## Key Takeaway:

- Manually inserting a row in Excel involves right-clicking on the row above which you want to insert, selecting the “Insert” option, and choosing “Entire Row” from the drop-down menu, which can be time-consuming.
- A faster way to insert a row in Excel is by using a keyboard shortcut. Choose the row above which you want to insert, press “Ctrl+Shift+Plus” keys, and select “Entire Row” from the drop-down menu.
- If you need to insert multiple rows at once, simply select the number of rows you want to insert, right-click on the row above which you want to insert, select the “Insert” option, and choose “Entire Row” from the drop-down menu.

Struggling to insert rows in your excel sheet quickly? You’re not alone. Thankfully, there is a fast, easy way to do it using keyboard shortcuts. Discover how to speed up your workflow and save time with this simple trick.

## How to Insert a Row Manually

No denying it: Excel users need to know all the shortcuts! Working on Excel sheets with lots of data can take ages if you insert rows manually.

Here’s a quick way to do it:

- Identify the row above which you want a new row.
**Right-click**and select “Insert”.- To speed up the process, choose “Entire Row” from the drop-down menu.

*Image credits: pixelatedworks.com by David Woodhock*

### Choose the row above which you want to insert

To add a row in Excel, you must select the row above where you want to place it. This is essential, as it decides the new row’s spot. Here’s what to do:

- Open the spreadsheet and pick the row above the one you want to insert.
- Choose the number or letter of that row.
- Move the cursor slightly below the chosen row number or letter, until it is an arrow pointing down.

You can now insert the new row. It matters that you select the right row: this stops any existing formulas, data or calculations getting messed up. Also, it saves time and energy, because you don’t have to change any rows afterwards.

Don’t miss this step when adding rows, or your work may not give the results you want. Next, right-click and select the **“Insert”** option.

### Right-click and select the “Insert” option

Open the Excel sheet and move the cursor to the left of the row **you want to insert**. Right-click and select **“Insert”**. Choose **“Entire Row”** and the new row is in.

This method is fast, and once you get used to it, it’s like second nature. But remember, when you use this, any data or formatting below the new row will be shifted down.

Once, I was working on a big project in Excel and needed to insert multiple rows. I didn’t know about the right-click shortcut. **If only I had known!**

The drop-down menu’s **“Entire Row”** option is another quick way to insert rows in Excel. We’ll cover that next.

### Select “Entire Row” from the drop-down menu

To insert a row, first right-click on the row number you want to insert it above or below. After right-clicking, hover your cursor over “Insert” and select “Entire Row” from the drop-down list. Click “OK” and a blank row will be inserted. Remember, when selecting “Entire Row,” any data in that row will move down or up.

I used to struggle with inserting rows until I became familiar with the drop-down list of options. Now I can easily insert any number of rows. To make it even easier, you can use a **keyboard shortcut** to insert a row.

## Inserting a Row Using a Keyboard Shortcut

Lost in Excel menus? Fear not! **Inserting a row is simple**. First, choose the row above where you want to insert. Then, press **“Ctrl+Shift+”**. Lastly, select **“Entire row”** from the drop-down menu. Quick and easy, right? You’ll be a **pro at inserting rows in no time**.

*Image credits: pixelatedworks.com by Yuval Arnold*

### Choose the row above which you want to insert

To select the row above which you wish to insert a new row in Excel, follow these steps:

- Open an existing Excel sheet or create a new one.
- Go to the area in the sheet where you want the new row.
- Find the row number directly above where you want to insert the new row.
- Click that row number to select it.
- If you want to select multiple rows, click and drag your mouse pointer over them.
- Release your mouse button when done selecting.

Ensure **one entire row has been selected before inserting the new row**. It may feel easy and straightforward, but mistakes can happen. I recall rushing to insert a new row and choosing the wrong one, resulting in my data being mixed up and making it more difficult than necessary.

An alternative way to add a new line is pressing **“Ctrl+Shift+”** followed by **“+”** sign.

### Press “Ctrl+Shift+”

**Text:** Hit **“Ctrl+Shift+”** straight away to insert a row in Excel with a keyboard shortcut. A rapid and easy way to add a new row without the need for a mouse.

Here’s what you do:

- Choose the cell where you’d like to put a new row.
- Press
**“Ctrl+Shift++”**(plus sign) on your keyboard. - A row will be added above the chosen cell.

Using this shortcut, you can quickly add multiple rows by picking several cells before you press **“Ctrl+Shift+”**. This technique is much faster than right-clicking and selecting ‘Insert’ from the drop-down.

Pressing **“Ctrl+Shift+”** also works for inserting columns; a new column will be added to the left of the chosen cell.

If you want to delete a row or column, select that line and press **“Ctrl+-“** (minus sign). It’s another useful keyboard shortcut which comes in handy when working with Excel spreadsheets.

By using shortcuts like these, you can **save time and increase your productivity** while working with Excel.

Next, let’s talk about how to select *‘Entire Row’* from the drop-down menu with ease.

### Select “Entire row” from the drop-down menu

When inserting a row in Excel, you must select the **“Entire row”** option from the drop-down menu. This is important to add a new row without changing data in other rows.

To pick “Entire row,” follow these steps:

- Highlight the row above where you want to insert a new row.
- Right-click on the highlighted area and choose “Insert” from the drop-down menu.
- In the pop-up window, click the arrow beside “Insert Options” and pick
**“Entire row.”** - Click “OK” and you have inserted a new row.

Now **“Entire row”** is selected. You can add data into Excel. This is essential as it replicates formatting or formulas into the new row.

Remember, if “Entire row” is not chosen, only a single cell will be added. So, check that this step is done correctly.

Let’s now look at how to insert multiple rows within your Excel sheet.

## Inserting Multiple Rows

Excel data management requires **time efficiency**. One common task is to insert multiple rows. Let’s explore the different ways of doing this. Firstly, you need to decide **how many rows to insert**. Secondly, use the **right-click** and select *“Insert”*. Lastly, choose *“Entire row”* from the drop-down menu. Utilizing these techniques will make your work **faster and smarter** in Excel.

*Image credits: pixelatedworks.com by Joel Arnold*

### Choose the number of rows you want to insert

**Text:**

Decide how many rows you want to add. This allows you to **select the precise number you need**. If you are not sure, it is best to go for a higher value. This will prepare you for future data entry.

Choosing the number of rows is important for precision. If you only need five, select only five. If you think your data needs may increase soon, select more.

When inserting multiple lines, **accuracy is key**. Not selecting the right amount can lead to mistakes. Carefully consider how many rows you need, based on current and future needs.

Before making a decision, think of where additional data may be placed. Examining existing entries can help you position new information correctly.

Then, **right-click** and select the *“Insert”* option.

### Right-click and select the “Insert” option

**To insert a new row, do this:**

- Put your cursor on the row below where you want to add the row.
- Right-click with your mouse.
- Choose “Insert” from the menu.
- Select either “Single” or “Multiple Rows”.
- Press “OK”.

This is a fast and easy way to add rows, saving you time. It’s especially useful for adding multiple rows at once. Rather than separately inserting each row, you can quickly add as many as you need by selecting “Multiple Rows” in step 4.

**Quick Tip:** You can also use the keyboard shortcut **“Ctrl” + “+” **to insert a row without right-clicking and selecting “Insert”.

Now, let’s look at another helpful shortcut for adding rows: choose **“Entire row”** from the drop-down menu when inserting.

### Select “Entire row” from the drop-down menu

To select a row in Excel, you can follow a few simple steps. Choose “Entire row” from the drop-down menu to do this quickly. Put your mouse on the row number on the left side of the sheet.

- First, point your cursor to the row number (
**1, 2, 3… etc.**) you want to select. - Second, right-click on this row number. A small drop-down menu with a list of options will appear.
- Third, select “Insert.”

Afterwards, pick either *“Entire Row” or “Rows”* depending on if you need one or more rows at this time. Click Enter to apply changes and leave the dialog box.

Alternatively, you can click on a cell inside that row which needs adjusting/highlighting then press **Shift + Space** to select Entire Row. This is faster than selecting all individual cells one by one. You can add several rows quickly and easily with this option from the drop-down menu.

It is best to practice regularly. This will make your job easier and faster in the long run.

## 5 Facts About Shortcut to Insert a Row in Excel:

**✅ Shortcut to insert a row above the selected cell is Alt + I + R.***(Source: Excel Easy)***✅ Shortcut to insert a row below the selected cell is Ctrl + Shift + + (Plus sign).***(Source: Contextures Blog)***✅ These shortcuts work across all versions of Excel, including Excel 2019 and Excel 365.***(Source: Excel Campus)***✅ Inserting a row with a keyboard shortcut can save time and increase efficiency, especially when working with large amounts of data.***(Source: Excel Off The Grid)***✅ Inserting a row using a shortcut can be customized and assigned to a different key combination through Excel’s options.***(Source: Microsoft Support)*

## FAQs about Shortcut To Insert A Row In Excel

### What is the keyboard shortcut to insert a row in Excel?

The keyboard shortcut to insert a row in Excel is ‘Ctrl’ + ‘+’.

### Can I use the ‘Alt’ key instead of the ‘Ctrl’ key to insert a row in Excel?

Yes, you can use the ‘Alt’ key instead of the ‘Ctrl’ key to insert a row in Excel. The shortcut is ‘Alt’ + ‘I’ + ‘R’.

### Is it possible to insert multiple rows at once with a shortcut in Excel?

Yes, it is possible to insert multiple rows at once with a shortcut in Excel. Select the number of rows you want to insert and then press ‘Ctrl’ + ‘+’.

### Can I customize the shortcut for inserting a row in Excel?

Yes, you can customize the shortcut for inserting a row in Excel. Go to ‘File’ -> ‘Options’ -> ‘Customize Ribbon’ -> ‘Keyboard Shortcuts’ and select the desired shortcut for the ‘Insert’ command.

### Does the keyboard shortcut to insert a row in Excel work in all versions of Excel?

Yes, the keyboard shortcut to insert a row in Excel works in all versions of Excel – from Excel 2003 to Excel 2019.

### What should I do if the shortcut to insert a row in Excel doesn’t work?

If the shortcut to insert a row in Excel doesn’t work, try restarting Excel and/or your computer. If the issue persists, check the keyboard settings and make sure the ‘Ctrl’ key is not stuck. If none of these solutions work, try changing the shortcut for the ‘Insert’ command as mentioned in the third question.

Nick Bilton is a British-American journalist, author, and coder. He is currently a special correspondent at Vanity Fair.