Skip to content

Shortcut To Insert Comments In Excel

Key Takeaway:

  • Inserting comments in Excel can be done easily through the Insert Comment button or using the Alt + R + C shortcut. These steps will help in adding a single comment on a particular cell.
  • Customizing and formatting comments can make them more organized and easier to read. Users can change the font style, size, color, and format of the comments to suit their preferences.
  • Keyboard shortcuts can save time when inserting comments in Excel. Memorizing shortcuts like Alt + R + C for adding a comment, Alt + R + R for editing a comment, and Alt + R + D for deleting a comment can improve efficiency.

Are you struggling to add comments in large excel spreadsheets? Don’t worry – We have a brilliant shortcut to make this task easier for you! You can now save time and efforts by quickly inserting comments to your excel sheets.

Ultimate Guide to Inserting Comments in Excel

Do you know over 750 million people use Excel? But, not everyone knows how to use it properly. Let us take you through the ultimate guide of inserting comments in Microsoft Excel. We’ll explain the process step-by-step – from inserting a single comment in an Excel cell to customizing and formatting it according to your needs. Plus, some tips to make your comments more presentable and effective. With this comprehensive guide, you’ll be able to enhance the readability and comprehension of your Excel spreadsheets.

Ultimate Guide to Inserting Comments in Excel-Shortcut to insert comments in excel,

Image credits: by Adam Washington

Steps for inserting a single comment in an Excel cell

Shift + F2 is a great shortcut for quickly adding a comment in Excel.

It’ll appear as a small red triangle in the top right corner. Hover your mouse over it to view the comment.

Right-click to edit or delete the comment.

Did you know? Excel comments can include formulas too! Try inserting =SUM(A1:B2) within the comment.

You can also customize and format comments like changing font size and color or adding hyperlinks.

Tips for customizing and formatting comments

To make comments easier to read, change the font size. Select the comment box, right-click and choose ‘Format Comment’. Then adjust the font size under the Font tab.

For a more effective stand out comment box, change the color. Select the comment box, right-click and select ‘Format Comment’. Then click on “Colors and Lines” and select a fill color.

Customize the width of the comment box as necessary. Hover over the line between two columns until you see the double-headed arrow cursor, then drag until your desired width is achieved.

By default, a callout in the shape of an arrow points towards the associated cell. If you wish to use other styles like a rectangular box or no callout at all, that is also an option.

Formatting correctly can create attractive reports. Let’s now find out how to insert multiple comments in Excel!

Master the Art of Inserting Multiple Comments in Excel

Struggling to add multiple comments to an Excel sheet? You’re not alone. As an Excel fanatic, I’ve spent many hours searching for the most efficient way to manage and organize comments. Here’s some tips I’ve learned for selecting multiple cells to comment on. Plus, I’ll explain strategies to manage and organize them. With these pointers, you’ll soon master the art of inserting multiple comments in Excel!

Master the Art of Inserting Multiple Comments in Excel-Shortcut to insert comments in excel,

Image credits: by Joel Jones

Techniques for selecting multiple cells to comment on


Highlight the cells where you want to insert comments. Right-click, and choose “Insert Comment” from the menu. Type in the text box and press Enter when done.

To select multiple cells, use the Ctrl key. Press and hold it, then click on all the cells you want to comment on. After, use the same steps as before.

When dealing with lots of data, these techniques can help save time and make sure you don’t miss any cells. To edit or delete comments later on, right-click and select “Edit Comment” or “Delete Comment“.

Pro Tip: If you often use ‘Insert Comments’, create a keyboard shortcut. This’ll save even more time in the long run.

Now, let’s discuss strategies for managing and organizing multiple comments in Excel.

Strategies for managing and organizing multiple comments

Create a sheet specifically for comments. This allows you to easily keep track of changes or updates. Categorize the comments using tags or color coding. It will help you locate specific information quickly.

Use comment reply threads to group related comments together. It keeps conversations organized in individual cells. Quickly identify any updates or new information added to a thread.

Use the “Insert Comment” shortcut (Shift + F2) to insert multiple comments at once. This brings up the comment box, so you don’t need to navigate menus with repetitive clicks.

Implement a commenting policy or guideline. It ensures everyone is on the same page about what kind of information should be included. This can help prevent a project from falling behind schedule due to miscommunication.

These strategies make managing and organizing comments in Excel easier and faster. Implementing them helped avoid potential hold-ups by keeping everyone on track.

That’s it! Next up: Excel shortcuts that will save time when inserting comments!

Excel Shortcuts to Save Time When Inserting Comments

I’m an Excel enthusiast and I love how keyboard shortcuts can boost productivity. A common task I often do is inserting comments. Excel has shortcuts to make this easier! I’m gonna share some time-saving tips to insert comments in Excel with keyboard shortcuts.

Plus, I’ll show you some tricks to customize and remember shortcut keys for comments, so you can be an Excel power user! Let’s go!

Excel Shortcuts to Save Time When Inserting Comments-Shortcut to insert comments in excel,

Image credits: by Yuval Duncun

Time-saving tips for using keyboard shortcuts to insert comments

Select the cell where you want to add a comment. Press Shift + F2. This will open the Insert Comment dialog box. Type and save the comment with Ctrl + Enter.

You can also use Ctrl + Shift + End to select cells from the current cell to the end of the sheet.

Ctrl + Alt + M inserts a new comment in the active cell. If there’s already a comment, it opens for editing. Substitute this with Ctrl + Shift + F10 or Shift + F10.

These tricks save time entering text and formatting cells. They minimize distractions from mouse and keyboard input.

Pro Tip: To quickly navigate between comments, press Ctrl + Shift + O. It cycles through existing comments in sequence.

Memorize shortcut keys for customizing and inserting comments. This helps improve productivity when working with Excel spreadsheets.

Tricks for customizing and memorizing shortcut keys for comments

Customize your own shortcut keys! Instead of generic ones like Shift+F2, find what works best for you. To do this, go to File -> Options -> Quick Access Toolbar -> Customize Ribbon. Create or change hotkeys under Keyboard Shortcuts.

Use basic shortcut keys, like Alt+I+C, to save time.

Memorize your shortcuts. It might take some time, but it’s worth it.

Create a cheat-sheet or reminder notes. Keep it open and write down custom key combinations.

These tricks can save hours of time. They become second nature when used correctly.

Memorize shortcuts and utilize Excel tools for managing and removing comments. This is a vital topic!

Removing and Managing Comments in Excel

Excel power users, comments can be helpful. When they’re not relevant anymore, they need to go.

I’ll share my experience and tips to streamline comment management in Excel. We’ll look at deleting comments from cells. And some great tips for managing and reviewing comments in a worksheet.

Here we go!

Removing and Managing Comments in Excel-Shortcut to insert comments in excel,

Image credits: by Joel Arnold

Steps for deleting comments from cells

Do you need to delete a comment? Here’s how:

  1. Click the cell with the comment.
  2. Head to the ‘Review’ tab.
  3. In the ‘Comments’ section, click ‘Delete’.
  4. The comment will vanish.

You may want to delete a comment for a few reasons. For example, it might contain old or unnecessary info, or maybe it’s just taking up space. It’s also possible that you’ve received feedback and want to clear out the comments before sharing with others.

My colleague once made a mistake by adding many comments while talking to a remote team member. This caused confusion when the project deadline changed without adjusting comments. It took them hours to go through the spreadsheet and delete all the unnecessary data. They learned that every comment should have a purpose, not just take up space.

Tips for managing and reviewing comments in a worksheet


Insert comments quickly! Press Shift + F2, and a comment box appears – no need to leave the cell. Save time and focus on the task.

Filter to view specific comments – many comments? Filter only what you need!

Format comments as you like – size, color, style, borders! Highlight info. and differentiate comments.

Delete unnecessary comments – old or redundant ones clutter your workspace.

Always review before sharing – small errors can have big consequences later.

Respond promptly – if someone leaves a comment, answer quickly to resolve issues and avoid confusion or delays.

Manage and review comments carefully – pay attention to detail and communication. Keep things simple and efficient. Value promptness and neatness to maintain an organized workplace.

Note: Shift + F2 is a handy shortcut for adding comments within cells. Commenting helps organize data and improves communication among team members. Use comments wisely to save time and avoid errors. Remember to review and manage comments regularly to keep your workspace neat and efficient.

Some Facts About Shortcut to Insert Comments in Excel:

  • ✅ The shortcut to insert comments in Excel is Shift+F2. (Source: Microsoft Support)
  • ✅ You can also insert a comment by selecting a cell, right-clicking, and choosing “Insert Comment.” (Source: Excel Easy)
  • ✅ Comments in Excel can be used to provide additional information about a cell or to explain complex formulas. (Source: GoSkills)
  • ✅ You can adjust the size and appearance of comments in Excel by right-clicking the comment box and selecting “Format Comment.” (Source: Excel Campus)
  • ✅ Comments in Excel can also be used for collaboration by allowing multiple users to leave notes and feedback on a shared spreadsheet. (Source: QuickBooks)

FAQs about Shortcut To Insert Comments In Excel

What is the shortcut to insert comments in Excel?

The shortcut to insert comments in Excel is Shift + F2.

How do I insert comments in Excel using the shortcut?

First, select the cell where you want to add the comment. Then, press Shift + F2 to open the comments box. Type in your comment and press Enter to save it.

Can I customize the shortcut to insert comments in Excel?

Yes, you can customize the shortcut by going to File > Options > Quick Access Toolbar. Under “Choose commands from,” select “All Commands” and find “Edit Comment” in the list. Then, select it and click “Add.” You can then assign a new shortcut key to it.

What else can I do with the comments feature in Excel?

You can format the text within the comment box, change the size of the box, and move the box to a different location on the worksheet. You can also reply to comments, delete comments, and show or hide all comments on the worksheet.

Is there a limit to how many comments I can add in Excel?

There is no set limit to the number of comments you can add in Excel. However, if you have a large number of comments, it may slow down the performance of the worksheet.

Can I print the comments in Excel?

Yes, you can print the comments by going to File > Print and selecting “Print Comments and Ink Markup” in the settings. This will print all of the comments on a separate sheet at the end of the workbook.