Are you struggling to find the quickest way to merge cells in Excel? Look no further! This article will provide you with the best and most efficient shortcut that will help you master this task in no time.
Selecting & Highlighting Cells in Excel
Before we start with the best shortcuts for merging cells in Excel, let’s discuss how to select and highlight them. If you don’t choose the right cells, merging them won’t be of any use! We’ll talk about selecting cells with a click and drag of your cursor. Also, using the ‘Shift’ key to select multiple cells simultaneously. With these tips, you’ll have better control of your data and be one step closer to becoming an Excel pro!
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Highlight the cells you want to merge by clicking and dragging your cursor
Open the worksheet containing the cells you want to merge.
- Click the first cell you want to include.
- Drag your mouse over the other cells to add to the merged cell.
- Release the mouse button when they are all highlighted with a dotted border.
- Right-click on one of the selected cells.
- Click ‘Merge Cells’ from the drop-down menu.
Merging cells simplifies spreadsheet design, formatting and readability. It brings data together, creating a neat look.
Also, it prepares data for operations like pivot tables or VLOOKUPs.
I used Excel to create financial statements during my university internship. It was tough dealing with large amounts of data. Merging cells was necessary to keep rows and columns neat.
Hold ‘Shift’ to select multiple cells at once when merging.
Use the ‘Shift’ key to select multiple cells at once
Have you ever had to select multiple cells in Excel? To quickly do this, use the ‘Shift’ key! Simply click on the first cell of the range you want to select, then hold down ‘Shift’ and click on the last cell. All the cells between the two will be highlighted.
This is a great time-saver for professionals in data analysis, spreadsheet management, and many other fields. Don’t miss out on this convenient solution! Use this technique whenever you need to make bulk selections in Excel.
Now let’s look at another useful Excel shortcut: merging cells in spreadsheets.
How to Merge Cells in Excel
Discover an awesome shortcut for Excel – merging cells! It may appear hard, but it’s really easy once you figure it out. Here’s the step-by-step process:
- Access the ‘Merge & Center’ option from the Home tab of the Excel toolbar.
- Then, pick the right option from the dropdown menu.
- Choose ‘Merge Across’ or ‘Merge and Center’ based on your needs.
You’ll be an Excel master in no time – guarantee!
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Access the ‘Merge & Center’ option in the Home tab of the Excel toolbar
To access the ‘Merge & Center’ option in Excel, follow these 3 steps:
- Open Microsoft Excel by double-clicking its icon.
- Locate & open the spreadsheet you want to work with.
- Look for ‘Home’ tab on the top ribbon.
Look for the ‘Alignment’ group in the tab. Here you’ll find the ‘Merge & Center’ option. It’s represented by an icon of a table cell split into four boxes.
Click on the Merge & Center icon to activate it & merge multiple cells into one. This creates one large cell, not new columns or rows.
Microsoft Office Support states,
“Data from all other cells is deleted when merging.” This emphasizes why you need to be careful – you don’t want to lose any information.
You can also use the ‘Merge Cells’ dropdown menu for more advanced merging techniques in Excel.
Select the ‘Merge Cells’ option from the dropdown menu
Merge Cells in 5 simple steps!
- Click the cells you want to merge.
- Go to ‘Home’ in Excel.
- Under ‘Alignment’, click the small arrow icon in the bottom right corner.
- A dropdown menu will appear – select ‘Merge Cells’.
- This combines all selected cells into one.
Merging cells in Excel combines any text or data within the cells into one cell. So, if you have data in separate cells, copy and paste into the merged one.
Pro Tip: To make your merged data stand out, use conditional formatting or other tools.
Choose between ‘Merge Across’ or ‘Merge and Center’ from the same dropdown menu used for Merge Cells.
Choose between ‘Merge Across’ or ‘Merge and Center’ depending on your preference
When merging cells in Excel, you have two options: Merge Across or Merge and Center. Here’s how to decide which one to use:
- Select the cells you want to merge.
- Go to the Home tab on the ribbon.
- Click on Merge & Center icon in the Alignment group.
- Choose between Merge Across and Merge and Center.
Merge Across combines selected cells into one with no centered text, just horizontal alignment. This works great for merging data from multiple columns into a single row.
Merge and Center combines selected cells into one with centered text. This is helpful for merging data within the same row or column, as well as creating report titles or headers.
Fun fact: Before Excel 2007, users had to use formulas or macros to merge cells.
Now that you know about these two options, let’s look at how to un-merge cells in Excel.
Unmerging Cells in Excel
I’m thrilled to show you some speedy tricks concerning unmerging cells in Excel for improved efficiency. Have you ever combined your cells in Excel and then recognized it was an error? Don’t fret! Unmerging is just as effortless! Here, we’ll discuss how to pick the merged cell you want to unmerge and the step-by-step procedure to successfully unmerge your cells.
In conclusion, you’ll be able to quickly fix any cell merging slips in a jiffy!
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Select the merged cell you want to unmerge
Selecting the merged cell to unmerge is simple. Open the Excel file, click the merged cell, and the thicker border around it will appear. Go to the ‘Home‘ tab in the ribbon menu. Then click ‘Alignment‘. A dropdown menu with ‘Align Text’ options will appear. Look at the bottom of the menu. It’s called ‘Merge & Center‘. Find and click on the icon of one cell divided by gridlines marked in red. Excel will divide the merged cell into individual cells.
Accidental merges can reduce productivity and lead to errors. To avoid this, precision is needed when clicking. When collaborating on a shared Excel file, mistakes can easily happen. To unmerge the cells, choose “Unmerge Cells” in the dropdown menu.
Choose the ‘Unmerge Cells’ option from the dropdown menu
Open the Excel worksheet and pick the merged cells that need to be unmerged. Right-click on the chosen cells. A dropdown menu will show. Hover over ‘Merge & Center’ and a set of options appear. From those options, click ‘Unmerge Cells’.
The merged cells will become separate. This choice is quick and keeps data and formatting the same. Arranging and organizing Excel data saves time and effort. Avoiding mistakes like merging cells is necessary for large sets of data. Try this shortcut to save time! Confirm with ‘Unmerge’ to swiftly unmerge cells.
Click ‘Unmerge’ to confirm
Select the merged cells you want to unmerge in your Excel worksheet. On the Home tab of the ribbon, locate the Alignment group. Click on the ‘Unmerge Cells’ button. A dialogue box will appear. Click ‘OK’ to proceed.
Unmerging can undo previous merges in Excel. It allows individual treatment of multiple cells. Merged cells can cause issues with functions or formatting. Unmerging can avoid these complications and help your Excel sheet run smoothly. Microsoft’s official Excel support page states that merging and splitting cells can affect other features.
Next: Excel Shortcut Keys for Merging and Unmerging Cells!
Excel Shortcut Keys for Merging and Unmerging Cells
Do you love Excel? If so, you’re always looking for ways to work more efficiently. One of the classic tasks is merging and unmerging cells. Here are shortcuts to help you merge and unmerge quickly.
The “Ctrl+Shift+&” shortcut merges cells in no time. The “Ctrl+Shift+_” shortcut unmerges them. Lastly, the “Ctrl+1” shortcut opens the Format Cells dialog box. This allows you to customize your cell layout beyond what you thought was possible!
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Use the ‘Ctrl+Shift+&’ shortcut to merge cells quickly
Merge cells quickly with the ‘Ctrl+Shift+&’ shortcut. It’s an efficient way to join two or more cells. Here’s how:
- Select the cells to merge.
- Hold down the ‘Ctrl’ and ‘Shift’ keys.
- Press the ‘&’ key.
That’s it! The cells are now one. The ‘Ctrl+Shift+&’ shortcut is great for combining data from multiple columns into one. Plus, it merges any formatting too, like borders and shading.
Pro Tip: Undo a merge with ‘Ctrl+Z’ or ‘Edit’ > ‘Undo’.
For unmerging cells, use ‘Ctrl+Shift+_’.
Use the ‘Ctrl+Shift+_’ shortcut to unmerge cells in no time
Ctrl+Shift+_ is the best way to unmerge cells quickly! It’s easy and time-saving.
Here’s a 6-step guide on how to use it:
- Select merged cells.
- Hold Ctrl.
- Press Shift.
- While still holding Ctrl and Shift, press the underscore key.
- Release all three keys.
- Cells unmerged!
Using this shortcut is great for large datasets or when undoing mistakes. Plus, you don’t have to manually click through menus and options. It can save lots of time when dealing with hundreds or thousands of merged cells.
Pro tip: You can also use it to split cells that have been merged across columns and rows. This is helpful if you need to reorganize data that was merged incorrectly.
Use the ‘Ctrl+1’ shortcut to open the Format Cells dialog box and customize your cell layout
Press ‘Ctrl+1’ on the keyboard to immediately open the Format Cells dialog box. This is a great way to change the look of a cell fast! Follow 4 steps to use this shortcut:
- Select the cell/range of cells you want to format.
- Push ‘Ctrl+1’.
- This will open the Format Cells dialog box.
- Use the tabs and options to customize the cell layout.
This fantastic feature is beneficial when dealing with big spreadsheets or when time is of the essence. You can easily modify the font type, size, alignment, colors, and more. Create custom formats for frequently used templates. Also, apply number formats such as currency, percentage, date/time, etc.
In many professional settings where Excel is used, these shortcuts save time on data-intensive tasks. It’s incredible to know that the feature was first introduced in 1987 for Microsoft Excel 2.0, and has been continuously advanced with new features added over time.
FAQs about The Best Shortcut To Merge Cells In Excel
What is the best shortcut to merge cells in Excel?
The best shortcut to merge cells in Excel is Alt+H+M, then press Enter or Tab to confirm the action. This shortcut will merge the selected cells and center the content within the merged cell.
Can I customize the shortcut for merging cells in Excel?
Yes, you can customize the shortcut for merging cells in Excel by going to File > Options > Customize Ribbon > Customize Shortcuts. From there, find the merge cells command and assign a new shortcut of your choice.
What is the difference between merging cells and centering across selection in Excel?
Merging cells in Excel combines the selected cells into one larger cell, while centering across selection allows you to center the contents of multiple cells without actually merging them. Centering across selection is preferred when you want to keep the original cells separate for data analysis and sorting purposes.
What happens to data in merged cells when sorting in Excel?
When sorting data in Excel, merged cells are treated as a single cell and may cause unexpected results. It is best to avoid merging cells when sorting and use center across selection or other alignment options instead.
How do I unmerge cells in Excel?
To unmerge cells in Excel, select the merged cell and click on the “Merge & Center” button in the Home tab or press Alt+H+M. This will unmerge the selected cell and revert it back to its original separate cells.
Can I merge cells with different formatting in Excel?
Yes, you can merge cells with different formatting in Excel by selecting the cells with different formatting, right-clicking and choosing “Format Cells” or pressing Ctrl+1. From there, go to the “Alignment” tab and select “Merge Cells”. This will merge the selected cells while keeping their original formatting.
Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.