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Shortcuts For Commenting In Excel

Key Takeaway:

  • Shortcuts for Commenting in Excel can save time: With Excel Comment Shortcuts, you can easily create, edit, resize, and format comments without using the mouse, providing a more efficient workflow.
  • Customizing comment formatting is easy: With the Shortcuts for Comment Formatting, you can change the font size, customize font colors, and add borders to comments with a few simple keystrokes.
  • Advanced Shortcuts for Commenting enable additional functionality: Adding hyperlinks, images, pictures, and checkboxes to comments can improve their functionality and usability, and with these advanced shortcuts, it’s easy to do so.

With so many data entry tasks, have you ever wished for a shortcut to quickly comment in Excel? You’re in luck – here are the easy steps you need to take!

Shortcuts for Commenting in Excel: Basics

Ever waded through a sea of cells in Excel, struggling to make sense of your own comments? I’ve been there. That’s why mastering commenting in Excel is key for an optimized workflow. Let’s dive into the Shortcuts for Commenting. We’ll show you how to quickly create, resize, and edit a comment quickly. Become an Excel master by the end of this section!

Shortcuts for Commenting in Excel: Basics-Shortcuts for Commenting in Excel,

Image credits: by David Arnold

Quickly create a comment in a cell

To insert a comment in Excel, select the desired cell. You can right-click and select “Insert Comment” or use the shortcut “Shift + F2“. Type your comment in the box that appears and then press “Enter” to save it. You can also click outside the box to close it.

Comments are a great way to provide extra context without cluttering up the spreadsheet. Hover over the cell to view any previously written comments. For added efficiency, use keyboard shortcuts instead of right-clicking. Keep your comments concise and focused on essential information. To resize comments quickly, use the helpful shortcut.

Resize a comment effortlessly

To resize a comment with ease, just take it step-by-step:

  1. Hover your mouse over the comment border until you see a two-headed arrow.
  2. Click and drag the border to your desired size.
  3. Release the button to finish!

Resizing your comments in Excel is a breeze. Want to make them bigger or smaller? No problem – just use this quick trick. It’s especially handy when your comments are too long for their box, making them tough to read. Fixing this issue by resizing them allows you to view all comments without having to scroll.

No matter your experience level, resizing comments is a snap. In the past, some people may have been unaware of this feature. Nowadays, with faster computers and helpful apps like Excel’s ‘resize effortlessly’ feature, people are seeing the value of this task.

Edit comments without hassle

Editing comments in Excel can be a hassle, but there are ways to do it without frustration. Here’s a 6-step guide:

  1. Select the cell with the comment.
  2. Right-click and choose ‘Edit Comment’.
  3. Make changes in the text box.
  4. Click outside or press enter to save.
  5. To delete a comment, right-click and choose ‘Delete Comment’.

Now that you know how, here are some tips:

  • Avoid too much text in comments.
  • Ensure grammar is correct.
  • Break long paragraphs into smaller chunks.
  • Comments can contain links to other tabs or external web pages.

Let’s talk about ‘Shortcuts for Comment Formatting’ next!

Shortcuts for Comment Formatting

Working with large datasets in Excel? Commenting is key for collaboration and organization. But, formatting comments can take lots of clicks and adjustments. Here’s how to speed it up! Change comment font size, customize font colors, and add a border with a few clicks. These tricks make comment formatting a breeze and free up time to focus on data analysis.

Shortcuts for Comment Formatting-Shortcuts for Commenting in Excel,

Image credits: by Harry Washington

Easily change the font size of comments

You can modify font size using keyboard shortcuts. Highlight the text in your comment box and press ‘Ctrl’ with ‘>’ for larger font or ‘<' for smaller font, until you get your desired result.

Plus, you can adjust multiple comment boxes at once. Hold down ‘Ctrl’ and select each of them, then modify the font size collectively.

Remember, font size affects all text within a comment box including any hyperlinks present. To adjust only certain elements, highlight them individually before modifying the font size.

When altering font size, here are some tips:

  1. Don’t go to extremes – like extremely large or small fonts – as they can cause visual clutter or be hard to read.
  2. Use bold text for emphasis, instead of increasing its size too much.

Now, let’s see how to customize font colors in comments smoothly.

Customize font colors in comments

Wanna customize font colors in comments? Here’s what to do:

  1. Highlight the text in the comment box.
  2. Go to “Font Color” in Home tab and pick a color.
  3. Click “OK” to apply the color.

It’s a great way to draw attention to comments in a worksheet with lots of cells. Plus, Excel 365 has an Eyedropper tool. Select the cell with the fill or font color you want and activate the tool from “More Colors” in the “Color” dialog box. Click on that cell and the Eyedropper will record every attribute of it.

To add a border to comments, click on “Border” under “Formatting“. Pick your style – it’ll make your comments more consistent. If you want something even more specific, try “Cell Styles“.

Add a border to comments in a flash

It’s easy to add a border to comments in Excel. The process saves time and makes your worksheet look professional.

To start:

  • Click on the cell with the comment.
  • Go to the ‘Review’ tab, then select ‘New Comment’ from the ‘Comments’ section.
  • Right-click on the comment box and choose ‘Format Comment.’

You can choose your border style, line color, and width. Play around with different styles like dashed lines or thicker borders. Tailor borders for specific data types, like numerical values or dates.

Plus, use keyboard shortcuts like Alt+R,H,B for faster formatting. They let you manage cell borders with just a few keys.

Finally, we’ll look at Advanced Shortcuts for Commenting. Learn to quickly navigate between cells with comments and select multiple comments with keyboard shortcuts.

Advanced Shortcuts for Commenting

Tired of trawling through Excel menus to add comments and make collaboration easier? I’m gonna show you some cool shortcuts to comment in Excel quickly. Here are the three main ones:

  1. Add hyperlinks in one click
  2. Insert images or pictures super-fast
  3. Add checkboxes without a fuss

These techniques will take your commenting to the next level and supercharge your team’s productivity. Let’s get started and see how these shortcuts can help you!

Advanced Shortcuts for Commenting-Shortcuts for Commenting in Excel,

Image credits: by Yuval Jones

Including hyperlinks in comments in one go can save you a lot of time. Here are five steps to help you do it quickly:

  1. Select the cell containing the hyperlink.
  2. Go to the Home tab and click ‘Copy’.
  3. Choose the comment box and type =hyperlink(
  4. Right-click on the cell with the hyperlink, click paste and add a closing bracket.
  5. The hyperlink is now in the comment box!

This is especially useful when adding many hyperlinks to different cells.

You can also use this method by typing =hyperlink( into the comment box, and pasting the hyperlink address after a comma.

With this shortcut, you don’t have to enter the hyperlink address for every comment box.

If you’re familiar with Excel, you’ve probably wanted to try something new at some point. I once had to insert over 200 hyperlinks from into a spreadsheet. With this trick – “Add Hyperlinks to Comments in One Go” – I did it without any trouble.

Now let’s move onto the next method: inserting images or pictures to comments easily.

Insert images or pictures to comments efficiently

Want to add images to your comment? Here’s how:

  1. Select the cell you want to comment on.
  2. Right-click and choose “Insert Comment“.
  3. Click the “Insert Picture” icon in the comment box.
  4. Select your image, then press “Open“.
  5. Voila! You’ve added an image to your comment.

Images make comments more visually appealing and help to clarify instructions. To save time formatting comments, create templates for commonly used comments to streamline the process and ensure consistency.

Now, let’s learn how to add checkboxes to comments quickly!

Add checkboxes to comments with ease

Click the Developer tab in the ribbon. Then, select Insert from the Controls section. In the Form Controls, choose Checkbox and draw a checkbox shape inside the comment box.

Checkboxes can track multiple items or tasks in a spreadsheet easily. Just click on them to check or uncheck. They are helpful for saving time and providing visual cues of what has been done. For example, you can mark a task as complete with a checkbox in the comment box instead of deleting it.

Microsoft Excel made its first version for Macs in 1982 and for Windows in 1987.

Excel Comment Shortcuts make it easy to add, edit, and delete comments without using a mouse or navigating menus.

Excel Comment Shortcuts

Are you an Excel user? Do you spend too much time on tasks that should take a few seconds? Commenting is one of these tasks. To save time, I’ll show you some Excel Comment Shortcuts.

First, let’s look at how to add comments quickly with a useful shortcut.

Then, let’s see how to edit comments quickly with some nifty shortcuts.

Finally, let’s learn how to copy comments easily to another cell.

Excel Comment Shortcuts-Shortcuts for Commenting in Excel,

Image credits: by David Duncun

Insert a comment with a time-saving shortcut

Inserting comments is quicker and easier when you use shortcuts! Press Shift + F2, use the right-click option and choose “Insert Comment”, go to the ‘Review’ tab and choose ‘New Comment’, or use the keyboard shortcut Ctrl + Shift + M. You can even create a customized macro for faster comment insertion.

Shortcuts can save you time and improve your workflow efficiency. People who know more than 30 keyboard shortcuts are less prone to work-related stress.

A colleague of mine once had to add comments for every row of an Excel sheet, manually. It took him hours and he was frustrated. Just one keyboard shortcut could’ve made it so much easier.

For quicker comment editing, use handy shortcuts.

Quickly edit comments using handy shortcuts


Select the cell with a comment and press Shift+F2. You can now edit the comment! Use the arrow keys to move your cursor within the text. Enter or Esc switches between edit and nav mode. To add a new line, press Alt+Enter. Lastly, press Ctrl+Period (.) to exit edit mode without saving changes.

Take advantage of these Excel shortcuts! With a few key strokes, you can quickly edit any comment. This will save time and frustration. Clicking around looking for comments or struggling to modify lines? Not anymore! Streamline your work in Excel now. Use these tips and boost your productivity. Don’t miss out – start incorporating them into your daily routine – it’s worth it!

Copy comments to another cell without any hassle

Copying comments in Excel without any difficulty is a great shortcut to have. It can save time and effort, especially when dealing with large amounts of data. Here is a 3-step guide on how to copy comments in Excel:

  1. Select the cell that contains the comment you want to copy.
  2. Press the F2 key on your keyboard or double-click the cell to enter edit mode.
  3. Select and copy the text inside the comment box.

Once you’ve copied the comment, it’s easy to paste it into another cell. Choose the target cell, press F2 (or double-click) to enter edit mode, and paste the copied text by pressing Ctrl + V on your keyboard.

Using this shortcut to copy comments is simple, but there are some important things to remember. For example, if you copy a comment that refers to other cells or ranges, the reference will stay the same in the new location. It’s important to adjust any references before pasting them into a new cell.

Also, keep in mind that formatting may not always transfer along with comments during these steps. If formatting is essential for your data analysis or presentation, use appropriate tools such as Paste Special options.

Five Facts About Shortcuts for Commenting in Excel:

  • ✅ Using the shortcut “Shift+F2” allows you to insert or edit a comment in Excel. (Source:
  • ✅ Pressing “Ctrl+Shift+O” lets you select a range and insert multiple comments at once. (Source: Microsoft Office Support)
  • ✅ To quickly show or hide all comments in a workbook, use the shortcut “Ctrl+Shift+&”. (Source: ExcelJet)
  • ✅ “Alt+R” is a shortcut to open the Review tab of the ribbon, which contains various commenting tools. (Source: Excel Campus)
  • ✅ Using “Ctrl+E” allows you to edit a selected comment in Excel quickly. (Source: AbleBits)

FAQs about Shortcuts For Commenting In Excel

What are some shortcuts for commenting in Excel?

There are several shortcuts for commenting in Excel, including:

  • Alt + R – Opens the Review tab
  • C – Creates a new comment
  • Edit comment – Shift + F2
  • Delete comment – Shift + F10, then D
  • Show or hide comments – Shift + F10, then C
  • Move to next comment – Ctrl + Shift + End