Are you struggling to filter data quickly in Excel? This article unveils the life-saving shortcut key to filter data in Excel 2013 effectively and efficiently. You can use this powerful trick to instantly improve your productivity and simplify your life.
Excel Shortcut Keys – A Life-saver for Efficient Data Entry
Data entry? Working smart is just as important as working hard. Keyboard shortcuts can help! Let’s talk about the value of these shortcuts for data filtering in Microsoft Excel 2013.
We’ll explain why knowing Alt+A, E, F and more can reduce stress, save time, and make you more efficient. Plus, we’ll provide an overview of Excel 2013’s essential keyboard shortcuts to get you started. Ready to learn about the life-saving Excel shortcut keys? Let’s get into the details now!
Image credits: pixelatedworks.com by Joel Woodhock
Why Are Shortcut Keys Important?
Shortcut keys are essential for efficient data entry and boosting productivity. They are a bunch of keys that can execute commands quickly, without the need to go through several menus or click many times. Here are some reasons why shortcut keys are important:
- They save time and effort. Shortcut keys let users finish tasks fast, reducing the time it takes to navigate through a program.
- They reduce mouse usage, which lessens the danger of getting repetitive strain injuries from using the mouse for extended periods.
- They increase accuracy. Keyboard shortcuts don’t need as much precision as clicking with a mouse, minimizing the chances of misclicks or errors when choosing menus.
- They improve workflow by streamlining repetitive tasks into fewer keystrokes, allowing users to do more complicated functions easily.
- Shortcuts can be personalized or made for any function, thereby giving flexibility and convenience for users as per their needs.
Using shortcut keys also makes Excel simpler and quicker. In Excel 2013 particularly, shortcut keys are essential for filtering data. Instead of going through menus to filter specific data types, pressing Ctrl + Shift + L will bring up the filter menu straight away.
Shortcut keys make work less tedious whether you’re crunching numbers in Excel or typing work emails. For example, I used to spend at least an hour daily copying and pasting data into charts on my spreadsheet software until I knew about keyboard shortcuts. Now I can do the same amount of work within 20 minutes!
Having an overview of Microsoft Excel’s vital keyboard shortcuts gives you the chance to not only master some techniques but also get an advantage over non-secretariat workers who waste a lot of company time using just one technique.
Overview of Excel 2013’s Essential Keyboard Shortcuts
Ctrl+C: Copy selected cells/data.
Ctrl+V: Paste copied cells/data.
Ctrl+Z: Undo previous action.
Ctrl+F: Find specific data within a worksheet.
Learning these keyboard shortcuts can help you work faster in Excel, especially when dealing with lots of info. Using the shortcuts saves time and prevents RSI from mouse usage.
Angela taught these shortcuts to herself to increase productivity when working on finance reports. She shared her knowledge during team meetings so everyone worked more efficiently.
Let’s move on to another important topic related to Excel 2013: Filtering Data with Excel 2013.
Filtering Data with Excel 2013
I’m an Excel lover. So, I know how important data analysis skills are, especially when dealing with lots of info. In this section, we’ll learn the life-saving keyboard shortcut for filtering data in Excel 2013. Filtering data can help you quickly find what you need. But, it can take time if done incorrectly. That’s why we’ll go over crucial steps to set up the filter properly. We’ll also cover how to use the filter quickly and correctly. This will save you valuable moments when doing this task often. Lastly, we’ll see how understanding the filter helps you make the most of your data and good decisions.
Image credits: pixelatedworks.com by Harry Jones
Setting up the Filter – A Crucial Step in Data Analysis
Data filtering is key for accurate analysis. Don’t waste time sorting through useless info. Follow these 6-steps:
- Select the cell range that holds your data.
- Click on the “Data” tab.
- Click on the “Filter” option.
- This adds drop-down arrows to column headings.
- Click one of the arrows to access filter options.
- Check or uncheck boxes as per what you want.
Save yourself time and effort by properly setting up the filter. Look at all columns in the data set – even if they don’t seem important. Filtering with multiple criteria gives more accurate results and helps prevent omitted info.
Don’t miss out on important insights – take the time to set up your filters. Now you’re ready to use the Filter – Fast and Accurate Data Filtering.
Using the Filter – Fast and Accurate Data Filtering
Filtering data in Excel 2013 is a must to get usable, relevant info from a huge dataset. This shortcut key can save you hours by sorting through thousands of rows within seconds. Here’s a 6-step guide on how to use the filter:
- Click anywhere on your database to activate it.
- Go to the ‘Data‘ tab in the top ribbon bar.
- Click ‘Filter‘ – small dropdown buttons will appear at each column header.
- Choose the dropdown button at the top of the column you want to filter.
- Select sorting option – select specific items or set parameters with numerical or conditional filters.
- Your database will now show only corresponding rows based on your chosen filters.
Using the filter not only saves time but also assists with accurate statistical analysis. This leads to better decisions based on reliable info. With regular filtering it’s easier to spot trends in large datasets, by detecting patterns that would be impossible without the right filtering techniques. According to Microsoft, “Excel allows you to handle multiple rows of data in ways that are not possible if you work with individual cells.”
In the next section we’ll look further into Excel’s filtering abilities for efficient decision-making.
Understanding the Filter – Making the Most of Your Data
Filtering data can be a great way to narrow down and analyze large amounts of information. In Excel 2013, there are a few simple shortcut keys to help with this process!
First, highlight the range of data you want to filter.
Next, select “Filter” from the Data tab in the toolbar or press Alt+A+T.
This will give you a drop-down arrow for each header cell in your dataset.
Click the arrow to see the filter options for that column.
Note: Filtered data isn’t deleted, only temporarily hidden based on the specified criteria
To clear all filters, click ‘Clear’ in the ‘Sort & Filter’ menu or press Alt + A + C.
Excel 2013’s Shortcut Keys for Data Filtering
Do you use Excel? I do! I know how helpful it is to know the shortcut keys. Specially for data filtering in Excel 2013.
Here’s three of the best:
- ALT+D+F sets up the filter in a jiffy.
- ALT+A+C applies the filter easily.
- And ALT+A+Q clears the filter with no trouble.
Master these shortcuts and you’ll be an Excel pro!
Image credits: pixelatedworks.com by Harry Woodhock
ALT+D+F – Setting up the Filter in One Step
Using ‘ALT+D+F‘ is a life-saver when you need to filter data in Excel 2013. To do this, follow these easy steps:
- Select the range of cells you want to filter.
- Press ‘ALT+D+F‘ on your keyboard.
- A pop-up window will appear with options.
- Choose from the predefined filters or create your own.
- Click ‘OK’ at the bottom right corner of the window.
- Your data is now filtered based on your criteria.
This shortcut saves time and effort when working with large amounts of data. For example, one user was able to quickly filter customer information by location with ‘ALT+D+F‘.
Now, let’s look at ‘ALT+A+C – Applying the Filter with Ease‘.
ALT+A+C – Applying the Filter with Ease
ALT+A+C is a crucial shortcut key in Excel 2013, that can save time and effort. With a few clicks, filter data as per your requirement. Here’s how to use it:
- Select the data range.
- Press ALT+A+C to open the filter menu.
- Choose the suitable filter.
- Set the filters.
Applying filters with ALT+A+C makes analyzing data much faster. If you need to filter data often, this shortcut will help you work more comfortably and quickly. It also allows you to format and manipulate cell entries quickly.
Moreover, ALT + A + Q is another shortcut which helps clear filters in seconds. We’ll take a look at this in our next segment!
ALT+A+Q – Clearing the Filter in Seconds
ALT+A+Q – Clearing the Filter in Seconds is a great way to filter data in Excel 2013. This shortcut key combo gets rid of all applied filters quickly, saving you time and effort.
Here are three points about ALT+A+Q – Clearing the Filter in Seconds:
- ALT+A+Q erases any applied filters.
- The shortcut works even if multiple filters are on different columns.
- Using this shortcut removes filter arrows from each column, restoring hidden data.
Filtering data helps when dealing with large datasets. But, forgetting to unfilter data can lead to confusion later. ALT+A+Q – Clearing the Filter in Seconds eliminates all active filters in seconds, without any manual labor.
This technique eliminates selecting cells one-by-one or by hand. Plus, it stops unintentional removal of other helpful tools on Excel since only active filtering options will be erased.
Pro Tip: Be careful when using this shortcut. It removes all active filters for good. So, make sure it’s what you want before pressing these keys to prevent accidental removal of relevant info when clearing the filter.
FAQs about The Life-Saving Shortcut Key For Filtering Data In Excel 2013
What is the life-saving shortcut key for filtering data in Excel 2013?
The life-saving shortcut key for filtering data in Excel 2013 is the Ctrl+Shift+L key combination.
How does the shortcut key work?
The shortcut key brings up the filter drop-down menu for the selected column, allowing you to quickly and easily sort and filter your data.
Is it possible to filter data without using the shortcut key?
Yes, it is possible to filter data in Excel 2013 without using the shortcut key. You can access the filter drop-down menu by clicking on the Data tab, clicking on the Filter button in the Sort & Filter group, and then selecting the column you want to filter from the drop-down menu.
Can the shortcut key be customized?
Yes, the shortcut key can be customized by going to File > Options > Customize Ribbon > Keyboard shortcuts, selecting the appropriate command in the list, and then entering a new key combination in the Press new shortcut key field.
Is there a way to toggle filtering on and off for a selected column?
Yes, you can toggle filtering on and off for a selected column by pressing the Ctrl+Shift+L key combination again. This will add or remove the filter for the selected column.
Is it possible to filter data based on multiple criteria?
Yes, you can filter data based on multiple criteria by selecting the column you want to filter, clicking on the Filter button in the Sort & Filter group, and then selecting the desired criteria from the drop-down menu(s) that appear. You can also use the Advanced Filter dialog box to filter data based on more complex criteria.
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.