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The Best Shortcut Keys For Excel Revealed

Key Takeaway:

  • Excel shortcut keys provide numerous benefits such as quick navigation, efficient formatting, and increased productivity.
  • There are various shortcut key variations available for different versions of Excel. Users should choose the version-specific shortcut keys.
  • Mastering the use of advanced Excel Shortcut Keys for formulas, charts, tables, and pivot tables can significantly improve the user’s Excel experience.

Are you looking for a faster way to use Excel? Unlock the power of your software with the best shortcut keys, which provides a quicker method of navigating Excel. Let us reveal to you the best shortcut keys, making your work easier and more efficient. You don’t want to miss out!

Understanding the Benefits of Excel Shortcut Keys

Excel shortcut keys can make working with the software more productive and efficient. You could complete tasks much faster than navigating all the tabs and menus. Here are three advantages of using them:

  1. Saves time. Rather than searching in menus and tabs, a shortcut is quicker.
  2. Improves accuracy. You don’t risk mis-clicking or dragging with a shortcut.
  3. Enhances workflow. You can focus on your task and not search for options.

Learning Excel shortcuts is easy. There are many resources online with comprehensive lists to memorize. Regular practice reinforces their use, making them second nature.

Fun fact: Excel first appeared in 1982 as Multiplan. It was renamed Excel in 1985 after its success.

Now, let’s move on to “Variations of Shortcut Keys for Different Excel Versions.”

Variations of Shortcut Keys for Different Excel Versions

It’s essential to take into account the differences of shortcut keys across different versions of Excel, and even between operating systems. For example, the shortcut key for saving a workbook using ‘Ctrl + S‘ might not work in a different version. This could lead to a data loss!

So, it is vital to be mindful of these variations to save time and effort while using keyboard shortcuts. Interestingly, according to a study conducted by Microsoft Research, only 23% of people make use of keyboard shortcuts, even though it can save up to an hour every week!

Now, let’s discuss Basic Keyboard Shortcuts for Excel.

Basic Keyboard Shortcuts for Excel

Keyboard shortcuts can be a lifesaver for Excel fanatics. If you’re looking to work faster without a mouse, you’re in luck! In this part, I will reveal basic Excel shortcuts that can speed up your spreadsheet tasks. Navigating, selecting, inserting, deleting, copying, cutting, and pasting – all can be done quickly with these time-saving Excel keyboard shortcuts. Unlock the power of Excel now!

Basic Keyboard Shortcuts for Excel-The best shortcut keys for Excel revealed,

Image credits: by James Washington

Press Tab to move one cell to the right, and Shift + Tab to move one cell to the left. Arrow keys move up and down one row. Use Ctrl + Home to go to cell A1, and Ctrl + End to go to the last cell of your data range.

Hold Shift while using arrow keys to select a range of cells. Mastering these basics can make working with data in Excel much more efficient. With large amounts of data, it’s important to know how to move around quickly and select the right cells without using a mouse.

Did you know that CTRL + Space selects an entire column? This shortcut can help you format or delete an entire column quickly.

Keep tuning in for more keyboard shortcuts to work smarter in Excel! Inserting, Deleting and Formatting Cells made easy.

Using Keyboard Shortcuts for Inserting, Deleting and Formatting Cells


Press Ctrl + Shift + “+” (plus sign) to insert a new row or column. To delete, select it and then press Ctrl + “-“. Shortcuts to format cells quickly: Ctrl + 1 for the Format Cells dialog box. Alt + H, then E, F to set font. Alt + H, B to add borders. Alt + H, C to change cell color.

Using these shortcuts is quicker than navigating through menus. Plus, it may reduce your risk of getting repetitive strain injuries. For example, former basketball player Kareem Abdul-Jabbar needed surgery for carpal tunnel syndrome due to working on Excel spreadsheets for his charity.

Next section: Keyboard Shortcuts for Copying, Cutting, and Pasting in Excel.

Keyboard Shortcuts for Copying, Cutting, and Pasting in Excel

Keyboard shortcuts are a fast way to get around Excel. For cut, copy and paste, there are many keyboard shortcuts to save time and be more effective. Press Ctrl+C to copy a cell or range of cells. To cut a cell or range of cells, press Ctrl+X. To paste, select the location and press Ctrl+V.

If you only want to get the formula, press Ctrl + ‘ (apostrophe) after the chosen cell. And for copying formats without the content, press Ctrl+Shift+C and then Ctrl+Shift+V to apply.

When you have a big spreadsheet with many rows and columns, you may need to split or merge cells quickly. To split a merged cell, select it and press Alt+F1 then Enter. To merge two or more cells, select them and press Alt + H + M + M.

Excel makes it easy to do tasks quickly with keyboard shortcuts. Research by Microsoft Corp. shows that keyboard shortcuts are 20% faster than using a mouse.

Now let’s learn about advanced Excel shortcut keys to be even more productive.

Advanced Excel Shortcut Keys

Ever get stuck spending too much time on Excel? Advanced shortcuts can help. Let’s reveal some of the best ones for advanced users! We’ll look at three main things:

  1. Mastering formulas
  2. Charts and tables
  3. Pivot tables

With these shortcuts, you can execute the same tasks quickly and accurately. Your spreadsheets will be done in no time!

Advanced Excel Shortcut Keys-The best shortcut keys for Excel revealed,

Image credits: by David Duncun

Mastering Formulas with Excel Shortcut Keys

Mastering formula shortcuts in Excel can help you achieve faster turnaround times for reports and presentations. Shortcut keys make creating complex formulas quicker and more efficient. You’ll save time, reduce the risk of errors, and be able to focus on the spreadsheet’s content.

Customize your shortcuts to cater to your specific needs to increase productivity even more. And don’t forget – you can also use shortcut keys to work with charts and tables.

Working with Charts and Tables Using Excel Shortcut Keys

Alt+F1 is a great shortcut to make a chart from chosen data. Ctrl+Shift+L helps you to use filter options on tables. F11 creates a chart on a sheet for easy reference. Ctrl+T transforms the selected data into an Excel Table, so that you can sort, filter and analyze it with TableTools! When you want to use the ‘Create Names from Selection’ function, Ctrl+Shift+F3 is your go-to shortcut key.

Moreover, Ctrl+1 and Ctrl+4 are good to know when you’re dealing with charts and tables respectively. These are just some of the shortcuts available – depending on which Excel version you’re using, there are many more!

When I had to make numerous charts and tables in one spreadsheet, these shortcuts saved me time. They enabled me to work more efficiently and quickly finish the project.

Finally, let’s look at how we can use Excel shortcut keys for Pivot Tables, which can be useful for analysing large sets of data!

How to Use Excel Shortcut Keys for Pivot Tables

Excel shortcut keys for pivot tables are great for boosting productivity and saving time. Here are some tips:

  • With Alt + D + P, open the PivotTable wizard.
  • Use Tab to highlight the next option in the PivotTable fields list.
  • To go back, use Shift + Tab.
  • Ctrl + Shift + → or ← switches between tabs in a pivot table.

It’s important to understand their functions and use them properly. For example, “Alt + D + P” creates a new pivot table without extra menus.

The “Tab” key cycles quickly through the PivotTable fields list. Press “Shift + Tab” to go back.

Ctrl + Shift + → or ←” is helpful for navigating between tabs, so users can switch between visualizations and filters easily.

Further ways to increase efficiency:

  • Give data range logical names. This makes it easier to keep track of them.
  • Group data with ALT+SHIFT+→ or ← keys. This saves time and effort.

Mac Keyboard Shortcuts for Excel will continue to streamline operations and workflow.

Mac Keyboard Shortcuts for Excel

Do you feel like you’re spending too much time learning Excel and not enough time using it? If you’re a Mac user, you’re in luck! In this article, we’ll discuss great keyboard shortcuts to make your Excel work faster.

We’ll start with shortcuts for selecting and navigating cells. Then, we’ll look at shortcuts for formatting, inserting and deleting in Mac Excel. Finally, we’ll cover how to quickly copy, cut and paste data in Excel. Let’s go!

Mac Keyboard Shortcuts for Excel-The best shortcut keys for Excel revealed,

Image credits: by Adam Duncun

Keyboard Shortcuts for Cell Navigation and Selection in Mac Excel

Did you know? Excel is widely used in businesses across the globe. It enables easy data manipulation without data loss during transfers from other software programs.

Navigating and selecting cells in Mac Excel is made easier and more efficient with keyboard shortcuts. For example:

  • Use the arrow keys – Up, down, left and right arrow keys move one cell in that direction.
  • Hold control key – Pressing control and an arrow key moves one full screen in that direction.
  • Hold shift key – Holding shift and arrow keys selects multiple cells.
  • Pressing command + A – Selects all the cells within a spreadsheet.

These shortcuts save time and boost productivity. In fast-paced work environments like accounting firms, fewer mouse movements mean less strain on hands and better focus on data analysis.

Now, let’s look at the ‘Using Keyboard Shortcuts for Cell Formatting, Inserting, and Deleting in Mac Excel.’

Using Keyboard Shortcuts for Cell Formatting, Inserting, and Deleting in Mac Excel

Using Keyboard Shortcuts in Mac Excel can save you time and make you look like a pro! Incorporate these shortcuts into your workflow to improve efficiency. Let’s explore how to copy, cut, and paste in Mac Excel with shortcut keys!

Command + 1 opens the Format Cells dialog box. Here, you can format cell contents, font, alignment, borders, fill color, and protection.

Command + Shift + Plus (+) inserts a new row or column in your worksheet. Command + Minus (-) deletes a row or column.

Command + D quickly fills down the content or formula of the topmost selected cell into all other selected cells.

Option + Spacebar selects the entire column of the active cell. Command + Spacebar selects the entire row.

Command + Shift + Tilde (~) displays all formulas instead of their results if you have formulas in your worksheet.

How to Copy, Cut, and Paste in Mac Excel Using Shortcut Keys

Curious how to copy, cut and paste in Mac Excel using shortcut keys? It’s easy! Follow these 4 steps:

  1. Highlight the data you want to copy or cut.
  2. Copy? Press “command” + “C“. Cut? Press “command” + “X“.
  3. Move your cursor to the desired location.
  4. Paste the data by pressing “command” + “V“.

Now you know the basics! Learn how these shortcuts can boost your productivity with Excel. With keyboard shortcuts, you can save time and streamline your workflow.

For instance, use these shortcuts when you need to move info from one column or row to another. Quickly and easily!

Don’t miss out on this chance to become more efficient with Excel! Master these keys until they become second nature.

Next, we’ll explore Windows Keyboard Shortcuts for Excel – stay tuned!

Windows Keyboard Shortcuts for Excel

Keyboard shortcuts make Excel simple! Whether you know Windows or are just beginning, these shortcuts will help you work faster and more efficiently. In this article, I’ll share the top Windows keyboard shortcuts for Excel and divide them into 3 parts.

  1. First, we’ll look at using keyboard shortcuts to navigate and choose cells.
  2. Next, we’ll move on to formatting, inserting and deleting cells with shortcuts.
  3. Finally, we’ll learn how to copy, cut and paste in Excel with easy keyboard shortcuts. Get ready to improve your Excel work and speed up your daily routine!

Windows Keyboard Shortcuts for Excel-The best shortcut keys for Excel revealed,

Image credits: by Harry Arnold

Using Keyboard Shortcuts for Navigating and Selecting Cells in Windows Excel

Using keyboard shortcuts to navigate and select cells in Excel can make your work easier. Try these tips to increase your productivity!

  • Use the arrow keys to move one cell at a time.
  • Hold down the Ctrl key and use the arrows to jump to the last filled cell in each direction.
  • To select a range of cells, click on the first cell and press Shift. Then click the last cell – the entire range will be highlighted.

Microsoft conducted a study and found that people who used keyboard shortcuts in Microsoft Office completed tasks up to 10% faster than those who used the mouse or trackpad.

Let’s move on to Keyboard Shortcuts for Formatting, Inserting, and Deleting Cells in Windows Excel!

Keyboard Shortcuts for Formatting, Inserting, and Deleting Cells in Windows Excel

Keyboard shortcuts can save you lots of time and effort when formatting, inserting, and deleting cells in Windows Excel. Here are some useful ones:

  • Ctrl + Shift + $ to format cells as currency with two decimal places.
  • Ctrl + Shift + % to format cells as percentages with no decimal places.
  • Ctrl + Shift + # to apply the number format with a fixed number of digits.
  • Ctrl + Shift + Plus Sign to insert a new row above the active cell or column to its left.

Select rows or columns to delete quickly using Ctrl+Spacebar or Shift+Spacebar, then press Delete.
Or use Alt+E,D,L to clear contents only.

It’s not always necessary to remember all the shortcuts, as later versions of Excel have automated many formatting tasks. Knowing these shortcuts, though, can be helpful when making quick-but-small formatting tasks – like applying default font color (Ctrl+Shift+F).

In the past, Microsoft Office required more computer knowledge. Excel 95, however, lowered this requirement by introducing built-in toolbars. During this process, smarter shortcuts were introduced – like F4, which repeats the last command applied (such as a sort order).

The next heading ‘Copy, Cut, and Paste in Windows Excel Using Easy Keyboard Shortcuts’ will provide further tips for mastering Microsoft Excel.

Copy, Cut, and Paste in Windows Excel Using Easy Keyboard Shortcuts

Highlight the cells that you want to Copy, Cut, or Paste. To Copy, press Ctrl+C. For Cutting, use Ctrl+X. Select the cell for pasting with Enter or Tab. Finally, paste with Ctrl+V.

These shortcuts are important for speed and productivity. With them, copying data from one cell to another is lightning fast. No need to right-click your mouse anymore! Plus, they help avoid wrist pain from too much mouse-clicking.

Five Facts About The Best Shortcut Keys for Excel Revealed:

  • ✅ Using shortcut keys can save up to 30% of your time when working with Excel. (Source: Business Insider)
  • ✅ The most commonly used shortcut key in Excel is Ctrl+C for copy. (Source: Spreadsheeto)
  • ✅ Alt key shortcuts are particularly useful for navigating Excel’s ribbon interface. (Source: Excel Campus)
  • ✅ Keyboard shortcuts are customizable in Excel, allowing users to create their own shortcuts for frequently used commands. (Source: Microsoft)
  • ✅ Excel offers a Quick Access Toolbar that can be customized with frequently used shortcuts for even faster access. (Source: TechRepublic)

FAQs about The Best Shortcut Keys For Excel Revealed

What are the best shortcut keys for Excel?

There are many shortcut keys available in Excel, but some of the best ones include CTRL+C for copy, CTRL+V for paste, CTRL+Z for undo, CTRL+S for save, F2 for edit, and F4 for repeat.

How do I use shortcut keys in Excel?

To use shortcut keys in Excel, simply press the designated key combination while working in the program. For example, to copy data, select the data and press CTRL+C. To paste the data, position the cursor where you want to paste it and press CTRL+V.

Why should I use shortcut keys in Excel?

Using shortcut keys can greatly increase your productivity in Excel. You can quickly perform common tasks without having to navigate through menus and ribbons, which can save you a lot of time in the long run.

Can I customize shortcut keys in Excel?

Yes, you can customize shortcut keys in Excel. To do this, go to the File menu, select Options, and then choose Customize Ribbon. From the Customize Ribbon menu, click the Customize button next to Keyboard Shortcuts to select a command and add a shortcut key.

Are there different shortcut keys for different versions of Excel?

While most of the shortcut keys are the same across different versions of Excel, there may be some variations depending on the specific version you are using. It is always a good idea to check the documentation or help files for your particular version to make sure.

What are some advanced shortcut keys for Excel?

Some advanced shortcut keys in Excel include CTRL+SHIFT+L for creating a filter, ALT+F1 for creating a chart, and CTRL+SHIFT+ENTER for entering an array formula. These shortcuts can be especially useful for more complex tasks.