ever tried selecting multiple rows or columns using a mouse? It’s tricky, right? It’s time to take advantage of keyboard shortcuts! With just a few clicks, you can make precise selections without any worry of errors.

You can also use shortcuts together with other Excel features like autofilters and pivot tables. Autofilter and multi-selection shortcut make it easy to filter big tables with multiple criteria. And using multi-column/row selection commands allows you to customize slicers involving pivot tables – so you can see their impact easily.

Five Facts About The Best Keyboard Shortcuts for Selecting Cells in Excel:

  • ✅ CTRL + SHIFT + * selects the current region around the active cell. (Source:
  • ✅ CTRL + A selects the entire worksheet. (Source: Exceljet)
  • ✅ CTRL + SPACEBAR selects the entire column of the active cell. (Source: Microsoft)
  • ✅ SHIFT + SPACEBAR selects the entire row of the active cell. (Source: Microsoft)
  • ✅ CTRL + mouse click selects non-adjacent cells or ranges. (Source: Excel Campus)

FAQs about The Best Keyboard Shortcuts For Selecting Cells In Excel

What are the best keyboard shortcuts for selecting cells in Excel?

The best keyboard shortcuts for selecting cells in Excel include:

  • Shift + Arrow Keys: Selects a range of contiguous cells in a direction
  • Ctrl + Arrow Keys: Jumps to the last cell in a column or row
  • Ctrl + Shift + Arrow Keys: Selects all contiguous cells in a column or row until it reaches a blank cell
  • Ctrl + A: Selects the entire worksheet
  • Ctrl + Space: Selects the entire column
  • Shift + Space: Selects the entire row