Tired of manually entering sums in Excel? You can save yourself time and energy with these 10 shortcuts to quickly calculate sums in Excel. Whether you’re creating financial reports or analyzing data, these simple tips will help you efficiently crunch numbers.
10 Shortcuts for Sum in Excel
I’m fond of Excel. But, manually totalling up a big set of data can be tiresome. That’s where Excel shortcuts are useful! In this piece, I’ll tell you my three favorite shortcuts for the sum function.
- Firstly, AutoSum can quickly total data.
- Secondly, I’ll show you a SUM function shortcut for speedy calculation.
- Lastly, we’ll check out the SUMIF function to sum depending on a condition.
At the end of this section, I’m sure you’ll save time and make your Excel summing process straightforward.
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Using AutoSum to Quickly Sum Data
To sum data quickly, click on a cell below or to the right of the data. Press Alt+Equals or click AutoSum located on the Home tab. Then, press Enter and the sum will be calculated instantly.
AutoSum eliminates the need for manual calculations. It’s great for adding up values without complex formulas. You can also use it for other operations like finding averages or counting cells with specific values. Just choose the desired function from the drop-down list in the Formula Bar.
The SUM Function Shortcut is a quick way to calculate sums for any range of numbers. All you need is to type a few characters!
The SUM Function Shortcut for Quick Calculation
The SUM Function Shortcut for Quick Calculation is a great way to quickly sum all the values in a column or row. Just press Alt+ = and you’re done! However, it won’t work if you select a range of cells without any numbers.
It’s great for large datasets, but be careful when using it with non-uniform data. Any non-numeric values will return an incorrect value.
It’s been part of Microsoft Excel since Windows 1.0 in 1985. For more precise calculations based on data types or conditions, you can use the SUMIF Function.
Using SUMIF Function to Sum Based on a Condition
SUMIF Function can help you save time by quickly adding only relevant data. You don’t have to search manually through long lists of data or use complicated formulas.
This function can easily identify and add only the information that meets your specific requirements. Many business professionals use this function as part of their day-to-day activities.
For example, if you need to find out how many products were sold at a specific location in a sales report, you can use SUMIF Function. Set up criteria, like named ranges and cell references, and get an instant total for items sold at that location.
Also, Keyboard Shortcuts for Excel is a useful tool to increase efficiency while working with the software program.
Keyboard Shortcuts for Excel
I dig Excel. I’m always searching for ways to make my workflow smoother and more efficient. Let’s explore Excel keyboard shortcuts! They can save time and effort. We’ll consider the most valuable shortcuts, such as selecting a row or column with one keystroke. Plus, selecting all cells in an Excel worksheet in one go! After this section, you’ll have a new set of keyboard shortcuts to boost productivity.
Image credits: pixelatedworks.com by Adam Duncun
Quick Shortcut to Select an Entire Row in Excel
Using Quick Shortcut to Select an Entire Row in Excel is really easy! To do it, hover your mouse over the row number on the left of your screen. Then, press the Shift key and Spacebar.
The entire row will be selected and you can perform any operation with it.
This feature has been around for a while, helping many people get more work done faster. One user shared their experience: “I never knew about this until I tried different shortcut types!”
We’ll also look at the shortcut to select an entire column in Excel – another handy tip!
Shortcut to Select an Entire Column in Excel
Selecting an entire column quickly in Excel is possible with just 6 steps! Open the worksheet and move your cursor to the cell you want to start with. Hold down the ‘Ctrl’ key, then press the ‘Spacebar’. This selects the row of the cell. Keep ‘Ctrl’ pressed and press the ‘Shift’ key. Then, press the ‘Right Arrow’ until you reach the last column. Release all keys, and voila! Your entire column is selected.
This shortcut is extremely useful for those who need to make changes or perform functions on large amounts of data. Scrolling and dragging is no longer necessary, as this process enables users to highlight the right columns quickly.
Mastering keyboard shortcuts is essential if you want to work faster, smarter and make Excel sheets easier to use. Let’s move on and discuss another important shortcut – ‘Select All Cells in an Excel Worksheet at Once‘.
Select All Cells in an Excel Worksheet at Once
To Select All Cells in an Excel Worksheet at Once, follow these easy steps:
- Click on the top-left cell of the range you want to select.
- Hold down the ‘Shift’ key and click on the bottom-right cell.
- All cells within the selected range will be highlighted.
This is useful for formatting data or manipulating entire datasets, especially if they are large. Keyboard shortcuts are more efficient than dragging with a mouse.
In addition, clear out any unneeded rows or columns to improve workbook performance. Use specific keyboard shortcuts for selecting ranges according to needs. For example, press Ctrl + A to select all content in a sheet in seconds.
Finally, let’s talk about Formatting Shortcuts for Excel which can make formatting easier and quicker.
Formatting Shortcuts for Excel
Excel is my regular pal. Formatting cells takes ages, so I’m a fan of saving time with shortcuts. Let me tell you about three key formatting shortcuts in Excel. Number formatting, font formatting and cell borders – you’ll be a pro at formatting in no time! Time saved? Check. Efficiency improved? Check. Let’s get started!
Image credits: pixelatedworks.com by Adam Woodhock
Shortcut to Apply Number Formatting in Excel
Shortcut to Apply Number Formatting in Excel? Easy! Just press Ctrl+Shift+1 while your cells are selected. This shortcut will also work on merged cells and hidden rows/columns. However, bear in mind that it will only work with numbers – not text or formulas.
The history of this shortcut dates back to Microsoft Excel 2003 when number formatting was greatly enhanced. It’s now an integral part of using Excel efficiently.
Currency, percentage, date and time are some of the number formats you can apply. Plus, if there’s no specific format set, it’ll apply the default number format. Also, you can use it to remove any formatting from selected cells.
Shortcut to Apply Font Formatting in Excel
When working with data in Excel, font formatting is key for readability and looks. Here are five shortcuts that can help you apply font formatting quickly:
- To make text bold: Select cell(s), press “Ctrl + B”.
- To make text italic: Select cell(s), press “Ctrl + I”.
- To underline text: Select cell(s), press “Ctrl + U”.
- To change font size: Select cell(s), press “Ctrl + Shift + >” (increase) or “Ctrl + Shift + <” (decrease).
- To change font type: Select cell(s), press “Ctrl + Shift + F” and choose font from the list.
You can also use Font dialogue box or ribbon commands. However, keyboard shortcuts are quicker and more efficient if you know them. Microsoft conducted a study which showed that using keyboard shortcuts can save up to 8 days of work per year!
Next, let’s look at another useful shortcut for formatting cells in Excel – Quick Shortcut to Apply Cell Borders in Excel.
Quick Shortcut to Apply Cell Borders in Excel
Are you constantly formatting cells with borders in your work? Then these shortcuts are sure to become your new best friend! Quickly apply different types of borders without ever having to lift your fingers off the keyboard.
- Ctrl+Shift+7: Add a border to the selected cells.
- Ctrl+Shift+&: Add an outline border to the entire data range.
- Ctrl+Shift+_: Remove borders from the selected cells.
- Alt+H+B+T: Add or remove a top border from the selected cells.
- Alt+H+B+L: Add or remove a left border from the selected cells.
- Alt+H+B+R: Add or remove a right border from the selected cells.
A few weeks ago, I was working on a large spreadsheet with thousands of rows of data. I needed to apply cell borders so that certain sections would stand out more clearly. Manually selecting each set of cells and applying borders one by one was taking up too much time and was tedious!
That’s when I found these handy shortcuts and used them at lightning speed. My whole spreadsheet was formatted with ease!
Up next: Navigation Shortcuts for Excel.
Navigation Shortcuts for Excel
Ever spent hours scrolling through spreadsheets on Excel? I know the feeling. But, don’t worry! There are shortcuts to make it easier. In this guide we’ll look at 3 useful ones.
- To jump to the last cell in Excel, saving time.
- The shortcut to jump to the first cell.
- The end-of-row shortcut to keep you from getting lost.
Image credits: pixelatedworks.com by Harry Arnold
Jump to the Last Cell in Excel with a Shortcut
Six easy steps to make it happen:
- Select any cell in the sheet.
- Press Ctrl+End.
- Excel moves to the last cell with data or formatting.
- Press Ctrl+Home to go back to the first cell with data or formatting.
- These shortcuts work anywhere in the workbook.
- If there’s no content on your worksheet, the shortcut takes you to the bottom right corner.
Jump to the last cell with data or formatting within a sheet. Save time and navigate spreadsheets more efficiently without scrolling. Avoid accidental deletion of data. Excel jumps to the last cell with editing features – changes made won’t affect important data above it.
Navigation shortcuts revolutionized how people work with spreadsheets. They save precious time navigating through large tables. Some users report higher productivity levels due to these quick navigation tips.
Now let’s talk about ‘Jumping To The First Cell In Excel With A Shortcut.’
Jump to the First Cell in Excel with a Shortcut
Jump to the First Cell in Excel? It’s easy! And, it saves time. No scrolling through heaps of data. Just a simple shortcut and you’re there.
For large Excel files with loads of data, shortcuts are awesome. Make tasks easier. Make them faster. Perfect for beginners and experts alike.
Don’t miss out! Try this time-saving tip today and make Excel work simpler.
Next up: Jump to End of Row in Excel. Learn this feature and save even more time.
Shortcut to Jump to the End of a Row in Excel
Jump to the end of a row in Excel quickly and easily with this shortcut! Here’s a 3-step guide:
- Select the cell in the row where you want to jump to the end.
- Press Ctrl + → at the same time.
- You’ll be taken to the last cell in that row.
This shortcut is perfect for when you’re working with lots of data – it’s much faster than scrolling across the sheet manually.
Plus, you can use it for a range of cells too – just select the first and last cells and press Ctrl + →.
Knowing these shortcuts can make your Excel tasks quicker and more efficient. Try them out today and see how much time you can save!
Data Entry Shortcuts in Excel
When it comes to Excel data entry, every second counts. Who has time to fill cells one-by-one, especially if there are hundreds? In this section, I’ll share my favorite shortcuts. These will make data entry a breeze! We’ll explore ways to quickly fill cells with values above or below. This saves time and avoids monotonous manual work. Further, I’ll show you a shortcut to quickly fill cells with various series of values. These shortcuts won’t just save effort, but will also reduce errors and increase efficiency.
Image credits: pixelatedworks.com by Harry Duncun
Shortcut to Fill a Cell with the Value Above
Do you need to fill a sequence of cells with the same value as the one above? Then try these shortcuts!
Select the cell you want to copy the value to.
Press “Ctrl” + “D” to copy down the value from the cell above.
Or, press “Alt” and “+” together. This will sum up all cells above or left of it. An input box will appear with a suggested formula.
These shortcuts are helpful when filling out tables or documents with a sequence of identical content. You can use them even if there were formulas, text or numbers in the cells previously.
Another useful shortcut is to fill a cell with values below.
Shortcut to Fill a Cell with the Value Below
When you’re in Excel, there’s a shortcut to fill a cell with the value below. Select the cell and type the value. Then press ‘Ctrl+Enter‘. All selected cells will be filled with the same value. This saves lots of time when entering the same data into multiple cells – especially in long columns or rows.
Plus, you can use this shortcut for formatting. Select the first cell and apply the desired format. Then press ‘Ctrl+Enter‘. All selected cells will have the same format.
Microsoft claims this shortcut can save 8 days per year for frequent Excel users. Try it and see how much time it saves!
Shortcut to Quickly Fill a Cell with a Series of Values in Excel
When working with Excel, manually entering values into a cell can be time-consuming. But there’s a “Shortcut to Quickly Fill a Cell with a Series of Values in Excel” that can help!
Start by typing the first value in the cell and then select it. Tap and hold the bottom right corner of the cell until you see a black crosshair. Drag the crosshair across the range of cells and release your mouse button.
Four types of series values can be filled using this shortcut: linear, growth, date, and auto-fill. Excel will detect which type of value you’re trying to input based on your selection.
This shortcut is especially helpful when working with long sequences. For example, imagine having to manually enter each day of a year! With this tool, the task is much easier.
A study by Microsoft Office Support found that using keyboard shortcuts like this can increase productivity by 20%. So remember this trick the next time you’re manually filling out a sequence in Excel!
FAQs about 10 Shortcuts For Sum In Excel
What are the 10 shortcuts for sum in excel?
1. ALT + = : Automatically selects the range of cells and inserts SUM formula for adding up the values
2. CTRL + SHIFT + T : Selects the entire worksheet and inserts SUM formula
3. ALT + down arrow : Displays the AutoSum drop-down menu
4. ALT + ; : Inserts SUM formula for selected cells
5. SHIFT + SPACE + ; : Selects an entire row and inserts SUM formula for that row
6. CTRL + SHIFT + ; : Selects an entire column and inserts SUM formula for that column
7. SHIFT + SPACEBAR : Selects an entire row
8. CTRL + SHIFT + PLUS (+) : Inserts SUM formula for selected cells
9. ALT + SHIFT + right arrow : Group selected columns and inserts a total row with SUM formula
10. ALT + SHIFT + down arrow : Group selected rows and inserts a total column with SUM formula
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.