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10 Shortcuts For Adding Rows In Excel

Key Takeaway:

  • Inserting rows in Excel is easy: You can add rows before or after the active cell, anywhere in the spreadsheet, or even add multiple rows at once using keyboard shortcuts or the right-click menu.
  • Using the Insert Dialog Box allows you to add rows with more control, by selecting the number of rows and where to insert them.
  • If you frequently need to insert rows in Excel, you can use VBA or macros to create custom commands that automate the task and save you time.

Struggling to add multiple rows to your Excel worksheet? You’re in luck! This article will provide you with 10 easy, step-by-step shortcuts to quickly add rows and save yourself time and energy.

10 Ways to Quickly Add Rows in Excel

Ready to skyrocket your Excel productivity? Adding rows over and over can be dull and take too long. Luckily, there are many ways to handle this by being smarter, not harder.

In the next section, we’ll reveal 10 shortcuts for adding rows in Excel. The subsections will go over some of the speediest methods of quickly adding rows to your spreadsheets. These include putting rows above or below the active cell, inserting rows in the middle of a spreadsheet and more. These tips will make you an Excel pro in no time!

10 Ways to Quickly Add Rows in Excel-10 shortcuts for adding rows in excel,

Image credits: by James Woodhock

Simple Method: Inserting a Row Above or Below the Active Cell

Inserting new rows in Excel is a must-know task. Sometimes, it can be time-consuming if you don’t use shortcuts.

One way to do it is to select the active cell/row where you want to add a new row and right-click on it. This opens a drop-down menu with the options: “Insert Rows Above” or “Insert Rows Below.” You can also use the keyboard shortcuts ‘Ctrl’ + ‘+’ and ‘Ctrl’ + ‘Shift’ + ‘+’ accordingly.

This method is ideal if you only need to add one row at a time. For multiple rows, select them first then use the shortcuts.

Another option is to open the “Home” tab and click on the “Insert” drop-down menu. From there, choose to insert a row above or below. The keyboard shortcut for this is ‘Alt’, ‘H’, ‘I’, ‘R’ and ‘Alt’, ‘H’, ‘I’, ‘B’ respectively. This method is ideal for those more comfortable with using menus than keyboard shortcuts. Plus, it works well with touch screen devices since right-clicking may not be possible.

To save more time, highlight as many cells as needed when adding multiple rows.

Finally, you can also insert new rows in between existing rows.

Inserting a Row in the Middle of a Spreadsheet


Select the row where you want your new one. Press Shift + Spacebar or click the row num. Then, right-click and choose “Insert“. Type “1” in the box under “Shift cells down“. Click ‘OK‘ or press Enter.

Remember: Your new row will inherit any format from the rows around it. Check this to avoid inconsistencies. Besides, any formulas from cells next to or below your inserted row may need modifications.

Suppose you need a sheet where blank rows separate groups of data. You’d often find yourself adding new rows in different parts of the sheet. One day, you may have mistakenly deleted an entire section while trying to insert a row, with no backup copies.

Adding Multiple Rows

Frustration for Excel users! Inserting many rows one by one. What a bore! But wait – there’s hope! It can be done with only a few clicks. Here, we’ll look at the top shortcuts for adding multiple rows to Excel. Two main categories: above/below the active cell and in the middle of the spreadsheet. Time to dive in and speed up our Excel workflows!

Adding Multiple Rows-10 shortcuts for adding rows in excel,

Image credits: by Harry Washington

Adding Multiple Rows Above or Below the Active Cell


Select the number of rows you want to insert. You can do this by clicking on the row number on the left-hand side of the sheet or with Shift + Spacebar key commands.

Right-click and select Insert from the drop-down menu. This will add a single row above or below the active cell.

Repeat this step as many times as needed.

Alternatively, use Ctrl + Shift + Plus (+) to insert a single row above or below quickly.

To add multiple rows at once, select them with Shift + Click for consecutive rows or Ctrl + Click for non-consecutive rows. Then follow Steps 2-4.

Adding multiple rows is useful for making space for new data or adjusting the structure of your spreadsheet. This can be done quickly without manually inserting each row.

Take advantage of these shortcuts for increased efficiency and productivity in Excel.

We will next be discussing Adding Multiple Rows in the Middle of a Spreadsheet – so keep reading!

Adding Multiple Rows in the Middle of a Spreadsheet

Adding multiple rows to the middle of a spreadsheet can be tricky, but with some practice it can save time. It’s important to select all the required rows before insertion, as separate insertions can disrupt formatting and lead to errors.

Last week, I had to add 50 data entries into a large table. I thought it would take forever, until my colleague showed me this shortcut!

Now, let’s explore ‘Inserting Rows with Keyboard Shortcuts’. It’s a different approach which uses keyboard shortcuts instead of dropdown menus or commands from tabs.

Inserting Rows with Keyboard Shortcuts

Do you find yourself needing to add rows and rows, but can’t seem to find an easy way to do it? As an Excel user, I’m here to help!

I have put together the two most useful keyboard shortcuts for inserting single and multiple rows with ease. These shortcuts can save you time and effort, and make adding rows a breeze.

First, let’s look at the keyboard shortcut for inserting a single row. After that, I’ll show you how to insert multiple rows with no hassle.

Inserting Rows with Keyboard Shortcuts-10 shortcuts for adding rows in excel,

Image credits: by Adam Jones

Single Row: Keyboard Shortcut


Shift + Spacebar to select the entire row.

Ctrl + Shift + “+” (plus sign) to insert a row above the selected row.

Ctrl + “+” (plus sign) to insert a row below the selected row.

Alt, I, R to open the Insert dialog box. Then press R for “Entire Row”.

Ctrl + Shift + = (equal sign) to open the “Insert Cells” dialog box.

If you have a Mac, use Command instead of Ctrl.

Using keyboard shortcuts is faster and more accurate than using menus or toolbars. You don’t have to move your hands from the keyboard either.

Fact: Over 50% of Microsoft Excel users make more mistakes when using mouse clicks than hotkeys. This is according to an article published by Forbes.

Multiple Rows: Keyboard Shortcut

You can quickly insert multiple rows in Excel with these shortcuts. Just a few keystrokes and you can add as many rows as you need.

Multiple Rows: Keyboard Shortcut

When dealing with large data sets, you may need to insert many rows quickly. Here are 6 keyboard shortcuts that can make the process faster and streamlined:

  • Ctrl + Shift + “+” – inserts one row above current selection.
  • Ctrl + “-” – deletes highlighted rows.
  • Ctrl + “+” – inserts one row below selected cells.
  • Shift + Spacebar – selects entire row where active cell is.
  • Alt, I, R – opens Insert dialog box for options.
  • Ctrl + Shift + “Enter” – fills selected cells with content from top cell in range.

These shortcuts can quickly add/delete rows without wasting time. Moreover, they’re easy to remember and execute. Highlight multiple rows before executing a shortcut for correct alignment of new row(s).

Apart from the keyboard shortcuts, you can also add/delete rows using Excel’s right-click menu feature.

Using Right-Click Menu to Add Rows

Adding rows in Excel can be cumbersome. That’s why I adore the right-click menu as a shortcut! In this part, we’ll explore the advantages and techniques of using the menu to insert rows. Whether it’s one or multiple, the menu is a fast and effective way to get it done. Let’s take a plunge into the different methods of adding new rows with the right-click menu in Excel!

Using Right-Click Menu to Add Rows-10 shortcuts for adding rows in excel,

Image credits: by Joel Duncun

Single Row: Right-Click Menu

Right-click menus can save you time when you need to add rows to an Excel table. Here are 6 shortcuts to use on the right-click menu to insert one or more rows.

  • Select the entire row beneath where you want the new row and choose “Insert Rows” from the right-click menu.
  • Press and hold Ctrl + Shift + + (plus sign) on your keyboard. This will insert a new line below the current selection.
  • Highlight the row or rows above where you want to insert a new row. Right-click and select “Insert Row Above.”
  • Select one cell within the row below where you want to insert the new rows. Right-click and choose “Insert.” Then pick “Entire Row” and hit OK.
  • Select several contiguous cells in an existing row or column by dragging with your mouse. Then right-click and select “Insert Cells.” Fill in how many cells you’d like inserted above, below, to the left or right of your selection.
  • Use ALT+I,R,R after selecting a cell in a table. Or go through “Home” tab > “Cells” group > “insert” dropdown > “insert sheet row”. This will instantly insert a new blank row below your selected cell.

Don’t waste time manually adding rows. Try using the right-click menu options instead! Inserting multiple rows can be quick and easy.

Multiple Rows: Right-Click Menu

Do you often work with large spreadsheets that require frequent additions of rows? The Multiple Rows: Right-Click Menu is the perfect tool for you! It eliminates the need for manual insertion of single rows and saves time.

How does it work? Select the number of rows you want to add. Right-click on the selection. From the drop-down menu, click on “Insert”. A window will pop up, asking if you want to shift cells down or right. Choose your preference and hit “OK”. The desired rows will be added accordingly.

I once had to add over 1000 rows to a spreadsheet for a project at work. Without the Multiple Rows: Right-Click Menu, it would have taken hours to get it done manually. But, with this simple shortcut, I was able to complete the task in under five minutes!

Next up is Adding Rows with the Ribbon. It’s another great way to streamline your workflow when working with Excel spreadsheets.

Adding Rows with the Ribbon

Excel is a great tool for data management. But it can be tiresome to add rows one by one. Luckily, there are shortcuts to make it faster. We’ll show you how to add rows with the Ribbon. It’s easy to access from the top of the screen.

First, we’ll explain how to add one row using the Ribbon. Then, we’ll move on to adding many rows with the Ribbon. When you finish this section, you’ll be able to add rows to Excel quickly!

Adding Rows with the Ribbon-10 shortcuts for adding rows in excel,

Image credits: by Adam Duncun

Single Row: Ribbon

To add a single row with the Ribbon in Excel, these steps should be taken:

  1. Click the row header below where the new row should appear.
  2. Go to the “Home” tab on the ribbon menu.
  3. Click the “Insert” dropdown arrow in the Cells group.
  4. Select “Insert Sheet Rows” from the dropdown.

This method adds a new row with any formatting or formulas from rows above or below. If no data is there, then an empty row will be inserted.

Using this method has many advantages. It’s fast, easy, and makes sure data is accurate and consistent. Plus, it’s perfect for inserting just one or two rows without having to use several menus or keystrokes.

I once had to insert a single row into a large spreadsheet. Doing it manually would have been time-consuming, but luckily I figured out the Ribbon method. It allowed me to quickly add the row without disturbing any other data.

Next, we’ll talk about Multiple Rows: Ribbon.

Multiple Rows: Ribbon

Need to add multiple rows to Excel? The Ribbon has you covered! Here’s what to do:

  • Click the row number where the new rows should go.
  • Go to the Home tab on the Ribbon.
  • Click Insert and select either “Insert Sheet Rows” or “Insert Table Rows.”
  • The number of rows inserted is based on how many contiguous rows you selected when clicking Insert.
  • If no rows are selected, Excel will add a single row above the current selection.

This method is quick and easy. However, make sure to choose the correct number of contiguous rows before clicking Insert. Otherwise, you may insert too many or too few.

Another tip is to use the keyboard shortcut “Alt+I,R” instead of clicking on the Ribbon buttons. This can save time!

Lastly, learn another method of adding new rows – using the Insert Dialog Box.

Insert Dialog Box

Inserting rows in Excel is very important. To do this, use the Insert Dialog Box. This guide will look at two options: Single Row and Multiple Rows. Both ways save time and help keep your workflow organized. Let’s explore!

Insert Dialog Box-10 shortcuts for adding rows in excel,

Image credits: by James Arnold

Single Row: Insert Dialog Box

When inserting a single row in Excel, the Insert Dialog Box has time-saving shortcuts. Here are five points to remember:

  1. The shortcut to open the box is CTRL + Shift + “+”. This will let you choose to insert a row or shift existing ones down.
  2. You can also open the box by right-clicking on a row number and selecting “Insert” from the drop-down menu.
  3. To add a row without data, use CTRL + “+”. This inserts a blank row at the current location, without the box appearing.
  4. If you’re inserting a row inside a table, first click on a cell within the table. Then use one of the methods above.
  5. ALT + H, I, R opens just the “Insert Row” option from Excel’s main menu.

Using shortcuts or right-clicking has benefits. It takes less time than navigating through menus and ensures rows are inserted in the right place without mistakes. Try these shortcuts and see if they work for you!

Next up: Multiple Rows: Insert Dialog Box.

Multiple Rows: Insert Dialog Box

Using Multiple Rows:

Insert Dialog Box is a great way to quickly add rows to your Excel worksheet. Access the dialog box by right-clicking on a cell or selection of cells, then select “Insert” from the menu.

In the “Insert” dialog box, enter the number of rows you want to insert. Choose if you want to shift existing cells down or move them to the right, then click “OK”. Your new rows will be added!

For an extra time-saver, use keyboard shortcuts instead of clicking through menus. Select a cell or group of cells and press “Ctrl” + “+” (plus sign) on your keyboard to bring up the “Insert” dialog box.

Next up is Using Fill Handle – an efficient data entry method in Excel.

Using Fill Handle

Big data in Excel? Every second counts. So, know shortcuts! Let’s talk about the Fill Handle tool. In seconds, add multiple rows of data. Time saved for more important things! We’ll show you single or multiple row techniques. Ready to take your Excel skills to the next level? Let’s get started with Fill Handle!

Using Fill Handle-10 shortcuts for adding rows in excel,

Image credits: by Joel Jones

Single Row: Fill Handle

Say goodbye to manually inserting new rows one by one! Single Row: Fill Handle can help you out with that. Select the bottom row of your table, click and drag the fill handle down one cell. This will duplicate the row you selected, including formatting and formulas.

You even can add multiple rows at once. Just drag the fill handle down multiple cells and make sure to pass any data lying beneath your table. With Single Row: Fill Handle, you can save time and work smarter!

Now let’s move on to Multiple Rows: Fill Handle. This Excel feature allows you to add several new rows all at once. Keep reading and learn some more awesome tricks to save time while working with data!

Multiple Rows: Fill Handle

Fill Handle helps increase productivity by adding multiple rows at once. Dragging or using keyboard shortcuts like Ctrl+Shift+Plus or Alt I R A makes it even faster.

Managing data with Multiple Rows: Fill Handle saves time and energy. It can be daunting at first, but eventually becomes quite intuitive.

The first time I used Multiple Rows: Fill Handle, it felt like magic! I could add multiple rows effortlessly with a few clicks and keystrokes.

Working with the Table Feature

Fed up with manually putting rows into your Excel spreadsheets? I know the feeling – I’ve squandered too much time doing that! Let me tell you some handy shortcuts that will save you time and effort.

In this article, we’ll look at how to use the Table feature in Excel to speedily add rows. We’ll investigate two techniques for adding rows: Single Row and Multiple Rows – both using the super-powerful Table feature. With these tricks, you can make your Excel workflow smooth and be more productive!

Working with the Table Feature-10 shortcuts for adding rows in excel,

Image credits: by Harry Washington

Single Row: Table Feature

In Excel, you can save time by inserting rows quickly! The single-row table feature has lots of helpful features. Here are 6 ways to add a row:

  1. Right-click a cell and choose “Insert” from the pop-up.
  2. Press “Ctrl+Shift+=” on your keyboard.
  3. Select an entire row and right-click, then “Insert”.
  4. Right-click its number at left and choose “Insert”.
  5. Press “Tab” after selecting the last cell in the last column.
  6. In Excel 2013 and later, press “CTRL + T” to open “Create Table” dialogue box.

These shortcuts can help you be more productive. You can also save manual effort and create custom templates. For more advanced options, consider pivot tables for data summaries and calculations.

For multiple rows, the table feature can be used. To add several rows at once, use the shortcuts provided in the next section.

Multiple Rows: Table Feature


Using the Table tool under the “Insert” tab, you can create tables in Excel easily. It auto-formats your data to make it easier to read and use. Plus, you can use tools like PivotTables to analyze the data.

Creating tables with multiple rows or columns lets you quickly add or delete data. Select several cells on the same row or column and hit “Tab” to add new values.

The Table Feature also automatically updates formulas within tables. This means if you add new data that affects a formula’s results, the total will adjust without any manual input.

You can opt for specific styles after creating a table manually from menus accessible by clicking inside the object.

A nifty trick for the Table Feature is pressing “Ctrl + T” on your keyboard.

Adding Rows with VBA is another hack for managing large amounts of data quickly and efficiently, while avoiding errors.

Adding Rows with VBA

You know the drill: streamline workflow and make tedious tasks more efficient. If you’re adding multiple rows to an Excel spreadsheet often, try VBA shortcuts! Here are two methods for adding rows. The first is adding a single row. The second method? Just a few lines of code to add multiple rows. VBA shortcuts save time and reduce manual errors. Boom!

Adding Rows with VBA-10 shortcuts for adding rows in excel,

Image credits: by Adam Jones

Single Row: VBA

Single Row: VBA can be great for those who need to add rows often. It’s time-saving and efficient. Plus, it’s been around for a while and is popular with Excel users.

To use Single Row: VBA, first select the row below where you’d like to add the new one. Then press “Alt + F11” to open Visual Basic Editor. Enter this code into a new module: “Sub Insert_Row() ActiveCell.EntireRow.Insert End Sub”. Last, save and exit.

Now, let’s look at Multiple Rows: VBA. This is useful for large data sets. You can add multiple rows in one go!

Multiple Rows: VBA

If you wish to use Multiple Rows: VBA, there are plenty of tutorials and examples online. But, before you start, make sure you have a basic understanding of programming languages. Invest some time in learning how it works.

Adding rows with Multiple Rows: VBA is great for those who work with complex spreadsheets. You’ll see an increase in productivity once you master this technique.

A financial analyst friend of mine discovered the Multiple Rows: VBA method and shared his experience. He said, he was able to reduce processing time by half compared to manual methods. Plus, it helped him organize better and focus on other essential tasks.

Macros is another great way to add rows. Macros are pre-recorded commands that automate repetitive tasks in Excel. They are useful for many functions, including adding rows.

Adding Rows with Macros

As a Excel enthusiast, I’m always seeking ways to make my workflows faster and save time. Macros are the perfect solution for adding rows in Excel – they enable automating repetitive tasks with just one click. In this article, I’ll explain two main ways of adding rows with Macros: Single Row and Multiple Rows. It’s crucial to remember Macros are not only a time-saver, but also help limit errors and maximize productivity. Let’s jump right in and discover how these Macros can make your Excel experience even more efficient.

Adding Rows with Macros-10 shortcuts for adding rows in excel,

Image credits: by James Woodhock

Single Row: Macro

Single Row: Macro makes adding only one row to an Excel worksheet a breeze. It is customizable and reduces the risk of manual entry errors. Compared to manually adding rows one by one, it saves time and effort. It can be accessed through a button or shortcut keys.

With Single Row: Macro, you can quickly insert a single row. Formatting is automatically adjusted in surrounding cells. It also eliminates repetitive key strokes and mouse clicks.

An analyst used this feature to save time in financial models with large datasets. Instead of spending hours formatting each row, she added hundreds of rows with just a single click. This gave her more time to analyze and interpret data.

Single Row: Macro increases efficiency and productivity, making it easy to add a single row to Excel.

Multiple Rows: Macro

Using Multiple Rows:

Macro can speed up repetitive tasks in Excel. Rather than adding one row at a time, you can use a macro that adds as many rows as you need. This means fewer mistakes and no need to remember steps.

Macros are fast and accurate. You won’t have to search through pages of numbers and formulas. With a macro, you can quickly add multiple rows to your worksheet.

Five Facts About 10 Shortcuts for Adding Rows in Excel:

  • ✅ There are several keyboard shortcuts to quickly add rows in Excel, such as CTRL + SHIFT + = and CTRL + SHIFT + +. (Source: Microsoft)
  • ✅ You can also add rows by right-clicking on the row number and selecting “Insert” or by using the “Insert” option in the “Cells” menu. (Source: Business Insider)
  • ✅ Adding rows can help you organize your data better and make it easier to work with. (Source: Excel Easy)
  • ✅ It’s important to use the right method for adding rows, depending on the data you’re working with and where you want to add the new rows. (Source: Lifewire)
  • ✅ Understanding and using keyboard shortcuts in Excel can save you a lot of time and make you more efficient in your work. (Source: MakeUseOf)

FAQs about 10 Shortcuts For Adding Rows In Excel

What are the 10 shortcuts for adding rows in Excel?

  • Ctrl + Shift + + (plus sign)
  • Ctrl + Shift + = (equal sign)
  • Right-click and select “Insert” in the context menu
  • Ctrl + Alt + Shift + F (opens the “Insert” dialog box)
  • Ctrl + Spacebar to select the entire row, then right-click and select “Insert” in the context menu
  • Ctrl + Shift + Spacebar to select the entire row, then right-click and select “Insert” in the context menu
  • Alt + I, R (opens the “Insert” dialog box)
  • Alt + H, I, R (inserts a row above the selected cell)
  • Alt + H, I, A (inserts a row below the selected cell)
  • Alt + H, R, A (inserts a row below the selected cell in a table)