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How To Quickly Hide Rows In Excel Using A Simple Shortcut

Key Takeaway:

  • Excel makes managing rows easy: Understanding what rows are and how to add, delete, select, and manage them is an important skill for anyone working with spreadsheet data.
  • Quickly hiding rows saves time: Utilizing the Hide Row Shortcut (Ctrl+9) is a fast and efficient way to remove rows from view without deleting them permanently.
  • Uncovering hidden rows is just as important: Remembering to use the Unhide Row Shortcut (Ctrl+Shift+9) will allow you to easily reveal hidden rows and bring them back into view when needed.

Do you find yourself manually hiding rows in Excel, only to have to continuously repeat? Simplify the process by using a simple shortcut to quickly hide your rows in Excel. You can save time and effort!

What are Rows in Excel and how to manage them

Rows in Excel are horizontal lines that stretch across spreadsheets from left to right. They enable data to be systematically arranged. Taking charge of rows is a fundamental part of dealing with Excel, allowing you to modify and assess data resourcefully.

To effectively manage rows, follow these 5 steps:

  1. Select the row you wish to modify by clicking its row number located on the left-hand side of your screen.
  2. Right-click the chosen row. A drop-down menu will appear with a list of options.
  3. To hide a row, select “Hide” under the “Row” option.
  4. To unhide a row, choose any two rows above and below the hidden row, right-click and select “Unhide.”
  5. You can also alter the height of a row by clicking and dragging its border till it reaches your preferred size.

Rows in Excel are crucial for organizing data accurately. It’s important to understand how to modify or remove particular rows that are not necessary for clear visualization or examination of data. One good way to manage large sets of data is by hiding needless or blank cells or rows, which improves understanding when reading important information. Moreover, increasing or reducing row heights can enhance visibility when viewing bulky datasets.

Adding and deleting Rows in Excel is another essential aspect we need to consider while working on spreadsheets intensively.

Adding and deleting Rows in Excel

Need to add rows? Pick the row’s number beneath where you want the new one and right-click. Then select “Insert”. Or you can go to the ribbon’s “Home” tab and choose “Insert” there. Select either “Entire row” or “Shift cells down”, depending on if you need to move existing cells down or not.

Deleting rows? Easy! First, select the row you wish to delete. Then right-click and pick “Delete”. Or go to the “Home” tab again and select “Delete”. Lastly, choose either “Entire row” or “Shift cells up”.

Adding & deleting rows in Excel isn’t hard at all. By following these steps you’ll easily master it. I know I did when I first learnt. It was like entering into a new world! My spreadsheets got more dynamic and functional than before.

So what’s next? Learning how to select multiple rows in Excel!

How to Select Multiple Rows in Excel

Ever spent hours clicking with your mouse to select multiple rows in Excel? Don’t worry, there’s a quicker way! In this guide, I’ll show you two methods. We’ll learn how to select continuous rows and non-adjacent rows. With this knowledge, you can save time and be more productive in Excel!

How to Select Multiple Rows in Excel-How to Quickly Hide Rows in Excel Using a Simple Shortcut,

Image credits: by Yuval Woodhock

Selecting multiple Rows

When using Excel, selecting multiple rows can help you work faster. To do this, click the first row you want. Hold Ctrl and click all other rows you need. Release Ctrl when you are done. Then, hold Shift and press either the up or down arrow to highlight the rows. Now, you can make changes or apply formatting to several rows at the same time.

You can also hide or unhide the rows with a right-click. In addition, inserting columns and sorting data becomes easier with multiple rows selected.

In the past, it was hard to select multiple rows in Excel. But, now updates make it simpler. If you are new to this, practice with small sets of data first.

Finally, don’t forget you can also select non-adjacent rows. Follow this tip to work smarter, not harder!

Selecting non-adjacent Rows

To select non-adjacent rows in Excel, follow these 6 steps:

  1. Click the first row you want to select.
  2. Hold the “Ctrl” key on your keyboard.
  3. While holding “Ctrl”, click each additional row you want to select.
  4. Release the “Ctrl” key when you’ve chosen all rows.
  5. To deselect a row, click it while holding “Ctrl”.
  6. To select all rows, use “Ctrl+A”.

Remember to hold “Ctrl” while clicking each desired row. This can be helpful when working with large data sets, to select specific rows for formatting or deletion.

Also, use the shortcut “Ctrl+Shift+Down Arrow” to quickly select all the rows below your selection. This saves time and makes selecting multiple rows simpler.

Next, we’ll cover quick ways to hide rows using a shortcut.

Quick Ways to Hide Rows in Excel

I’m thrilled! Here are quick and simple methods to hide rows in Excel. For a big data set or to temporarily disguise some rows, these tricks will be useful. Let’s begin by looking at the existing Excel feature that hides rows. Next, let’s find out how to use the shortcut (Ctrl+9) to fastly and effectively hide several rows. By the end of this section, you’ll be able to conveniently hide rows in Excel and clean up your spreadsheet with minimum effort.

Quick Ways to Hide Rows in Excel-How to Quickly Hide Rows in Excel Using a Simple Shortcut,

Image credits: by Joel Duncun

Using the Hide Rows Functionality

How to Hide Rows in Excel?

It’s easy with these 3 steps:

  1. Click the row numbers on the left side to select the rows you want to hide.
  2. Right-click in the highlighted area and pick “Hide” from the menu.
  3. The selected rows will vanish, leaving only the row numbers visible.

Using this functionality can help you arrange your spreadsheet without worrying about losing data.

When using large data sets on Excel, it can be hard to keep track of all the info. Utilising the Hide Rows Functionality allows you to focus on specific parts of your document.

People have found that using this feature helps with organisation, and increases productivity. For instance, many companies used this feature to hide rows of stock prices that were not needed in a report or analysis. This allowed their employees to work faster by having less distracting screens.

The Hide Row Shortcut (Ctrl+9) is another way to declutter your spreadsheets quickly. Just highlight the rows and press Ctrl+9, and those lines will be hidden, but the row numbers will remain visible for reference.

Utilizing the Hide Row Shortcut (Ctrl+9)

Using the Hide Row Shortcut (Ctrl+9) is a fast and easy way to hide rows in Excel. To do this, follow these five steps:

  1. Pick the rows you want to hide.
  2. Press and keep the Ctrl key on your keyboard.
  3. Still holding down the Ctrl key, press the number 9 key at the top.
  4. The chosen rows should be hidden now.
  5. To uncover the rows, use the same steps but press Ctrl+Shift+9.

This shortcut can save you time and effort when dealing with large data in Excel. It helps you to hide sensitive info or rows with irrelevant data without visiting every row one by one.

Keep in mind that the Hide Row Shortcut (Ctrl+9) won’t delete any data from your spreadsheet; it just hides it from view. This implies that formulas or other calculations reliant on data in hidden rows will still work as intended.

Pro Tip: If you need to quickly hide multiple rows at once, just select the rows you wish to hide before the Hide Row Shortcut (Ctrl+9). This can save you even more time and effort.

Now, we’ll look at how to uncover hidden rows in Excel so you can access them again when needed.

Uncovering Hidden Rows in Excel

Uncovering hidden rows in Excel? It’s essential! A Microsoft survey found users spend 8 hours a week on data manipulation. Here are two ways to reveal hidden rows.

  1. Unhide Rows: A helpful tool to uncover hidden rows manually.
  2. Unhide Row Shortcut: Quickly unhide rows with Ctrl+Shift+9.

Excel newbies and advanced users, learn how to work more efficiently.

Uncovering Hidden Rows in Excel-How to Quickly Hide Rows in Excel Using a Simple Shortcut,

Image credits: by Joel Arnold

Using the Unhide Rows Feature

To use Excel’s Unhide Rows feature, select the range of cells above and below the hidden row. Right-click and choose “Unhide” from the dropdown menu.

If only one row is hidden, Excel will automatically unhide it. But if you’ve hidden more than one row, a dialogue box with different options for showing rows will appear.

This feature is great for quickly viewing hidden rows and comparing data without having to move columns around. Make sure to select only the range of cells that needs unhiding so that no unnecessary data gets unhidden.

Remembering which rows were hidden in your workbook is important. Otherwise, you may miss key information or an opportunity. Using this feature ensures all relevant information is accessible and avoids any risk-taking.

Using the Unhide Row Shortcut (Ctrl+Shift+9) is another fast way to reveal hidden rows in Excel.

Accessing the Unhide Row Shortcut (Ctrl+Shift+9)

Accessing the Unhide Row Shortcut in Excel is easy.

  1. Select the row/s you want to hide. Click on the row number on the left side or use shift + arrow keys to select multiple rows.
  2. Right-click one of the highlighted rows. A dropdown menu will appear.
  3. Go down until you see ‘Hide’. Click it to hide the row/s.
  4. Hit ‘Ctrl+Shift+9’ to unhide any hidden rows.

Unhide Row Shortcut is super useful for spreadsheet users. It helps keep confidential data hidden. Also, it can make your work process faster.

Taking time to learn this shortcut (Ctrl+Shift+9) means you’ll be able to work more efficiently with Excel. You’ll never miss a time-saving trick!

Five Facts About How to Quickly Hide Rows in Excel Using a Simple Shortcut:

  • ✅ Excel allows users to quickly hide rows using the keyboard shortcut “Ctrl” + “9”. (Source: Microsoft Excel Help)
  • ✅ Hiding rows in Excel can be useful for organizing and condensing large sets of data. (Source: Techwalla)
  • ✅ Hidden rows in Excel can easily be unhidden using the shortcut “Ctrl” + “Shift” + “9”. (Source: Excel Campus)
  • ✅ Users can select multiple rows at once to hide or unhide by holding down the “Ctrl” key while selecting. (Source: Dummies)
  • ✅ Hiding rows in Excel does not delete the data and it can still be used in calculations. (Source:

FAQs about How To Quickly Hide Rows In Excel Using A Simple Shortcut

What is the shortcut to quickly hide rows in Excel?

The shortcut to quickly hide rows in Excel is “Ctrl” + “9”.

Can I use this shortcut to hide multiple rows at once?

Yes, you can select multiple rows and use the “Ctrl” + “9” shortcut to hide them all at once.

How do I unhide rows that I previously hid using the shortcut?

Use the “Ctrl” + “Shift” + “9” shortcut to unhide the hidden rows.

Can I hide columns using the same shortcut?

No, the “Ctrl” + “9” shortcut only works for hiding rows. To hide columns, use the “Ctrl” + “0” shortcut.

Will the hidden rows still be included in calculations in Excel?

No, hidden rows (and columns) are excluded from any calculations in Excel. They are essentially ignored by the program.

Is there a way to assign a different shortcut key for hiding rows in Excel?

Yes, you can customize shortcuts in Excel. Go to “File > Options > Customize Ribbon” and select “Keyboard shortcuts” at the bottom of the page. From there, you can search for the command “Hide Rows” and assign a new shortcut key to it.